Rolling In-Place Hold & Archive Mailbox Interaction

Hello,
I've been looking at replacing existing Journaling with a combination of Exchange 2013 In-Place Hold and Archive Mailboxes, however I have a theoretical situation I've been having trouble mapping the behaviour for from the documentation available.
My theoretical configuration would be a Time Based In-Place Hold for all mailboxes for a 7 year period, with Archive Mailboxes for all users with a Retention Policy that moved all messages to the Archive Mailbox after 1 year (note; no Retention Policy to
force deletion of messages after 7 years).
In this situation I believe that a message the user reads and takes no further action on would follow the below flow:
day0: message delivered to inbox
day365: message moved to Archive Mailbox
day2555: message available for deletion
I am however unsure of the behaviour of messages the user has deleted within the first year which are in the Recoverable Items Folder at the point they should be moved to the Archive Mailbox, I would hope for the below flow:
day0: message delivered to inbox
day8: user deletes message (moved to Recoverable Items Folder on Primary Mailbox Database)
day365: message moved to Archive Mailbox (Recoverable Items Folder on Archive Database)
day2555: message purged from Recoverable Items Folder
However my concern would be based on the description of In-Place hold that all messages deleted would actually continue to be retained in the Recoverable Items Folder on the primary mailbox database and thus end up causing issues with around the Recoverable
Items Quota for the database.
I would be grateful if someone could help me straighten out the logic in this theoretical situation and help me identify if this general idea is a workable replacement for Journaling.
Many Thanks

Hello,
For recoverable items folder, we can set retemtion policy tag with action "move to achive". See more detail in the following link:
http://technet.microsoft.com/en-us/library/dd297955(v=exchg.150).aspx.
Meanwhile, In-Place Hold allows the search and preservation of messages matching query parameters. Messages are protected from deletion, modification, and tampering and can be preserved indefinitely or for a specified period. See more details in the
following link:
http://technet.microsoft.com/en-us/library/ff637980(v=exchg.150).aspx
Journaling can also help organizations respond to legal, regulatory and organizational compliance requirements by recording inbound and outbound e-mail communications. See more details in the following link:
http://technet.microsoft.com/en-us/library/aa998649(v=exchg.150).aspx
In my opinion, we can use In-place hold in place of Journaling to preserve the deleted messages.
if there's any question, feel free to let us know.
Sent By
Silver

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In-place archive and in-place hold

Hello,
I have a question concerning the archiving of the Recoverable items folder.
The question refers to Exchange 2013 SP1 and in-place archive in coherency with in-place hold.
First of all I have an active in-place archive with the default retention policy.
Futhermore a Time-based In-Place Hold is enabled.
So if I hard delete a item its moves to the DiscoveryHolds folder, by reason of the in-place hold.
As the "DiscoveryHolds" Folder is a subfolder of the "recoverable items", will the hard-deleted email be moved to the users in-place archive according to the Retentiontag of the "recoverable items" folder?
If not, is there any possibility to ensure that hard-deleted items which are being kept in the database by in-place hold are being moved to the archive? We want to assure that items, which are being deleted by the user, do not remain in the
users active mailbox, but are being moved to the archive mailbox DiscoveryHolds folder to keep the active mailbox database "tidy".
Thanks!

Hi,
If set a retention policy for recoverable items folder, then the In-Place Hold will not prevent the items being moved from the primary mailbox's recoverable items folder to archive mailbox's.
Here is a related thread for your reference.
http://social.technet.microsoft.com/Forums/systemcenter/en-US/635c9357-d0f1-4de6-b8f4-5f78867d2f19/rolling-inplace-hold-archive-mailbox-interaction?forum=exchangesvradmin
More information for your reference.
http://technet.microsoft.com/en-gb/library/ee364755(v=exchg.150).aspx
Best regards,
Belinda
Belinda Ma
TechNet Community Support

Exchange 2013 In Place Hold with In Place Archiving

I'd like to use in place hold to ensure all data is kept for 5 years rolling but still use in place archiving for all data over 1 year old.
Is this possible without all data between 1 and 5 years old being held both in the recoverable items folder of the primary mailbox as well as in the archive mailbox?

Hi,
Based on your description, you want to use In-Place Hold to keep data for 5 years and use retention policy to move messages older than 1 year to archive mailbox.
If you have mails older than 1 year, then they will be moved to archive mailbox and In-Place Hold will not prevent the items being moved from the primary mailbox to archive mailbox. These won't go to the recoverable items folder in the primary mailbox.
Best regards,
If you have feedback for TechNet Subscriber Support, contact
[email protected]
Belinda Ma
TechNet Community Support

In-Place Hold Combined with In-Place Archiving in Exchange 2013

Hi,
In-Place Hold is enabled for a mailbox and set to keep everything indefinitely. The same mailbox has a Retention Policy with a Default Policy Tag set to move everything to an archive mailbox after 2 years.
Let's say the user keeps mail in the primary mailbox and 2 years passes. This piece of mail should then be moved to the archive mailbox. When this happens, does the indefinite In-Place Hold mean that the mail is ALSO kept in the primary mailbox
(in the Recoverable Items Folder)?
Or is the In-Place Hold smart enough to consider both the primary and archive mailbox as a single "whole" and would therefore completely purge the mail from the primary mailbox when it is moved to the archive?
Obviously I would expect if the user were to subsequently delete the mail from the archive mailbox that In-Place Hold would actually keep the mail in the Recoverable Items Folder in the archive mailbox.
I am essentially trying to determine if In-Place Hold effectively nullifies any space saving in the primary mailbox when mail is archived or whether the two mailboxes are treated as a single "whole" for the purpose of the hold.
Cheers,
David

Hi,
Thanks for the reply. If that is the case, doesn't that effectively mean that when In-Place Hold is active, any In-Place Archive process actually ends up creating a second copy of the mail and therefore using twice as much space?
One copy in the Archive mailbox and one copy kept in the Recoverable Items Folder (due to the In-Place Hold) in the Primary mailbox.
My feeling is that Microsoft would have been smart enough to get this right and Exchange will actually bypass the In-Place Hold functionality in the specific case when the mail is being moved to the Archive - but this is just a guess. I'd like to know
for sure.
Cheers,
David

Script Powershell In Place Hold Mailbox with Exchange 2010

Hello,
I have a script that allows me to make a InPlaceHold newly created mailboxes via Exchange 2010.
But every time I run, he released me an error message: See attached picture.
Here is the script in question:
#Initialize variables
$policyname = "In Place - Hold"
$members = Import-CSV "C:\migration\Script\New_User\New_User_List.csv" -delimiter ";"
$Result = "C:\migration\Script\New_User\New_User_Result.log"
$powerUser = "******"
$powerPass = "******"
$password = ConvertTo-SecureString $powerPass -AsPlainText -Force
$adminCredential = New-Object -TypeName System.Management.Automation.PSCredential -argumentlist $powerUser,$password
$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $adminCredential -Authentication Basic -AllowRedirection
Import-PSSession $Session
#Get current mailboxes in our mailbox search
$InPlaceHoldMailboxes = (Get-MailboxSearch $policyname).sourceMailboxes
#Add another user to the array, the line bellow can be a loop of more than one user.
foreach ( $member in $members)
if ($InPlaceHoldMailboxes -contains($member.name))
Write-Host $("User " + $member.name + " already present") -ForegroundColor:yellow
Out-File -FilePath $Result -InputObject $("IN-PLACE HOLD - WARNING, User " + $member.name + " already present in members") -Encoding UTF8 -append
else
$InPlaceHoldMailboxes += $member.upn
Write-Host $("User " + $member.name + " added") -ForegroundColor:green
Out-File -FilePath $Result -InputObject $("IN-PLACE HOLD - SUCCESS, User " + $member.name + " added to members") -Encoding UTF8 -append
#Add them to the MailboxSearch
Try
Set-MailboxSearch $policyname -SourceMailboxes $InPlaceHoldMailboxes -Force -ErrorAction 'Stop'
Write-Host $("SUCCESS, " + $policyname + " updated") -ForegroundColor:green
Out-File -FilePath $Result -InputObject $("IN-PLACE HOLD - SUCCESS, " + $policyname + " updated") -Encoding UTF8 -append
Catch
Write-Host $("ERROR, policie " + $policyname + " NOT updated") -ForegroundColor:red
Out-File -FilePath $Result -InputObject $("IN-PLACE HOLD - ERROR, " + $policyname + " NOT updated") -Encoding UTF8 -append
Write-Error $_.Exception.ToString() > $Result
Exit
#start the mailboxsearch
Start-MailboxSearch -Identity $policyname -Force
Remove-PSSession $Session
I use Powershell 4.0
Thank you for your help.

Please read the error message carefully as it tells you what is wrong. "You cannot update multiple mailboxes". You must do one at a time.
¯\_(ツ)_/¯

Powershell-Putting user mailbox to E-Discovery and in-place hold

Our org using office 365 and exchange on premise server, i asked to automate account termination. Per process each account is already enabled for litigation hold. During exit we have to put this mailbox to e-discovery and in place-hold. I tried PowerShell
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Thanks
TechRoute

"failed to execute" is a little vague. Was there an error message?
One common mistake which I made when setting this up for myself is that you have to specify a target mailbox.
New-MailboxSearch <employeeName> -SourceMailboxes <employeemailbox> -TargetMailbox "Discovery Search Mailbox"
Start-MailboxSearch <employeeName>
Works for me.

Set the default size for all archive mailboxes including the ones it will be created in the future

Hi there.
We are in the phase where we Will enable Online Archive for all the users.
We see that the default Archiving Quota is set up for 50 GB. We have found this powershell command on MsTechnet forum
Get-Mailbox -resultsize unlimited | where {$_.ArchiveDatabase -ne $null} | set-mailbox -ArchiveQuota 7GB -ArchiveWarningQuota 6GB
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The question is if this command will work only for those users who currently have archiving enabled or it Will also work for those users which we are planing to enable archiving in the future?
The idea is that everyone would not have 50GB by default and this should be a default value also for those who currently do not have archiving enabled.
with best regards,
bostjanc

Hi there.
I don't quite get it.
I have created "for example" a database called: STH ARCHIVE.
Then if I take look on properties of this database this is how it's shown:
And now here comes the "tricky part" which is a little bit odd to me.
I have enabled archive on my mailbox and selected this STH ARCHIVE DB to hold this archive mailbox.
Then I have manually ran ManagedFolderAssistant for my account: Start-ManagedFolderAssistant -Identity "my-email-address"
And after I have greped the size of my mailbox:
Get-Mailbox | Get-MailboxStatistics -Archive | Sort totalitemsize -desc | ft displayname,totalitemsize, itemcount >C:\report-archive-database-mailboxes.txt
And get the result:
Personal Archive - MYUSERNAME
TotalItemSize: 4.071 GB (4,371,586,689 bytes)
ItemCount: 55227
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bostjanc

Need a script to enable in-place hold on Office 365

Hello, I need a script to enable in-place hold on Office 365 for my users.
The options that I have found for this so far is to enable in-place hold for a DL or an individual user. Is there a way to use a CSV instead?
This is what I have used before.....where "allstaff" is the name of a DL.
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That doesn't seem to work.........I think it's trying to create a new hold query for every user.
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WARNING: The hold setting may take up to 60 minutes to take effect.
Name CreatedBy InPlaceHoldEnabled Status
3 Year In-Place ... S-1-5-21-2495351... True NotStarted
Unable to execute the task. Reason: A mailbox search named <3 Year In-Place Hol
d> already exists or is currently being deleted. Please choose a different name
+ CategoryInfo : InvalidArgument: (Microsoft.Excha...DiscoverySea
rch:MailboxDiscoverySearch) [], MailboxSearchTaskException
+ FullyQualifiedErrorId : [Server=BLUPR06MB097,RequestId=e8df9b95-2e00-428
d-813f-da05ea8d09d4,TimeStamp=11/5/2013 9:38:05 PM] [FailureCategory=Cmdle
t-MailboxSearchTaskException] 95CD9ECA
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Exchange 2013 Archive mailbox best practise

Current senario:
Migrating to Exchange 2013 CU3 from lotus Domino
in lotus domino the customer is having huge archive files(nfs file size is around 30 GB, like wise users are having multiple archive file with same size.)
Requirement is all these file need to migrated to exchange 2013 CU3. whcih we are taking care by using thrid party tool.
My concern is exchang e2013 support for huge mailbox size. if so what maximum size supported for online mailbox and archive mailbox.
can I assign multiple archive mailbox to users.
we have got separate Exchange 2013 archive server in place
We would like know the best practise/guide line for archive mailbox/live mailbox size.
refered below link:
http://blogs.technet.com/b/ashwinexchange/archive/2012/12/16/major-changes-with-exchange-server-2013-part-1.aspx

The key decision is that the content in the primary mailbox is synchronized with the client when in cached mode, while the content in the archive is not. So I'd want to keep the primary mailbox populated with the content the user needs on a daily basis,
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Each user can have zero or one archive mailboxes, not multiple.
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Hello,
I have a general functionality question. for the Place content matching the search query in selected mailboxes on hold check box I noticed that it drives the Yes / No hold status in the EAC. If this checkbox
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Thanks Andy - this is making more sense now. So it sounds like I can also do the reverse...put a mailbox on litigation hold when needed...and if I need to suddenly pull out granular information from that mailbox, create the in place
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Hi,
We used a third patry email archive product to export to .pst files, so it is too hard to say that whether it cause this issue.
However, I found a method to delete the duplicate items from our mailbox via MFCMAPI Tool.
Please make sure that the Exchange Server mailbox has been backed up first.
Details in the following KB:
How to remove duplicate folders in Outlook when connected to an Exchange Server mailbox
http://support.microsoft.com/kb/2509983
I also found a script to remove duplicate items.
This script will scan each folder of a given mailbox and removes duplicate items from those folders. You can specify how the items should be deleted and what items to process, e.g. mail items or appointments. Sample usage is after a misbehaving synchronization
tool creates duplicate items or (accidental) import of PST file with duplicate items.
*****Please also make a full back up first*****
Removing Duplicate Items from a Mailbox
http://gallery.technet.microsoft.com/office/Removing-Duplicate-Items-f706e1cc#content
Disclaimer
The sample scripts are not supported under any Microsoft standard support program or service.
The sample scripts are provided AS IS without warranty of any kind. Microsoft further disclaims all implied warranties including, without limitation, any implied warranties of merchantability or of fitness for a particular purpose.
The entire risk arising out of the use or performance of the sample scripts and documentation remains with you.
In no event shall Microsoft, its authors, or anyone else involved in the creation, production, or delivery of the scripts be liable for any damages whatsoever (including, without limitation, damages for loss of business profits, business interruption, loss
of business information, or other pecuniary loss) arising out of the use of or inability to use the sample scripts or documentation, even if Microsoft has been advised of the possibility of such damages.
Hope it is helpful
Thanks
Mavis
Mavis Huang
TechNet Community Support

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Next to the On My Mac there is a hide function. Did you select it? If you go to the same place, see if there is a Show function.

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How you backup and what you backup to is all about taking a calculated risk. In other words, what's it worth to you?
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Hi,
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I have to install new certificate & root certificate into all the clients & issue was resolved.
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HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\14.0\Outlook\AutoDiscover\ExcludeHttpsAutodiscoverDomain = 1
HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\14.0\Outlook\AutoDiscover\ExcludeHttpsRootDomain = 1
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My existing Ex2007 server running in SCC cluster, now I want to break SCC cluster & now I want to decommission one node from SCC Ex2007 mailbox server &
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Now
i just moved 100 mailboxes only
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Any help really appreciated
Regards
Anand S
Thanks & Regards Anand Sunka MCSA+CCNA+MCTS

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