Retrieving Purchase orders based on Sales Organization

Hi,
Can anyone let me know how to retrieve Purchase orders based on Sales organization ( Input) , please
Thank you .
Regards,
Ry

hi ,
SD.
VBAK - sales document header
VBAP - Sales document line item
VBEP - Sales document schedule lines
VBUK - Sales document header status
VBUP - Sales document line item status
VBFA - Sales document document flow
LIKP - Delivery header
LIPS - Delivery line item
VBRK - billing document header
VBRP - Billing document line item
regards,
venkat.

Similar Messages

Purchase order based on Sales order

Hi,
I try to create Purchase order based on Sales order.
The error message :
"Base document card and target document card do not match"
My code:
oPurOrder.Lines.BaseEntry=oSalesOrder.DocEntry
oPurOrder.Lines.BaseLine=oSalesOrder.Lines.Linenum
oPurOrder.Lines.BaseType=17
Could you help me please ?
Tks.
Laetitia

Hi,
Looking at your code I will check how you fill the fields in the oPurOrder object because the code you copied is only for the document lines and the error refers to the document itself (maybe you forgot to assign the cardcode property).
If you are basing the document, a good and reliable method is to export the base to a xml file and load the target using this file. This way you garantee that all the info of the document is copied. After that you could use your code to update the info you want to change the same way you pasted it in your post.
Hope it helps,
-M

Purchase orders based on sales orders.

Hello Experts!
I am using MRP in order to create purchase orders based on my sales orders, thats the easy part. My problem is that i need to create a report matching the sales orders with the corresponding purchased orders created through the MRP wizard.
Where can i find such a link between POR1 and RDR1? is there a way I can obtain such report?
Thanks in advance.
Best Regards.
Javier.

Hi Rakesh, thanks for your reply. Well i was trying to use the POR1.BaseType and POR1.BaseEntry in order to match them with RDR1.ObjType and RDR1.DocEntry, but POR1.BaseType and POR1.BaseEntry have NULL as their value.
I thought creating orders using MRP was supossed to set the corresponding values to those fields. Is there any other way i can link a purchase order created via the MRP wizard to the base sales order?.
Best regards.

SDK-DI - Add purchase order based on sales order through DI-API

Today it is only possible to add a purchase order based on a sales order though the UI. This option should also be supported in the DI-API.

hi,
try removing the double quotes for basetype, baseline, baseentry.
if it doesn't solve the problem
make sure that you are assigning the docentry only but not the docnum of the sales order to the purchase order lines' baseentry.
rgds,laks.

Incorrect sort order of rows in Purchase Order based on Sales Order

Hello Experts.
I have this problem on SAP B1 8.81 PL 04:
I create a Purchase Order based on a Sales Order with 10 item rows, ticking the purchase order box in the logistic tab.
The sort order of rows is different between PO and SO.
I need the same order of SO on PO.
Is there something I can do or it's a problem of this patch?
I saw the Sap Note nr. 824822 but it's related to SAP B1 version 2004 A...
Regards
Silvia Reggiani
Edited by: Silvia Reggiani on Oct 11, 2011 12:26 PM

Hi,
Are you able to reproduce the issue in the DEMO Database on the 8.81 PL04?
Also, have you checked the issue in the latest patch of the 8.81?
Kind Regards,
Jitin
SAP Business One Forum Team

Restriction for items from Purchase Order based on Sale Order

Hi !
We create PO directly from Sale Order ( by ticking Option under Logistic tab, 'Purchase Order') for customer C01 (for eg).
From the PO created, we post GRPO.
Now our need is,
Assume if 10 Qty is been ordered in such a way and been received (GRPO posted). it 'll add on to the stock account i.e will increase stock qty at our whse.
is it possible to restrict these 10 qty of item from being sold to any other Customer other than whom hav ordered i.e if we create sale order for C02 the SBO should not take the items received from PO created based on Sales Order created for C01?
Meera.

Meera,
Which version of SBO are you using 2005 or 2007?
I don't think Serial numbers can help in this scenario. There is no hard allocation or blocking possible using Serial numbers.
This is the Work around I am thinking about.
Set the items to be Batch Managed - On Every Transaction
When performing Goods Receipt, enter the Sales Order Number as the Batch Number
When creating the delivery, using SBO_SP_TransactionNotification we can easily check the Batch of the Item being selected and verify it with the BaseRef of Delivery lines to match with Sales Order number.
If the numbers don't match we can warn user with message, "The items batch reserved for Sales Order xyz"
Even if you make a mistake when entering the batch number same as Sales Order number when doing a goods receipt. It can still be traced and blocked during delivery.
Hint: The Batch table records the Goods Receipt transaction along with the BaseDocument number, Base Ref, etc
If you decide to go this route, I could help you further.
Let me know
Suda

Create Purchase Order based on Sales Order through DI

Hi All,
As per my requirment i need to create PO based on Sales Order by Using DI object.
By using the UI i am able to create a PO. i.e,. in the Sales Order Form , in logistic tab when the purchase check box is checked and when the SO is added there is a work around form poped up where we give the vendor information and create PO.
Code:
      objPurchaseOrder = objSBOAPI.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oPurchaseOrders)
                                    objPurchaseOrder.CardCode = "V1010"
                                        objPurchaseOrder.CardName = "Far East Imports"
                                        objPurchaseOrder.DocDate = "02/24/05"
                                        objPurchaseOrder.DocDueDate = "02/24/05"
                                    objPurchaseOrder.Lines.BaseType = "17"
                                    objPurchaseOrder.Lines.BaseLine = "0"
                                     objPurchaseOrder.Lines.BaseEntry = "35"
                                         objPurchaseOrder.Add()
Error Description : Base Doc Type donot match with target Doc type
PLease help me
Thanks and Regards
Sandeep

hi,
try removing the double quotes for basetype, baseline, baseentry.
if it doesn't solve the problem
make sure that you are assigning the docentry only but not the docnum of the sales order to the purchase order lines' baseentry.
rgds,laks.

TCode to Find Sales Orders - based on Sales Organization & Material inputs

Hi Experts
I need to pull out all the sales orders raised with different sales organizations on different materials.
Is there any T-Code to pull out the data at one go u2013 instead of giving each material and each organization value one by one?
Example:
I have organizations u2013 2000, 2100 and 2300. Materials I have are, say, A, B, C, D, E and F.
How can I pull out list of sales orders raised for the above 6 materials (A u2013 F) in 3 organizations (2000 u2013 2300) through a single query or T-Code?
Thanks and Regards
Bobby

hi,
i m not sure whether i ur question is clear to me or not, but cant a simple SELECT query do it using SELECT-OPTIONs as S_VKORG and S_MATNR????
Select VBELN from
VBAK Inner join VBAP
on vbakvbeln eq vbapvbeln
where
vbak~vkorg in S_VKORG
and vbap~matnr in S_MATNR.
in the select option screen you insert your VKORG and MATNR number.
Ignore my post if its not as per ur requiremnt.
ags.

Link a Purchase order to a sales order

I am looking for a way to link a specific Purchase order to a Sales Order so that when the Purchase Order is received the items are allocated to that specific Sales Order and another sales person cannot sell the murchasedise. I know you can create a po from a sales order but it seems like when the po is copied to a goods receipt, anyone can invoice those items on a different sales order/ a/r invoice?
Thanks,
Don Shields

Hi Don,
What you are looking for is more of a hard allocation of Items to a SO. This functionality does not exist in B1 today.
If you want to manually create some processes and validation for this, it could be done.
1. Use Batch numbers management for items and linking a Batch to a SO and use the same Batch number in the Goods Receipt.
I have provided an ellaborate solution for this on this forum last year
You may check this thread in the meanwhile
Suda! Again to restriction of items from PO based on SO

Cost analysis through Purchase Order created from Sales Order

Hi Experts,
This is the scenario: There is an Item No. which is not stocked in warehouse and is purchased only when customers ask for it. The cost of the sales order line having this item is calculated by the Purchase Order line on which the item is there. (The PO have items for other Sales Orders as well. And, Sales Orders have multiple item types) The Sales Order have the PO no. against it and Purchase Order has SO no. against the line. This is all done using MS Access and Sage Accounts. Lots of free typing and manual cost analysis involved.
I have gathered from this forum that we can create Purchase Order from the Sales Order. The Document No. information can be pulled from one another using Formatted Search. Can we do the accounting and cost analysis as well?
Please let me know if I have not made myself clear.
Thank you in advance and kind regards.
IC
Edited by: iancameron03 on Sep 20, 2011 4:35 PM

Hi Ian,
I concur with Faraz, it is better if you use procurement document facility in doing back to back transaction from SO to PO.
However, in your case, I'm afraid you can't analyze the gross profit and recording the accounting related activity as your request using standard SAP B1 function.
As for gross profit case:
Since you're actually using workaround in order to evade all hassles in maintaining all item master data related to this case, you create just one item code called S1 right?
SO DocEntry - SO Line # - Item Code - Item Name - Quantity - Price
1001 - 0 - S1 - Table - 2 - 100
1001 - 1 - S1 - Chair - 8 - 25
1001 - 2 - S1 - Cloth - 3 - 10
PO # - PO Line # - PO BaseEntry (SO DocEntry) - PO BaseLine (SO Line #) - Item Code - Item Name - Quantity - Price
2001 - 0 - 1001 - 0 - S1 - 2 - 100
2001 - 1 - 1001 - 1 - S1 - 8 - 25
2001 - 2 - 1001 - 2 - S1 - 3 - 10
Note that standard B1 gross profit calculation is that system will compare selling price for each item with item cost / certain price list of each respective item. However, in your case, you put all item as a single item master. Thus, system couldn't compare Table to Table, Chair to Chair, Cloth to Cloth since the item cost for these 3 items will be the same, the price list for these 3 items will also be the same since it is actually only one master data. Of course you could update the gross profit calculation manually for each SO, but to be honest it seems rather weird to do this manually.
So, in order to simulate the gross profit calculation, you need to create a custom query and comparing PO line no with SO line no.
As far as accounting related recording concern, I'm afraid you can't do it
1. SO 1 : Item Table - Selling price 130 ; Item Chair - Selling price 30
2. PO 1 (linked to SO 1) : Item Table - Purchase price 100 ; Item Chair - Purchase price 25
3. SO 2 : Item Table - Selling price 150 ; Item Chair - Selling price 40
4. PO 2 (linked to SO 2) : Item Table - Purchase price 110 ; Item Chair - Purchase price 30
Correct me if I'm wrong, you want to record accounting wise that CoGS of Delivery based on SO 1 is 100 for Table and 25 for Chair, isn't it? No matter what costing method you use, you can't achieve this.
If you use moving average, system will average both Table and Chair cost price, since it is actually one item master data. Even if you distinguish each item as a master data, system will average the cost price for Table and Cloth by the time GR for PO 1 and PO 2 occurred.
Example (order by sequence of event):
1. GR based on PO 1 - Table - Purchase price = 100, therefore Item cost = 100
2. GR based on PO 2 - Table - Purchase price = 110, therefore Item cost = 105 (considering quantity only one for both PO)
3. Delivery based on SO 1 - Table - CoGS incurred will be 105, not 100
To certain extent, same thing could be said with FIFO costing method
1. GR based on PO 1 - Table - Purchase price = 100 (qty 1)
2. GR based on PO 2 - Table - Purchase price = 110 (qty 1)
3. Delivery based on SO 1 - Table - CoGS incurred will be 100 (qty 1)
4. Delivery based on SO 2 - Table - CoGS incurred will be 110 (qty 1)
At first glance, it seems right since the CoGS for SO 1 is 100, tied up with purchase price for PO 1. And CoGS for SO 2 is 110, tied up with purchase price for PO 2. But we're using assumption here, we're assuming the sequence of Goods Receipt of PO and Delivery of SO occurred in the very same sequence as the issuance of SO and PO.
1. GR based on PO 1 - Table - Purchase price = 100 (qty 1)
2. GR based on PO 2 - Table - Purchase price = 110 (qty 1)
3. Delivery based on SO 2 - Table - CoGS incurred will be 100 (qty 1)
4. Delivery based on SO 1 - Table - CoGS incurred will be 110 (qty 1)
If above scenario / sequence that happened, you will get the wrong figure of gross profit since the Delivery of SO 2 will take the item cost based on GR of PO 1. Since we're actually talking about real life business process, who can guarantee that above scenario wouldn't happen? It is possible that you send goods to customer who ordered late in real life, too much possibility that it is better for you to mitigate such result.
My suggestion would be that you record the accounting transaction based on standard business process, no need to really capture the actual cost and actual gross profit for certain SO and PO. Too complicated, and the software itself doesn't cater this kind of requirement. Best thing you could do only create custom query for gross profit simulation calculation, but for very accurate accounting recording, IMO you should forget it. Hope this help.
Best Regards,
Hendry Wijaya

Create a purchase order linked to sale order with DI

Hello all,
I tried to create a purchase order based on a sale order with the DI but I get an error message "the business partner selected in base document is different than the target document"
As you understand, this is normal to have a different business partner. So my question is : is it possible to create with the DI a purchase order linked to a sale order or is this a missing functionality ?
Thank you
Sebastien

Hi sébastien,
   oDoc.Lines.ItemCode = "A00001"
    oDoc.Lines.Quantity = 1
    oDoc.Lines.BaseType = 17
    oDoc.Lines.BaseEntry = 213
A Purchase document's BaseType can only be a Purchase document itself.
A Sales document's BaseType can only be a Sales documento itself.
To create a Purchase Order based on a Sales Order you must go through each row of the Sales Order and copy the values (ItemCode, Quantity, Discounts, VatGroup, etc.) to the Purchase Order. And remember the VATCode used in a Sales document cannot be the same as the one used in a Purchase document.
Best Regards,
Vítor Vieira

DI: Create Purchase Order from Multiple Sales Order - Lines

Hi all,
I am trying to group multiple lines from multiple Sales orders concerning One given Vendor/Supplier so as to generate One Purchase order for this Vendor/Supplier
oSalesOrder = (Documents)B1Connections.diCompany.GetBusinessObject(BoObjectTypes.oOrders);
oPurchaseOrder = (Documents)B1Connections.diCompany.GetBusinessObject(BoObjectTypes.oPurchaseOrders);
oPurchaseOrder.CardCode = 'Vendor1'
oSalesOrder.getByKey("13");
oSalesOrder.Lines.SetCurrentLine("4");
oPurchaseOrder.Lines.BaseEntry = oSalesOrder.DocEntry;
oPurchaseOrder.Lines.BaseLine = oSalesOrder.Lines.LineNum;
oPurchaseOrder.Lines.BaseType = (int)BoObjectTypes.oOrders;
oPurchaseOrder.Lines.Add();
oSalesOrder.getByKey("14");
oSalesOrder.Lines.SetCurrentLine("2");
oPurchaseOrder.Lines.BaseEntry = oSalesOrder.DocEntry;
oPurchaseOrder.Lines.BaseLine = oSalesOrder.Lines.LineNum;
oPurchaseOrder.Lines.BaseType = (int)BoObjectTypes.oOrders;
if (oPurchaseOrder.Add()!=0)
MessageBox(B1Connections.diCompany.GetLastErrorDescription());
I get the following Error: <i>Base Document Card and Target Document Card do not match</i>.
What more Should I do to avoid This?
Regards,
Emmanuel.

Hi Emmanuel,
As far as I know you cannot create a purchase order based on a sales order using the DI API. I know in SBO you can do this, but I don't think using the SDK. The reason why it's giving you the message "Base Document Card and Target Document Card do not match" is because one is a vendor and one is a customer.
Hope it helps,
Adele

Please tell me a BAPI to get Closing balance of customer account based on Sales Organization?

Hi Experts,
A requirement has come up where I want to get Customer closing balance based on its sales organization as this particular customer is extented to 2 different sales organizations. I want to get the closing balance of individual sales organization vise.
Please tell me a BAPI to get Closing balance of customer account based on Sales Organization?

AFAIK there is no such BAPI, cause there is no database table with balance for customer per sales organisation. (No KNCx table for VKORG)
First ask functionals (*) how to recover sales organisation from a FI document (I suppose for SD invoice it is easy if no merging between organisation) will be a little tricker for pure FI document like payment transactions (hope thet are quickly cleared...) Then start from non cleared records of BSID (also BSAD if you use a past date of reference, in case you have to add the records of BSAD with clearing date greater than reference date) and cross it with SD information to break FI into sales organisation.
Regards,
Raymond
(*) Ask for where do they store VKORG in FI documents

HOW to retrieve PURCHASE ORDER DATA from archieve file and print a report

Dear all
1) I have retrieve purchase order data from archived files.
2) print purchase order data and created pdf file.
VIJ.............
Moderator message - Please ask a specific question - post locked
Edited by: Rob Burbank on Apr 28, 2009 12:00 PM

Dear all
1) I have retrieve purchase order data from archived files.
2) print purchase order data and created pdf file.
VIJ.............
Moderator message - Please ask a specific question - post locked
Edited by: Rob Burbank on Apr 28, 2009 12:00 PM

Difference between Goods receipt based IV / Purchase order based IV ?

Hallow all !!!
Can anybody please explain the difference between GR based invoice verification and Purchase Order based invoice verification in brief ?
Thanks in advance !

Hi,
PO-based invoice verification
In PO-based invoice verification, items are settled with reference to the purchase order. Settlement can be carried out with respect to all items, irrespective of whether or not deliveries have yet been received.
GR-based invoice verification
In GR-based invoice verification you can effect settlement with regard to each GRs relating to a purchase order separately. In the PO history, each invoice item can be assigned to precisely one GRs.
for more follow the links
http://www.sap-hefte.de/download/dateien/1067/083_leseprobe.pdf
http://www.finance.utoronto.ca/fast/qrg/purch/ir/pocreate.htm
Regards,
Biju K
Edited by: Bijay Kumar Barik on Apr 16, 2008 8:41 AM
Edited by: Bijay Kumar Barik on Apr 16, 2008 2:23 PM

Retrieving Purchase orders based on Sales Organization

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