Return delivery possible despite invoice being posted for a PO

Dear forum members,
We found when testing SRM and MM that our ECC system allows us to create return deliveries for PO items of standard item category and service item categories which are GR-Based IV.
Our client does not feel this is correct and has asked us to look into preventing the return delivery (movement type 122) material document posting from being possible if an invoice has been posted (with no blocks) against all PO's.
This seems reasonable to us, but we do not know of any config or user exits to do this. Do you have any suggestions please?
I have seen the config which hould prevent a return for GR-Based IV but this does not seem to work in our ECC 6.0 system. Is there an OSS note which can fix this?
Also, are there legitimate reasons why we should still allow return deliveries to be posted afterb the invoice has been paid?
Thanks a lot,
Best regards,
Nick

Dear,
You can use MIGO -> Return Delivery with referance of Material document.
Other way create return purchase order with tick on return check box, which is available in purchase order item level.
Note: You can't post invoice verification in case of return delivery
If it is useful for u, Please revert back.
Regards,
Mahesh Wagh

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Returm Delivery Possible Despite ECC Invoice Posted

Hi forum gurus,
We are implementing SRM 5.0 (SRM SERVER 5.5 and are on SP 12) in the extended classic scenario.
We have a test issue where we created a PO for 10 items, fully GRN'd the PO and then posted an invoice against the PO in ECC (no blocks on th invoice).
We can then see the 'Return Delivery' button is active and the return delivery can be posted from SRM despite the invoice having been paid.
Having tested ECC this also seems to be the case if we were to create the PO, GRN and invoice all within MM.
Can you tell me?:
1. Is this correct logic?
2. Can we change ECC finance or MM config to stop this (I know there is config to stop this being possible for GR-Based IV PO items, but what about normal items)
3. Does anyone have any suggestions as to what is best practise in this case and why?
Thanks a lot,
Best regards,
Nick

Hi. In SRM you can easily use the BBP_DOC_CHECK_BADI to prevent this by issuing an error.
In ECC you can use MB_MIGO_BADI method CHECK_ITEM to issue an error.
Regards,
Dave.

Return Delivery without Excise Invoice

Hi,
We are posting return delivery through MIGO 122 movement type. During Return delivery we are not ticking the Via delivery in the General Tab. System gives the MIGO No. not delivery No. And also system parallelly generates the excise invoice also.
But we dont want to create the excise invoice parallelly during return delivery posting. We want to create the excise invoice through J1IS.
Can you suggest me what SPRO settings required to remove the excise invoice generation while posting the Return delivery throught MIGO.
Regards,
R Mohan Kumar

Hi,
At the time of Vendor Return in (MIGO), select only Part 1 OR No Excise Entry under Excise Invoice Tab at Header level.
And maintain Goods Issue Indicator as "IPD" at Item Details level.
Then go to J1IS and create Excise invoice w.r.t. Material Document.
If you don't want the Post option during MIGO then, Go to SPRO > Logistics - General > Tax on Goods Movements > India > Basic Settings > Maintain Excise Groups > Here deactivate "Post EI in MIGO"

Purchase order history not updated when invoice is posted for framework POs

Hi,
We've created a framework PO and now posted an invoice against it. The invoice was posted in the following way:
1. Go to transaction MIRO
2. Enter the PO number in the PO reference field.
3. Select the "G/L Account" tab and enter the value manually and also enter the amount at the header level and then post it.
But when I go back to the PO, I don't see the PO history tab and hence, the PO history is not visible.
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Regards,
Lakshmi

Hi
Did you refer to the same Framework purchase order while posting the invoice?
Invoice has been posted succesfully and number generated? If yes then check in MIR5/MIR6 the purchase order reference for that Invoice.
If everything is correct then you can see the IV number in PO history tab.
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Invoices not posted for accounting(Error:Max. no of items in FI is reached)

Dear Experts,
I have an issue in the billing document.It is not getting posted for Accounting even it is 23(230)and in some cases it is 30 lines line items in it.
It is shoing the error as Max. no of items in FI is reached.
This problem is in Production client only.As we have seen and checked the setting in all the client. It is same every where.
Could any one help.
The SAP help says:The number of accounting line items are restricted to 999 therefore your billing document line items should be significantly less than that to prevent a failure to post an accounting document.
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Hi,
Check Note 36353 'AC interface: Summarizing FI documents', it give you ideas as how you can avoid this big number of FI items.
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Batch settings for return delivery

Hi,
Can anybody give advise on batch settings for return delivery.
Regards

Hi,
Maintain copy control for billing documents.T.code(VTFL)
Target billing doc
RE
From Delivery Type
LR
Copying requirements
003
1.In the Item Overview screen, choose New Entries and make the following entries:
ItemCt                     REN
Target Bill. Type     RE
Copying requirements     004
Data VBRK/VBRP     001
Update flow
Billing quantity     G
Pos./neg. quantity     +
Pricing type     G
Hope this helps
Regds.......
Sumit
Edited by: Sumit Rayaguru on Feb 23, 2009 10:03 AM
Edited by: Sumit Rayaguru on Feb 23, 2009 10:05 AM

Return Delivery button is Disabled for Goods confirmation

Hi,
We are on SRM_SERVER 550, SP11, SAP 4.7 backend and have configured Extended Classic Scenario.
I am unable to do Goods Return delivery for Confirmations which have status u201CPosted in the Backendu201D.
The Return delivery button is Disabled, while the Delete button is Enabled, when I access confirmations through u2018Display and Process Confirmationsu2019 screen.
We have also run the jobs CLEAN_REQREQ_UP and BBP_GET_STATUS_2.
Kindly let me know if any additional job needs to be executed or any specific note that needs to be implemented.
Thanks,
Kiran

plz wait for some time . I am pretty sure STATUS JOB do this job . what variant you used for status_2 job?
if you could do it backend , but if you could not in srm means, that PO status was not updated.
even i had experience this in classic, i evening did GR inSRM and immediately wanted to do return delivery but that button was disabled for me. morning i saw it was ok . i saw RETURN was active.
muthu

No Return delivery

Hi all
I am facing problem while doing return delivery.
The GR is done for material and it got posted to quality inspection. There due to poor quality , it is moved to blocked stock. Invoice is posted. Now i want to return to vendor, while doing return delivery (MRBL) an error is coming
" Deficit of PU IR qty X kg "
But X kg is in blocked stock (MMBE). How can it be done?
regards
B Shar

Hello Shar,
Check your PO item: You might be using GR-based IV and not allowing GR reversals after an invoice has been posted.
Check the customizing:
Materials Management
-> Inventory Management and Physical Inventory
-> Goods Receipt
-> For GR-Based IV, Reversal of GR Despite Invoice
See the movement you are trying to post: 102, 122, etc... and set the flag "RevGR. despite IR" for this movement type, in order to allow the system to cancel the goods receipt after the invoice.
Otherwise you will need to reverse the invoice in order to be able to reverse the goods receipt.
I hope this helps,
Esther.

Cancelation of Vendors return delivery document ( 122 Movment type)

Dear All,
We have a case where in all vendor receipts are quality checked and in case a quality lot is rejected a returns delivery is crated to the vendor with SD returns delivery type RLL..
We want to reverse this returns delivery and accept the the quality rejected lot. Can you please suggest how to do the same.
We tried to reverse the returns delivery with transaction VL09 we got an error " the vendor rejection returns delivery type RLL cannot be reversed.
We also tried out transaction MIGO Cancellation option and got an error "material document cannot be processed"
Please suuggest the procedure to reverse this material document.
Deepak.

H i Deepak!
   We also have the same scenario like yours.But I am struggling to get the pricing details from the purchasing document. I don't know how to control this function.Material price and ED elements to be copied from the reference purchase document.How are you handling this? Kindly reply me soon.
The following information may be useful to you.
Posting a Return Delivery with Reference to the Purchase Order
Choose the Enjoy transaction MIGO for posting goods movements. Enter the purchase order. In goods-receipt-based invoice verification, the system displays all the GR items. Choose the items that you want to return, specify the quantities, and choose movement type 122.
Posting a New Goods Receipt with Reference to a Return Delivery
If you receive a substitute delivery after you have returned goods to a vendor, it is advisable to reference the associated return delivery by using a reverse posting when you post the new goods receipt. This enables the system to suggest and update the data for this particular business process. This is particularly important in goods-receipt-based invoice verification, so that the link between the goods receipt, the return delivery, and the invoice remains intact (see also Subsequent Delivery).
The table below shows which reversal movement types you can use to reference the associated return delivery.
Goods receipt      Return Delivery              Substitute delivery
101                         122                                    123
103                         124                                    125
105                         122                                    123
For example, if you posted the goods into goods receipt blocked stock using movement type 103, you return them using movement type 124 (return delivery from goods receipt blocked stock). To post the substitute delivery back into goods receipt blocked stock, you do not use movement type 103, but reverse the material document for the return delivery. The system automatically suggests movement type 125, which maintains the link between the goods receipt, the return delivery, and the invoice.

Return Delivery from a Material Document

Hi Experts,
I have a scenario in my current project, where we perform a 261 movement (Consumption for a order) before the Order was completed.
Once the order is completed and we know the real quantity consumed, we perform a Return Delivery from the previous Material Document, for the quantity not used. In this way we return to stock the quantity which was not used.
The problem is that this action must be done automatically by a development, and we are looking for a BAPI that can perform this action. I have found the function BAPI_GOODSMVT_CREATE, but cannot be used (or at least I do not know how to use it) to create the movement I need.
Can this BAPI be used? Is there any other BAPI that can help me? Any other idea?
Any help will be highly aprecciated!
Thank you very much in advance,
Best Regards,
LUCAS

Hi Polly/Dirk
Thank yoy very much for your answer...they were very helpful.
I was triying the BAPI, but I still have a little issue. I am calling te function with the parameters specified, but whenerver I insert the Reservation and the Reservation item, the function posts a 261 movement (despite I inserted 262 in the parameters). If I do not insert the Reservation data, it post the movement correctly, but it does not make any reference to th reservation. Is it correct to post it without reservation number? Am I missing something?
Thank you very much in advance,
LUCAS

Return Delivery of Good Receipt

Dear Sir,
We have a following scenario :
We did a MIGO for an item 'X' having 4 nos pieces . During MIGO following Financial Doc got posted .
GR/IR                   Credit    by Rs 1000
Freight Suspense Credit    by Rs 200
Stock                   Debit    by   Rs 1200
Subsequently 2 nos pieces got rejected and we sent back Rejected Material to Vendor . For this We did RETURN DELIVERY (movement type 122) . During the Return Delivery , following FI Document got posted :
GR/IR                   Debit    by Rs 500
Freight Suspense Debit    by Rs 100
Stock                   Credit   by   Rs 600
Our problem is that instead of Freight Suspense getting Debited , it must have been some other expense GL like "Loss due to Rejection related Freight" .
Kindly guide us as how can be address the above reported problem .
Pl help us
With Thanks and Rgds
Sonia Agarwal

Hi Sonia,
It is possible only if you are posting freight to seprate GL account. Have you made such account? If no then it is not possible.
amit

Printing Non Excisable Return Delivery

Dear Experts,
Pl. send me the step by step procedure to print Non excisable Return Delivery document .
Is there any customization need to be checked .
Also what are the steps to be followed to print the document?
Regards,
AK

Hi,
I case of vendor return, go to MIGO - Return delivery > Material Document (Here refer GR doc, system will determine Movement Type "122" automatically). And select Print Version as "3" and activate "Print" indicator in "General" Tab of MIGO at Header Level.
And in case of Non-Excisable material, you don't have to do J1IS (Vendor Excise Invoice) so there will not be printing of Excise invoice through J1IV.
Here you have to print material document in MB90, for which you have to check following configurations;
1. OMBR - Here Click on "Print Indicator" button and assign Print Version as "3" (Collective Slip) to Transaction MIGO.
2. OMB5 - Assign Print Item as "2" (Return Delivery)
3. M706 - Use any for the following condition types;
WA01     GI Note Vers.1
WA02     GI Note Vers.2
WA03     GI Note Vers.3
4. MN21 - Create Condition Record for any of the above Condition Type

Return Delivery via BAPI_GOODSMVT_CREATE

Hi,
I'm trying to post a return delivery movement type 222 using BAPI_GOODSMVT_CREATE but getting error For reservation 0002207600 0001, no movements can be posted . I notice that this bapi was using MB11 for the posting and tested also getting same error. But the return delivery was able to be post using MIGO.

Not able to post via BAPI causes by the item in the reservation was mark for deletion.

Show to show Sales Order, Return, Delivery Quantity

Hi all,
See the following query of sales order with combination of Return, Delivery and AR invoice.........and tell how to show Quantity of Sales, return and delivery.........
SELECT b.Doc_Num1 as 'SO. No.',
b.DocDate1   as      'SO. Date',
b.Doc_Num2   AS      'Del.Doc.No.',
b.DocDate2    AS      'Delivery Date',
b.Doc_Num3   as      'A/R Invoice No.',
b.DocDate3    as      'Inv. Date',
b.Doc_Num4   AS      'RETURN Doc.No.',
b.DocDate4    as      'Ret.Date',
b.CardName   as      'Vendor Name',
b.NumAtCard as      'Bill No. & Date',
b.ItemCode   as      'Item Code',
b.Dscription as      'Dscription',
b.Quantity1 as      'AR Invoice Quantity',
b.LineTotal as      'Base Amt.(Rs.)',
b.WTSum           AS      'TDS (Rs.)',
b.DocTotal    as     'Total (Rs.)',
sum(b.BED)    as           'Bed Value',
sum(b.EDCS)   as          'EDCS Value',
sum(b.HECS)   as          'HECS Value',
sum(b.VAT)        as           'VAT Value',
sum(b.CST)        as           'CST Value',
sum(b.CVD)        as           'CVD Value',
sum(b.SerTax) as           'SERTAX Value',
sum(b.CSonSerTax) as      'CS Value',
sum(b.HECS_ST)      as      'HESC Value'
from (
select *,( a.Bed + a.EDCS + a.HECS + a.VAT + a.CST +a.CVD + a.SerTax + a.CSonSerTax + a.HECS_ST ) as Filter from (SELECT distinct
T0.DocNum as 'Doc_Num1',
T0.DocDate as 'DocDate1',
T2.DocNum as 'Doc_Num2',
T2.DocDate as 'DocDate2',
M.DocNum as 'Doc_Num3',
M.DocDate as 'DocDate3',
M.CardName,
M.NumAtCard,
L.ItemCode,
L.Dscription,
L.Quantity as 'Quantity1',
S.DocNum 'Doc_Num4',
S.DocDate as 'DocDate4',
L.LineTotal ,
M.DocEntry,
M.[DiscSum],
M.WTSum,
M.DocTotal,
(case T.Statype
when
-90 then sum (T.[TaxSum]) / 4 else 0 end) 'BED ',(case T.Statype when
-60 then sum (T.[TaxSum]) / 4 else 0 end) 'EDCS ',(case T.Statype when
7 then sum (T.[TaxSum]) / 4 else 0 end) 'HECS ',(case T.Statype when
1 then sum (T.[TaxSum]) / 4 else 0 end) 'VAT',(case T.Statype when
4 then sum (T.[TaxSum]) / 4 else 0 end) 'CST ', (case T.Statype when
10 then sum (T.[TaxSum]) / 4 else 0 end) 'CVD ', (case T.Statype when
5 then sum (T.[TaxSum]) / 4 else 0 end) 'SerTax', (case T.Statype when
6 then sum (T.[TaxSum]) / 4 else 0 end) 'CSonSerTax', (case T.Statype when
8 then sum (T.[TaxSum]) / 4 else 0 end) 'HECS_ST'

Hi Sonal,
Try this,
SELECT b.Doc_Num1 as 'SO. No.',
b.DocDate1   as      'SO. Date',
b.Doc_Num2   AS      'Del.Doc.No.',
b.DocDate2    AS      'Delivery Date',
b.Doc_Num3   as      'A/R Invoice No.',
b.DocDate3    as      'Inv. Date',
b.Doc_Num4   AS      'RETURN Doc.No.',
b.DocDate4    as      'Ret.Date',
b.CardName   as      'Vendor Name',
b.NumAtCard as      'Bill No. & Date',
b.ItemCode   as      'Item Code',
b.Dscription as      'Dscription',
b.Quantity1 as      'SO_Qty',
b.Quantity2 as      'DLN_Qty',
b.Quantity3 as      'A/R Inv_Qty',
b.Quantity4 as      'Return_Qty',
b.LineTotal as      'Base Amt.(Rs.)',
b.WTSum           AS      'TDS (Rs.)',
b.DocTotal    as     'Total (Rs.)',
sum(b.BED)    as           'Bed Value',
sum(b.EDCS)   as          'EDCS Value',
sum(b.HECS)   as          'HECS Value',
sum(b.VAT)        as           'VAT Value',
sum(b.CST)        as           'CST Value',
sum(b.CVD)        as           'CVD Value',
sum(b.SerTax) as           'SERTAX Value',
sum(b.CSonSerTax) as      'CS Value',
sum(b.HECS_ST)      as      'HESC Value'
from (
select *,( a.Bed + a.EDCS + a.HECS + a.VAT + a.CST +a.CVD + a.SerTax + a.CSonSerTax + a.HECS_ST ) as Filter from (SELECT distinct
T0.DocNum as 'Doc_Num1',
T0.DocDate as 'DocDate1',
T2.DocNum as 'Doc_Num2',
T2.DocDate as 'DocDate2',
M.DocNum as 'Doc_Num3',
M.DocDate as 'DocDate3',
M.CardName,
M.NumAtCard,
L.ItemCode,
L.Dscription,
T1.Quantity as 'Quantity1',
T3.Quantity as 'Quantity2',
L.Quantity as 'Quantity3',
X.Quantity as 'Quantity4',
S.DocNum 'Doc_Num4',
S.DocDate as 'DocDate4',
L.LineTotal ,
M.DocEntry,
M.[DiscSum],
M.WTSum,
M.DocTotal,
Regards,
Madhan.
Edited by: Madhan Babu C on Aug 28, 2009 2:09 PM

Return delivery possible despite invoice being posted for a PO

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