Running Total in Crosstab

Hello all,
I've been unable to find any solutions for my issue, and I'm desperately hoping someone smarter than me can help me out. I'm trying to create a running total across columns for a crosstab report.
The report looks like the following, as best as I can format it:
(date) JAN-09 FEB-09 MAR-09 APR-09
7 7 24 13 <--
(order type) (order #)
Sales Order ACK12342 -4 -3 0 -1
AHSKFD34 -2 -3 -2 0
SSJDHD23 0 0 0 -10
SJDDG1298 -5 0 0 0
KDJD20937 -7 -8 0 0
Work Order WO12620 9 0 0 0
WO12827 8 7 0 0
WO13743 3 7 19 0
Stock N/A 5 0 0 0
I want a running total of each month column. I've added the running total row I'm trying to create above. I haven't been able to create a running total that will give that to me.
I hope this is enough information. I'll post answers to any followup questions.
Thanks.
EDIT: I apologize for the crosstab layout. I've butchered it, and I don't know how to go about making it more readable.
Edited by: user3537345 on Sep 19, 2008 8:35 AM

Hi Rod,
Appreciate your response. Unfortunately, the solution you've posted doesn't go quite far enough.
Your function does give me the running quantity, but it creates a new column for each OrderNumber, and then sums it. I've looking for a sum of all OrderNumbers (i.e., the whole column). Each column represents a month. So it's a running total of OrderNumbers, by Month. Hope that makes sense.
I might be attempting to do something that can't be done in Discoverer. I'm just trying every suggestion I can get. I'm hoping it's something I've missed.
I'll continue to experiment with your suggestion.
Thanks.

Similar Messages

Custom Running Total on Crosstab

Because I need to do some special calculations on a crosstab, I need to use the 'Supress' formula technique to do a custom calculations on a crosstab.
The crosstab exists in the report footer and everything works fine except when the crosstab is being expanded to the next page. Basically, if the crosstab and it's grand total fits in one page, the calculation is fine. If the crosstab requires another page, the grand total at the last page will only sum up the crosstab values on the page that the grand total is being displayed.
Is there any way to make it so that the grand total does not reset if it happens to expand to multiple pages?
Here are my formulas:
1. Formula on Row 1 (Supress formula) - This will constantly add value to a variable as long as Row1 is printed.
whileprintingrecords;
numbervar grandtotal;
numbervar units;
numbervar budget;
grandtotal := grandtotal + (units * budget);
false;
2. Formula on Grand Total (Display String formula) - This basically displays the value of 'grandtotal' after all rows have been printed.
whileprintingrecords;
numbervar grandtotal;
'$ ' & totext(grandtotal);

You're using Crystal Syntax for your formulas, which I have to admit I'm not too familiar with... But in Basic Syntax, there's a difference between Global and Shared variables, where Globals do not carry to the report footer but Shared variables do.
Perhaps if you use Shared variables instead of Globals (if that is what the syntax indicates) your problem will go away...
HTH,
Carl

Running Totals and Formulas with Cross Tabs

Hi,
I'm using Crystal Reports 2008 and am having two issues using Cross Tabs.
The first is that I want to have two crosstabs. They both will have a common Y axis (Oppourtunity.Sales Rep), and on the Y Axis I want one to show all (Opportunity.Create Date) where (Opportunity.Staus = Won) and the other where (Opportunity.Staus = In Process), but I can't figure out how to contruct the formula to return this result.
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Any direction would be fantastic.
Thank you,
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Please go through the SAP Notes listed here which would help you how to create mannual running totals in crosstab
[https://www.sdn.sap.com/irj/scn/advancedsearch?cat=sdn_ossnotes&query=runningtotalin+crosstab&adv=true&note_number=&component=&sdn_updated_on_comparator=GE&sdn_updated_on=&sortby=cm_rnd_rankvalue]
Regards,
Raghavendra

Require a formula to calc the diff between 2 running total fields in a crosstab

Post Author: PJM
CA Forum: General
Hi,
I have built a crosstab in Crystal XI with the following columns:
PROFILED BUDGET (a) EXPENDITURE TO DATE (b) VARIANCE (a-b)
The profiled budget and expenditure to date columns are both running total fields. I want the variance column to show the difference between the budget and expenditure.
To set the variance field up as a running total, I assume that I would have to specify that I want this formula evaluated after the budget and expenditure fields , however, I can't work out how to do this on a crosstab.
Moving the crosstab to the report footer has had no impact.
If I try to create a basic formula using the running totals, I get the error message "A summary has been specified on a non-recurring field" - I can't find an explanation of this error message on the help menu.
Can anyone help with this please?

overtime hours are calculated after 40. If I work 12 on monday, thats 12 regulars hours. not sure about others states laws but here in wisconsin we consider overtime after 40 only, not after 8 daily. at least thats how my company calculates overtime. lets say I work 10 hours a day, monday thru thursday, thats 40 hours regular time. anything after that is overtime. our weekly work schedule starts on sunday and ends on saturday. so on my bi-weekly time log, if i work 10 hrs a day monday thru thursday, i want 10hrs each day in regular hours cell, then when i work friday and or saturday, i want those hours in overtime hours. the main problem im having is: if i reach 40 hours in the middle of a day, i want the regular of that day to end and the overtime to pick up on the same day.
here is a basic example of how i want regular and overtime to look. of course the values will be duration not just numbers. hope this helps explain what i need a bit better.

Running total and Next function in Crosstab

Clarifications on getting Next Running sum and count on a Crosstab Here is the example, which I am working on:Highlights of the Report:- Report is grouped on {Scenario Name}- Left side dates on any of the tables is {Version Date}- Dates on the top header on any of the tables is {Fsc Week End Dt}- Other formulae used in this report are:1) = ({Query1.Demand Qty})/100000Numerical values displayed in the "Original values" table.2) =if {Query1.Scenario Name} = 'DLYPRD:ASCP-PRD:PRD' THEN mid ({Query1.Scenario Name},13,3)ELSE mid ({Query1.Scenario Name},13,6)Second column with value PRD in any of the tables.3) {next qty} = if not onlastrecord then next({@ShortDemandQty}) else 0;(used in the "next values vertically" table)4) - running total to calculate horizontallyEvaluate - For each recordReset - On change of field: {Version Date}5) - running total to calculate vertically.Evaluate - For each recordReset - On change of field: {Fsc Week End Dt} In this report design, when I go and change the Sort order in the Record Sort Expert, some of the values go for a toss. I got two cases where the vertical values are correct in one case and horizontal values are correct in another case. First Case: Cumulative vertical values are correct.  Second Case: Cumulative horizontal values are correct.  Is there any way to consistisize both the horizontal and vertical running totals. I even tried forcing the evaluate & reset like below and clearing the record sort order, but it did not work: 1) - running total to calculate horizontallyEvaluate - On change of field: {Fsc Week End Dt}Reset - On change of field: {Version Date}2) - running total to calculate vertically.Evaluate - On change of field: {Version Date}Reset - On change of field: {Fsc Week End Dt} And one more observation on the running total, how it works in the crosstab is, the total runs likes a spiral rather than resetting at the column or row level. Is there any way to restrict this? 3) {next qty} = if not onlastrecord then next({@ShortDemandQty}) else 0;(used in the "next values vertically" table) For example, onlastrecord does not seem to work on the "next values vertically" crosstab, rather brings the record from the next column.For 3/7/2007 - 01/APR/07, the value is 157.84 which is incorrect and should be 0.I need to get a next on the running total. Next (fld) doesnot work for running totals. Please guide me, how to get the next values for the running total fields.

Post Author: redtop6683
CA Forum: Formula
Whoops I guess I should have mentioned that I've already tried using Sum and Round(Running Total, 2) and haven't had any luck.
I also should have mentioned that Groupings 1 and 2 are sums, and that Running Total is a running total that changes on every change of the grouping. There are 4 groupings.
Grouping 1 (Employee Name)
Grouping 1.1 (Shift)
Grouping 1.2.1 (Payroll Department Code)
Grouping 1.2.1.1 (Description)
Below these 4 groupings is where the running total is. The issue is that in the footer of grouping 1 is a field that sums the elapsed hours for the particular employee by each payroll department code, these are then summed using the running total. The issue is as stated in the earler post that I can round these individual sums on the groupings, but I get the number on my running total to round differently as you can see by the earlier post's example.
Thanks for the help.
~Jason

How to create a running total formula for different calendar years

Hello everyone,
I am looking for some help in creating a running total formula for different calendar years in Oracle. This is what I currently have organized in the crosstab report: vertically I have the cities from our database organized, then horizontially have the following information for each city:
2006 /2007 /2008
Amount /Amount Spent /Unspent Amount Amount Recieved/Amount Spent /Unspent Amount Amount Recieved/Amount Spent/Unspent Amount
Recieved
I am trying to create a formula that will specify each calendar year. For example, I'd like to have a formula in 2007 which would total the: 2007= {2006 unspent amount + the unspent amount in 2007} and same for 2008= {2007 unspent amount + the unspent amount in 2008}. I hope this is clear, I have simplified the report into a basic interpretation of what i've been trying to accomplish.
Would anybody know if this is possible and how to approach this?
Really appreciate it! Thanks.
Alex

Hi,
you can try and define a running total as a calculation in the crosstab as:
sum(Unspent Amount) over (partition by city order by year)
i find the crosstab format comfusing sometime since the aggregation is auto applied.
I would start with a flat table and then "duplicate is as a cross tab"
for your running total you can sort the data by the city,year and get it to 3 lines for each city, for example:
city year Unspent Amount all other amount...
X 2007 10
X 2008 20
X 2009 30
Y 2007 5
Y 2008 15
Y 2009 25
then you can use a funtion to calculate the amount :
sum(Unspent Amount) over (partition by city order by year)
this is the sql i used just to check it:
SELECT city,year,"Unspent Amount"
,SUM("Unspent Amount") over (PARTITION BY city ORDER BY YEAR)
FROM (
SELECT 'X' city, 2007 YEAR, 10 "Unspent Amount" FROM dual UNION ALL
SELECT 'X', 2008 ,20 FROM dual UNION ALL
SELECT 'X', 2009 , 30 FROM dual UNION ALL
SELECT 'Y', 2007 , 5 FROM dual UNION ALL
SELECT 'Y', 2008 , 15 FROM dual UNION ALL
SELECT 'Y', 2009 , 25 FROM dual
Tamir

Manual Running Total vs Running Total

Morning all,
It is some what strange to me when I try to use a formula to calculate the total jobs and when I try to use Running total to count the same total jobs. Both answers in theory should be the same however they are not. I am wondering where am I going wrong in the manual formula.
If {despatch_summary.job_type}="FSV" then
if {despatch_summary.order_status}<>0 then
{despatch_summary.order_no}
else
0
The above code then gets DistinctCount ({@FSV})
The same method if I use by using Running Total it gives the correct number of jobs.
Running Total
field to summarize : despatch_summary.order_no
Summary Type: DistinctCount
Formula: {despatch_summary.job_type}="FSV" and {despatch_summary.order_status}<>0
Reset: none
The formula gives me 513 where as the same running total gives me 514
Where am I going wrong?
Strangely it is adding 1 to all of my manual running totals (1 is coming from canceled orders).
Many thanks
Regards

Sastry I am adding this formula into the crosstab which is setup by Number of days. So on the column it is number of days and on the summarized field it is this formula.
I chose Group options and clicked on DistinctCount after adding the formula into the summarized field.
I have already tried the formula you have suggested however it doesn't seem to be affecting it.
Apart from that what I have just done is added the Running Totals to the Summarized field which is coming up correctly however now the problem is to get their percentages.
I have used the following code but it doesn't seem to be working.
Whileprintingrecords;
Numbervar g:=Currentfieldvalue;
Numbervar h:={@TotalJobs-CanceledJobs};
Numbervar i:=0;
i:=((g/h)*100);
Numbervar gTot:=gTot+i;
if gTot > 100 then "100.00%"
else
totext(gTot,2)+"%"
I know I am doing it wrong when it comes to percentages. I need to get the percentages off that Running Total (Grand Total).
Am not sure how to acheive that either.
Many thanks
Regards
Jehanzeb

Running totals

Post Author: neils
CA Forum: Formula
Hi,
I have built a crosstab in Crystal XI with the following columns:
PROFILED BUDGET (a)                            EXPENDITURE TO DATE (b)                        VARIANCE (a-b)
The profiled budget and expenditure to date columns are both running total fields. I want the variance column to show the difference between the budget and expenditure.
o                                To set the variance field up as a running total, I assume that I would have to specify that I want this formula evaluated after the budget and expenditure fields , however, I can't work out how to do this on a crosstab.
o                                Moving the crosstab to the report footer has had no impact.
o                                If I try to create a basic formula using the running totals, I get the error message "A summary has been specified on a non-recurring field" - I can't find an explanation of this error message on the help menu.
any ideas how this can be solved?
cheers

Post Author: GailPray
CA Forum: Formula
Try creating your own cross tab in the report footer by drawing your own grid and creating individual running totals for each field based on their individual conditions. Rather than using the cross tab expert. This way you can create a formula for your Variance column using the running total fields for column a and b. Itu2019s tedious but it works.

Item Transaction History Report - Calculation for creating 'Running Total'

Hello
Using Oracle Discoverer, we have written a report that pulls back all Inventory Transactions (by item number). This report lists both transactions IN (e.g. receipts into the store) and OUT (e.g. issues out from the store).
Our customer would like an additional column, to represent 'Running Total', to be added to the report. This column needs to capture the running 'On Hand Quantity' for the associated Item, as each transaction (both transactions IN and OUT of store) is displayed.
For example, if the initial/first transaction for an item was a Receipt of 500, then this column (on the first line) should display 500. If the second transaction for the item was an issue of 15, then this column (on the second line) should display 485. If the third transaction was for an issue of 50, then this column (on the third line) should display 435. If the fourth transaction was for a receipt of 20, then this column (on the fourth line) should display 455 etc etc
I'm not sure how I'd write a calculation to cater for this (within discoverer) - do you know if this is achievable? Any help would be much appreciated. This would be easy enough to do in Excel, but I'm a bit of a novice when it comes to discoverer(!)
Many thanks
Ross

Hi,
You can generally do this type of calculation using analytic functions. You would partition by the item number and order by the transaction date in the analytic function. You can use SUM function (with an order by) to get a running total of a column in the report. You can SUM a calculation containing a CASE statement which changes the OUT transactions to a negative number. The SUM function will start at zero, so you then can use FIRST_VALUE function to get the first value for the item which you could then add to the totals.
Rod West

Showing running totals on AR statatement Report

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here is my query below :
select customers.customer_name,
detail.customer_id,
detail.customer_site_use_id,
:CP_ACC_NAME,
:CP_ACC_NUM,
:CP_BRNCH_NAME,
:CP_COL_EMAIL,
:CP_COL_PHONE,
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from ar_lookups
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detail.customer_id cst_id,
detail.customer_site_use_id cst_site_id,
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detail.trx_number,
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detail.amount_full_original,
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customers.address1 address2,
customers.address2 address3,
customers.address3 address4,
customers.city||' '||customers.state address5,
customers.country||' '||customers.postal_code address6,
addr.address1 rm_address1,
addr.address2 rm_address2,
addr.address3 rm_address3,
addr.address4 rm_address4,
addr.address5 rm_address4,
 :p_as_of_date_from date_from,
 to_char(to_date(:p_as_of_date_to,'DD-MON-YYYY'),'DD-Mon-YYYY') date_to,
addr.org_id rm_org_id,
 rtrim(to_char(sysdate,'DD')||' '||to_char(sysdate,'Month'))||' '||to_char(sysdate, 'YYYY') curr_date
from (select customer_id, CUSTOMER_SITE_USE_ID, trx.CUSTOMER_TRX_ID,trx.TRX_NUMBER, null apply_date,ps.class,ps.AMOUNT_DUE_ORIGINAL amount_full_original, the_trx.end_bal,the_trx.running_total , the_trx.running_tot , 1 the_order
select customer_trx_id, sum(acctd_end_bal) end_bal , running_total , running_tot
SELECT ps.customer_trx_id ,
 sum(ar_calc_aging.begin_or_end_bal(ps.gl_date,ps.gl_date_closed,
 NULL,to_date(:p_as_of_date_from))
* ps.amount_due_remaining) start_bal,
 sum(ar_calc_aging.begin_or_end_bal(ps.gl_date,ps.gl_date_closed,
 NULL,to_date(:p_as_of_date_to))
* ps.amount_due_remaining) end_bal,
 sum(ar_calc_aging.begin_or_end_bal(ps.gl_date,ps.gl_date_closed,
 NULL,to_date(:p_as_of_date_from))
* ps.acctd_amount_due_remaining) acctd_start_bal,
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 NULL,to_date(:p_as_of_date_to))
* ps.acctd_amount_due_remaining) acctd_end_bal ,
 (sum(ar_calc_aging.begin_or_end_bal(ps.gl_date,ps.gl_date_closed,
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* ps.amount_due_remaining) + sum(ar_calc_aging.begin_or_end_bal(ps.gl_date,ps.gl_date_closed,
 NULL,to_date(:p_as_of_date_to))
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* ps.acctd_amount_due_remaining) )) over (partition by ps.customer_trx_id order by ps.customer_trx_id)running_tot
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 AND ps.class IN ( 'CB', 'CM','DEP','DM','GUAR','INV')
 AND ps.gl_date <= to_date(:p_as_of_date_to)
 and org_id = nvl(:P_ORG_ID,org_id)--1246
 --and customer_id = :p_customer_id --1075
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 --and customer_trx_id = 66291
 --'|| l_ps_org_where ||'
 GROUP BY ps.customer_trx_id ,ps.acctd_amount_due_remaining , ps.gl_date,ps.gl_date_closed ,ps.class , rownum
ps.customer_trx_id ,
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ra.gl_date,to_date(:p_as_of_date_from))
* ( ra.amount_applied + NVL(ra.earned_discount_taken,0)
 + NVL(ra.unearned_discount_taken,0))) start_bal,
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ra.gl_date,to_date(:p_as_of_date_to))
* ( ra.amount_applied + NVL(ra.earned_discount_taken,0)
 + NVL(ra.unearned_discount_taken

Hi
Yes i would like more help as i have never used group by roll up before
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p.full_name employee_name,
DECODE (p.sex, 'M', 'Male', 'F', 'Female') gender,
(DECODE (p.per_information4,
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'02', 'African',
'03', 'Coloured',
'04', 'White')) race,
p.original_date_of_hire,
a.effective_start_date startdate_current_position,
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a1.effective_start_date startdate_prev_position
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per_all_people_f p,
per_all_positions ps,
per_all_positions ps1,
hr_all_organization_units_tl ho,
hr_all_organization_units_tl ho1
WHERE a1.person_id = a.person_id
AND NVL (a1.position_id, 9) <> a.position_id
AND a1.effective_end_date = a.effective_start_date - 1
AND p.person_id = a.person_id
and ho.ORGANIZATION_ID=ps.ORGANIZATION_ID
and ho1.ORGANIZATION_ID=a1.ORGANIZATION_ID
AND a.effective_start_date BETWEEN p.effective_start_date AND p.effective_end_date
AND a.position_id = ps.position_id
and p.EMPLOYEE_NUMBER not in ('1','2','3')
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XML 5.6.1 Running Total

Hi
I am new this XML Publisher. We are working on using BPA/XML Publisher to print the AR Invoice. I have two questions
1. How to print the values of subtotal, tax and Invoice Total in only last page
2. How to print the Running total of extend amount at the end of the each page. This Running total need to be printted once in a Page.
Thanks
Mariappan

Have you placed it outside your group, you just place it at the bottom end of your template and put a group around your sum total.
Then it it will only be printed on your last page.
you need a for tag
ex. <?for-eachG_TAX?>
Then the sum
ex. <?sum(current-group()//VAT)?>
Then the end tag
ex. <?end for-each?>

Running total in report footer returning inaccurate result

Post Author: smarkta
CA Forum: Formula
I am writing a report that contains 3 groups. I have created running totals for each group that are accurate by selecting the group to evaluate and reset on. now I need to basically sum the results of the all the group running totals but have had no success. any tips on how to do this would be greatly appreciated.
Thanks

Post Author: Charliy
CA Forum: Formula
Were you doing a Distinct Count? Did you have a formula on the Running Total? What is there about the Group Totals that make them different than the final total.

How do I use a running total within a selection formula?

I am developing a report within Crystal Reports 2008. My goal is to identify any accounts that have zero usage for at least six months in this current year. I have account number, meter size, read date, usage, and a running total/subtotal by account.
Here is what the data looks like in the report
ACCTNO METER SIZE READ DATE/TIME READ_USAGE Counter
001022-05
001022-05 2.00 9/28/2009 9:42:00 AM 0.00 1
 1
001110-09
001110-09 2.00 3/2/2009 9:54:13 AM 0.00 1
001110-09 2.00 3/26/2009 1:32:28 PM 0.00 1
001110-09 2.00 4/27/2009 11:02:11 AM 0.00 1
001110-09 2.00 5/27/2009 1:13:53 PM 0.00 1
001110-09 2.00 6/19/2009 11:41:20 AM 0.00 1
001110-09 2.00 9/1/2009 8:13:25 AM 0.00 1
 6
My report shows all accounts that have zero usage. I want to filter the report to only show the accounts that have at least six zero usage reads. I thought I could add a running total, sum it, and filter the data by using the selection formulas. Unfortunately I keep getting an error message saying "this field cannot be used becuase it is being evaluated later." Any help would be appreciated. This is the first report I have created using crystal.
Edited by: smwdrw2 on Oct 28, 2009 4:29 PM

You could Conditionally suppress the account numbers where your running total is less than 6
You will probably have to put your account number summaries in the group footer, instead of the header.
Then:
go to the section expert, click on the group footer for the account number, on the right, next to the word "Suppress" click on the box that says "X-2". In the formula put
IF<6 then True
Save and close
The only way this would not work for you is if you have some sort of grand total that you don't want to include the other groups in.

How can I display the vendor associated with result of my running total sum

I have a report that lists vendors with their most vecent order dates. I need to set up a rotation so that the vendor with the latest order date is next to be selected. I used the running total summary to pick the latest date. How can I display the vendor associated with result of my running total summary?

If your "latest" order date means the "oldest" order date, why don't you try this:
Go to Report tab -> Record Sort Expert -> Choose your order date in ascending order
This will make your oldest order your first record shown.
You can then create a running total count for each record.
Lastly, in your section expert under conditional suppress X+2 formula, write this:
{#CountRecords}>1
The result will only show the oldest record in your report.
I hope that helps,
Zack H.

Running Total - How to summarize a formula field?

I'm sorry if this comes over as stupid but I have got myself quite messed up and am not 100% au fait with Crystal Reporting.
The aim of my report is to calculate the costs of selected tests and to calculate a grand total of all tests at the end.
I have created a group of jobtests.TestTypeName
Details
1. testTypeName - to show Test Name that is being calcutaed - Database field
2. Count ({jobTests.testTypeName}, {jobTests.testTypeName}) - to show number of tests of that type - this is a formula field
3. Analysis1 - to show the cost of that test type - Database field
4. {@CountTests/TestType} * {jobTests.AnalysisN1} - to show the number of tests per test type mulitplied by the cost of that test type - this is a formula field
Report footer
Count ({jobTests.testTypeName}) - to count the total number of tests
MY PROBLEM - I need to see the sum of 4, this would be my grand total
Trying to run the Running Total I can't get it to Summarize the field 4 because it is a formula field.
What can I do?
Thanks.

You can't do a SUM on a formula that uses another aggregate function. However, for both 4 and your grand total, you just need to SUM() (with ",{jobTests.testTypeName}" for the #4 calc), as the database field will be the cost for each test in each record.
HTH,
Carl

Running Total in Crosstab

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