Reveral of an accrual entry

Hi Experts,
We entered an accrual document using T-Code FBS1 and mentioned the reason code and the reversal date. So does the reversal document gets entered automatically or do I have to reverse again manually. If so, what is the T-Code to carry out reversal?
If the process is automatic, how can I find the reversed document?
All answers will be duly rewarded.
Thanks in advance,
N

Hi Nandita
u have to do it mannually by using T code f.81 .

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Error in Accrual entry of interest for bonds

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Automatically Schedule F.81 for Reversing Accrual Entries

Is there a way to automatically schedule a F.81 transaction at month end to execute the reversing entries for accruals with predefined parameters based on the month end date?

Hi Hari Nair,
yes or no depends on what you mean by 'automatically'. There is no function to tell the system now to reverse the postings in a couple of days later.
But when you are able to identify the doc numbers of the accruals / defferals you can post a mass reverse these explicitly identified doc numbers using F.80 for a later day, maybe of the next month. Why not posting the reversal the moment after posting the accruals / defferals but in the subsequent month?
Regards JMy

Problem in Accrual Entry Reversal

HI,
We have created an accural enter in F.81 in Jan, 2010 and not reversed till date. The reversal date mentioned in F.81 at that time was 01 Feb, 2010.
Now if we try to reverse it using F.81, system is not allowing due to closed period. And if we post a manual entry, that clearing is not possible in F-03.
How to clear that entry?
Thanks,
Pratap

Hi,
You can change the Reversal Data to a date in period which is currently open. You can change the original acrual document via FB02 > header
Then you should be able to reverse and clear the document using F.81
Regards,
Gaurav

Reversal of Accrual Entries

Dear All,
We are having a bit of a messy situtaion with recurring entries.
Initailly we have posted entries using FBS1 but without carrying out f.81.
Therefore we are unable to clear FBS1 entries - even though the opne items are there in the accounts, it doea not show up for clearing.
This process has been followed by the users for a long period of time resulting in a large number of open items.
we are trying to reverse the entry without opening past periods, since there are entries from 2004.
However we cannot reverse.
Please let us know any solution that we can follow without opening past periods.
Thank you
Gayani

Hi,
Option I:
Try if you can change document fields Reversal Reason to Reversal in current period and reversal date current date in header data and reverse through F.81.
Option II:
Manual reverse JE for clearing those particular accounts.
Regards,
Murthy

Accrual Entries Error

Hi Gurus,
When I tried to start a periodic accrual run (Tcode ACACACT), I gave the key date and executed the program. However, I got an error saying that "No accrual run supported in company code 9010 on 01/01/2010". I get the same error message no matter which date I enter.
Can you please guide me here? Any help is greatly appreciated.
Thanks,
Vijay.

Alex,
This is the error I got from the system.
Account determination: Rule '0003' could not derive the target field
Message no. ACE103
Diagnosis
Account determination rule '0003', with parameters Transaction in Accrual Engine/Accrual Type = P/RENT, could not derive the target field.
System Response
The system could not find any matching General Ledger accounts or document type.
Procedure
Change the account determination accordingly and restart processing.
I couldn't find any info on Google.
Regards,
Vijay.

Accrual and Recurring Entries

I have to configure
Accrual entries and also the recurring entries.
How to start the process and how to configure them can the Gurus help and direct in the entire process and configuration
EMENEM

Hi EMENEM,
Periodically recurring entries posted by the recurring entries program based on recurring entry documents. This process is comparable to the standing order you give to your bank to deduct your rent, premium payments, or loan repayments.
Use:Recurring entries are business transactions that are repeated regularly, such as rent or insurance. The following data never changes in recurring entries:
Posting key
Account
Amounts
You enter this recurring data in a recurring entry original document. This document does not update the transaction figures. The recurring entry program uses it as a basis for creating accounting documents.
Structure:The system uses the recurring entry original document that you enter as a reference. It is not an accounting document and therefore does not affect the account balance.In the recurring entry document, you define when a posting is to be created with this document. You have two options for scheduling. Postings can be made periodically or on a specific date:
For periodic postings, specify the first and last day of execution, as well as the interval in months.If you want to specify certain dates, enter a run schedule in the recurring entry original document. Store the required dates in the Implementation Guide (IMG). Choose Financial Accounting Global Settings ® Document ® Recurring Entries ® Define Run Schedules/Enter Run Dates.
Integration:To post recurring entry documents, you have to set up a separate number range for the company codes that use them. You have to use key X1 for the number range. The system takes numbers for the recurring entry original document from this number range.
Program SAPF120 creates accounting documents using the recurring entry original documents. You have to run the program at regular intervals. It checks each recurring entry original document to see if a document should be created.
Cross-company code transactions cannot be posted with the recurring entry program.
There is nothing perse accrual entries but accrual accounting is an accounting principle and encompasses the following.
Under the accrual basis accounting, revenues and expenses are recognized as follows:
Revenue recognition: Revenue is recognized when both of the following conditions are met:
a. Revenue is earned.
b. Revenue is realized or realizable.
Revenue is earned when products are delivered or services are provided.
Realized means cash is received.
Realizable means it is reasonable to expect that cash will be received in the future.
Expense recognition: Expense is recognized in the period in which related revenue is recognized (Matching Principle).
Hope I had been able to help you.
Rgds
manish
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Accrual/Reversing Document and Parked Invoices

Hi,
Our company does not use PO, and probably never will for practical reasons. However, what we do do is park invoices. Invoices come in to our head office, and before the invoices are sent out for signing/authorisation we park the invoices. Come month end, there may be a number of invoices in transit that have been parked (I understand that parked invoices don't need to balance, but our one does, as we require everything to be entered).
My question is, is there a fast way to post these parked invoices in SAP as reversing/accrual documents? I have tried FBS1 -> Post with reference, but it does not allow me to use it to accrue parked invoices.
The only other alternative I see is to post the invoices and subsequently block the invoices for payment, however, this option is not favourable, hence I am asking the latter question.
All help appreciated.
Many thanks.
Henry

First of all PO and parking document both are totally different. Parking is usually used for authorisation purpose. Also from your text it is not clear what problem you are facing whether it is related to accrual booking of parked invoices in transit or authorisation.
1) Authorisation : Yes I you have said you can put the block on each vendor invoice, but if the higher authority rejects the invoice, or approves less amount in invoice in that case you need to reverse the entry or pass credit memo. There is concept of note sheet in SAP. Once the document is parked, a note sheet is send to the approving authority. Note sheet is nothing but a workflow item. he will receive the mail in his inbox that you have a pending item / invoice for approval. Once he approves the same then only accounting entry will be posted for vendor liability.
2) Accrual : If you want to post accrual entry for the documents which are not approved, I would prefer rather than posting each and every invoice to accrual, post a single entry for the pending approval invoices of the month and reverse the same in next month. List of all parked documents you can get from FBL1N.

Accruals

Hi,
Would you please describ what is the accrual process?
I have one example. Like I m paying rent for the year in advance for 12 month on 1st Jan. How I will post entry in sap?what will be my month end process for the same?
like on 1st jan:
F-53 paying to vendor 12000
now what entry we will post as accrual entry? which t code we will use? how much amount we will post/reverse?
Kindly provide details for paying usd 12000 for whole year and then how we will do in sap?
Regards,
Pankaj

Hi.Income and expenditure is recognized when it is earned or incurred and not when cash is received or paid.It's accrual basic.
In your case Accrued expense(Expense incurred but not invoiced/paid). and it's better to calculate by average amount and allocate it till months( 3000/3=1000). So every month you'd to do next posting
(Periodic posting) 31.01 Dr P&L a/c 1000
Cr Phone a/c
On 01.02 you'd to reverse one.
Sometimes you can make Opening and Closing posting
Opening posting Dr Clearing a/c 3000
Cr Phone a/c 3000 and then periodic posting.
There are two functionality of accruals. One as described BCSJVS ChnadraBS. And another(more flexible) create Accruals object ACACTREE01, and run periodic posting ACACACT. Also using ACACTREE01 you can simulate values.

Vendorwise accrual report

Hi Friends
Can any one suggest me how it is possible to take month end accrual expenses reports VENDORwise ?
Eg:If we acrrue expenses 0f say £100 against vendor A (against different documents say £20£40£30) and £200 against vendor B and so on.
End of the month we need report on accrued expenses vendorwise.
As I understand accrual entry is dr expense a/c
cr accrued expns a/c
from the entries above we can't take accrued expns report vendorwise.
Is there any way to do it?
pl suggest

Hi,
write your own report:
to find vendor accruals use an own document type
A.

PO ACCRUALS AND ACCOUNTING에 관해 자주하는 질문과 답변

제품 : MFG_PO
작성날짜 : 2004-02-11
PO ACCRUALS AND ACCOUNTING에 관해 자주하는 질문과 답변
==========================================
PURPOSE
PO를 생성하고 Receipt를 하는 과정에서 Accruals Accounting이 발생하게
되나 이 Accruals Accounting의 의미를 정확히 모르는 경우가 많다.
이 note를 통해 Accruals Accounting의 의미와 관련 Setup,Report 등을
알 수 있다.
Explanation
1.'Accrue On Receipt'과'Accrue at Period End'의 차이점은 무엇인가?
'Accrue On Receipt' 의미는 receipt 저장시 accrual trasnactions이 즉시
기록되면서 general ledger interface(GL_INTERFACE) table로 보내진다.
이것은 'online' accruals라고도 알려져 있다.
'Accrue at Period End'의 의미는 receipt 저장시 accrual transactions이
즉시 기록되지 않으며 gederal ledger로 보내지지도 않는다. 대신 accounting
entries는 월말에 'Receipt Accruals - Period-End' process를 실행에 의해
generate되며 GL로 이때 보내지게 된다.
Destination Type이 'Inventory and Outside Processing'이 모든 Items은
'accrue on receipt' option을 가지며, destination type이 'expense'인
items은 'accrue on receipt'이나 'accrue at period end' options 둘 다를
가질 수 있다.
Period-end accrual과 online accruals을 조회시 이용할 수 있는 report는?
Period-end accruals: The Uninvoiced Receipts Report
Online accruals: The Accrual Rebuild Reconciliation Report.
이 online accruals transacion은 Uninvoiced Receipts
Report parameter 'include online accruals' 값을
'Yes'로 check하여 실행하면 Uninvoiced Receipts에 포함 될
수도 있다.
3.Receipt 입력후 receipt accruals이 실행되거나 period-end process를 실행
시킨후에도 새로운 journal이 GL에서 보이지 않는경우가 있다.이런 경우
Transaction의 자동으로 GL에 나타나야 하지 않을까?
PO에서 발생한 Transaction은 오직 GL_INTERFACE table로만 보내진다.
Journal을 생성하거나 GL에서 이를 보기 위해서는 GL에서 Journal Import
Concurrent가 수행되고,record가 성공적으로 GL로 import 되었음을 확인해야
한다.
4.GL에 있는 각각의 Journal이 Period-end accrual인지 On receipt accrual
인지 어떻게 알 수 있을까?
Period-end나 online accrual entries 모두 같은 GL batch안에 포함된다.
하지만 Period-end process에 의해 생성된 Journals은 'Accrual category를
갖게 되며, Online accrual에 의해 생성된 Journals은 'Receiving' caterogry
를 갖게 된다.
다음은 도움을 위해 지원되는 technical table-level 정보이다.
Table: GL_INTERFACE
Column : USER_JE_SOURCE_NAME = Purchasing
Column : USER_JE_CATEGORY_NAME = Accrual (for period-end accruals)
USER_JE_CATEGORY_NAME = Receiving (for online accruals)
Table: GL_JE_HEADERS
Column : JE_SOURCE = Purchasing
JE_CATEGORY = Accrual (for period-end accruals)
JE_CATEGORY = Receiving (for online accruals)
5.PO shipment를 received 하고 이 PO를 cancel하였음에도 Uninvoiced
Receipts report에서 볼 수 있고 매달 Period-end process에 의해 accrue도
된다.Cancel을 했음에도 왜 이런 현상이 발생하는가?
PO가 header,line,shipment level로 cancel 할 때, 오직 unrereceived 수량만
실제로 cancel된다. Cancellation은 이미 received 된 수량에 대해서는 영향
을 주지 않으며,Obligation은 여전히 이 receipt에 남아있다.
만약 received 수량과 invoived(billed)된 수량이 같거나 혹은 PO shipment에
대해 어떤 receipt도 입력되지 않았다면, cancellation은 Shipment의
Canceled flag를 'Yes'로 set하고 Closure Status를 'Closed'로 set 한다.
이런 경우, 아무런 accrual transaction도 generate 되지 않는다.
만약 received 수량과 invoiced된 수량이 같지 않으면,cancellation은
Shipment의 Cancelled flag를 'Yes'로 set하지만 Closure Status는 현재의
Status로 남겨둔다.(not 'Closed')
Received 수량과 Invoiced 수량과의 차이는 Uninvoiced Receipts report에
나타나며,이는 invoice가 전체 received 수량에 match 되거나 received
item이 Supplier에게 return 되기 전까지 각 달마다 accrue가 지속적으로
될 것이다.
Example
Reference Documents
Note 106583.1

Purchasing Accrual R11

What is the best way to justify the accrual journal entries originating from the purchasing source? The entries are in two different categories: Receiving and Accrual. It seems to me that the Uninvoiced Receipts report would be best at backing up the journal entries, but it doesn't contain a GL distribution. Also, I'm not sure if it would apply to both the Receiving and Accrual entries.

Did u check with the accrual rebuild report??
Rajani
<BLOCKQUOTE><font size="1" face="Verdana, Arial, Helvetica">quote:</font><HR>Originally posted by Steve Beatty ([email protected]):
What is the best way to justify the accrual journal entries originating from the purchasing source? The entries are in two different categories: Receiving and Accrual. It seems to me that the Uninvoiced Receipts report would be best at backing up the journal entries, but it doesn't contain a GL distribution. Also, I'm not sure if it would apply to both the Receiving and Accrual entries.<HR></BLOCKQUOTE>
null

Accrual (Tcode FBS1)

Hi,
I have a business requirement for Accrual. The business requirement is to use the Parked document functionality for Accrual functionality (Tcode FBS1).
Strengthen SOX compliance by ensuring all accrual and deferral journal entries are never posted without being reviewed by management and posted by an individual other than the creator of the entry. Is this possible?
rgds,
Ade.

John,
We had the same issue. There doesnt seem to be any way to do this without creating a customer transaction which would be a copy of FBS1. One option is to use the accrual engine. We are currently trying to use this to accomplish accrual entry with SOX controls.
Hope that helps.

Enquiry for the accruals key in pricing procedure

Dear Experts,
1) My question is this that, what is the significance of 'Accrual' key in pricing procedure? & why accruals are only used for rebates?
2) what is the name of a/c where the posting of invoice is done or in other words after the invoicing which a/c is maintained from FI perspective?
Thanks & regards,
M.S.Kumar

Hi,
The accrual keys form part of account determination. These keys are used here to define the posting of the revenue
generated to respective account heads& to subsequent assignment to GL accounts and payment to respective
parties.
The accural key in pricing procedure is used for accumulating the values.
For example we if think that the freight charges which must be paid to the vendor for every invoice must be paid later.Then the freight charges for that vendor for a period of lets say 3 months will get accumulated in a key(Accural)for all the invoices in that period.further this key is linked to a GL account.so at the end of a period they will settle the amount to the vendor.
Main difference is account key posts into revenue account or consumption account,
Accrual key posts into a Accrual account.
Accrual entry is passed when cost or revenue are accured but not paid or billed (Surity of the transaction) like rent, salary.
regards,

Reversal of Accrual Postings

Hi Gurus,
Is it ok to execute the reversal of accrual postings even if we haven't performed yet the year end procedure of balance carry forward (AP,AR,GL) to 2011? Kindly advise.
Thanks,
Ellicec

Dear Eli
you can reverse accrual entries before balance carriforward and after balance carriforward...
but it is always advisable to perform this activity once you have carriforwarded all yor balances to nex FY to be at safer side.

Reveral of an accrual entry

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