Returm Delivery Possible Despite ECC Invoice Posted

Hi forum gurus,
We are implementing SRM 5.0 (SRM SERVER 5.5 and are on SP 12) in the extended classic scenario.
We have a test issue where we created a PO for 10 items, fully GRN'd the PO and then posted an invoice against the PO in ECC (no blocks on th invoice).
We can then see the 'Return Delivery' button is active and the return delivery can be posted from SRM despite the invoice having been paid.
Having tested ECC this also seems to be the case if we were to create the PO, GRN and invoice all within MM.
Can you tell me?:
1. Is this correct logic?
2. Can we change ECC finance or MM config to stop this (I know there is config to stop this being possible for GR-Based IV PO items, but what about normal items)
3. Does anyone have any suggestions as to what is best practise in this case and why?
Thanks a lot,
Best regards,
Nick

Hi. In SRM you can easily use the BBP_DOC_CHECK_BADI to prevent this by issuing an error.
In ECC you can use MB_MIGO_BADI method CHECK_ITEM to issue an error.
Regards,
Dave.

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Return delivery possible despite invoice being posted for a PO

Dear forum members,
We found when testing SRM and MM that our ECC system allows us to create return deliveries for PO items of standard item category and service item categories which are GR-Based IV.
Our client does not feel this is correct and has asked us to look into preventing the return delivery (movement type 122) material document posting from being possible if an invoice has been posted (with no blocks) against all PO's.
This seems reasonable to us, but we do not know of any config or user exits to do this. Do you have any suggestions please?
I have seen the config which hould prevent a return for GR-Based IV but this does not seem to work in our ECC 6.0 system. Is there an OSS note which can fix this?
Also, are there legitimate reasons why we should still allow return deliveries to be posted afterb the invoice has been paid?
Thanks a lot,
Best regards,
Nick

Dear,
You can use MIGO -> Return Delivery with referance of Material document.
Other way create return purchase order with tick on return check box, which is available in purchase order item level.
Note: You can't post invoice verification in case of return delivery
If it is useful for u, Please revert back.
Regards,
Mahesh Wagh

Outbound delivery date in June and customer invoice post in July,tax rate?

Hi Experts
tax rate (June)=22%
tax rate (july)=24%
issue is Outbound delivery date in June and customer invoice post in July,so sytem taking tax rate =24% instead of 22%.Because outbound delivery is happened in June.
Please let me know that,
1)how system picking tax rate on base like billing date or service render date or ...?
2)how to take tax rate (june)=22% in July posting.
regards
sachin

Tax Rate is picked based on the pricing date.
You need to check with your SD collegue to configure the pricing date to be equal to outbound delivery date to pick the outbound delivery date based tax rates.
Regards,
Gaurav

Delivery free of charge Invoice should not Post to accounting

Hello,
As per Client's specific Business process , till now ZERO value Invoice(Delivery Free of charge) is created (This is not SAP Standard).
No accounting document is generated because of ZERO value of Invoice.
Only COPA Document is generated.
ZERO value invoice is generated because of all Pricing Conditions are Statistical in Pricing Procedure.
Now , Requirement is to create Invoice with Values & also Print values in Invoice, without posting it to accounting.
The simplest way to do it to remove Statistical check from all Pricing conditions , Values will start Printing.
But in this case ,Invoice getting started posted to accounting.
Q:- Please let me know the simplest way to create Invoice (Delivery Free of Charge) with values but on the same time , it should not post to accounting only COPA should be generated.
(AR Electronic Invoice)
Thanks in Advance.
Regards,
Vikas

Hi,
Free of charge Deliveries are basically of 2 types.
1. When you send Promotinal materials for display purpose, Physician samples in pharma industry etc.
Those materials do not have any commercial values, they are send free-of-charge.
We process those materials with Order Type FD (Free-of-charge Delivery).
2. Another case, when suppose you had sent 10 units of some material (commercially valued materials) for which customer has already paid the money to you.
After that suppose customer has found that 2 units are damaged or defective for which he has returned the 2 units to you.
Here, you have 2 options to compensate the customer, either you will issue a Credit Memo or you will replace with fresh units for those 2 returned units.
If, you will replace 2 fresh units to the customer, then it is called "Subsequent Delivery Free-of -chrge".
The Order Type used for the above is "SDF".
In this case, even though the material is a commercially valued material but we send it as free-of-charge as Customer has already has paid for it.
In both the above case, may it be "Free-of-charge Delivery (FD)" or "Subsequent Free-of-charge Delivery (SDF)", both the transactions are not relevant for Billing.
You can check the same in Sales document Item category KLN and KLX, both are not relevant for Billing. That means you can not create a commercial Invoice for those transactions.
In the above case, if required we create Proforma Invoice with reference to the Delivery document.
Proforma Invoice is a dummy Invoice and not posted to Accounting.
So, in your case you can create a Proforma Invoice.
Regards
Pradyumna

Baseline date not getting populated from SRM invoices posted to ECC 6.0

Hi,
We are currently in ECC 6.0. The SRM system is in 4.0. We have this particular problem that the baseline date is not getting populated from the Invoices posted from the SRM. The baseline date is blank and the document is saved.
Did anyone face the same problem??? Can you please refer SAP note 541934 and expand........
Thanks
Aravind
Edited by: Aitipamula Aravind on Aug 10, 2009 5:13 AM

Hello,
Yes, you could check the attached note 541934 and regard the implementation of the field ZFBDT in the invoicing document.
Note 541934 provides a solution how to achieve the MM-customizing for payment baseline dates getting effective for invoices with SRM-origin. This note needs to be applied at your ERP-MM-side in the former plug-in-layer. As described in the note, this is a modification. It's recommended to apply in non-productive system first.
Hope the above infor.are helps for you!
Best Regards,
Gladys xing

Invoice posting possible for limit PO although final invoice is set

Hi,
I encountered a strange behavior, I think.
I created a limit PO and posted several invoices against it. So far, so good.
Then, I wanted to "close" the limit PO and set the "Final invoice" indicator in PO. Even though, I was able to post further invoices against this PO. Shouldn't this be prevented?
I used the workaround to modify the PO and change the expected value to the actual value of invoices posted against the PO... But why does final invoice flag have no effect at all? Any ideas?
Thanks in advance!

Hi,
The purpose of final invoice indicator is to reset the purchase order commitments. The final invoice indicator does not prevent further invoices from being posted. Please see F1 help documentation on this field.
You can block the item if further processing is required.
Kind Regards,
Suneet

Problem with invoice posting

Hi .. i,m facing an issue with intercompany Invoice posting .
I'm having delivery note as a reference to that invoice but im getting error message that delivery note doesnot exist..
i have entered correct delivery note..
how this can b overcome?
Thanks and regards..
Manoj

hi,
for having del. note as ref in MIRO, first you must have entered the same del. note while making GR (MIGO), then only that is possible.
Have you done that,
other wise PO ref is the best & will work anyway
Regards
AK

Service PO Invoice posting through BAPI

Hi Gurus,
Please help me to resolve the issue explained below:
We are using a third party tool for scanning incoming invoices from vendor.The scanned invoice details pass though SAP Interface and with the help of standard BAPI_INCOMINGINVOICE_CREATE in SAP ECC, invoices are automatically posted.
Till now , we only had material/Goods PO invoices which use to get posted with quantity blocks before GR done.In future,SAP PM
module will be implemented and service PO invoices will also be posted using this process.We have following issues for posting
of invoices for service items:
1.For service PO Invoice to get posted though BAPI, service entry number is mandatory without which system does not allow to post the invoices that is we can not have quantity blocked invoices if services have not been entered for service items.Even invoices can not be parked without service entry sheet no. for service items using BAPI.Please advise how this scenario can be handled.
2.Second scenario is that if a particular service line has multiple service entry sheet numbers then which service entry sheet number should system use to post the invoice?
Kindly advise.
Thanks & Regards,
Niti

Dear Vipin,
May I assume the following scenario. When you post an invoice manually and there's a small difference between the vendor amount and the total of the suggested amounts on items (plus VAT), you just adjust one of the items or enter unplanned delivery costs and this way avoid the disbalance.
However, when you post the invoice automatically through BAPI, no such adjustment is made and the system tries to post the difference to the account defined behind the account key DIF. For this posting the system shall assign a tax code. One way to define this code is to assign the default tax codes in IMG for IV -> Incoming Invoice -> Maintain Default Values for Tax Codes.
Or just make sure you define all the item amounts explicitly in the BAPI and there's no disbalance.
BR
Raf

Baseline date not default in MIRO for Invoices posted against STO Pu.Order

Hi All,
Baseline date doesn´t default in MIRO for Invoices posted against an STO Purchase Order.
We are trying to post an Invoice in MIRO with reference to a STO Purchase Order for planning delivery cost.
Delivery cost in PO has not got the Vendor number because conditions are customized not possible to process manually so in MIRO the system asks to enter the Invoicing Party and then the baseline date.
The client requires that when the invoicing party is enter manually in MIRO, the term of payment should be pick up from Vendor Master Record.
Could someone confirm if this possible ?
Thanks and regards,
Laura

Hi Laura ,
The payment terms in Invoice are taken from PO only .
Refer SAP Note : 177224 for more details.
Regards
Ramesh Ch

Is direct GL account entry possible via EDI invoic message type?

Is direct GL account entry possible via EDI invoic message type? Is there a field in Invoic Idoc that matches the direct GL entry field. Some vendors may have surcharge other than tax and unplanned delivery.

This functionality is not available as standard. However, from release 470, you can use customer exit EXIT_SAPLMRMH_015 for direct posting to the G/L account or material account.
Please have a look at attached note 427137.

Create Delivery, Billing and Excise Invoice no. in back date.

Dear all,
i got sum problem with no. range in export excise invoicing,
therefore to avoid this i created export invoice thru' legacy system, now i want to create the same export order in sap system
how i create export order in back date as actual excise date lies in back date.
what certain changes i have to made in sap system in order to create Delivery, Billing and Excise Invoice no. in back date.
Plz suggest
Gaurav

Back date means how many months should be predated ?? You should be aware, you can post a document in SAP one month prior to current month but not before that. For example, now we are in August and you can post a document for July and not for June'10.
Apart from this, you need to have back dated stock in SAP to invoice and the periods (MM & FI) should be open for previous month.
Dear Sir,
Back dates means 14 days back and in the same month August.
plz , explain what is back dated stock to invoice SAP
Gaurav

F-28 incoming Invoice Posting Discount Splitting

Hi All,
I am using BDC for F-28 T Code to post incoming Invoice posting
but the issue is while posting the discount amount if i send 60 Rs through file it is splitting into 30 and 30
Not exactly 50-50
I am unable to get on what basis the amount is splitting.
I hvae to asssign Cost and Profit Center to the Discount amount .
But how many parts the Dicount amount is splitting is th issue.
Pls Help Me.
regards
Venu Madhav

pls. send u r code if possible..
Thanks,
Mahesh Kumar.

Error message from delivery release to sales invoice drawing of data

cannot post parent item with child item from delivery receipt to sales invoice
error message is ar invoice rows- warehouse code lino:0 ],'no matching records found "inventory log message"]
any suggestions on the remedy for this?

the Bom is sales and i've changed the warehouse code so that the parent item together with the child items would be posted from delivery note/release towards the sales invoice,i've tested it at their test database and works just fine without any errors popping out.
ive changed specifically where they draw the child items--instead of DIY001,Ive changed it to warehouse Diy005 warehouse, while i did not changed the warehouse assigned for the parent which is coded as DIY001
Thank you Nat for spending time to answer my query. ive got to test some more data if ever the changed of business partner name would have an effect with the transactions. the reason why i am testing it is that they have a same Bp partner code for two persons.

Delivery of goods & customer Invoices

Dear Friends,
We are implementing only MM & FICO modules only.
We are not suppose to implement SD, means Sales Area, Sales Org., Distribution Channel, Division etc.,
In this scenarios, we need to maintain some of the SD scenarios, like delivery of goods & customer Invoices
Regards
Urendra
1.In sap at the time of sales goods issue how moving average priceof material is getting affected.
2. We have no S/D module. We want to sell materials from stock . How to map it?

Hi,
MAP is NOT related to Sales prices in any way.
The MAP is used to value the effect on the GL account and so when you issue a material with a value of 5 the issue will ALWAYS be valued at 5.
This is your "cost of sales" to look at it another way.
Even of you used full SD the goods issue would be at the MAP and not variable according to the sales price.
So dont think of the MAP price as being a "sales price", think of it as a "cost of sales price".
As for different sales prices, you will not be using SD and so you will not be able to have varying prices.
The "sales value" will be handled by the Financial BIll that would be raised in FI, the material movement is ONLY handling the consumption of the stock and capturing the cost.
SO don't try to tie the two together (SD would have done that) you have to think of this as two separate transactions, the FI posting to raise the bill and the material movement to handle the stock update.
Steve B

SRM 7.0 Invoice posting issues, validation

Hi Experts ,
We are configuring SRM7.0 with ECC6 ( Ehp4) having Classic Scenario .
1. In Std SRM , we can post Invoice both ways
With ref to PO
W/o ref to PO.
We don't want to post Invoice w/o refernce to PO. How it can be stoped ? I want system should even, not allow user to post invoice w/o ref to PO ( Should give error).
2. We had NOT actiacted "Activate Direct Posting to G/L Accounts and Material Account" in ECC Invoice Config. But in SRM, If we post any invoice w.r.t. PO and add some extra line item, than system do not Stop me , and just give message that "Invoice 80000000112 is created, but not forwarded to Accounting " and its ststus shows "Waiting from preceeding document".
How it can be stoped ? I want system should even, not allow user to post invoice w/o ref to PO ( Should give error)?
3. We are using GR based IV in PO.
If for any PO , GR is not done
User tried to post the invoice in SRM, system gives error message that "Precessing document req for invoice is not availble", but if I POST it , system proceeds it with green color message "Invoice 80000000113 is created, but not forwarded to Accounting " and its status shows "Waiting from preceeding document"
If PO Qty = 100, GR= 20, IR =100 Qty
System 1st give error Message
Line 1 : Qty too high ( Tol Limit of 0.00 AUD exceeded)
Line 1 : Value too high ( Tol Limit of 0.00 AUD exceeded)
And after that if user POST it, then system just do not Stop me , and just give message that "Invoice 80000000057 is created, but not forwarded to Accounting " and its status shows "To be Corrected Manually". How this can be stopped ?
I believe , by using DOC check or ITEM Check BADi this can be done , Can anyone suggest there is another way ?
Thanks
NAP

Thanks Ranjan,
1. No there is no any Portal Link for Invoice w/o PO. In the Portal for SRM BP, same single link displays from which we can post both Invoice w.ref to PO and w/o PO.
2. Since we do not want user to make mistake. System should stop him and do not allow if PO is not refered or IR Qty > GR Qty.
Do anyone have any inputs.
Thanks
NAP

Returm Delivery Possible Despite ECC Invoice Posted

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