Sales Analysis Graph accessed from BP Master screen

Hi,
can anyone confirm for me what the sales analysis graph numbers are based on when you use the 'chart' button on the BP Master screen?
I suspect that the numbers for each month are a total of all purchases the customer has made for that month, regardless of the year (i.e. total of that month over all years).
thanks

Hi,
I checked the COPY database and found that when i click the graph button alongside the balance of the Business partner, the Invoices and the Credit Memos for the year are displayed.
Is it not the same which is appearing when you click the button?
Kind Regards,
Jitin
SAP Business One Forum Team

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Hi,
If the sales office & sales group is maintained in the customer master , it should get copied to sales order.
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Sales Analysis Comparative

Dear Experts,
Hope you are having a great day. I just wanted to confide my problem in regards to my formula for generating the correct GP based on the sales analysis report from sap, for comparative purposes.
Sales Analysis Report Screenshot from SAP
The result query generates this:
As you can see, GP%1 is positive, but on the SAP Analysis it is negative. Is there anyone who could help me generate the correct formula for that?
Here's the query formula:
Select
a1.AM,
a1.[AR Inv1],
b1.[AR Inv2] ,
a1.Year1_Qty,
b1.Year2_Qty,
a1.Year1_Amt as 'Total AR Invoice',
b1.Year2_Amt as 'Total AR Invoice2',
a1.Year1_GP as 'Gross Profit',
b1.Year2_GP as 'Gross Profit 2',
(a1.Year1_GP/NULLif(a1.Year1_Amt,0))*100 as 'GP%1',
(b1.Year2_GP/NULLif(b1.Year2_Amt,0))*100 as 'GP%2'
from
Many thanks for the help..
Best Regards,
JZA

Hello Sir,
Here's the complete query.
declare @Date1 datetime
declare @Date2 datetime
declare @Date3 datetime
declare @Date4 datetime
SET @Date1 = /* t7.DocDate */ '[%0]'
SET @Date2 = /* t7.DocDate */ '[%1]'
SET @Date3 = /* d7.DocDate */ '[%2]'
SET @Date4 = /* d7.DocDate */ '[%3]'
Select
a1.AM,
a1.[AR Inv1],
b1.[AR Inv2] ,
a1.Year1_Qty,
b1.Year2_Qty,
a1.Year1_Amt as 'Total AR Invoice',
b1.Year2_Amt as 'Total AR Invoice2',
a1.Year1_GP as 'Gross Profit',
b1.Year2_GP as 'Gross Profit 2',
NUllif(a1.Year1_GP/(a1.Year1_Amt),0)*100 as 'GP%1',
NUllif(b1.Year2_GP/(b1.Year2_Amt),0)*100 as 'GP%2'
from
select
a.SlpName 'AM', COUNT(distinct a.DocNum) 'AR Inv1',
SUM( a.Qty)'Year1_Qty', sum(a.Amt) 'Year1_Amt', sum(a.GP) 'Year1_GP' -- , SUM(a.[GP %]) as 'GPercent'
from
       select t4.SlpName 'SlpName', t7.docdate ,
       t7.docnum,t3.itemcode,
       CASE when t7.CANCELED = 'Y' then t3.Quantity*-1
       Else t3.Quantity
       end 'Qty',
       CASE when t7.CANCELED = 'Y' then (T3.[LineTotal]- (T3.[LineTotal]* ( ISNULL(T7.DiscPrcnt,0)/100)) )*-1
       else T3.[LineTotal]- (T3.[LineTotal]* ( ISNULL(T7.DiscPrcnt,0)/100)) end 'Amt',
       CASE when t7.CANCELED = 'Y' then T3.[GrssProfit]*-1
       else T3.[GrssProfit] end 'GP',
       CASE when t7.CANCELED = 'Y' then ((T3.[GrssProfit] / ((nullif(T3.[LineTotal],0)) - ((T3.[LineTotal])* (ISNULL(T7.DiscPrcnt,0)/100))))*100)*-1
       else (T3.[GrssProfit] / ((nullif(T3.[LineTotal],0)) - ((T3.[LineTotal])* (ISNULL(T7.DiscPrcnt,0)/100))))*100 end as 'GP %'
       from INV1 t3
       left outer join oinv t7 on t3.docentry = t7.docentry
       left outer join oslp t4 on t7.SlpCode = t4.SlpCode
       left outer join OITM t8 on t3.itemcode = t8.itemcode
       where
      t7.docdate >= '[%0]' and t7.docdate <= '[%1]'
       UNION
       select t4.SlpName 'SlpName', T9.docdate ,
       t9.DocNum, t5.itemcode,t5.Quantity*-1 'Qty',
       CASE when t9.CANCELED = 'Y' and t9.DocStatus = 'C' then (T5.[LineTotal]- (T5.[LineTotal]* ( ISNULL(T9.DiscPrcnt,0)/100)))*-1
            when t9.CANCELED = 'C' and t9.DocStatus = 'C' then (T5.[LineTotal]- (T5.[LineTotal]* ( ISNULL(T9.DiscPrcnt,0)/100)))
            when T9.CANCELED = 'N' and T9.DocStatus = 'C' then (T5.[LineTotal]- (T5.[LineTotal]* ( ISNULL(T9.DiscPrcnt,0)/100)))*-1
            when T9.CANCELED = 'N' and T9.DocStatus = 'O' then (T5.[LineTotal]- (T5.[LineTotal]* ( ISNULL(T9.DiscPrcnt,0)/100)))*-1
       else(T5.[LineTotal]- (T5.[LineTotal]* ( ISNULL(T9.DiscPrcnt,0)/100))) end'Amt',
       T5.[GrssProfit]*-1 'GP',
       CASE when t9.CANCELED = 'Y' then ((T5.[GrssProfit] / ((nullif(T5.[LineTotal],0)) - ((T5.[LineTotal])* (ISNULL(T9.DiscPrcnt,0)/100))))*100)*-1
       else (T5.[GrssProfit] / ((nullif(T5.[LineTotal],0)) - ((T5.[LineTotal])* (ISNULL(T9.DiscPrcnt,0)/100))))*100 end as 'GP %'
       from ORIN t9
       Left outer join RIN1 t5 on t9.docEntry = t5.DocEntry
       left outer join oslp t4 on t9.SlpCode = t4.SlpCode
       left outer join OITM t8 on t5.itemcode = t8.itemcode
       where
        t9.docdate >= '[%0]' and t9.docdate <= '[%1]'
    ) A
    group by a.SlpName
)A1
full join
select
a.SlpName 'AM', COUNT(distinct a.DocNum) 'AR Inv2',
SUM( a.Qty)'Year2_Qty', sum(a.Amt) 'Year2_Amt', sum(a.GP) 'Year2_GP' --, SUM(a.[GP %]) as 'GPercent'
from
       select t4.SlpName 'SlpName', t7.docdate ,
       t7.docnum,t3.itemcode,
       CASE when t7.CANCELED = 'Y' then t3.Quantity*-1
       Else t3.Quantity
       end 'Qty',
       CASE when t7.CANCELED = 'Y' then (T3.[LineTotal]- (T3.[LineTotal]* ( ISNULL(T7.DiscPrcnt,0)/100)) )*-1
       else T3.[LineTotal]- (T3.[LineTotal]* ( ISNULL(T7.DiscPrcnt,0)/100)) end 'Amt',
       CASE when t7.CANCELED = 'Y' then T3.[GrssProfit]*-1
       else T3.[GrssProfit] end 'GP',
       CASE when t7.CANCELED = 'Y' then ((T3.[GrssProfit] / ((nullif(T3.[LineTotal],0)) - ((T3.[LineTotal])* (ISNULL(T7.DiscPrcnt,0)/100))))*100)*-1
       else (T3.[GrssProfit] / ((nullif(T3.[LineTotal],0)) - ((T3.[LineTotal])* (ISNULL(T7.DiscPrcnt,0)/100))))*100 end as 'GP %'
       from INV1 t3
       left outer join oinv t7 on t3.docentry = t7.docentry
       left outer join oslp t4 on t7.SlpCode = t4.SlpCode
       left outer join OITM t8 on t3.itemcode = t8.itemcode
       where
       t7.docdate >= '[%=2]' and t7.docdate <= '[%3]'
       UNION
       select t4.SlpName 'SlpName', T9.docdate ,
       t9.DocNum, t5.itemcode,t5.Quantity*-1 'Qty',
       CASE when t9.CANCELED = 'Y' and t9.DocStatus = 'C' then (T5.[LineTotal]- (T5.[LineTotal]* ( ISNULL(T9.DiscPrcnt,0)/100)))*-1
            when t9.CANCELED = 'C' and t9.DocStatus = 'C' then (T5.[LineTotal]- (T5.[LineTotal]* ( ISNULL(T9.DiscPrcnt,0)/100)))
            when T9.CANCELED = 'N' and T9.DocStatus = 'C' then (T5.[LineTotal]- (T5.[LineTotal]* ( ISNULL(T9.DiscPrcnt,0)/100)))*-1
            when T9.CANCELED = 'N' and T9.DocStatus = 'O' then (T5.[LineTotal]- (T5.[LineTotal]* ( ISNULL(T9.DiscPrcnt,0)/100)))*-1
       else(T5.[LineTotal]- (T5.[LineTotal]* ( ISNULL(T9.DiscPrcnt,0)/100))) end'Amt',
       T5.[GrssProfit]*-1 'GP',
       CASE when t9.CANCELED = 'Y' then ((T5.[GrssProfit] / ((nullif(T5.[LineTotal],0)) - ((T5.[LineTotal])* (ISNULL(T9.DiscPrcnt,0)/100))))*100)*-1
       else (T5.[GrssProfit] / ((nullif(T5.[LineTotal],0)) - ((T5.[LineTotal])* (ISNULL(T9.DiscPrcnt,0)/100))))*100 end as 'GP %'
       from ORIN t9
       Left outer join RIN1 t5 on t9.docEntry = t5.DocEntry
       left outer join oslp t4 on t9.SlpCode = t4.SlpCode
       left outer join OITM t8 on t5.itemcode = t8.itemcode
       where
       t9.docdate >= '[%2]' and t9.docdate <= '[%3]'
    ) A
        group by a.SlpName
) B1
on a1.am = b1.am
I am almost done analyzing one whole month sales analysis. Now the problem I got upon testing is
this 1st query combined from OINV and ORIN. Wherein the result I got has a discrepancy from ORIN with docnum = 100120
Query
select t4.SlpName 'SlpName', t7.docdate ,
t7.docnum,t3.itemcode,
CASE when t7.CANCELED = 'Y' then t3.Quantity*-1
Else t3.Quantity
end 'Qty',
CASE when t7.CANCELED = 'Y' then (T3.[LineTotal]- (T3.[LineTotal]* ( ISNULL(T7.DiscPrcnt,0)/100)) )*-1
else T3.[LineTotal]- (T3.[LineTotal]* ( ISNULL(T7.DiscPrcnt,0)/100)) end 'Amt',
CASE when t7.CANCELED = 'Y' then T3.[GrssProfit]*-1
else T3.[GrssProfit] end 'GP',
CASE when t7.CANCELED = 'Y' then ((T3.[GrssProfit] / ((nullif(T3.[LineTotal],0)) - ((T3.[LineTotal])* (ISNULL(T7.DiscPrcnt,0)/100))))*100)*-1
else (T3.[GrssProfit] / ((nullif(T3.[LineTotal],0)) - ((T3.[LineTotal])* (ISNULL(T7.DiscPrcnt,0)/100))))*100 end as 'GP %'
from INV1 t3
left outer join oinv t7 on t3.docentry = t7.docentry
left outer join oslp t4 on t7.SlpCode = t4.SlpCode
left outer join OITM t8 on t3.itemcode = t8.itemcode
where
t7.docdate >= '2014.07.31' and t7.docdate <= '2014.07.31'
and T4.SlpName = 'PPM'
UNION
select t4.SlpName 'SlpName', T9.docdate ,
t9.DocNum, t5.itemcode,t5.Quantity*-1 'Qty',
CASE when t9.CANCELED = 'Y' and t9.DocStatus = 'C' then (T5.[LineTotal]- (T5.[LineTotal]* ( ISNULL(T9.DiscPrcnt,0)/100)))*-1
when t9.CANCELED = 'C' and t9.DocStatus = 'C' then (T5.[LineTotal]- (T5.[LineTotal]* ( ISNULL(T9.DiscPrcnt,0)/100)))
when T9.CANCELED = 'N' and T9.DocStatus = 'C' then (T5.[LineTotal]- (T5.[LineTotal]* ( ISNULL(T9.DiscPrcnt,0)/100)))*-1
when T9.CANCELED = 'N' and T9.DocStatus = 'O' then (T5.[LineTotal]- (T5.[LineTotal]* ( ISNULL(T9.DiscPrcnt,0)/100)))*-1
else(T5.[LineTotal]- (T5.[LineTotal]* ( ISNULL(T9.DiscPrcnt,0)/100))) end'Amt',
T5.[GrssProfit]*-1 'GP',
CASE when t9.CANCELED = 'Y' then ((T5.[GrssProfit] / ((nullif(T5.[LineTotal],0)) - ((T5.[LineTotal])* (ISNULL(T9.DiscPrcnt,0)/100))))*100)*-1
else (T5.[GrssProfit] / ((nullif(T5.[LineTotal],0)) - ((T5.[LineTotal])* (ISNULL(T9.DiscPrcnt,0)/100))))*100 end as 'GP %'
from ORIN t9
Left outer join RIN1 t5 on t9.docEntry = t5.DocEntry
left outer join oslp t4 on t9.SlpCode = t4.SlpCode
left outer join OITM t8 on t5.itemcode = t8.itemcode
where
t9.docdate >= '2014.07.31' and t9.docdate <= '2014.07.31'
and T4.SlpName = 'PPM'
RESULT:
But if I am just going to run query for ORIN only this is the result.
As you can see there are two items in ORIN for docnum 100120, while if i unite it with OINV the result for 100120 only returns 1 data. Kindly help.
And thank you so much sir for viewing my query.
Best Regards,
JZA
Message was edited by: JZA

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Payment terms based on specific dist.channel, division and Plant but not from customer master.

Dear All
I have a requirement,
Generally payments terms from customer master will flow to sales order. but here my requirement is to get a different payment terms based on specific distribution channel, division, customer and plant those are there in sales order but not from customer master. is there any user exit or functional module to fulfill this requirement, or any other suggestion appreciated.
Thanks,
Reddy

This Problem you can solve without user exit too.
The Customer master data itself can solve the problem.
You can maitain diffrent Payment Term as per the sales area (Dist.Ch+Div+S.org) of customer master.
and each sales are wise u can change the plant also.
You just need to set your logic with the combination of sales are and plant. And need to assign which payment term should determine to sales order.
If you are rasing sales order with X sales area relavent to that payment term will trigger.
Hope above logic will work, otherwise you can go with user exit.

Query to match Sales Analysis output exactly

Hello,
I have tried several queries to match the output of the Sales Analysis report. I have done so by customer and by sales employee. I have failed to create a query that always matches the outcome of the Sales Analysis query exactly. I would greatly appreciate it if someone could provide such a query even if it just matches net A/R invoice total by date range so that it can be compared with Sales Analysis tool. From there I can use joins to see other results, e.g., net sales by sales employee by customer.
Thank you,
Lang

Thanks for your response. Yes, we need to account for credit memos and have already done so. I had not thought to check for canceled state on invoices though, so thanks for that. I did a quick query and there were no canceled invoices in the database, however, it will be good to incorporate regardless. My annual net is close to being correct, but must be exact. I don't need any other information to be output except net balance, i.e., balance after credit memos, document discounts, miscellaneous expenses recorded in freight field, and ?. Using doctotal on documents takes into account the document discounts and miscellaneous expenses. Another way to go is work at the line item level, e.g., INV1 or JDT1, and then account for the document discount and freight (totalexpns). Approaches that use INV1 linetotal naturally fail on their own since they don't account for document discounts and freight expenses. At the risk of being redundant, any approaches that don't include credit memos will naturally fail as well. Here is a few approaches I have tried (that have been almost correct, but not exact, i.e., off by hundreds or a few thousand with net being in the single digit millions):
Approach #1:
declare @start datetime
declare @end datetime
set @start = '01/01/2008'
set @end = '12/31/2008'
select sum(t2.subtotal) from (select t0.doctotal as subtotal
from oinv t0
where t0.docdate between @start and @end
union all
select -1*t0.doctotal as subtotal
from orin t0
where t0.docdate between @start and @end) t2
Note: this approach was off by a couple hundred dollars or so. I would like to run this query in B1, but it summarizes a union and that seems to cause B1 to not be able to handle it. It runs fine in any other SQL Server client. I would rather run it in B1 with dynamically selectable start and end dates, via '[%0]' etc. The same is true for Approach #2 below.
Approach #2:
declare @start datetime
declare @end datetime
set @start = u201801/02/2008u2019
set @end = u201812/31/2008u2019
Select sum(t5.subtotal) from (Select SUM as subtotal
From INV1 T0
Inner JOIN OINV T1 ON T1.DocEntry = T0.DocEntry
Where T1.DocDate BETWEEN @start AND @end
Union All
Select -SUM as subtotal
From RIN1 T0
Inner JOIN ORIN T1 ON T1.DocEntry = T0.DocEntry
Where T1.DocDate BETWEEN @start AND @end
union all
select sum(t0.totalexpns) as subtotal
from oinv t0
where t0.docdate between @start and @end union all
select sum(t0.totalexpns) as subtotal
from orin t0
where t0.docdate between @start and @end) t5
Note: the outcome of this is identical to Approach #1.
Approach #3:
SELECT SUM as u2018Net Balanceu2019
from JDT1 T0
Inner Join OJDT T1 ON T1.TransId = T0.TransID and
(T1.TransType = u201813u2019 or T1.TransType = u201814u2019)
Inner Join OCRD T2 ON T2.CardCode = T0.ShortName
LEFT JOIN OINV T3 ON T3.TransId = T1.TransId
LEFT JOIN ORIN T4 ON T4.TransID = T1.TransId
Where T1.refdate Between u2018[%0]u2019 and u2018[%1]u2019 and T2.CardType = u2018Cu2019
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I think I tried a few other approaches as well, but to no avail.
A related question/annoyance: I have noticed that certain queries in B1 cannot be executed correctly (they throw an error or have strange behavior like returning only the first row returned) though they can run fine in SQL Server Manager or other SQL Server clients. Why is that? It is annoying and unrealistic to have clients have to use another tool for certain queries. Examples of such queries are those involving cursors, certain summarizing selects that work on a union as input, and queries that contain certain elements of TSQL, like variable declarations (not sure about this last one, but it seems to sometimes cause the query to fail in B1). I wish I knew how to overcome this so that all queries could run in B1.
Edited by: Lang Riley on Jan 22, 2009 8:08 PM
Edited by: Lang Riley on Jan 22, 2009 8:15 PM

Text copy from customer master to Sales order and invoice

Dear friends,
when i maintain the text in the customer master ther needs to copy to sales order and from sales order to invoice.
Can you please guide me how to do this config
Thanks
Raju.

Dear Raju,
First you need to do the Text determination for all areas(i.e Customer Sales and distribution,Sales order header,delivery header and billing header) through VOTXN transaction.
-->Create the Customer text ID under Object KNVV
Maintain the text for Text ID in the customer master >sales area data>Extras-> Text
To copy the customer text to the sales order you need to keep KNVV table as Text object in the sales order text access sequence for the text ID.
If you want to copy the sales order header text to the invoice header first you need to copy the sales order header text to the delivery header from delivery you can copy to invoice.
When you want to copy the Text from Sales order to delivery the Access sequence will place a role
If you want to copy the sales order text to the delivery document The Text Object should be VBBK in the delivery Header Text determination access sequence for that Text ID
Again you can copy the text from delivery to Billing document through checking the Delivery Text field in the billing document detail screen (Top most bottom of the screen).
Go to VOFA transaction select your billing document type then go in to the details here you can find the Delivery Text field you just check that check box.
Now system will copy the sales order header text to the delivery header then it will copy to the invoice header.
I hope this will help you,
Regards,
Murali.

How to Copy Sales Text Data from Customer Master to Sales Order.

Hi SAP Guru's
I have Completed Configuration for Central Text for Customer Master for two texts 1)Additional Attachments 2) Wooden Packing
I got these two fields in Customer Master.
I need these data to be copied from Customer Master to sales order. But i am unable get these two in to sales order.
Steps which I have done for Text Determination.
1) Text Id in for Text Object KNA1
2)Placed Text Id in Text Procedure and assigned this procedure to Customer Account Group.
Could you please advice me
Thanks in Advance.

Text Control
In this IMG activity, you define the rules for text determination. You must carry out the following steps:
Select a text object and define the rules for text determination for this object. Text objects are, for example, the sales texts in the customer master record or the sales document header.
Define the permitted text types for every text object. If the text types contained in the standard SAP R/3 System are not sufficient, create new ones.
Define the access sequences. This way, you define how the SAP System should determine the texts for a text type.
Group the text types together in text determination procedures. The SAP System then proposes the text types from the procedure when you maintain a customer master record or a sales & distribution document. The search for the respective text is carried out using the access sequence which you have stored for each text type in the procedure.
Allocate the text determination procedures so that a procedure applies to the following criteria in each case:
account group customer
sales & distribution document type
item category

Sales Analysis Widget - Sales Quota graph data origin

Regarding the Sales Analysis Widget in the Sales Cockpit new feature with SAP 8.81
In the Fiscal Year Analysis graph I can see sales amounts this year/ last year but the yellow 'Quota' line is always 0 .
Please can someone advise where the Quota amount figure should be drawn from?
Thanks
Karen

Hi,
Regarding the 'Quota' amount in the sales analysis , can you please check the Demo by entering the Budget amount for the sales account in the Budget and then check whether the 'Quota' is populated with a value or zero.
Please check and let us know.
Kind Regards,
Jitin
SAP Business One Forum Team

Sales Order Text from Material Master

Hi All,
I have a request to configure sales orders so that they will display the text maintained in the sales text tab in material master. I believe I have to use tcode VOTXN, and do something with the access sequence there, but I am a bit confused.
Could someone help me out with this? And where in the sales order will this text be displayed? Will this text show when the order is printed?
Thanks,
J

Hello,
Follow this procedure:
1. Go to tcode VOTXN
2. Customer-->Sales document Item ->click the Text types> Check 0001 Material sales text is there and copy or create in text type Z001 Material sales text
3. Come back to initial screen or press F3
4. Check Sales document Item and click Change mode
5. Check Text procedure 01 - Sales item copy like Z1
6. Click on Z1 and select Text ID's in Textprocedure
7. Assign sequence Seq1/ ID Z001- Material Sales text/ check Ref field/ select field Text is obligatory or not obligatory/Acc 21 - header note
8. Select Access sequence and click 21 Material Sales then select Access sequence for Text ID's
9. Assing seq 10, Text object MVKE, ID Z001- Material Sales Text
10. Assign text procedure 01 to your Item Category.
Note: You have to specify Sales text in Material master to show in sales order.
Go to Sales order Item and select Text tab... there you can see your text type Material sales text.
regards
rc gopi
Edited by: Gopi Chandrakesan on May 9, 2009 4:23 AM
Edited by: Gopi Chandrakesan on May 9, 2009 4:24 AM

Hide Particular Item Group from Selection Criteria of Sales Analysis Report

Hello Experts,
Is this possible to Hide Particular Item Group from Selection Criteria of Sales Analysis Report?
I have one Item Group as 'Special Items'.
Now, when I open Item wise sales analysis report, I want to hide above mentioned group from selection criteria.
Thanks in advance.
Best Regards,
Pankit Sheth

Hi,
1. Not possible to put validation for selection criteria windows.
2. In standard, I don't think it is possible to hide only one item group.
3. Alternatively don't give authorization to user for running sales reports. If still need create customized query and ask user run every month.
Thanks & Regards,
Nagarajan

I recently synced my iphone4 on my iMac, but now I can't access my camera from the lock screen? It shows up but it doesn't open the camera? Does anyone know how to fix this? Thanks!

I recently synced my iphone4 on my iMac, but now I can't access my camera from the lock screen? It shows up but it doesn't open the camera? Does anyone know how to fix this? Thanks!

Can't believe it was that easy... I'm so dumb! Thanks for your help, I was getting so aggravated! I owe you... Thanks again!

Sales Analysis Graph accessed from BP Master screen

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