Reports distribution lists

Hi
Does anybody know if it is possible to populate a report's distribution list, from a table, at run time?
If it is possible, how do you do it?
Regards
Kelv

Hi Kevin,
This good doc shows the correct service
https://supportforums.cisco.com/docs/DOC-1955
Cheers!
Rob

Similar Messages

Email ALV report to a distribution list

Hi all,
I have scheduled an alv report (uses ALV Grid) to run in the background using SM36.I put the spool list to be delivered to a set of people whose addresses are in the distribution list. The mails are being received by the users. But the problem is : There are around 20 columns in the report but only info upto 15 columns are being sent as a PDF. There is no problem with the number of rows being sent. It's only the width of the report has been shortened. Can anyone help me out with this please, it is a urgent requirement.
Satish

Hello,
In general I'd recommend you should always use a full address for your email recipients. Your mail server should handle a fully qualified address even for local delivery, however by using the fully qualified version you protect yourself from any configuration changes on the mail server that would stop local addressing working.
Just my thoughts.
John.
http://jes.blogs.shellprompt.net
http://apex-evangelists.com

Multiple (mail) destinations for one report using distribution list

I would like to email a report to multiple destinations using a distribution list.
Environment:
Oracle reports: 10.1.2.3
OS: Windows 7
Database:Oracle 11g(11.2.0.2)
This is the content of the distribution file:
<destinations>
<foreach>
 <mail id="a1" from="[email protected]" to="&<mail_to>" subject="Invoice">
 <body srcType="text" format="ascii">Invoice attached
 </body>
 <attach srcType="report" name="invoice.pdf" format="pdf" instance="this">
 <include src="report"/>
 </attach>
 </mail>
 <mail id="a2" from="[email protected]" to="[email protected]" subject="Invoice sent to &<mail_to> ">
 <body srcType="text" format="ascii">Attached invoice was sent to the customer
 </body>
 <attach srcType="report" name="invoice.pdf" format="pdf" instance="this">
 <include src="report"/>
 </attach>
 </mail>
</foreach>
</destinations>
When I run this using the following URL:
http://testserver.our_servers.local:7778/reports/rwservlet?server=rep_dev&report=VKR0030.rdf&userid=myuser/test123@ORCL&distribute=yes&destination=VKR0030.xml&onfailure=rollback&onsuccess=commit
I get the following error: REP-34304: Distribution failed to complete, please review the distribution lists
When I remove one mail element, it works fine.
One mail tag with multiple email addresses in the "to" parameter isn't possible because I have to use 2 different mail templates(subject and body differ).
According to the documentation(https://docs.oracle.com/html/B14048_02/pbr_dist.htm#i1005830), it should be possible to use multiple mail elements.
Required/Optional
Optional. You can have as many mail elements as you require.
What am I doing wrong?

Found the solution.
When putting each mail element in a foreach, it works.

Report email multiple users or distribution list

I have created an output device for PDF format for report painter output. When I print, there is space for a single mail address. I have created distribution lists in the workplace, tcode SBWP. I need to know how to send the pdf of the report painter output to the distribution list or multiple users.

this sounds to me like the client is not handling errors properly
and instead of resubmitting to only those that failed, it is resubmitting all
I would say to look at the mail.log_current. make sure logging is on the defaults channel
set LOG_CONNECTION=3
and LOG_MESSAGE_ID=1
in option.dat
recompile configuration
imsimta cnbuild
reload configuration
imsimta reload
The original problem was when a temporary error occurred in sending one of the addresses, and we didn't handle that properly. Happened sometimes when Brightmail was involved.
Since these are not Messaging lists, but Outlook lists, it's entirely possible that it's Outlook that's not handling the errors correctly.

Report for a range, need to sent individually for a distribution list

Hi,
I have requirement to run a concurrent request for range of values like for e g. conc program to print for a range POs and send Emails to a distribution lists. Right now we are able to generate .pdf output and enable Emailing thru XMLP. We are achieving this by calling a java wrapper program by defining a virtual printer. But thats not the solution, we need to take individual output for each PO and send EMails to respective distribution list. To my knowledge passing distribution list as parameter is not possible as only $profile$ parameters can only be passed.
Can anyone please give a solution on how to do this?
Thanks and regards,
- Rakesh Mudaliar
Message was edited by:
user533585

Hi,
I have requirement to run a concurrent request for range of values like for e g. conc program to print for a range POs and send Emails to a distribution lists. Right now we are able to generate .pdf output and enable Emailing thru XMLP. We are achieving this by calling a java wrapper program by defining a virtual printer. But thats not the solution, we need to take individual output for each PO and send EMails to respective distribution list. To my knowledge passing distribution list as parameter is not possible as only $profile$ parameters can only be passed.
Can anyone please give a solution on how to do this?
Thanks and regards,
- Rakesh Mudaliar
Message was edited by:
user533585

Creating distribution lists in SAP CRM 5.0 business workplace

Hi Experts,
We have CRM 5.0 and I have tried to create distribution lists for
mailsending.
After defining a name and a folder (that is then created) for the
list the recipient list insertion is a following task.
I can search for partners of different type by F4 help but no
matter the type of the partner searched - the type that is
automatically entered to the lists recipents table is "shared
distribution list". even though the desired type is among others
in a list other values cannot be selected.
Please help, is this a setting that can be undone or what might
be a problem in the procedure that i use in creating a list?
has anyone else had similar problems?
Thank You so much,

i have received an answer from SAP:
"The reason for the error is a wrong entry in table TBCS_RECIP. To removethis entry, please use the report which is entered in the description
of note 735795 or delete the wrong entry direct on table TBCS_RECIP.
After the run of the report or the deletion on table TBCS_RECIP you willnot find further the selection option 'Business Partner' on the F4 help."
The entry was removed and for Lists business partners cannot be selected at all - as a standard. really sad endeed.

Report distribution/bursting error

Hi All,
Ive created a distribution.xml file and a report file test.rdf both of which were placed in the approp directory.
The content of the xml file is as follows:
<destinations>

<foreach>
<file id="MyFiles" name="report_&<p_fleet_id>.pdf" format="pdf" instance="this">
<include src="report"/>
</file>
</foreach>

<foreach>
<mail id="ex2"

to="[email protected]"
from="[email protected]"
subject="This mail contains the files for &<p_fleet_id>">
<body srcType="text">
This is the body of the message.
</body>
<attach format="pdf" name="report_&<p_fleet_id>.pdf" srcType="report" instance="this">
<include src="mainSection"/>
</attach>
</mail>
</foreach>
</destinations>
=======================
When I run the report from the browser using
http://atdevaw07:7778/reports/rwservlet/?rs_rpt_key_pirps&REPORT=test.rdf&DISTRIBUTE=YES&DESTINATION=distribution.xml
I get the follwing error message:
REP-34304: Expected name instead of <.
REP-0110: Unable to open file 'E:\Customsoft\Intranet\Temp\distribution004254332.xml'.
REP-34304: Distribution failed to complete, please review the distribution lists
Please help!
Thanks

Instead of ...
subject="This mail contains the files for &<p_fleet_id>">
try using ...
subject="This mail contains the files for &am p; &l t; p_fleet_id &g t;."> (escape characters for ampersand & less-than, greater-than symbols).

Automated report distribution

We are using Discoverer 3.1. I could not find separate discussion forum for 3.1 so I am trying to get info on this forum.
The report scheduling in 3.1 does not have facility to distribute report (email, FTP, post on server etc.) when report runs at scheduled time. Is there any other way to do this so that users do not have to open scheduled reports and do distribution manually? Any help is appreciated.
-Jeet

I am looking for the same type of solution. Possibly creatiing a PDF file and mailing the resulting file with a distribution list. If you have any update news, please email me with the info.
Thanks,
Chuck Catron
<BLOCKQUOTE>quote:<HR>Originally posted by Jeetendra Deshpande ([email protected]):
We are using Discoverer 3.1. I could not find separate discussion forum for 3.1 so I am trying to get info on this forum.
The report scheduling in 3.1 does not have facility to distribute report (email, FTP, post on server etc.) when report runs at scheduled time. Is there any other way to do this so that users do not have to open scheduled reports and do distribution manually? Any help is appreciated.
-Jeet<HR></BLOCKQUOTE>
null

How to create Exchange dynamic distribution list using multivalue extension custom attribute

I am trying to create a dynamic distribution list using an ExtensionCustomAttribute. I am in hybrid mode with Exchange 2013. The syntax I have is this:
New-DynamicDistributionGroup -Name "DG_NH" -RecipientFilter {(ExtensionCustomAttribute2 -eq 'NH')}
This works correctly on-prem. But hosted always results in an empty list. I can see in dirsync the attribute is in the hosted environment, but for whatever reason, the distribution group gets created but always come up null.
If I create a group looking at the single valued attributes, such as CustomAttribute6 -eq 'Y', it works correctly on-prem and hosted.
If anyone has any suggestions I would appreciate it.

I don't think I provided enough information about the problem. Let me add some and see if it makes sense.
I have an Exchange 2013 on-premise configured in hybrid mode with Office365. For testing purposes, I have 2 users, Joe and Steve, one with the mailbox on-prem, and the other with the mailbox in the cloud. Each of them has CustomAttribute6 = 'Y'
and ExtensionCustomAttribute2 = 'NH'. Dirsync shows these users and these attributes are synced between on-prem and cloud.
Using on-prem Exchange powershell, I run the following command:
New-DynamicDistributionGroup -Name "DG_NH" -RecipientFilter {((RecipientType -eq UserMailBox) -or (RecipientType -eq MailUser) -and (CustomAttribute6 -eq 'Y')}
This correctly finds the 2 users when I query for them as follows:
$DDG = Get-DynamicDistributionGroup DG_NH
Get-Recipient -RecipientPreviewFilter $DDG.RecipientFilter | FT alias
So I then delete this DG, and recreate it this time looking at the multi-value attribute ExtensionCustomAttribute2, as follows:
New-DynamicDistributionGroup -Name "DG_NH" -RecipientFilter {((RecipientType -eq UserMailBox) -or (RecipientType -eq MailUser) -and (ExtensionCustomAttribute2 -eq 'NH')}
Replaying the query above, I can see this also works fine and finds my two users.
Next I open a new powershell and connect to Office 365 and repeat the process there.
New-DynamicDistributionGroup -Name "DG_NH" -RecipientFilter {((RecipientType -eq UserMailBox) -or (RecipientType -eq MailUser) -and (CustomAttribute6 -eq 'Y')}
This correctly finds the 2 users when I query for them.
And then delete the group and recreate it using the multi-value attribute:
New-DynamicDistributionGroup -Name "DG_NH" -RecipientFilter {((RecipientType -eq UserMailBox) -or (RecipientType -eq MailUser) -and (ExtensionCustomAttribute2 -eq 'NH')}
When I run the query this time it produces no result. Every test I try results in an empty group if I am using a multi-valued attribute in the search criteria in the cloud. If I use single valued attribute, it works fine.
I really need to be able to get multi-valued DDG's working in the cloud. If anyone has done this and has any suggestions, I would appreciate seeing what you did. And if this is the wrong forum to port this, if you can point me to a more suitable
forum I will report there.
Thanks,
Richard

Unable to create a distribution list

Hi all,
I am trying to create this distribution list for a report and I am getting this error
"The required entry variables in query ZABC_DEF_Q001 are not filled".
When I click on this error I get another message Notification number RSRD 250.
Also apart from the above mentioned error, this is the warning I am getting:
The broadcast setting is not correct and has not been saved
Notification Number RSRD 160
I opened this query from query designer and there are warnings for 2 calculated Key Figures
Avg - Receipt Val and
Avg Receipt Qty.
The warning for both of them is
Invalid value 0 for property 'Ref. characteristic' of element 'Average Receipt Value'.
But inspite of the error and warning mentioned above the query is running perfectly from Query Designer. But I don't understand why am I not able to create the distribution list for this report.
Please advise where the problem is and how do I create the distribution list for this particualr report?
Thank you.

Hi Pavan,
Did you get the solution.
I am also facing the same problem,
Regards
Pramod

Need to send an attachment with the mail to the distribution list

Hi all,
How do I send an attachment with the e-mail to a distribution list?
I am using the FMs SO_DLI_EXPAND and SO_OBJECT_SEND to expand the distribution list and send mail to the distribution list respectively.I am getting the contents of the file in the email that is being sent. The file is being extracted from UNIX.
However, the contents of the file has to go as an attachment.
Please assist.
Thanks and regards,
Anishur

Hello,
You can do it like this...using SapScript:
REPORT YMAIL.
DATA: ITCPO LIKE ITCPO,
TAB_LINES LIKE SY-TABIX.
Variables for EMAIL functionality
DATA: MAILDATA LIKE SODOCCHGI1.
DATA: MAILPACK LIKE SOPCKLSTI1 OCCURS 2 WITH HEADER LINE.
DATA: MAILHEAD LIKE SOLISTI1 OCCURS 1 WITH HEADER LINE.
DATA: MAILBIN LIKE SOLISTI1 OCCURS 10 WITH HEADER LINE.
DATA: MAILTXT LIKE SOLISTI1 OCCURS 10 WITH HEADER LINE.
DATA: MAILREC LIKE SOMLREC90 OCCURS 0 WITH HEADER LINE.
DATA: SOLISTI1 LIKE SOLISTI1 OCCURS 0 WITH HEADER LINE.
PERFORM SEND_FORM_VIA_EMAIL.
FORM SEND_FORM_VIA_EMAIL *
FORM SEND_FORM_VIA_EMAIL.
CLEAR: MAILDATA, MAILTXT, MAILBIN, MAILPACK, MAILHEAD, MAILREC.
REFRESH: MAILTXT, MAILBIN, MAILPACK, MAILHEAD, MAILREC.
Creation of the document to be sent File Name
MAILDATA-OBJ_NAME = 'TEST'.
Mail Subject
MAILDATA-OBJ_DESCR = 'Subject'.
Mail Contents
MAILTXT-LINE = 'Here is your file, would you check it?'.
APPEND MAILTXT.
Prepare Packing List
PERFORM PREPARE_PACKING_LIST.
BREAK gpulido.
Set recipient - email address here!!!
*MAILREC-RECEIVER = '[email protected]'.
MAILREC-RECEIVER = '[email protected]'.
MAILREC-REC_TYPE = 'U'.
APPEND MAILREC.
Set recipient - email address here!!!
*MAILREC-RECEIVER = 'BGIRALDO'.
*MAILREC-REC_TYPE = 'B'.
*APPEND MAILREC.
Sending the document
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
DOCUMENT_DATA = MAILDATA
PUT_IN_OUTBOX = 'X'
TABLES
PACKING_LIST = MAILPACK
OBJECT_HEADER = MAILHEAD
CONTENTS_BIN = MAILBIN
CONTENTS_TXT = MAILTXT
RECEIVERS = MAILREC
EXCEPTIONS
TOO_MANY_RECEIVERS = 1
DOCUMENT_NOT_SENT = 2
OPERATION_NO_AUTHORIZATION = 4
OTHERS = 99.
submit rsconn01 with mode = 'INT' and return.
CASE SY-SUBRC.
WHEN 0.
WRITE: / 'Result of the send process:'.
LOOP AT MAILREC.
WRITE: / mailrec-RECEIVER(48), ':'.
IF mailrec-RETRN_CODE = 0.
WRITE 'sent successfully'.
ELSE.
WRITE 'not sent'.
ENDIF.
ENDLOOP.
WHEN 1.
WRITE: / 'no authorization to send to the specified number of'
WHEN 2.
WRITE: / 'document could not be sent to any of the recipients!'.
WHEN 4.
WRITE: / 'no authorization to send !'.
WHEN OTHERS.
WRITE: / 'error occurred during sending !'.
ENDCASE.
ENDFORM.
Form PREPARE_PACKING_LIST
FORM PREPARE_PACKING_LIST.
CLEAR: MAILPACK, MAILBIN, MAILHEAD.
REFRESH: MAILPACK, MAILBIN, MAILHEAD.
DESCRIBE TABLE MAILTXT LINES TAB_LINES.
READ TABLE MAILTXT INDEX TAB_LINES.
MAILDATA-DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( MAILTXT ).
Creation of the entry for the compressed document
CLEAR MAILPACK-TRANSF_BIN.
MAILPACK-HEAD_START = 1.
MAILPACK-HEAD_NUM = 0.
MAILPACK-BODY_START = 1.
MAILPACK-BODY_NUM = TAB_LINES.
MAILPACK-DOC_TYPE = 'RAW'.
APPEND MAILPACK.
Creation of the document attachment
This form gets the OTF code from the SAPscript form.
If you already have your OTF code, I believe that you may
be able to skip this form. just do the following code, looping thru
your SOLISTI1 and updating MAILBIN.
PERFORM GET_OTF_CODE.
LOOP AT SOLISTI1.
MOVE-CORRESPONDING SOLISTI1 TO MAILBIN.
APPEND MAILBIN.
ENDLOOP.
DESCRIBE TABLE MAILBIN LINES TAB_LINES.
MAILHEAD = 'TEST.OTF'.
APPEND MAILHEAD.
Creation of the entry for the compressed attachment
MAILPACK-TRANSF_BIN = 'X'.
MAILPACK-HEAD_START = 1.
MAILPACK-HEAD_NUM = 1.
MAILPACK-BODY_START = 1.
MAILPACK-BODY_NUM = TAB_LINES.
MAILPACK-DOC_TYPE = 'OTF'.
MAILPACK-OBJ_NAME = 'TEST'.
MAILPACK-OBJ_DESCR = 'Subject'.
MAILPACK-DOC_SIZE = TAB_LINES * 255.
APPEND MAILPACK.
ENDFORM.
Form GET_OTF_CODE
FORM GET_OTF_CODE.
DATA: BEGIN OF OTF OCCURS 0.
INCLUDE STRUCTURE ITCOO .
DATA: END OF OTF.
DATA: ITCPO LIKE ITCPO.
DATA: ITCPP LIKE ITCPP.
CLEAR ITCPO.
ITCPO-TDGETOTF = 'X'.
Start writing OTF code
CALL FUNCTION 'OPEN_FORM'
EXPORTING
FORM = 'YSEND_MAIL'
LANGUAGE = SY-LANGU
OPTIONS = ITCPO
DIALOG = ' '
EXCEPTIONS
OTHERS = 1.
CALL FUNCTION 'START_FORM'
EXCEPTIONS
ERROR_MESSAGE = 01
OTHERS = 02.
CALL FUNCTION 'WRITE_FORM'
EXPORTING
WINDOW = 'MAIN'
EXCEPTIONS
ERROR_MESSAGE = 01
OTHERS = 02.
Close up Form and get OTF code
CALL FUNCTION 'END_FORM'
EXCEPTIONS
ERROR_MESSAGE = 01
OTHERS = 02.
MOVE-CORRESPONDING ITCPO TO ITCPP.
CALL FUNCTION 'CLOSE_FORM'
IMPORTING
RESULT = ITCPP
TABLES
OTFDATA = OTF
EXCEPTIONS
OTHERS = 1.
Move OTF code to structure SOLI form email
CLEAR SOLISTI1. REFRESH SOLISTI1.
LOOP AT OTF.
SOLISTI1-LINE = OTF.
APPEND SOLISTI1.
ENDLOOP.
Reward points if helpful.
Thanks
Message was edited by:
Pattan Naveen

How to include Distribution list in Bex Broadcaster

Hi experts,
Can anyone tell me how to include distribution list in bex broadcaster?
We have created a distribution list which we use in SBWP tcode for sending reports through mail.
I want to try broadcasting reports through Bex query designer and scheduling weekly. Although bex broadcaster
provides us the facility to enter the email ids of user but it is very tedious to type all the ids. Can i incorporate
the distribution list, which we have already created, in broadcaster?

Just to close this topic.
I have reported a bug to Android project, because bottom-line they are responsible for the error - not SAP BEx.
Anyone interested can see the bug report here:
[http://code.google.com/p/android/issues/detail?id=24257]
If you decide to look at the bug report, please mark it with a Star to bring focus on this problem.
Best regards,
Jacob

Messages hang upon send when sending to a distribution list

I personally have noticed that when sending a message in Outlook 2007 with an Exchange 2003 server, messages addressed to a DL can sometimes give the spinning donut. I'm in the process of moving mailboxes to Exchange 2010, and the load is rather light
on 2010 at the moment. I have a couple of reports from the Outlook 2007/Exchange 2010 users that when sending messages to a DL, the message stays on screen for a minute or two before disappearing and sending. This seems like a global catalog issue. How do
I begin to troubleshoot and improve the time it takes sending messages to a DL?

Hi,
Please confirm if the Distribution List in your posting is created in Outlook client by end user as Contact Groups.
If the DL is a distribution group which is created in Exchange 2010, please check whether the issue happens when sending a message in Outlook Web App. Please enable Cached mode in your Outlook clients to have a try.
Additionally, if the issue only happens to some users instead of all users, please update the Outlook client to the latest service pack to check it.
Regards,
Winnie Liang
TechNet Community Support

How does everyone manage Email Distribution Lists in E-Business Suite

We have heaps of email distribution lists stored in Oracle Ebusiness Suite, excel, access ..you name it!
I would like to use a standard method for tagging contacts in the CRM Sales and Marketing Online so our employees can run reports to create external mailing lists.
Today we use classification codes to do this. Have also thought about using a descriptive flex field and report on that to create a contact list with name and email addresses.
Anybody have a better idea for how to achieve this in Oracle Marketing/Sales Online?
Ideally, we would like to create a customer facing website so people could subscribe/unsubscribe from email lists and have it fully integrated 'plugged in' to the above solution.

Thanks Ravi for your response.
No, no such kind of reasons.
Indeed I can send successfully to a simple email address but not to the distribution list ...
The problem is right there, in the fact that there is a ditribution list but I really don't know what's the problem ...
Have you ever use a distribution list? Any special thing to do with it?
A'll appreciate any help.
Regards

Address Book Groups - Distribution List problems

Recently upgraded to 10.6 and now on 10.6.3 - 2 Problems which are probably related:
1 - I cannot save changes to an edited Distribution List- I select the desired email address (ie it's in bold) and then click OK. When I go back to edit the list the changes have not been saved and it seems to randomly make changes to the selections.
2 - I have a (Smart) Group in Address Book and when I use that group in Mail the wrong email is selected for some of the members of the group - ie the emails used by Mail does not always match the selections in the Distribution List
Used to work fine in 10.5

Oh no!
until now I though, it was my fault, but it seems to be a bug. I have the same problem with the distribution list. In my system, the mails are allways sent to the upper emailadress, even if the lower adress is highlighted.
Did anybody file allready a bug-report to apple?
Regards
Robert

Reports distribution lists

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