Repair through External Vendor Process

Hi,
I have a proble. When we want to repair some Equipment throug External Vendor then that Equipment should go outside the plant and again retuns back to plant.
Please suggest what is the standard SAP process for that, how can I track the movements of the Equipment, going outside and coming inside the plant after repair.
I checked the PM04 order type for refurbishment. But I don't want to add the cost in the Capital value of the Equipment. Further PM04 order type is for Material, I want to do it for Equipment, again how can I track the movement from plant to Vendor location and vice versa.
Please suggest....
Thanks in advance,
Satadal

Hi
One way to cater your scenario would be:
Maintaining User Status via Status Management functionality to keep a track for your Equipments.
Processing Maintenance Order including External Services as a procurement element.
Regards
MUHAMMAD HUNAIN AHMED

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Repair of Equipment through External Vendor

Hi,
I have a proble. When we want to repair some Equipment throug External Vendor then that Equipment should go outside the plant and again retuns back to plant.
Please suggest what is the standard SAP process for that, how can I track the movements of the Equipment, going outside and coming inside the plant after repair.
I checked the PM04 order type for refurbishment. But I don't want to add the cost in the Capital value of the Equipment. Further PM04 order type is for Material, I want to do it for Equipment, again how can I track the movement from plant to Vendor location and vice versa.
Please suggest....
Thanks in advance,
Satadal

Dear Satadal,
Can you try to send the equipment with movement type 122 for return delivery.
Receive it thru movement type 123 Subsequent Delivery with reference to same
document in MIGO.
Regards,
Mani

Idocs are not reaching to midleware or external Vendor

Hi Everyone,
We are sending delivery forecast idocs through a customising transaction, the idoc status is 12 but it does not reached to midleware or external vendor. When we create a new idoc through test tool(WE19) by copying the above idoc(which was created by customising transaction), its reaching midleware and vendor. Could you please tell, whats going wrong with the idocs which were created through customising program/transaction.
Thanks in advance.
Thanks and Regards
Raghu

sorry, no ideas at the moment.
You are using the same IDoc (which is in Status 12) and process it with WE19 and it´s working ?
Go to your IDoc Monitor.
OPen both IDocs and go to the STATUS Information.
Open all Status Data and read through longtext and Details, maybe you can locate it there.

Sending of GR & GI slips through external mail

Hi All,
Kindly suggest me, to achieve following client requirement.
The requirement is to send the GR and GI slips through external mail to "Goods Recipient" for MIGO transaction.
Many thanks,
Venkat

You might want to use the message type MLGR (mail at goods receipt), but
this message type will only work with the Message transmission medium 7
(SAPoffice) and the processing routines:
Program     : RSNASTSO
FORM routine: SAPOFFICE_AUFRUF
this is, unfortunately, you will be unable to send out an external
mail (transmission medium 5) to your vendor using the message type MLGR.
For a message type MLGR to be outputed, it is necessary to flag in the
Purchase Order Header the 'Goods receipt message' indicator (EKKO-WEAKT)
and, as you can read in the F1-on-line help for this indicator:
"Indicator: Goods receipt message
Indicator specifying that the system is to issue an appropriate message
to the buyer following each goods receipt in respect of this purchase
order".
Therefore, the system has been designed to send an internal e-mail to
the User ID who created the purchase order (buyer). This is made via
SAPoffice and medium 7. However, the system has not been designed to
send an external e-mail to the vendor.
You can also check the IMG Activity Documentation for the activity
'Output Determination' under the path:
SPRO
-> Materials Management
   -> Inventory Management and Physical Inventory
      -> Output Determination
"Output Determination
In Inventory Management, output is text that is created at the time of
goods movements. There are output documents such as:
.- goods receipt/issue slips ( example, GR/GI slips, pallet slips)
.- labels
.- kanban cards
.- MAIL messages which Inventory Management uses to communicate with
    other departments (purchasing or materials planning, for example).
Note:
In the case of a goods receipt for a purchase order, MAIL messages are
sent to purchasing in two cases:
.- if Purchasing has set the indicator "GR output" in the purchase
    order,
.- if an order price quantity has been entered at the time of a goods
    receipt which lies outside the tolerances (for a warning message).
In the case of a goods receipt of missing parts, a mail message is sent
to the MRP controller if the missing parts check is active for the
plant.
The standard system contains all settings for this output. You only
have to maintain the mail texts for the following output types:
MLGR (GR message)
MLMD (GR quantity variance)
MLFH (goods receipt of missing part)".
Therefore:
1.- MAIL messages within Inventory Management are used to communicate
    with other departments (purchasing or materials planning, for
    example), but not to send out information to vendors.
2.- MLGR (GR message) are sent out to the Purchasing department only
    when the indicator "GR Message" has been set in the purchase order.

Stock Transport order with Freight Charges- Payable to an external vendor

Hello
we are implementing the stock transport order between two plants in SAP 4.7. The document type is UB and it has to be a two step process. We need to post the Freight Charges as well. The freight Provider is external vendor.
What is the best way of configuring this scenario for freight cost?
I did put the freight forearder vendor code on the conditiond tab detail of condition tyep FRA1 but can't do the invoice verification for the same.
Any tips are appreciated.

Hello,
This EhP4 feature addresses only the one step Stock Transport Order to subcontracting vendor for intra company.
Does anybody know how to do a two steps Stock Transport Order to subcontracting vendor for intra company?
By "two steps" I mean:
1- Goods Issue from supplying plant A to in-transit stock of the subcontracting vendor at receiving plant B.
2- Inbound Delivery Notification (IDN) at receiving plant B + Goods receipt against this IDN into the subcontracting stock at receiving plant B.
Thanks and regards,
Stéphane

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I have tried several times to redownload and keep getting the same message. what am I doing wrong...

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Purchase order through External Send to include a CC address

Does anyone have any idea how to get the e-mail of a purchase order sent through External Send to include a CC address in the e-mail?
I have searched the forum and found a few questions regarding sending a purchase order to more than 1 e-mail address using external send, but not solutions.
We have got this working to send to the vendor, but the purchasing manager won't use it until we are able to cc the purchaser into the mail. This is to allow the purchaser to keep track on what has been sent. It seems like an obvious thing to want to do. Is it possible in standard SAP? If not, where should I start to get this to work? Is there a customer exit or another area of code somewhere that I can change to trigger a second e-mail. Alternatively can I run this through workflow somehow?
Any suggestions will be greatfully received and rewarded.
Thank you
Karen

The vendor e-mail address is picked up from the master data and the purchaser's e-mail would be picked up from their user account. The problem is that I don't know at what stage in the program SAPFM06P, used for sending the purchase order, I could set up the distribution list.
If I set the vendor address to name.address@somewhere; name2.address@somewhere else this works and both name and name2 receive the e-mail. But it would mean the purchasers ammending the vendor e-mail address each time, which just isn't practical.
I probably should have said that I'm using SAP version 46c and the e-mail is sent using standard SAP settings for 5-External send using program SAPFM06P and form MEDRUCK.
Thanks for the advice
Karen
Message was edited by: Karen Dean

External Vendor number conversion - purchase order IDocs

Hi,
I am specifying requirements to create purchase orders via IDoc type PORDCR direct from an external SRM system. The vendor masters references in the source system are different to the ones in R/3 therefore conversion is required.
Is there any std SAP table similar to EDPAR in sales, which can be used to convert external vendor codes in purchasing?
So far I can only see that EDPAR is relevant for sales order processing, not purchase order processing. If there is no standard conversion table available for this function I assume the conversion must be done from within the integration tool?
Many Thanks

Thanks - however the EDPAR table will not accept a vendor or logical system to be entered into the 'customer' field. It does a check to ensure the record is in KNA1 therefore I wanted to see if anybody had used this table to convert vendor codes in purchasing
do you know the names of these function modules?

Reconcile amounts paid to external vendor for Travel bookings

All,
We are implementing travel expenses in SAP. Employees can use an external provider for booking flight reservations. This external vendor invoices the company for these expenses on a weekly basis. After the trip is undertaken, the employee enters the expenses. How do we reconcile the money that has been paid to the travel agency and the trips expeenses.
scenario
Step 1 - Employee calls up travel agency and books flight ticket to, say, California. The cost of ticket is 1000 Dollars.
Step 2 - Employee undertakes the trip.
Step 3 - Employee enter the trip expenses. They enter the flight costs that have already been paid by the company as expense type "flght paid" and the difference amounts are paid to the employee.
"Flight paid" - 1000
Hotel - 500
The employee is paid 500 dollars through FI.
Now the task of travel administrators is to check whether the amounts invoiced by the travel agencey match the amounts entered by the employees. They also want to ensure that employees mistakenly or intentionall do not enter the receipt type as "Flight" insead of "Flight Paid" when they are filling the travel expenses. What is the best way to handle this reconcilation issyes in travel management.
Appreciate any inputs on this issue.
regards
Sam

Hello Sam,
There are 2 options I could see here:
1) In the release you can customise in table V_T706S_RECEIPT on which the User cannot use the Expense Type "Flight" per.
2) You can use the User Exit EXIT_SAPMP56T_003. In this case it check the data before the user save the trip.
Regards,
Raynard

Refurbishment order for sending material to external vendor

Hello everyone
We have the requirement like the material is partially refurbished internally with the available resources and then we will send the same material to the external vendor for further processing(subcontracting).
The cost of the both (internal + external) should be settled to the material.
Thank for your inputs.
Regards
Santosh

Hi Santosh,
Below steps may help you, Anyway please check with your MM consultant as well
MIGO     Send material to stores , Good Issue , Movement Type 202
ME54N     Release PR : Order which you have raised.
ME21N     Create P O
ME29N     Release P O
MIGO     Transfer posting to vendor, Transfer Posting to Vendor,Movement Type 941.
And After return Movement type 942 and 201.
Hope this will help you.
Riyaj

Material Modification external vendor

Dear Experts,
Please render advise,
Scenario: One of our client is to modify its material from external vendor. However only particular material is supplied without components. The additional component(s) is used on this particular material by the vendor itself and then modified material is delivered back to the our client along with the additional services and component charges on invoice.
How this scenario is going to be catered in SAP?
Thanks in advance!

This will be a subcontracting scenario even though you dont send the material to vendor and vendor buys its own material.
You can raise a PO with two line items or may be create two PO's.
1. 1st line item will be for the material that will be procured by the vendor and in the delivery address tab tick SC vendor with vendor code as as ordering vendor since in your case its same. Create the PO for the component which will be directly supplied to sub contractor.( it can be same PO with different line items or different po)
2. 2nd line item will be for material that will be received back by you as value addition. The Sub contracting PO has to be created with all the child components including the which will be directly delivered from other vendor.
3. When the 101 O goods receipt document is created through MIGO for the direct delivery material, the Sub contracting challans has to be created for the sub contractor. In case cenvat also has to be received you will have to DO GR with not excise entry else you will have problem in reconciallation of challan. And if there is a cenvatable credit available for the 101 O goods then it has to be availed through J1IEX with EWPO method.
4. God goods received for the line item 2
Regards
Sangeeta

Suggestion on exposing ECC 6 Prod WebGUI for external vendors!

Hi,
Our requirement is provide access to few transactions of our Production ECC 6 (EhP4) to external vendors and currently there are no Portal business package for these transactions. Re-development of these transactions could take a long time because of the complexity involved.
What I would like to know is what is the general practice and recommended approach in such scenarios:
- Provide access to these transactions directly via ITS (WebGUI) using HTTPS protocol then by removing all toolbars and strict authorization roles assignment for the external users then secure it via Reverse Proxy using any Web Dispatcher?
- Or create Web Applications (using BSP or WD4A) for each transaction and provide access through external portal?
I would really like to know what's the best practice and recommended approach in such scenarios? And is exposing production ITS WebGUI as explained above safe?
Thanks and Regards,

Hello Shrinivas,
If you are concerned about Security, then you can review the article "Security in SAP Internet Transaction Server (ITS) Landscapes" availble [here|http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/70362efc-d911-2a10-5794-9470fca27a10?quicklink=index&overridelayout=true].
You can also review the article "How To... Configure SAP Web Dispatcher for SSL" available [here|http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/60b1edfb-2a5c-2d10-2294-d1777056c46a&overridelayout=true].
I hope this helps.
Best regards,
Cristiano

Please provide the external testing process in QM

Hi,
           My client want to MAP external testing process in their business scenario.pls update me how we can MAP in our QM process.
          process is :-
                         1) Material sample will go to external testing (external vendor). :- on which basis that material will Gate-out.
                         2) sample quantity will not return from vendor end.only result will come.
                         3) after that result recording will done.
                         4) UD will done.
Regards
Puneet

You can use external inspection (inspection type 0130) in this case. Activate 0130 inspection type in material master as well @ opeartion level of Routing.
So moment you do GR of external operation you will get inspection lot of this GR (insp type 0130) in this case & you can record result against same.
Refer following thread for more info.
[Re: Source Inspection]
[Re: Quality inspection for external opearatio]
[Re: subcontracting inspection]

External subcontracting processing in production orders

Hi Everybody, We are facing a following situation...while using external subcontracting processing in production orders..
Finance wants all costs settled off of production orders with receipts against them at period end to accurately capture costs for the period. This is because of our companys financial policy i.e. we have to settle the exact costs by every month end instead of using GR/IR postings for partially confirmed quantities.. Any production orders with receipts against them must be able to be settled at period end. This includes partially received production orders, (it means when the total production order quantity is 10 PCS and if Subcon vendor sends 5pcs in this month end and sends the remaining 5 in the next month).
Currently we have not been able to settle partially received production orders in our testing. SAP is requiring the production order to be in TECO (Technically Complete) status before it can be settled. It is not feasible for PP to have production orders that have not been fully received in TECO status because they loose visibility to them in their reporting and tracking.
does any body dealth with this situation? any userexits, functional specs etc..
Your guidance will be very helpful,,
srikanth

Did you try using in order type/settlement profile the radio button which indicates can be settled and the not one which corresponds to 100% settlement. Hope this helps.

Urgent - get back an acknowledgement from external vendor

Hello All
I have to send Idoc from SAP to external vendor using XI and the process is asynchronous. The external vendor wants to send back an acknowledgement for success or failure. How can I handle the acknowledgement in SAP. I mean, is there any standard acknowledgement idocs for PO, Delivery, Item master etc etc. What is the standard practice to handle this acknowledgement in SAP. I dont want to do any customizing in SAP to update a ztable with the acknowledgement.
Any help is really appreciated and the reqmt is very urgent.
Thanks
Ricky

Hi,
Like pointed this depends on the target System. What adapter are you using to send data to the target system?
If you are using File Adapter then you will only be able to use System Acknowledgements as file adapter does not supprot application ack's.
You can get the System Ack from the file adapter and send the ALEAUDIT Idoc back to the SAP system and so on.
Check this link for the adapters that support app ack's,
http://help.sap.com/saphelp_nw2004s/helpdata/en/0d/5ab43b274a960de10000000a114084/content.htm
Regards
Bhavesh

Repair through External Vendor Process

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