Running Totals Maybe?

I am fairly new to Crystal Reports and Running Totals. I have a group setup that is based on the number of days a loan is late. For example, I have three buckets (30 Days, 60 Days, 90 Days). In setting up the group, I put the group in specific order and decided to exclude the other loans that are less than 30 days. I am trying to get a total $ amount of all the loans instead of just the loans in the buckets. I have searched forums and a Crystal 2008 book trying to figure this out. I tried using a Running Total with the Running Total expert but it is still giving me the same grand $ total that I have for the groups I selected. Any ideas? I am bit confused as to the multipassing of the data. Should I keep the groups setup the way I have them or use the select expert (etc).
Thanks, I am a newbie.

i suggest manual running totals, more accurate and if you have duplicate values the summary option will duplicate the data
create 3 formuls
i reset
whileprintingrecords;
numbervar x:= 0;
this gets placed in the group header
calculate
whileprintingrecords;
numbervar x:= x + field or formula;
this gets placed next to the field or formula you want calculated
display
whileprinitngrecords;
numbervar x;
x
this gets displayed in the footer of where the reset is (header)
using manual running totals, if you have data on the report you dont want included you can create a formula that will only calc based upon only what should be included.

Similar Messages

Crystal report running total balance

Hi guys, please help me.
im creating a report using crystal report that display running balance from subreport.
i do have subreport and add it to main report but i need it real time changing.
for example
TRANSACTION TYPE                    QTY_IN               QTY_OUT          RUNNING BALANCE
RECEIVED                                        1                         0                         1
RECEIVED                                        2                         0                         3
SHIP OUT                                         0                          1                         2
SHIP OUT                                         0                          1                         1
RECEIVED                                        1                         0                          2
diagram shows the needed output of the report. please help. thanks

hi sir abhilash, i know you know how to fix this, maybe i need to provide some more information about the report: here what i did:
created formula @QTY_IN where code is:
                              if {ITRN.TRANTYPE} = 'DP' then
                                  {ITRN.QTY}
                              else
                              if{ITRN.TRANTYPE}='AJ' then
                             (if {ITRN.QTY} >=0 then {ITRN.QTY}) else
                              0
create formula @QTY_OUT
                              if{ITRN.TRANTYPE}='AJ' then
                             (if {ITRN.QTY} >=0 then 0 else
                           {ITRN.QTY}) else
                              if{ITRN.TRANTYPE}='WD' then
                        {ITRN.QTY}
                         else 0
create running total fields for @QTY_IN And @QTY_OUT
                         total_qty_in and total_qty_out
                         sum the fields and resets every change of group.
create a formula(running) based on your suggetion
create running_total_reset code is
                              WhilePrintingRecords;
                              numbervar rt := 0;
paste it to group header.
the output is
                                  in               out             running
shipment              0                -4               146116
shipment             0                 -1               146117
shipment               0               -4               146116
but it should be
                                  in               out                            running
shipment              0                -4    (-146118)           146114
shipment             0                 -1    (-146114)           146113
shipment               0               -4     (-146113)          146109
so on so forth.
we can do this sir. thanks ^__^.
really appreciate your help.

Running Total not working

Dear all,
I am creating a new report which needs a conditional running total.
I need to sum the credits quantity if the following condtions are met
line_type="S" and
line_no<3
I used running total like this
Field to summarize: lab_credits2.credit_qty
Type of Summary: SUM
Evaluate: Use formula
{lab_credits2.line_type}="S" and
{lab_credits2.line_no}<3;
Reset: On change of group (Reason Code).
When I ran the report, it did not produce the right results, so I placed the line type and line no into the same Group footer and ran the report.
I found out that the report is not filtering the linetype and line no.
Result shows
Line Type ="S" - 100 - Line number =1
Line Type = "M" - 200 - Line number=6
and so on.
The report is grouped by Reason Code.
Any ideas why would it not be filtering the records?
Report Record Selection Code
{lab_credits.credit_date}>={?startdate} and
{lab_credits.credit_date}<={?enddate} and
{lab_credits.credit_status} = 2;
Status=2 is needed there to filter the Order numbers correctly.
Many thanks
Regards
Jehanzeb

Thanks James,
I have put all three in detail and used the filteration and it worked under detail section however the results when used in total SUM is produced incorrectly.
I suspect it might be of database table linkage? or maybe I have done something wrong in the report.
I am going to create another report and see if that works.
Will post info here.
Regards
Jehanzeb
Edited by: Jehanzeb Navid on Sep 4, 2008 11:55 AM
Right I found the issue however I don't know how to resolve it.
I have 4 tables in the database
1: Lab Credits - Order_num, Credit_status, Reason_code
2: Lab Credits2 - Order_num, Line_no, Line_type, Credit_qty
3: Lab Reasons - Reason_code,Reason_description
4: Oetrn2 - Order_num
This is how they are linked up
Lab_Credits_Order_num = Lab_credits2_order_num and oetrn2_order_num
Lab_Credits_Reason_code = lab_reasons_reason_Code
Report Grouping
Grouped by Reason Code
Date range - month to date
Report Record Selection
{lab_credits.credit_date} in monthtodate and
{lab_credits2.line_no}<3 and
{lab_credits2.line_type}="S" and
{lab_credits.credit_status}=2;
Now the issue
When I add sum of qty of lab_credits2_credit_qty into the report Group footer,it produces the right results However when I add
DistinctCount of Oetrn2_Order_num into the Group footer, it creates totally different Sum of Lab Credit Qty results. (Please note: The oetrn2_order_num results appear fine, however they messup Sum of Lab_credit_credit_qty).
What do you think where am I doing wrong?
It has to be something to do with table linkage.
Regards
Jehanzeb

How to Summarized Running Total and Formula ????

Post Author: ryan_r
CA Forum: Crystal Reports
Hi my name is Ryan, I want to ask something. I have build a report
that contains Running totals and Formula. What I want to do is I want
to use subtotal and Summary field for the running total and Formula,
but I can find the field when I click the dropdownlist in the Subtotal
dialog box or summary field for the running total and the formula. Is
there any way that I can use subtotal or summary field for Running
Totals and formula, I do need some help guys, Thanks. FYI: I use Visual Studio.NET 2003; ASP.NET(C#).regards

Post Author: ryan_r
CA Forum: Crystal Reports
Hi kcheeb, thanks for your advice but it doesn't work sorry. By the way maybe I can explain you more of twisted situation.I have updated my report,
so im not using runningtotals any more, I'm using summary field and
formula which are;-the summary field is "Sum of SuspenseVoucher.Realisation" located in Group Footer #3: SuspenseMstr.ProgramID-The formula is "@Balance_Formula" which contain:{SuspenseMstr.Budget}
- Sum ({SuspenseVoucher.PenggunaanBudget}, {SuspenseMstr.ProgramID})
also located in the same location as summary field above.FYI: I have three group records which are:-Group #1 : SuspenseMstr.APDate (Appearing in months e.g January 2007)-Group
#2 : programCategoryMstr.programCategoryID (doesn't have any objects I
just put some dashed line, the group is only for proper sorting)-Group #3: SuspenseMstr.ProgramIDwhat I want to do is:-in the Group Footer #3, I already put "Sum of SuspenseVoucher.Realisation" and "@Balance_formula"-in
the Group Footer #2, I want to put Summary of Budget but there's a
problem in here too, in the budget field there are some data are
conditionally suppressed. I already tried to put some summary field but
the summary operation wasn't like what I wanted. What I wanted was the
sum only evaluate the data that appeared in the report not the
suppressed, but in the summary the suppressed data keep evaluated. And
in this location I also want to put Summary of "Sum of
SuspenseVoucher.Realisation" and the Sum of the @Balance_formula.-
in the Group Footer #1, I want to add some Summary of "Sum of Budget"
(which I already explained that this operation has a problem) and I
also want to put the Sum of "Summary of Sum of
SuspenseVoucher.Realisation" and the Sum of "Sum of @Balance_formula"-And in the Report Footer I want to add some Grand Total from all of the evaluation above.So
there are my problems, quite much I would say. I hope this explanation
helping all of you guys to solve my problem, thanks for spending your
valuable time for me. This matter is really important for me 'cause I
want to learn something new from all of you experts as I'm still a
"toddler" in this situation and also because I work in this field, so a
BIG thank you for all of you guys out there. Best Regards.

Query with running Total

Hello,
I have a insert from query:
     insert into tablexxxx
     SELECT ALL      G.c1, G.c2,
                     CASE
                     WHEN G.colt1 NOT IN ( 'A', 'B', 'C') THEN G.DATA1
                     WHEN G.colt1      IN ( 'B', 'C')      THEN &DATASF
                     WHEN G.colt1      =   'A'             THEN &DATASI
                     END colt3,
                 CASE G.colt2 WHEN 'D' THEN G.IMP1 else 0   END    IMPD,
                CASE G.colt2 WHEN 'A' THEN G.IMP1 else 0   END    IMPA,
                     CASE
                     WHEN G.colt1 NOT IN ( 'B', 'C')
                     THEN (&VALU1 -1)
                     ELSE COLX
                     END      COLX,
     FROM table1 G, table2 S, table3 C
     WHERE G.colt4    = S.colt4
     AND (     (G.colt1 = 'M' AND G.DATA1 BETWEEN &DATA_IP AND &DATA_FP AND G.TCOL6 = EXTRACT(YEAR FROM &DATA_IP) - 1 )
            OR (G.colt1 <> 'M' AND G.DATA1 BETWEEN &DATA_IP AND &DATA_FP)
            OR (G.colt1 = 'A' AND (&DATASI BETWEEN &DATA_IP AND &DATA_FP AND G.DATA1 = &DATAIE) )
            OR (G.colt1 = 'B' AND (&DATASF BETWEEN &DATA_IP AND &DATA_FP AND G.DATA1 = &DATAFE) )
            OR (G.colt1 = 'C' AND (&DATASF BETWEEN &DATA_IP AND &DATA_FP AND G.DATA1 = &DATAFE) ) )
     AND G.colt5 = C.colt5(+)
     ORDER BY 3,4,5 ;
     NOW I HAVE TO INSERT in previous query 2 RUNNING TOTALE e.g:
           sum(CASE G.colt2 WHEN 'D' THEN G.IMP1 + &myvalue1 else 0   END    IMPD) over (order by CASE
                     WHEN G.colt1 NOT IN ( 'A', 'B', 'C') THEN G.DATA1
                     WHEN G.colt1      IN ( 'B', 'C')      THEN &DATASF
                     WHEN G.colt1      =   'A'             THEN &DATASI
                     END) running_sum,
         sum(CASE G.colt2 WHEN 'A' THEN G.IMP1 + &myvalue2 else 0   END    IMPA) over ((order by CASE
                     WHEN G.colt1 NOT IN ( 'A', 'B', 'C') THEN G.DATA1
                     WHEN G.colt1      IN ( 'B', 'C')      THEN &DATASF
                     WHEN G.colt1      =   'A'             THEN &DATASI
                     END) running_sum1    Could anyone help me to write it? ( maybe is better write it with SELECT-UNION?)
Thanks in advance

Hi IceMan,
I think about having resolved in this way, I don't sincerely believe that is the optimal solution,
but of sure it is that simpler,anyway, one opinion of yours would be very pleasant:
1) I have made an Insert-Select with the 2 runnings total = 0
INSERT INTO TABLEX
SELECT ALL G.c1, G.D2,
CASE
WHEN G.colt1 NOT IN ( 'A', 'B', 'C') THEN G.DATA1
WHEN G.colt1 IN ( 'B', 'C') THEN &DATASF
WHEN G.colt1 = 'A' THEN &DATASI
END D1,
CASE G.colt2 WHEN 'D' THEN G.IMP1 else 0 END IMPD,
CASE G.colt2 WHEN 'A' THEN G.IMP1 else 0 END IMPA,
CASE
WHEN G.colt1 NOT IN ( 'B', 'C')
THEN (&VALU1 -1)
ELSE COLX
END COLX, 0 RUNIMP_D, 0 RUNIMP_A
FROM table1 G, table2 S, table3 C
WHERE ........
ORDER BY 3,4,5 ;2) in the populated table(step 1) I have made an UPDATE-SELECT getting the 2 runnings total
UPDATE TABLEX A SET (RUNIMP_D, RUNIMP_A ) =(
SELECT --G.D1, G.D2, G.IMPD,G.IMPA,
         SUM(G.IMPD) OVER (ORDER BY G.D1, G.D2,G.IMPD) RS1 ,
       SUM(G.IMPA) OVER (ORDER BY G.D1, G.D2,G.IMPA) RS2
FROM TABLEX G
WHERE G.ROWID = A.ROWID
--ORDER BY 1,2
where G.D1 is that I get from
CASE
WHEN G.colt1 NOT IN ( 'A', 'B', 'C') THEN G.DATA1
WHEN G.colt1 IN ( 'B', 'C') THEN &DATASF
WHEN G.colt1 = 'A' THEN &DATASI
END D1
and
G.IMPD is:
CASE G.colt2 WHEN 'D' THEN G.IMP1 else 0 END IMPDThanks again for your reply

XI Sp2 running totals formula working strange

Post Author: oskaratk
CA Forum: Formula
Hi,I seem to have a problem with a running totals formula:for totaling, in the detail band: formula "totalall"WhilePrintingRecords;CurrencyVar balance;CurrencyVar grs_amt;grs_amt := grs_amt + { detail.bal_grs_amt};balance := balance + { detail.bal_balance};''; display in group footer:WhilePrintingRecords;
CurrencyVar balance; in case the first record has a negative value, it is not subtracted from balance if I switch the order the statements are executed
balance := balance + { detail.bal_balance};grs_amt := grs_amt + { detail.bal_grs_amt};
''; balance is updated correctly also, in case I created a formula for each varible to be totaled, that works; like:formula "totalgrs_amt" WhilePrintingRecords;
CurrencyVar grs_amt;
grs_amt := grs_amt + { detail.bal_grs_amt};''; formula "totalbalance" WhilePrintingRecords;
CurrencyVar balance;
balance := balance + { detail.bal_balance};
''; Am I missing something, is this intended bahavior or maybe a bug? Thanks for any hintsOskar

I found that putting them in the footer works, but in the header does not. Formula fields can summarize in the header. But running total fields cannot???
Thanks,
W.

Item Transaction History Report - Calculation for creating 'Running Total'

Hello
Using Oracle Discoverer, we have written a report that pulls back all Inventory Transactions (by item number). This report lists both transactions IN (e.g. receipts into the store) and OUT (e.g. issues out from the store).
Our customer would like an additional column, to represent 'Running Total', to be added to the report. This column needs to capture the running 'On Hand Quantity' for the associated Item, as each transaction (both transactions IN and OUT of store) is displayed.
For example, if the initial/first transaction for an item was a Receipt of 500, then this column (on the first line) should display 500. If the second transaction for the item was an issue of 15, then this column (on the second line) should display 485. If the third transaction was for an issue of 50, then this column (on the third line) should display 435. If the fourth transaction was for a receipt of 20, then this column (on the fourth line) should display 455 etc etc
I'm not sure how I'd write a calculation to cater for this (within discoverer) - do you know if this is achievable? Any help would be much appreciated. This would be easy enough to do in Excel, but I'm a bit of a novice when it comes to discoverer(!)
Many thanks
Ross

Hi,
You can generally do this type of calculation using analytic functions. You would partition by the item number and order by the transaction date in the analytic function. You can use SUM function (with an order by) to get a running total of a column in the report. You can SUM a calculation containing a CASE statement which changes the OUT transactions to a negative number. The SUM function will start at zero, so you then can use FIRST_VALUE function to get the first value for the item which you could then add to the totals.
Rod West

Showing running totals on AR statatement Report

Hi All I need assistance in populating the Running totals on AR statement Report , I am trying to calculate the running total on the RDF using the (sum Over Partition ) and Not on the RTF template please assist .
here is my query below :
select customers.customer_name,
detail.customer_id,
detail.customer_site_use_id,
:CP_ACC_NAME,
:CP_ACC_NUM,
:CP_BRNCH_NAME,
:CP_COL_EMAIL,
:CP_COL_PHONE,
:CP_BRANCH_NR,
decode( (select meaning
from ar_lookups
where lookup_type = 'INV/CM/ADJ' and lookup_code = detail.class), 'Payment', apply_date, trx.trx_date) TRX_DATE,
trx.INVOICE_CURRENCY_CODE,
trx.INVOICE_CURRENCY_CODE INVOICE_CURRENCY_CODE_BAL,
NVL(trx.term_due_date,trx.TRX_DATE) term_due_date,
detail.customer_id cst_id,
detail.customer_site_use_id cst_site_id,
detail.customer_trx_id,
detail.trx_number,
   (select meaning
from ar_lookups
where lookup_type = 'INV/CM/ADJ' and lookup_code = detail.class) class,
detail.amount_full_original,
detail.end_bal * -1 , (detail.end_bal + detail.amount_full_original)* -1 closing_balance ,
detail.amount_full_original - detail.the_order * -1 closing_bal,
(detail.amount_full_original - detail.running_total) running_total ,
detail.running_tot ,
customers.customer_name address1,
customers.address1 address2,
customers.address2 address3,
customers.address3 address4,
customers.city||' '||customers.state address5,
customers.country||' '||customers.postal_code address6,
addr.address1 rm_address1,
addr.address2 rm_address2,
addr.address3 rm_address3,
addr.address4 rm_address4,
addr.address5 rm_address4,
   :p_as_of_date_from date_from,
   to_char(to_date(:p_as_of_date_to,'DD-MON-YYYY'),'DD-Mon-YYYY') date_to,
addr.org_id rm_org_id,
   rtrim(to_char(sysdate,'DD')||' '||to_char(sysdate,'Month'))||' '||to_char(sysdate, 'YYYY') curr_date
from (select customer_id, CUSTOMER_SITE_USE_ID, trx.CUSTOMER_TRX_ID,trx.TRX_NUMBER, null apply_date,ps.class,ps.AMOUNT_DUE_ORIGINAL amount_full_original, the_trx.end_bal,the_trx.running_total , the_trx.running_tot , 1 the_order
select customer_trx_id, sum(acctd_end_bal) end_bal , running_total , running_tot
SELECT ps.customer_trx_id ,
   sum(ar_calc_aging.begin_or_end_bal(ps.gl_date,ps.gl_date_closed,
   NULL,to_date(:p_as_of_date_from))
* ps.amount_due_remaining) start_bal,
   sum(ar_calc_aging.begin_or_end_bal(ps.gl_date,ps.gl_date_closed,
   NULL,to_date(:p_as_of_date_to))
* ps.amount_due_remaining) end_bal,
   sum(ar_calc_aging.begin_or_end_bal(ps.gl_date,ps.gl_date_closed,
   NULL,to_date(:p_as_of_date_from))
* ps.acctd_amount_due_remaining) acctd_start_bal,
   sum(ar_calc_aging.begin_or_end_bal(ps.gl_date,ps.gl_date_closed,
   NULL,to_date(:p_as_of_date_to))
* ps.acctd_amount_due_remaining) acctd_end_bal ,
   (sum(ar_calc_aging.begin_or_end_bal(ps.gl_date,ps.gl_date_closed,
   NULL,to_date(:p_as_of_date_from))
* ps.amount_due_remaining) + sum(ar_calc_aging.begin_or_end_bal(ps.gl_date,ps.gl_date_closed,
   NULL,to_date(:p_as_of_date_to))
* ps.acctd_amount_due_remaining) ) running_total ,
   sum((sum(ar_calc_aging.begin_or_end_bal(ps.gl_date,ps.gl_date_closed,
   NULL,to_date(:p_as_of_date_from))
* ps.amount_due_remaining) + sum(ar_calc_aging.begin_or_end_bal(ps.gl_date,ps.gl_date_closed,
   NULL,to_date(:p_as_of_date_to))
* ps.acctd_amount_due_remaining) )) over (partition by ps.customer_trx_id order by ps.customer_trx_id)running_tot
   FROM ar_payment_schedules_all ps
   WHERE ps.payment_schedule_id+0 > 0
   --JF2 AND ps.gl_date_closed >= to_date(:p_as_of_date_from)
   AND ps.class IN ( 'CB', 'CM','DEP','DM','GUAR','INV')
   AND ps.gl_date <= to_date(:p_as_of_date_to)
   and org_id = nvl(:P_ORG_ID,org_id)--1246
   --and customer_id = :p_customer_id --1075
   --and CUSTOMER_SITE_USE_ID = :p_customer_site_id --1066
   --and customer_trx_id = 66291
   --'|| l_ps_org_where ||'
   GROUP BY ps.customer_trx_id ,ps.acctd_amount_due_remaining , ps.gl_date,ps.gl_date_closed ,ps.class , rownum
ps.customer_trx_id ,
   sum(ar_calc_aging.begin_or_end_bal(ps.gl_date,ps.gl_date_closed,
ra.gl_date,to_date(:p_as_of_date_from))
* ( ra.amount_applied + NVL(ra.earned_discount_taken,0)
   + NVL(ra.unearned_discount_taken,0))) start_bal,
   sum(ar_calc_aging.begin_or_end_bal(ps.gl_date,ps.gl_date_closed,
ra.gl_date,to_date(:p_as_of_date_to))
* ( ra.amount_applied + NVL(ra.earned_discount_taken,0)
   + NVL(ra.unearned_discount_taken

Hi
Yes i would like more help as i have never used group by roll up before
SELECT p.employee_number,
p.full_name employee_name,
DECODE (p.sex, 'M', 'Male', 'F', 'Female') gender,
(DECODE (p.per_information4,
'01', 'Indian',
'02', 'African',
'03', 'Coloured',
'04', 'White')) race,
p.original_date_of_hire,
a.effective_start_date startdate_current_position,
RTRIM (SUBSTR (ps.NAME, 1, INSTR (ps.NAME, ';')), ';') current_position,
ho.NAME current_organization,
xx_return_company_name(a.person_id, a.effective_start_date) current_company,
RTRIM (SUBSTR (ps1.NAME, 1, INSTR (ps1.NAME, ';')),';') previous_position,
ho1.NAME previous_organization,
xx_return_company_name(a1.person_id, a1.effective_start_date) previous_company,
a1.effective_start_date startdate_prev_position
FROM per_assignments_v2 a,
per_assignments_v2 a1,
per_all_people_f p,
per_all_positions ps,
per_all_positions ps1,
hr_all_organization_units_tl ho,
hr_all_organization_units_tl ho1
WHERE a1.person_id = a.person_id
AND NVL (a1.position_id, 9) <> a.position_id
AND a1.effective_end_date = a.effective_start_date - 1
AND p.person_id = a.person_id
and ho.ORGANIZATION_ID=ps.ORGANIZATION_ID
and ho1.ORGANIZATION_ID=a1.ORGANIZATION_ID
AND a.effective_start_date BETWEEN p.effective_start_date AND p.effective_end_date
AND a.position_id = ps.position_id
and p.EMPLOYEE_NUMBER not in ('1','2','3')
AND a1.position_id = ps1.position_id(+)
order by p.full_name

XML 5.6.1 Running Total

Hi
I am new this XML Publisher. We are working on using BPA/XML Publisher to print the AR Invoice. I have two questions
1. How to print the values of subtotal, tax and Invoice Total in only last page
2. How to print the Running total of extend amount at the end of the each page. This Running total need to be printted once in a Page.
Thanks
Mariappan

Have you placed it outside your group, you just place it at the bottom end of your template and put a group around your sum total.
Then it it will only be printed on your last page.
you need a for tag
ex. <?for-eachG_TAX?>
Then the sum
ex. <?sum(current-group()//VAT)?>
Then the end tag
ex. <?end for-each?>

Running total in report footer returning inaccurate result

Post Author: smarkta
CA Forum: Formula
I am writing a report that contains 3 groups. I have created running totals for each group that are accurate by selecting the group to evaluate and reset on. now I need to basically sum the results of the all the group running totals but have had no success. any tips on how to do this would be greatly appreciated.
Thanks

Post Author: Charliy
CA Forum: Formula
Were you doing a Distinct Count? Did you have a formula on the Running Total? What is there about the Group Totals that make them different than the final total.

How do I use a running total within a selection formula?

I am developing a report within Crystal Reports 2008. My goal is to identify any accounts that have zero usage for at least six months in this current year. I have account number, meter size, read date, usage, and a running total/subtotal by account.
Here is what the data looks like in the report
ACCTNO     METER SIZE   READ DATE/TIME               READ_USAGE    Counter
001022-05
001022-05     2.00              9/28/2009 9:42:00 AM      0.00                     1
                                                                                1
001110-09
001110-09     2.00             3/2/2009 9:54:13 AM         0.00                      1
001110-09     2.00             3/26/2009 1:32:28 PM        0.00                      1
001110-09     2.00             4/27/2009 11:02:11 AM     0.00                      1
001110-09     2.00             5/27/2009 1:13:53 PM        0.00                      1
001110-09     2.00             6/19/2009 11:41:20 AM     0.00                      1
001110-09     2.00     9/1/2009 8:13:25 AM         0.00                      1
                                                                                6
My report shows all accounts that have zero usage. I want to filter the report to only show the accounts that have at least six zero usage reads. I thought I could add a running total, sum it, and filter the data by using the selection formulas. Unfortunately I keep getting an error message saying "this field cannot be used becuase it is being evaluated later." Any help would be appreciated. This is the first report I have created using crystal.
Edited by: smwdrw2 on Oct 28, 2009 4:29 PM

You could Conditionally suppress the account numbers where your running total is less than 6
You will probably have to put your account number summaries in the group footer, instead of the header.
Then:
go to the section expert, click on the group footer for the account number, on the right, next to the word "Suppress" click on the box that says "X-2". In the formula put
IF<6 then True
Save and close
The only way this would not work for you is if you have some sort of grand total that you don't want to include the other groups in.

How can I display the vendor associated with result of my running total sum

I have a report that lists vendors with their most vecent order dates. I need to set up a rotation so that the vendor with the latest order date is next to be selected. I used the running total summary to pick the latest date. How can I display the vendor associated with result of my running total summary?

If your "latest" order date means the "oldest" order date, why don't you try this:
Go to Report tab -> Record Sort Expert -> Choose your order date in ascending order
This will make your oldest order your first record shown.
You can then create a running total count for each record.
Lastly, in your section expert under conditional suppress X+2 formula, write this:
{#CountRecords}>1
The result will only show the oldest record in your report.
I hope that helps,
Zack H.

Running Total - How to summarize a formula field?

I'm sorry if this comes over as stupid but I have got myself quite messed up and am not 100% au fait with Crystal Reporting.
The aim of my report is to calculate the costs of selected tests and to calculate a grand total of all tests at the end.
I have created a group of jobtests.TestTypeName
Details
1. testTypeName - to show Test Name that is being calcutaed - Database field
2. Count ({jobTests.testTypeName}, {jobTests.testTypeName}) - to show number of tests of that type - this is a formula field
3. Analysis1 - to show the cost of that test type - Database field
4. {@CountTests/TestType} * {jobTests.AnalysisN1} - to show the number of tests per test type mulitplied by the cost of that test type - this is a formula field
Report footer
Count ({jobTests.testTypeName}) - to count the total number of tests
MY PROBLEM - I need to see the sum of 4, this would be my grand total
Trying to run the Running Total I can't get it to Summarize the field 4 because it is a formula field.
What can I do?
Thanks.

You can't do a SUM on a formula that uses another aggregate function. However, for both 4 and your grand total, you just need to SUM() (with ",{jobTests.testTypeName}" for the #4 calc), as the database field will be the cost for each test in each record.
HTH,
Carl

Error when using running total variable in formula

This is probably an easy syntax problem, but I'm fairly new to Crystal reporting. I created a running total variable (count) called InquiryTypeSubtotal that simply counts the number of records. I have one grouping level, and in the group footer I'd like to print a line showing the total count for that group that looks like
Total inquiries for Assistive Technology: 3
To accomplish this I'm using a formula field with the following syntax:
"Total inquiries for " + {CnAttrCat_1.CnAttrCat_1_Description} + ": " + ToText(@InquiryTypeSubtotal)
When I try to check the formula, I get the error message "The ) is missing." What am I doing wrong?
Thanks,
Alec

I put in the curly brackets so my formula now reads
"Total inquiries for " + {CnAttrCat_1.CnAttrCat_1_Description} + ": " + ToText({@InquiryTypeSubtotal})
Now when I check the formula I get the error message "This field name is not known."
Alec

Running totals: Custom Reset via Formula? (VS 2005)

Post Author: PunchngMrGrumpy
CA Forum: .NET
Hi All,I have attached a screenshot to help make up for my inability to describe the situation I'm dealing with here.I
have three groups within a report that currently use distinct Running
Totals fields that Reset at the group levels that I assigned. I am
attempting to create a single Running Totals field for all 3 groups
that will reset depending on which Group is being calculated at the
moment so that I don't have to have 3 separate Running Totals object
for each and every group. I'm not sure how to do this or write this
formula as I'm new to Crystal Reports and am used to SQL Reporting
Services where this evaluation is automatically done for you (I was
spoiled I guess).For example, if the Running Totals field
control is in Group #1, I want it to reset at Group #1, and Group#2 to
reset at Group #2, etc without having to create a field for each group.So
basically I'm attempting to use a formula to create a Reset point (view
screenshot for detail) that is determined by which group the data is
being calculated in. Is this possible? I realize that it is possible by
simply creating a new running total object for each group and telling
it to reset on change of group specified, but this seems completely
redundant and overly time consuming for larger reports where there are
multiple groups and a lot of Running totals fields.I'm developing the report with Crystal Reports within Visual Studio 2005 if that helps any.I
don't know if you'll be able to see it, but I have a screenshot link to
explain what I'm trying to do. http://www.codeguru.com/forum/attachment.php?attachmentid=19302Thanks!

Hi Abhilash,
Thanks for the code, but the totals aren't right still yet.
Also, I just noticed my running total is not functioning properly. Count be the reason for my delima.
Any suggestions on how to get the running total to function properly?
What I just noticed is:
Date               Patient          Count
7/9/13             Patient A       7
8/8/13             Patient B       8
8/8/13             Patient B       8
8/8/13             Patient C       8
8/8/13             Patient D       8
8/15/13           Patient E       9
Would I be better off to do a formula vs a running total?

Running Totals Maybe?

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