Retail Supplies Form

Hi,
The retail stores of my company currently use three pdf forms that are printed, filled out, and scanned and sent to three different emails for supplies. Mr.A provides cleaning supplies, Mr.B provides packaging, and Mr.C provides miscellaneous items.
I am trying to update this process using a trial version of FormsCentral and turn those three pdf files into forms that will send info to each of the three suppliers for different fulfillment.
However, my manager would like to consolidate all three of those forms into one for the ease of the retail stores. This one link to a form and whatever they fill out is submitted and collected into the FormsCentral app data. My manager would like it so that the supplies each individual (Mr.A, Mr.B, Mr.C) would fulfill is in its own data table so that Mr.A only sees orders for cleaning supplies and not packaging or miscellaneous items.
Is there a way to have one form like this spit out three separate formscentral data sheets that can then be exported by each individual into excel.
Thanks,
johnbef

Try the FormsCentral forum.

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    With these great number of horizontal dividing lines, It doesn't seem practical or even possible to create the basic layout in Acrobat.  As I originally stated, I'm new to Acrobat and would like suggestions for a workflow that enables easy editing of an existing PDF document with form fields.  I want to avoid the monumental task of re-doing all of the fields and calculations.

    For what you are trying to do that is probably what you want -- Replace Pages. There are a few more issues that you need to be aware of since this is a business form. If customers are using Reader XI, it is not an issue.
    On the renderable text, can you see the text list when you look at the font tab in the document properties (ctrl-D)? If not, they you do not really have fonts to edit. This may be the type of fonts you used in the original or the way in which you did the conversion to PDF. You need to have fonts that are on your system and then be sure to embed them (otherwise others may not be able to read them because of different OS or such).
    As to e-mailing the form, that is fine (though there are sometimes problems with various clients and PDFs -- but usually on the sending end).
    For collecting the data you may want to try a different route. For users of Reader XI, they can save the form with the data. Prior versions could not do that unless you enabled the form for Reader. However, this latter process has a 500 form use limit -- A license issue. If the data is submitted, then it does not make a difference. The folks with Reader XI can still save the form with the data, others will have to print a copy for their records.
    The data can be imported to the form on your end and so you would have the exact same results as what was filled out. However, the submission process should be set up to submit to a web script for your receipt and not use mailto. The latter has problems that you have no control over due to proper operation with the mail client on the user machine. Typically the mail client must be the default and use MAPI. In any case, it is not reliable (not for business use). So submission to a web script is useful. The data in AcroForms would be of the type FDF (or possibly XFDF). If for some reason use created the form with Designer, that limit any editing in Acrobat since it is no longer a real PDF, but an XML container that Acrobat and Reader can display and interact with, but not change. Again, submission to a web script is still preferred.
    For dealing with a web script and some coding for various languages, you can check out the FDF Toolkit. It has been around a while, but should still handle the CGI needs of the submission. In addition, it has tools for adding the data to a database and other typical operations for data collection. You can save the FDF files and import them to the form and deal with the data there also.
    The use of Replace pages would do the job if all your form fields will still need to be in about the same location. Form fields are mark up and the pages are referred to as the document. Thus the replace pages will just original page and leave all the form fields. You will still need to go back and fix the value within the fields themselves, but that is a field edit.

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