SAP PS Mdifying the Project definition.

Hi,
We have created a project but would like to modify the project definition. Could any one provide detailed procedure on how to modify the project definition.
Regards,
Syam.

Further to my response in thread
Changing project definition assignment number
I tried to simulate the effect of changed WBS number on FI postings and reports. Carried out below steps:
1. Created a WBS A
2. Posted an FI documet onto this WBS A. Document posted was 100
3. Changed the WBS number from A to B
4. Displayed the FI document 100, the WBS element now appears as B (instead of A which was referred during posting)
5. Executed a report for WBS B, journal values are visible.
We are changing the external number alone and this doesn't effect the internal number generated by the system.
Let's see others view on this.
Regards
Sreenivas

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Mail notification for the Project definition creation

Hi Experts,
I got an scenario in the PS is that once i create a project in the project builder & than i will assign the Person responsible to the project definition. Once the project definition is created then mail notification should be triggered automatically to the person responsible. can u tell me how it can be achivied.....
As per my knowledge we want to develop a program with the help of an ABAPer then we can achivie. Is there is any other way how we can achive it?
Thanks & regards
Raman T S

Hi,
This can be acheived through a simple workflow. Ask your workflow consultant to create workflow, so that as soon as the project is created workflow can be triggered to the respective persons you want. and also the person in his inbox he can get object link for the new project created so that he can open the project directly from inbox instead of project builder
Thanks
regards
kishore

BAPI/FM for setting the user status for the Project definition and WBS elem

Hi,
I have to set the User Status for the Project Definition and the WBS elements in that project.
The User status to be set is the same for the project and wbs elements.
Please let me know if there is any BAPI/FM to set the user status..
Thanks in advance.
Regards
Shiva

Hi Shkithija,
There is a dump encoutered in the form "PS_FLAG_GET_GLOBAL_FLAGS" for 'chk_precommit_ok' in the "BAPI_PS_PRECOMMIT".
But it is showing SY-SUBRC = 0 when used along with BAPI_TRANSACTION_COMMIT.
May i know what are input parameters we need to pass it to "BAPI_PS_PRECOMMIT".
Do you have any idea.
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Finish Date in the Project Definition / Network Header

Dear Experts
When I am creating project through CJ20N, system by default putting current date as finish date. for both project definition and network header.
How can I make it start date.
Thanking you.
Best Regards,
Abdul.

Check out your project, is it created before you change these configuration parameters. In normal circumstances, it should work.
Sorry I misunderstood, if you want system to ask you to put the start date enter scheduling type in both transactions as 'forward scheduling'.
Regards,
Mahendra
Edited by: Mahendra Dighe on Jan 28, 2010 7:02 PM

Project stock belongs to different plant than the plant in project definition

Dear all,
I have a case:
Project belongs to plant A (which is entered in the project definition), but there's a material in project stock which is belongs to plant B (checked in MMBE, the material under this project, but under plant stock B).
Is this the normal case of SAP standard? As I never seen this case before (always project stock belongs to the same plant as entered in the project definition).
Awaiting for your answer& clarification.
Thanks and best regards,
Andy

Thanks for your helpful answer.
I'd like to explain more about this case:
I found a PO and a good receipt document to the project stock, and the plant in these documents is plant B.
Then the material appear in MMBE under project stock and plant B.
But when I check the project in CJ20N, the plant in project definition is plant A.
As the requirement is to reverse the goods receipt document, but when doing so, system issues a message as "inconsistency data", so I confuse is it because of the different in plant stock in goods receipt document and plant in project.
That's why I ask is this the standard case if material in project stock belongs to different plant than the plant in project definition.
Hope you understand clearly my situation.
Do you have any more suggest in this case?
Thanks and best regards,
Nghia

Partner Function in Project Definition Level

Hi All
I understand that it is possible to determine what are the partner functions available to the project based on the value indicated in the partner determination field of the project. The list of partner functions to be available are maintained in SPRO.
However, is it possible to configure the system in such a way that when a project is created the following also happens:
1. List of partner functions and users are created automatically at the project definition level according to the project type used.
Appreciate if anybody can advice on this.
Thanks and regards
Thomas

Hi,
Follow the below thread for 'PartnDetProc' config:
https://scn.sap.com/thread/834152
And after that, you can select your Project Type & PartnDetProc with in Project Profile.
OPSA->Project Profile->Control Tab->Basic Data Section->Project Type
OPSA->Project Profile->Control Tab->Basic Data Section->PartnDetProc
And as Amit said, Substitution Rule can be also a good option.
Regards
Shishir

Custom Fields added to Project Definitions transaction (CN42N)

In the Project Definitions Overview transaction (CN42N), it was requested that we add custom fields to table PROJ. The fields added were Responsible Analyst Name/Analyst No. and Responsible Accountant Name/Accountant No. We have created two Z tables, one for the Responsible Accountant info, and one for the Responsible Analyst info. These Z tables have been populated with the necessary data, no problems. The Issue is that in table PROJ, only the Responsible Account No., and Responsible Analyst No. is displayed, and not their respective Names. Why are they populated in the Z table but not in table PROJ?

Hi,
First thing is when your are saving number are you also saving description from your Ztable to proj table zfields for description? For this I assume you have also added description field in PROJ table.
Also I am wondering why you want to store description in PROJ table. You have number in PROJ table and when ever or where ever you want you can pick description from Ztable. This will help to maintain consistency in logng term.
Say for example today you have description ABC PQR XYZ in Ztable and while saving this description will be saved in PROJ. Later due to some reaosn you changed description to ABC UVW PQR in Ztable. Now you see the description will be different in PROJ and Ztable. Hence I would just maintain number in Proj and get description always from Ztable. Hope this makes sense.
Enjoy SAP.
Pankaj

Error when create project definition and 2 wbs by bapi BAPI_PROJECT_MAINTAI

Hello everyone,
I have to create project definition and 2 wbs, I use function BAPI_PROJECT_MAINTAI but I have the error:
"WBS element 0033.3332.01.R already exists" but that wbs it's created.
This is my code.
data:
         I_WBS_ELEMENT_TABLE type BAPI_WBS_ELEMENT occurs 0 with header line,
         I_WBS_ELEMENT_TABLE_UPDATE type BAPI_WBS_ELEMENT_UPDATE occurs 0 with header line,
         I_PROJECT_DEFINITION like BAPI_PROJECT_DEFINITION,
         I_PROJECT_DEFINITION_UPD like BAPI_PROJECT_DEFINITION_UP,
         I_METHOD_PROJECT type BAPI_METHOD_PROJECT occurs 0 with header line,
        E_MESSAGE_TABLE like BAPI_METH_MESSAGE occurs 0 with header line,
        RETURN type BAPIRETURN1,
        lv_index    LIKE bapi_method_project-refnumber.
lv_index = 1.
I_METHOD_PROJECT-OBJECTTYPE = 'ProjectDefinition'.
I_METHOD_PROJECT-METHOD = 'Create'.
I_METHOD_PROJECT-OBJECTKEY = '0033.3332'.
I_METHOD_PROJECT-REFNUMBER = lv_index.
append I_METHOD_PROJECT.
lv_index = lv_index + 1.
I_METHOD_PROJECT-OBJECTTYPE = 'WBS-Element'.
I_METHOD_PROJECT-METHOD = 'Create'.
I_METHOD_PROJECT-OBJECTKEY = '0033.3332.01'.
I_METHOD_PROJECT-REFNUMBER = lv_index.
append I_METHOD_PROJECT.
lv_index = lv_index + 1.
clear I_METHOD_PROJECT.
I_METHOD_PROJECT-OBJECTTYPE = 'WBS-Element'.
I_METHOD_PROJECT-METHOD = 'Create'.
I_METHOD_PROJECT-OBJECTKEY = '0033.3332.01.R'.
I_METHOD_PROJECT-REFNUMBER = lv_index.
append I_METHOD_PROJECT.
clear I_METHOD_PROJECT.
I_METHOD_PROJECT-OBJECTTYPE = space.
I_METHOD_PROJECT-METHOD = 'Save'.
I_METHOD_PROJECT-OBJECTKEY = space.
I_METHOD_PROJECT-REFNUMBER = space.
append I_METHOD_PROJECT.
I_PROJECT_DEFINITION-PROJECT_DEFINITION = '0033.3332'.
I_PROJECT_DEFINITION-DESCRIPTION = 'Training project'.
I_PROJECT_DEFINITION-PROJECT_PROFILE = 'ZAF0001'.
I_PROJECT_DEFINITION-COMP_CODE = '0033'.
I_PROJECT_DEFINITION-RESPONSIBLE_NO                  = 1.
I_PROJECT_DEFINITION-APPLICANT_NO                    = 1.
I_PROJECT_DEFINITION-PLANT = '033A'.
I_WBS_ELEMENT_TABLE-PROJECT_DEFINITION              = '0033.3332'.
I_WBS_ELEMENT_TABLE-WBS_ELEMENT                     = '0033.3332.01'.
I_WBS_ELEMENT_TABLE-DESCRIPTION                     = 'WBS 1'.
I_WBS_ELEMENT_TABLE-RESPONSIBLE_NO                  = 1.
I_WBS_ELEMENT_TABLE-APPLICANT_NO                    = 1.
I_WBS_ELEMENT_TABLE-COMP_CODE                       = '0033'.
I_WBS_ELEMENT_TABLE-PROFIT_CTR                      = '0033A99999'.
I_WBS_ELEMENT_TABLE-PLANT = '033A'.
append i_wbs_element_table.
clear I_WBS_ELEMENT_TABLE.
I_WBS_ELEMENT_TABLE-PROJECT_DEFINITION              = '0033.3332'.
I_WBS_ELEMENT_TABLE-WBS_ELEMENT                     = '0033.3332.01.R'.
I_WBS_ELEMENT_TABLE-DESCRIPTION                     = 'WBS 2'.
I_WBS_ELEMENT_TABLE-RESPONSIBLE_NO                  = 1.
I_WBS_ELEMENT_TABLE-APPLICANT_NO                    = 1.
I_WBS_ELEMENT_TABLE-COMP_CODE                       = '0033'.
I_WBS_ELEMENT_TABLE-PROFIT_CTR                      = '0033A99999'.
I_WBS_ELEMENT_TABLE-PLANT = '033A'.
append i_wbs_element_table.
PERFORM fill_update_flags USING    'BAPI_PROJECT_DEFINITION_UP'
                          CHANGING I_PROJECT_DEFINITION_UPD.
PERFORM fill_update_flags USING    'BAPI_WBS_ELEMENT_UPDATE'
                          CHANGING I_WBS_ELEMENT_TABLE_UPDATE.
append I_WBS_ELEMENT_TABLE_UPDATE.
append I_WBS_ELEMENT_TABLE_UPDATE.
CALL FUNCTION 'BAPI_PROJECT_MAINTAIN'
EXPORTING
    I_PROJECT_DEFINITION               = I_PROJECT_DEFINITION
    I_PROJECT_DEFINITION_UPD           = I_PROJECT_DEFINITION_UPD
TABLES
    I_METHOD_PROJECT                   = I_METHOD_PROJECT
    I_WBS_ELEMENT_TABLE_UPDATE         = I_WBS_ELEMENT_TABLE_UPDATE[]
    I_WBS_ELEMENT_TABLE                = I_WBS_ELEMENT_TABLE[]
   E_MESSAGE_TABLE                    = E_MESSAGE_TABLE
write: / 'Finish'.
*&      Form FILL_UPDATE_FLAGS
FORM fill_update_flags USING    value(p_ddic_name)
                       CHANGING p_struc_upd.
DATA: lt_dd03l LIKE dd03l OCCURS 0,
        ls_dd03l LIKE dd03l.
DATA: s(40), c(40), sc(80) TYPE c.
FIELD-SYMBOLS: <s>, <c>, <sc> TYPE ANY.
TRANSLATE p_ddic_name TO UPPER CASE.
SELECT * FROM dd03l INTO TABLE lt_dd03l WHERE tabname = p_ddic_name.
s = 'P_STRUC_UPD'.
ASSIGN (s) TO <s>.
LOOP AT lt_dd03l INTO ls_dd03l.
    ASSIGN ls_dd03l-fieldname TO <c>.
    ASSIGN COMPONENT <c> OF STRUCTURE <s> TO <sc>.
    <sc> = 'X'.
ENDLOOP.
ENDFORM.                    " FILL_UPDATE_FLAGS
Please help me!
Thank you!
Edited by: kishan P on Sep 10, 2010 9:37 AM

Hi,
Please try creating the project definition and then call the FM again to create the WBS.
http://help.sap.com/erp2005_ehp_04/helpdata/EN/4c/226a7246e611d189470000e829fbbd/frameset.htm
Hope it helps.
Sujay

Dates in project definition

Dear All
When i am creating the project definition i am giving finish date.After scheduling is carried out for networking and for WBS.In networking and in wbs i am getting the st.date&fi.date but i am not getting the st.date in project definition.So what i have to do in IMG for getting the st.date in project definition
Regards&Thanks
P.Srinivasan

Hi Pratap
Be note that overlapping of WBSe dates is almost possible and can be done.
However, scdeduling of a project shall certainly depend on the following which may give error or may not give error if we follow the correct procedure accordingl to settings and selection scheduling methods.
Wish to through some light on this topic.
You may be aware that there are different types of scheduling scenarios and methods are being adopted for planning and scheduling of projects in PS.
There are three methods we adopt for scheduling of Projects. They are
1. Top Down
The dates for scheduling are passed down from PD to lower lever objects ie WBS and activities
2. Bottom Up
The dates for scheduling are passed from lower level hierarchy to higher lever objects of Proejcts ie either activity dates or wbs dates to higher level and so on to PD level.
3. Free Scduling
In this case users can set the scheduling scenarios as they wish and accordingly system does its functionality.
Users must specify planning methods for planning using basic dates and forecast dates for WBS elements and not to activities.
Scheduling methods for WBS elements are
1. Top Down
2. Bottom up
3. Strict Bottom up
4. Open planning
In your case if you choose top down scheduling, lower level objects datets shall be adjusted to highler objects like higher level WBS or Project Definition.
In your case if you choose bottom up scheduling, the lower level object dates are passed on and to higher level.
One thing you have to remember here is, selection of scheduling parameters differs from pre-defined scheduling parameter, obviously system will give an error.
Therefore, you should be careful while defining your scheduling parameters while configuration and selection of scheduling paramters should match together. In such considitions no error. otherwise system will give an error if mismatch of scheduling parameters exists.
Coming to your query and requirement, u have to decided how to go about and in what way u want to execute your project. with error or without error.
Please feel free to post your queries for unanswered queries in this forum.
Enjoy SAP....
Regards
Sudhakar
PS: Pl reward points for suitable solution.

CProjects - locking logic in the project structure

Hello all,
I'm working on cProjects 4.5, and I notice something very ennoying.
When I open a project throught the "projects" menu, then I lock all the project. I'm the only one able to open any element in the project.
When I open a project element (a task for instance) through the "tasks" menu, it seems I lock only this element. But even if I'm the administrator, I'm not able to create subtasks, assign a role to this task or to update sub-elements in the hierarchy. Whereas it's feasible when I open the project throught the "projects" menu.
Does it mean that several users cannot work at the same time on different project elements in the same project???
Thanks for your feedback.
Matthias

FYI,
Locking structures is more peculiar in cProjects than in Project System and we found there was a real lack of information on the topic. The obvious locking functionality you would expect by opening an entire project from the project tab in change mode applies and as you expect this will lock anyone else from working on any project element. The locking design holds together from the dashboards for users who are processing individual tasks or checklist items and these do no interfere with each other as you would expect. The problem for users arises when a project manager user wants to maintain the project at the same time other users have individual tasks and/or checklist item open. In PS, if you open the project in change mode in Project Builder you would see the locked items greyed out and would have access to change the rest of the project. This is a sensible design and it took us some time to find the equivalent in cProjects:
If a project manager wants to maintain checklist items while other users are processing, then they can open the project using the Search function on the Checklists tab. By default, the Project Definition is not locked and the PM can use the Display/Change icon to toggle into change mode for individual objects not locked by another user. Note that if the checklists belong to a parent Phase, the system puts a lock on the phase. We encountered this when trying to open the project from the Projects tab. A PM is not allowed to make any changes to elements in that Phase once someone has a checklist item open in change mode.
If a project manager wants to maintain Tasks while other users are processing, then they can open the project using the Search function on the Tasks tab. By default, the Project Definition is not locked and the PM can use the Display/Change icon to toggle into change mode for individual objects not locked by another user. You can also navigate down to sub-Tasks and maintain them using the Display/Change icon.
You may want to consider setting up some of your users to default to Display mode on their user settings. We considered this for checklist and task recipients whereby they needed to toggle to change mode if they wanted to make a confirmation. Otherwise, they are display and therefore reduce the instances of locking objects when they donu2019t intend to make a change.
As a PM, you have the option to use the Search function to open individual Tasks and Checklist items by their ID numbers, but found this to be pretty clunky. Additionally, if two PM's want to work on different parts of the Project structure (which is desired for the current client), then opening the project from the Tasks tab is the most user friendly way.
Useful info we found included:
1)     http://help.sap.com/erp2005_ehp_05/helpdata/EN/4a/4896ccec6542afe10000000a421138/frameset.htm
2)     OSS Note 669173
3)     http://help.sap.com/erp2005_ehp_05/helpdata/EN/4a/4896ccec6542afe10000000a421138/frameset.htm

Scheduling in the project systems

Dear all
Can anyone explain me about the scheduling what is the path we have to follow for scheduling please help me for my query its very urgent
Regards&Thanks
P.Srinivasan

Dear Srinivasan,
Scheduling in PS can very complicated and difficult to understand, if its not studied extensively. A lot of trial and error needs to be done on this subject.
In PS, the scheduling will take place by means of the normal duration of the activity which you specify and the relationship of the various activities.
Basically there are two types of scheduling. One is WBS scheduling and another one is Network Scheduling. You have various settings in Customizing wherein you set whether WBS determines dates or Network determines dates.
If you want that the WBS dates shall fall under the dates of the activities, then you need to choose " Network determines date". On the other hand if you want that the dates of the activities shall fall under the WBS dates , then you can choose setting " WBS determine dates".
In a simple scenario, you can create a project along with WBS elements and network activites. Give only start date of the project in the project definition.Then Give duration to each of the activities. Additonally give relationship between trhe activities. Now, Scheduling can be done a Network header level as well as Project definition level. Schedule the network at Project definjition level. You will see that the dates of all the the WBS elements and scheduled dates of the activities will be populated. These dates will based on couple of parameters i.e Scheduling scenario & planning method ( which you can find in the Control data of project definition and Scheduling type ( in the network header ).
A very important note which will be befinicial to study is a consulting note from SAP , note no. 151551 " Scheduling of Network"
Depending upon the Patch level of your component, you may need to implement note no. 591833 and 945671 to get the correct scheduling data.
I hope I have given a basic overview of Scheduling in PS.
Please reward points, if you feel that this explaination was helpful.
Warm regards,
Srinivas Potluri

CProjects Project Definition Nomenclature

Hi,
Actually I have a requirement wherein the cProjects naming structure should be based on certain parameters (which will be assigned by the user).
Eg. I am using D-0004 as the Project Definition in cProjects.
D stands for Development Project & 0004 Sequential number.
When I transfer this Project Definition to SAP ECC PS Project, a Project Definition & WBS element has been created as D-0004.
But I am using Hierarchial/Multilevel Controlling based on Project Roles, where the Controlling level has been defined as 4. In this case the WBS Elements are created for the Project Roles as well with the number same a the role number created in cProjects. Eg. 180000-12. But I would like to have WBS elements created for Project Roles as D-0004-1 & D-0004-1 (through edit function in PS Coding Mask).
Is this possible? through any enhancements.
My Second Question is whether it is possible to restrict the user from choosing the Name of the Project Definition from a selected list of Project ID as we have in SAP PS.
Thank You,
Best Regards,
Joseph
[email protected]

Hi Joseph!!
For the second question, try using the BAdI: DPR_ATTRIBUTES
Regards,
Reema.
<i>Award points for all useful answers.</i>

Conversion exit for project definition

Hi
I have created a generic extractor to get some data of table PRPS. The project-definition number in this table is in field PSPHI. When you display the result of the extractor in the extractor checker (RSA3) the correct number (e.g. PG5707) is showing, however, when it comes into BW, it is showing the internal number (e.g. 000002). In BW I use this field to populate 0PROJECT, but due to the internal number being sent, I cant use it.
Can anyone please tell me what conversion exit I can call in my extractor to get the external number?
I also notice in SE16 for this table there is a selection in the user parameters to tick under the "Format" section in the data browser tab. If it is not selected, it shows the internal number, but if selected, the external number is displayed. I want to do this in my extractor.
Thanks
Karin

Hello Karin,
Have a look at these OSS
SAP Note 776990 Conversion exits with string parameters
SAP Note 756662 RSAR 196:InfoObj. contains val. which is not conversion exit
SAP Note 925589 P8:SDL:New DS:Possible problems w/
SAPI conversion exit call
SAP Note 843164 P27:SDL: Problems with conversion exits in the selection tab
SAP Note 557148 Executing conversion exits
SAP Note 497043 P6:SDL:Scheduler selections in fields with conversion exits
SAP Note 1034798 P13:SDL:New DataSource uses incorrect conversion exit
SAP Note 681931 Error due to conversion exits during the file upload
SAP Note 1003431 Error in target fields with conversion exits
SAP Note 374997 SDL: Conversion exits: ABPSN, ABPRJ, ABPSP and MATN1
[Thanks|http://chandranonline.blogspot.com/]
[Chandran|http://chandranonline.blogspot.com/]

Enhancement for project definition and WBS element.

Hi Experts,
I have a client requirement for creation of the custom specific fields for the project definition and the WBS element level called IT relevant and they need to use this fields for the purpose of structured reporting in PS.Can you please guide me as to how do in need to do this.
When i go in to the transaction CMOD and SAP Program SAPMSMOD it says you are not authorised.Please let me know the process as to how it has to be done.
Thanks for your cooperation.
Shivkumar

Refer the IMG documentation against the SPRO node 'Create Customer-Specific Fields in a Project Definition' and 'Create Customer-Specific Fields in a WBS'.
Regards
Sreenivas

System Staus not set as REL in PD after releasing the project

Hi All,
I am new in SAP PS.Please help me in this issue.
I am working on the IDES System( Sand box).
Issue is as follows:-
Before booking actual cost in activities we need to release the project first.
But i am not able to release the Project definition directly. It is giving error as E:ZSTAT:000.
But i am able to release the WBS Elements underneath that and after that i can confirm the activities and book costs.
But when i am trying to release the PD directly, REL status is set but immediately after saving it gives E:ZSTAT:000 error and again it is in CRT status.
KIndly help me in setting the status.
What can be the issues?

The error depicted is not a standard SAP error. Its a customized error that has been maintained via validation.
Validations work at the time of 'Save', therefore the error occurs when you save and not when you release. Execute OPSI and verify the validation condition that is causing this error.
Once you are able to determine and understand the condition that is causing the error you will be able to fulfill it or remove the validation altogether (although this is not recommended).
Regards,
Ammar
Edited by: Ammar Zaheer Syed on Oct 18, 2011 2:40 PM

SAP PS Mdifying the Project definition.

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