Restricting values of a dropdown based on user roles

Question

Hi,
Is it possible to restrict the values of a custom metadata dropdown based on the user roles (assuming only 1 role is assigned to each user)? Say, based on the role assigned to a user, he/she should see only 3-4 values out of 10 values in a dropdown on the checkin page. Please suggest.
Thanks.

Answer 1

You can get pretty close out of the box using some configuration manager applet voodoo
1)First off create a Table that will contain the options for your list. Create the columns e.g. label and id and then also create a column called dSecurityGroup
2)Add a view based on the table you just created, choose the Security tab and select "Use standard document security"
3)Add some values to your view - make sure that you populate the dSecurityGroup column with real values of security groups
4)Once it is all published, have a look at the checkin and search screens. You should find that UCM will evaluate the options in the same way it would documents - based on the dSecurityGroup value you applied to the row - e.g. you will see an option on the search screen if you have at least R permissions, you will see an option on a checkin screen if you have at least RW permission
Try it out :-)