Removing buttons from SAP Records Management GUI.

Hi Records Management Experts,
I want to delete some push buttons like Back, Exit, Cancel... in records management(in portal), which is a SAP GUI.
Please tell me how to delete the buttons from the GUI.
Thanks,
Rani.

Dear BP,
1. Is it possible in SAP Records Management copy records, using standard functionality or i need to Z development?
Pragya - you will need to develop it..no standard module
2. Is it possible in SAP Records Management dowload(serialize) and upload records to ORGANIZER/SCASE? (download/upload, that is, per se, copying.)
Pragya-not in SCASE or ORGANIZER but in SCASEPS it is possible
3. When I implemented the circulars in ORGANZER, I observed that the method COMPLETED from BUS SDISPOSITN does not start automatically. I can start it using transaction SWUE manually but it won't good... Maybe this can be done in the Status Profile,
but I didn't manage because BUS RECORD is only started in Status Profile.
Pragya- This cant be done via status profile in Record directly. What you can try though, is to raise an event for record say CLOSED...register a listener in SWETYPV & raise COMPLETED in that listener (could be a function module).
Best Regards,
Pragya

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Print a PDF from SAP record Management

Hi all,
I need to print a PDF document and I have its objectID and its Documentclass. I think I must use the class CL_SRM_SP_RECORD, but I don´t know how to use it.
Anybody has an example for my issue?
Thanks in advance.

Hi again.
In case it may help, i was taking a look at the standard code that's been executed when printing the document and tried to replicate it in a copy of the standard FM SRM_RECORD_DISPLAY.
It looks like it generates the corresponding spool request the same way the standard does...
FUNCTION ZSRM_DOCUMENT_DISPLAY .
*"*"Interfase local
*" IMPORTING
*"     VALUE(OBJECTID) TYPE BAPISRMDOC-GUID
*"     VALUE(DOCUMENTCLASS) TYPE BAPISRMDOC-DOCCLASS
*"     VALUE(VERSION) LIKE BAPISRMDOC-VERSION DEFAULT 0
*"     VALUE(VARIANT) LIKE BAPISRMDOC-VARIANT DEFAULT 0
*"     VALUE(MODIFY) TYPE BAPISRMDOC-BOOLEAN DEFAULT ' '
*"     VALUE(DOC_CONTEXT) TYPE BAPIDOCCONTEXT OPTIONAL
*" EXCEPTIONS
*"      NOT_AUTHORIZED
*"      INTERNAL_ERROR
*"      PARAMETER_ERROR
*"      NOT_FOUND
TYPE-POOLS: srmgs, srmif, RMPSD.
CONSTANTS: c_0           TYPE c LENGTH 1 VALUE '0'.
DATA: l_version          TYPE bapisrmdoc-version,
        l_sps_id           TYPE string,
        l_rms_id           TYPE string,
        activity           TYPE char32,
        lt_sp_poid         TYPE srm_list_poid,
        l_sps_id_cast      TYPE srmspsid,
        sp_document        TYPE REF TO if_srm_sp_document,
        lif_sp_obj         TYPE REF TO if_srm_sp_object,
        lif_poid           TYPE REF TO if_srm_poid,
        ex_srm_framework   TYPE REF TO cx_srm_framework,
        ex_cust            TYPE REF TO cx_srm_customizing_error,
        ex_no_auth         TYPE REF TO cx_srm_no_authorization,
        ex_srm             TYPE REF TO cx_srm.
DATA: print_handler       TYPE REF TO cl_rmps_print_document,
       DOC                 TYPE REF TO CL_RMPS_SP_DOCUMENT,
       re_op_obj_id        TYPE RMPS_OP_OBJ_ID,
       IM_PARENT_OP_OBJ_ID TYPE RMPS_OP_OBJ_ID,
       operation           TYPE REF TO if_rmps_operation,
       operation_run       TYPE REF TO if_rmps_operation_print,
        operation_run_2    TYPE REF TO if_rmps_operation_run,
        print_param        TYPE string,
       print_parameters    TYPE REF TO cl_srm_rf_value_set.
TRY.
      l_version = version.
      PERFORM get_content_connection USING objectid documentclass l_version doc_context
        CHANGING sp_document.
      DOC ?= SP_DOCUMENT.
      print_handler = DOC->if_rmps_sp_document~get_print_handler( ).
      operation = print_handler->create_operation( im_recursive = if_srm=>false ).
      operation_run ?= operation.
      CALL METHOD operation_run->open_print_job( ).
      operation_run_2 = operation->create_run( ).
      operation_run_2->start( ).
      operation_run_2->end( ).
      CALL METHOD operation_run->close_print_job( ).
ENDTRY.
ENDFUNCTION.

Tools available to extract documents from SAP document management system

Hi ,
Can anybody provide some valid information on
Tools available to extract the documents and their associated meta data from SAP Document Management system and DIR (Document Information Record) to non SAP document management sysyem ?
Thanks..

Hi,
On ALE / EDI interface, you can use Message DOCMAS for triggering the outbound IDocs, you can use Program: RBDSEDOC
For ALE / EDI Configuration, you can refer the book by Arvand Nagpal which is a step by step guide.
Hope this helps.
Best Regards, Murugesh AS

Digital signature in SAP Records Management (SAP Netweaver Folders Manager)

Hi experts,
I have a record with various documents and I want to implement digital signature in documents (Transaction: ORGANIZER). I read in IPS640 SAP Manual that there are a button (key symbol) to do this but I don't have this button. Can you explain me how to implement this?
A lot of thanks in advance.
Regards,

Hi JV,
You need to define the repository in OAC0 transaction. As per my analysis now your document are stored in sap database.
If you are using separate serever then confuigure as follows in OAC0:
Document area : SAP Records Management
Storgae type : RFC Archive
define IP address and port. Then goto CSADMIN and activate the certificate for the same.
or if using SAP Database then make the changes in above areas.
Then these archived documents will get saved in content server instead of sap database.
Hope this will help.
Regards,
Ravindra

Archiving documents in SAP Records Management

Hello experts,
Does anybody know how to archive documents in SAP Records Management? By default, they are stored somewhere in SAP database. However, based on the SAP documentation, they can be stored also to archive by using ArchiveLink. Where is this configuration done and how? Or do we need some coding here?
I'm interested in two different solutions:
1) Document will be stored on an archive server right from the start. By doing this, I no longer need to move the document content myself.
2) Moving existing Records Management documents to archive. I know there is a program SRM_KPRO_CONTENT_RELOCATION for this purpose, but it doesn't seem to be working without some archiving/RM configuration before somewhere else.
We are using Records Management as part of Digital Personnel Files and the documents to be archived are completed Adobe forms.
Best Regards,
JV

Hi JV,
You need to define the repository in OAC0 transaction. As per my analysis now your document are stored in sap database.
If you are using separate serever then confuigure as follows in OAC0:
Document area : SAP Records Management
Storgae type : RFC Archive
define IP address and port. Then goto CSADMIN and activate the certificate for the same.
or if using SAP Database then make the changes in above areas.
Then these archived documents will get saved in content server instead of sap database.
Hope this will help.
Regards,
Ravindra

Launch CRM 7.0 from SAP Solution Manager

We are buiding the BPH in SAP Solution Manager and would like to store the CRM Business Processes in it as well. Therefore we'll also store the TCodes under the "Transaction" Tab.
Now, i understand that CRM 7.0 uses a web GUI for configuring TCodes. If we launch the TCode from SAP Solution Manager, does it launch a browser with the right IMG Object for the TCode? How does this work?
Anyone offer any suggestions/thoughts?
Thank you, in advance.

Dear Ramesh,
I'm pretty sure that it's possible to launch CRM web GUI components from Solution Manager. You can assign BSP Applications to process steps and launch them.
Most of the configuration in CRM 7.0 is still done via SAP GUI. I think it's only the UI view configuration that can be done in web GUI. However, if you find out which BSP application it is, you should be able to assign it to process steps in the configuration tab. It's done in the same way like assigning TCodes; just use type BSP_APPLICATION instead of BMTA.
Best regards
Jens

Integration with SAP Records Management

Dear SAP gurus,
We are in SRM 7 EHP 1 with backend ECC 6 EHP 5. We are exploring PPS (Procurement for Public Sector) feature in SRM. We see that using PPS we can have integration with SAP Records Management. To be honest, I never see SAP Records Management so we want to confirm the functionality. Our legacy system require a electroning filing system, in which all documents related to procurement is scanned (whether it is document from system, or the one created manually), and then stored in a server in a pdf format.
Does SAP Records Management have this functionality in which it stores the pdf doc inside one server? If not, what is exactly the functionality of SAP Records Management?
Best regards,
John

Hi,
SAP Record Management is now known as SAP NetWeaver Folders Management.
Contact your NetWeaver consultant to imlement SAP NetWeaver Folders Management.
Some important links:
1. http://wiki.sdn.sap.com/wiki/display/HOME/SAPRecordsManagement
2. http://www28.sap.com/businessmaps/0531547C7FE54C6A9E9B5850836F5E43.htm
3. http://help.sap.com/saphelp_nw04/helpdata/en/f5/18fc39eb31a700e10000000a11402f/frameset.htm
Regards,
yaniVy
reward if helps

Remove 'Buttons' from INFOVIEW toolbar

How would I go about removing buttons from the Infoview Toolbar (Send, New etc...)
Thanks

Hello Daniel,
some of these Buttons can be removed by permissions in the CMC. The others have to be removed by coding the InfoView .jsp Files.
Check the following SAP Notes:
1286494
1286496
1197103
1283449
Regards
-Seb.

Remove buttons from CAD Supervisor toolbar

UCCE 9
CAD 9
I know we can remove Agent buttons from CDA -> CAD-Agent work flow -> User Interface section.
How to remove buttons from CAD Supervisor toolbar please? Like Recording. If not possible, is it possible to Disable / Grey out a button. I am looking to remove / disable VoIP Monitoring and Record buttons please?
Thanks,
Kartik Bhatia

Can you try this:
Go to CAD Admin web page
Services Configuration-> Remove VoIP/Recording & Playback Services
Make sure that there are no IP addresses of any servers in the Recording & Playback Service menu. If there are some, select them and press ‘Remove’ button to remove them.
Please make sure that you close CSD, CAD completely and login back to see the changes. I haven’t tried this before but I think this would disable the recording buttons in CSD. I don’t know whether it needs CAD services restarts(all).
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How can I create a model node in SAP Records Management

Product: SAP Records Management
Hi,
I would like to create a model node in a record tree.
I found in the function modul BAPI_RECORD_ADDELEMENT no entry for the creation of a model node. Only the instance and the structure node can create by this function modul.
So, does anyone know a solution to create a model note?
Regards,
Thomas Fanninger

Hi Thomas,
it is not possible with the BAPI due to the piece of coding:
case myElementType.
        when glob_const_elem_type_instance.
          myRecordElement->Type_Set( if_srm_sp_record_element=>type_instance ).
          myRecordInstanceElement ?= myRecordElement.
          loop at element_sp_poid into myElementSpPoidWa.
            mySpPoidWa-id = myElementSpPoidWa-name.
            mySpPoidWa-value = myElementSpPoidWa-value.
            insert mySpPoidWa into table myElementSpPoidTab.
          endloop.
          myElementSpsId = sps_id.
          myElementPoid = myClientService->poid_get_instance( im_rms_id = myRmsId
            im_sps_id = myElementSpsId im_sp_poid = myElementSpPoidTab ).
          myService->check_sp_connection( myElementPoid ).
          myRecordInstanceElement->poid_set( myElementPoid ).
        when glob_const_elem_type_folder.
          myRecordElement->Type_Set( if_srm_sp_record_element=>type_folder ).
        when others.
          perform set_error using '852' return.
          return.
      endcase.
But you can do that by using directly the Records API. How to use this is demonstrated in the report 'SRM_RECORD_API_HOWTO'. Search there for the subroutine 'fillrecordelement'. There a record element for insert is created and its type is set. You can set the type there to 'IF_SRM_SP_RECORD_ELEMENT~TYPE_MODEL'. Of course your POID then may not be an instance POID.
Best regards,
Thomas

Export data from SAP Document Management System to File System(FileStore)

Hi,
We need to extract/ export data (documents and metadata) from SAP Document Management System to windows File System (File Store), can anyone suggest us tool or methodology to do the same.
Thanks,
Nilesh

I'm also looking for a solution for this problem. We are capturing comments in BW-BPS layouts. They get stored in BW's document management system and we would like to export them out of the system for external reporting into an ACCESS database.

TREX on Portal-Server also used for search/index for SAP Records Management

Hi all,
can a installation of the TREX on the Portal-Server (or as separate Server) used for Portal Index/search and also in parallel for searching of Content in an SAP Records Management (means full text research of records/ dossier in the SAP RM) ? Some ideas, tips or settings to keep in mind ?
THX
mario

Hi Neil,
We have exactly the same problem. We installed a new SAP E-Commerce system on Microsoft Windws 2008 R2 with TREX Version 7.10.43.00. The TREX connection is okay. Also the catalogue replication works without any problems. The SAP support means it is a permission problem on the IIS. The problem isnu2019t solved yet and the message to the SAP support is in process.
What is your effect with this link?
http://localhost:<TREXNAMESERVER>/TREXHttpServer/
Default:
http://localhost:<30305>/TREXHttpServer/
Kind regards,
Roland

Sap Records Management: how to get attributes of record?

Hi everybody who has had an experience in SAP Records Management programming.
Tell me please how can i get a list of attributes of certain record or document? I have an instance of CL_SRM_POID class and I also can get an instance of CL_SRM_SP_RECORD clas. But i haven't found out exactly what method gets attributes.
Thanks a lot.

Finally i have sorted it out. Following procedure gets properties of record or document.
form get_record_attributes using    uif_poid   type ref to IF_SRM_POID
                           changing ct_properties type SRM_LIST_ATTRIBUTE_VALUE.
data: lif_srm                   type ref to if_srm,
        lif_srm_service           type ref to IF_SRM_SRM_SERVICE,
        lif_prop_service          TYPE REF TO IF_SRM_SRM_SERVICE_PROP,
        lif_repository            type ref to IF_SRM_SRM_PROP_REPOSITORY,
        lif_attribute             type ref to IF_SRM_ATTRIBUTE_VALUE,
        lif_context               type ref to IF_SRM_PROP_CONTEXT.
refresh ct_properties.
try.
    lif_srm         ?= uif_poid.
    lif_srm_service = LIF_SRM->GET_SRM_SERVICE( ).
    lif_prop_service = lif_srm_service->get_property_service( ).
    lif_context      = LIF_PROP_SERVICE->GET_CONTEXT( ).
    lif_repository   = lif_prop_service->GET_REPOSITORY( uif_poid ).
    ct_properties    = LIF_REPOSITORY->GET( lif_context ).
    CATCH CX_SRM_INITIALIZATION .
    CATCH CX_SRM_POID .
    CATCH CX_SRM_REGISTRATION_DATA .
    CATCH CX_SRM_SRM_PROP_REPOSITORY .
endtry.
Edited by: Petr.Plenkov on Mar 4, 2010 1:43 PM

1)    Is there North Bound Interface / API from SAP Solution Manager available for 3rd party integration?       i. The list of the modules that are being managed by SAP Solution Manager(s)      ii. The performance metrics of those modules/components at th

1)
Is there North Bound Interface / API from SAP Solution Manager available for 3rd party integration?
i. The list of the modules that are being managed by SAP Solution Manager(s)
ii. The performance metrics of those modules/components at the high level
iii. The information about Early Watch Alerts (or situations to watch for)
2)
Is there a full SNMP interface for getting the above information from SAP Solution Manager?
3)
Is that understanding that SAP has SNMP support for forwarding alerts to a 3rd party system, correct?
4)
Does SAP has both free and licensed? If yes then what are the advantages of licensed over the open/free version?

Mugunthan
Yes we have applied 11i.AZ.H.2. I am getting several errors still that we trying to resolve
One of them is
===========>>>
Uploading snapshot to central instance failed, with 3 different messages
Error: An invalid status '-1' was passed to fnd_concurrent.set_completion_status. The valid statuses are: 'NORMAL', 'WARNING', 'ERROR'FND     at oracle.apps.az.r12.util.XmlTransmorpher.<init>(XmlTransmorpher.java:301)
     at oracle.apps.az.r12.extractor.cpserver.APIExtractor.insertGenericSelectionSet(APIExtractor.java:231)
please assist.
regards
girish

ADD a BOR to SAP Records Management

Hello,
I need to know which BAPIs I have to call to post a BOR to SAP Records Management.
There is BAPI_RECORD_ADDELEMENT but I don´t know what parameters are necessary.
thanks,
Iñaki

You can not 'add' simply a BOR object to RM.
1.) You have to create a element type in the TA srmregedit for you BOR object and set the necessary connection parameters. Also you have to classify your element type according to your RMS ID and your AREA (case or records management).
2.) Then your new element type appears in TA organizer or TA scase. It has autmatically the BOR methods as activity.
3.) The BAPI adds an instance of the BOR object to a RM records (file).
Best regards,
Thomas

Removing buttons from SAP Records Management GUI.

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