Accrual/Reversing Document and Parked Invoices

Hi,
Our company does not use PO, and probably never will for practical reasons. However, what we do do is park invoices. Invoices come in to our head office, and before the invoices are sent out for signing/authorisation we park the invoices. Come month end, there may be a number of invoices in transit that have been parked (I understand that parked invoices don't need to balance, but our one does, as we require everything to be entered).
My question is, is there a fast way to post these parked invoices in SAP as reversing/accrual documents? I have tried FBS1 -> Post with reference, but it does not allow me to use it to accrue parked invoices.
The only other alternative I see is to post the invoices and subsequently block the invoices for payment, however, this option is not favourable, hence I am asking the latter question.
All help appreciated.
Many thanks.
Henry

First of all PO and parking document both are totally different. Parking is usually used for authorisation purpose. Also from your text it is not clear what problem you are facing whether it is related to accrual booking of parked invoices in transit or authorisation.
1) Authorisation : Yes I you have said you can put the block on each vendor invoice, but if the higher authority rejects the invoice, or approves less amount in invoice in that case you need to reverse the entry or pass credit memo. There is concept of note sheet in SAP. Once the document is parked, a note sheet is send  to the approving authority. Note sheet is nothing but a workflow item. he will receive the mail in his inbox that you have a pending item / invoice for approval. Once he approves the same then only accounting entry will be posted for vendor liability.
2) Accrual : If you want to post accrual entry for the documents which are not approved, I would prefer rather than posting each and every invoice to accrual, post a single entry for the pending approval invoices of the month and reverse the same in next month. List of all parked documents you can get from FBL1N.

Similar Messages

  • BAPI to copy the FI reverse documents and post the actual documents

    Hi,
      We are facing a issue where I need to copy a FI (FB03 ) reversal document and do the actual posting document.
    Regards,
    Ankit Gupta

    Hi MUkesh,
    If you would like to delete multiple documents then it is not possible.  Check OSS note 849742.
    Please find the Note details below.
    Summary
    Symptom
    You want to delete several physical inventory documents, but this involves too much manual work, as the documents must be deleted individually in MI02.
    Other terms
    MI02, delete physical inventory documents, SHDB, recording
    Reason and Prerequisites
    In the standard version, you can only delete inventory documents individually using Transaction MI02. A mass transaction or BAPI currently does not exist, and none is currently planned.
    Solution
    You can use standard functions to create a program that can delete several physical inventory documents at once. To do this:
    1. In Transaction SHDB, create a new recording using MI02.
    2. Also in SHDB, create a function module from the recording.
    3. Create a program based on this function module. Define the selection screen based on your needs. You can also create your own transaction for the program, if necessary.
    And I see the only way to delete the documents as per my knowledge is just MI02
    Edited by: Raj on Jul 30, 2010 5:01 PM

  • How to posting and parking invoice verification

    Hi Guys,
       How to find userexits
    invoice verification MIRO t.code,
    and How to posting and parking invoice verification also.plz send me the procedure both invoice posting and parking procedure. and navigations also help me.
    Thanks & Regards
    kiran.N

    Hi...
    See the following links...
    Invoice verification
    Invoice Verification
    Hope it helps you...
    Let me know if u have any more doubt...
    Reward points if useful......
    Suresh.......

  • Table having the link between  Clearing document and the Invoice document

    pls can someone tell me the table that having the relationship between clearing document and the Invoice document.
    Thanx .

    Hi,
    You can try with the following tables: BSE_CLR, BSEG, BSAD, BSAK.
    Regards,
    Svetlin

  • Error in workflow while linking goods receipt document with parked invoice

    Hi All,
    I parked document using Tcode MIRO, when WF has been executed and goods receipt document has been created.At the time that we tried to link this goods receipt to parked invoice document in the workflow,The problem happens with work item saying the status as Error. See the below error.
    MIRO Invoice: 801061193 2010 Item: 000001     13.09.2010     09:24:58     Error     AP Workflow for MIRO/MIRA Parked Invoice
    Can anyone advice why it is coming so?
    Thanks in advance.

    Hi
    In SWEL go to workflow trace and see what exactly is the error. This error description is too generic to arrive at soln.

  • Billing document and Excise invoice document number should be same

    Dear SD gurus
    kindly help me following client requirement
    in order to cash (domestic & Exports)
    and sto (intra and Inter plant to plant) scenarios the billing document number and excise invoices number should trigger  same number
    Example order- delivery- pgi- commercial invoice (VF01) --- billing document no.1234 here it should create automatically excise invoice no 1234
    in J1iin disply it show ref document no( billing document no: 1234.    & excise invoice no 1234

    Dear All,
    As per the standard it is not possible. But some times client says why two different numbers ranges we require same numbers ranges for both billing doc. & Excise invoice.
    Please go through the following link
    http://saptechsolutions.com/pdf/SDDocumentNumberRangeEnhancements.pdf
    Also check with the Abaper with explicit enhancement by maintaining the number range values in Custom table where we go when ever there is no option for(if client is not convincing) but which is not reccomandable but left out with no choice when client is demanding.
    Regards,
    S.Himavanth.

  • What is the difference between Vendor Document and Vendor Invoice

    Hi Gurus,
    Can anyone please explain me the difference between Vendor Document (KA) and the Venodor Invoice(KR).
    Thanks in advance.
    Regards,
    Dev Mahedra

    Vendor Invoice is Book the invoice value in our book
    but vendor document KA is transfer anything from one vendor to another vendor.
    After closed the period, we can not reverse the posted invoice document, at that time we have to pass on journal voucher i.e *vendor document*
    normally consultant gave the KA document for reversal.
    with regards
    muthuraj.g

  • Are there any standard BAPIs available to load Vendor and Park invoices?

    Hi Gurus,
    do we have standard BAPI;s available to load "Vendor" master data and to "Park Vendor Invoices"? Please advise,
    1) I wanted to load vendors from the flat file, with input fields and it is a mass update.?
    2) I wanted to park the documents around 100 or so at one time, not posting?
    Any suggesttions on the Bapis available?
    Thanks
    Surya

    Ravi,
    Thanks for your suggestions. But BAPI_VENDOR_CREATE doesnt have any input fields, am not sure how it is used???  And also, I am sepcifically looking for BAPI;s LSMW will do but looking for more of a web service kind of service with BAPI. I am looking for a service which reads fields from input file and store in LFA1 table.
    Also regarding the second BAPI, i read in some threads that we need PO number to park it, but my invoices have only reference from the old system, not PO number, does this matter??
    Thanks
    Surya

  • Error while Reversal of Accrual/ reversal document number using F.81

    The document that has been created using FBS1 has to be reversed using F.81. However this doc does not get reversed and it comes under Documents that cannot be reversed heading.
    This is the error: KI 806: Transaction CO through-postings from FI has been locked
    Can someone please throw some light on this.
    Regards,
    Rock

    Dear Rock,
    What I understood is that FI period is closed.
    1. If possible Open the Period for which Reversal Doc needs to be posted
    OR
    2.  Open Accrual Document in Header data, Enter Reversal date of current month and then try posting.
    Hope this should work.
    Regards
    Velu Mudaliar

  • Unable to cancel Billing document and vendor invoice at once

    Hi,
        There is a customer invoice got generated through edi by company code 4000 to 8000.The cusotmer is 100100 and the company code to which it belongs is 8000 and simultaneouly a vendor invoice of same amount got generated automatically in company code 8000.The vendor is 200200and it belongs to 4000.
    Now i want to reverse these whole entry. As here in the above, vendor invoice is got generated automatically, like that only we want that when we reverse the billing document, vendor invoice should automatically get reversed.
    Can anybody suggest on this or any procedure to solve this.
    With regards,
    Shree.j

    HI,
        Furthur to this both customer and vendor are inter company related to each other.
    With regards,
    Shree. j

  • Payment to Vendor, clearing document and relative invoice

    Hi experts.
    I have this doubt: if i have a payment in BSAK table that clear different invoices.
    So which field on BSAK table for a payment permit to derive uniquely each invoice?
    Thanks a lot.
    Regards.
    Andrea

    Sorry,
    perhaps i am not clear.
    So , i have an payment in BSAK
    blnr buzei AUGBL  
    50     1       50
    50     2       50
    So , if the field REBZG is blank, how can i link each payment uniquely to an invoices? So, in this scenario , the clearing document isn't sufficient because the relative invoice have the same clearing document.

  • Parking and posting invoice document (MIR4 & MIR7)

    Hi Expert,
    We Have 2 different SAP User IDs (MMADMIN/FIADMIN) having same role and profile (SAP All Authorisation). The Functionality is like that we parked (MIR7) invoice document through MMADMIN and we need to post that one through FIADMIN (MIRO).
    Now we have Parked document through MMADMIN by MIR7 Transaction, But when I entered in MIRO transaction through FIADMIN and click on Show Worklist,
    We havenu2019t seen that list in FIADMIN.But list has been seen in MMADMIN.
    Thanks
    Lavlesh

    Hi,
    the purpose of worklist is little bit different. Here is a quote from [SAP documentation|http://help.sap.com/saphelp_erp2005/helpdata/EN/14/ce4738c8a64338e10000009b38f842/content.htm]
    You can use the worklist in the applications Enter Invoice and Park Invoice. The worklist displays invoice documents that you have already processed using the transactions Enter Invoice or Park Invoice, but which have not yet been posted and for which you are the last processor. The documents are displayed under the following nodes:
    Basically the user needs to be last processor. But SAP support entering invoice by more than one user. Again more info in [SAP documentation|http://help.sap.com/saphelp_erp2005/helpdata/EN/82/5c2f38e80d2805e10000009b38f889/content.htm]. User FIADMIN can also use report MIR5 to get all parked documents.
    Cheers

  • Display parked vendor invoice and scanned invoice in same screen

    Hi,
    When a user from his business workplace, displays a parked vendor document, they need to choose
    "Services for Object-> AttachmentList" to display the scanned document connected.
    I have a request to make this scanned document being displayed directly in a split screen together with the
    parked document.
    In workflow method RELEASE is being called when user from his business workplace enters a document.
    Method RELEASE is calling screen 700 to display the parked document.
    If I make a new method ZRELEASE, I could make my own screen displaying parked document and scanned invoice in a split screen.
    That would be possible right?
    But I have no idea how I get the scanned document, is there any methods or function modules for this ?
    Anyone have an idea ?
    Br
    Andreas

    Hi  ,
    Please see this link for the retrieval of scaaned copy.
    they are using FM to retrieve  scanned document  ARCHIVOBJECT_DISPLAY to display the associated file
    [url] ArchiveLink buffer issue
    Regards,
    GIrish

  • Parked and Blocked Invoice

    Hi Gurus,
    What is the difference between parked and blocked invoice? Under what situations we go for parked invoices and under what situations for blocked invoices? When there is a quantity and price variance, invoice gets blocked. Can we go for parked invoice in case of quantity and price variance? A detailed explaination will be really helpful.
    Thanks,
    Kumar

    HI,
    Parked Invoices
    You can park invoices or credit memos. This means that you enter the invoice data or credit memo data in the system and save it in a document, but the system does not post this invoice initially.
    You can change a parked document as often as you wish, for example, by adding or correcting data. The changes are logged. When you have finished changing the document, you can post the parked document. Only when you post an invoice or credit memo, does the system carry out the normal account movements and make the necessary updates.
    To park a document, choose Logistics Invoice Verification -- Document Entry -- Park Invoice
    Blocked Invoices
    You can block an invoice manually. You have two options for doing this when you enter the invoice:
    You can block an invoice by entering an R in the field Payment block in the document header data.
    You can block an item by selecting the Ma (manual blocking reason) field in the item list. When you post the invoice, the system automatically sets an R in the field Payment block in the vendor line of the accounting document. Manually blocked items are given the blocking reason Manual block (M).
    Logistics Invoice Verification -- Further processing -- Release invoices
    Specify the Selection of blocked invoices
    Select the type of Processing
    Select a Blocking procedure
    Exceute
    Thanks & Regards,
    Kiran

  • Billing document and invoice issue

    i created a sales order for a particular material, i did the biling document and the invoice but later found out that the price i used for doing it was not the actual price to be used so i need to reverse it so that i can use the actual price..how do i go about that

    If the scenario is CIN related, first you need to cancel the excise invoice in J1IH, cancel the billing document in VF11, reverse PGI in VL09, delete delivery in VL02N.  Next maintain the required pricing in VK11.  Now create a new delivery and do billing.
    thanks
    G. Lakshmipathi

Maybe you are looking for