SD - EDI - Drop Ship - Difficult Scenario - Question

Hi EDI & SD Experts,
I have a very difficult scenario.
Whenever a Drop-to Ship order comes through EDI, the customer won't send ship-to code instead they will send just the Drop-To Address of that 1 time customer.
The Subsystem maps the Sold-to code into Ship-to code in order to process the order in SAP.
So Ship-to code and Sold-to code are one and same. But the original shipment address is different.
We are able to create the Delivery note, Issues Goods. The Bar to code on the Packing list is printing that of Ship-to code which was mapped same as the Sold-to Code. (Because of no ship to code available for this 1 time customer, same Sold-to code was mapped onto the Ship-to code).
At the time of delivery, when they are scanning the Barcode on the Packing list, its picking the Sold-to code address instead of putting the Drop-to Ship address.
Can someone please explain how to deal with this kind of scenario??
Thanks and Awaiting your reply,
Creasy Matt

Hi,
You can solve this in 2 ways..
1.Create new sold to number for this one time customer OR
2. Identify some unique parameter where you can recognise this customer and write the code in the exit to determine the ship to location.
Let me know if u need any help
ramesh

Similar Messages

GATP Allocation Check w/ 3rd Party Drop Ship or Make-to-Order

Experts,
For our stocked materials we currently do an allocation check in APO. We now need to do the same allocation check in a MTO (TAB) or 3rd party drop ship (TAS) scenario. However, we are not able to get the allocation check to get accross to APO. We have made the settings to our SL cat. indicating that an allocation check should be performed but its not working.
Is there a setting which we should consider looking at? Or, has SAP assumed that if one does MTO or 3rd party drop ship that supply is unlimited and there is no need to allocate to customers?

Hi,
As far as my understanding in third party drop shiment,there is no need of GATP,
Kapil

Cost in invoice in the case of third party drop ship scenario

Hello ALL
We have third party drop ship scenario where vendor drop ships the goods to customer on our behalf and once we get the confirmation from vendor we bill the customer. The sales order line has TAS item category. When we raise the invoice the cost and billing quantity (because billing quantity is 'E' in copy control) comes from the goods receipt. The PO is an import PO and has custom duty (delivery cost conditon) as well. The custom duty is significant and hence when we create billing doc from sales order we want the custom duty also to come along with the material pirce as cost to the billing doc. Currently, the billing doc has material price from goods receipt as cost.
Can we get both price and custom duty as cost through some config or some change in PO pricing schema? Or is there an user exit that can be used to manipuate the same?
This is a common scenario in India and hence if anybody has come across this already and can share the solution, it will be great.
Thanks in advance.
Rajeev Jain

Hi,
You can do like this.
Create a cost condition type ( copy of VPRS) and place it properly in the pricing procedure. sub total field must be B to collect the cost. Place a account key and maintain the G/L account for it also.
In the requirement you can develop a new requirement saying that in case of TAS item category system should check for the cost of the item from a PO, and you can get the total of customs and price to by writing a logic. To develop the program and logic discuss with your developer.
Thanks,
Venkat Cheedalla

How to close third party (drop ship) contract

Hi Friends,
This is our scenario,
created drop ship sales order (with item category YB1), then PR automaticlly created. say PR 123456
Create quantity contract(out blanket PO) to vendor reference PR123456
After receiving shipping document, create PO(internal document) reference PR 123456
Since PO created by referencing PR but not contract, whenever GR to PO, the conresponding qty won'e reduced from Open target quantity in contract. thus this type of contract always stays open /
My question is : How to show correct open target quantity in drop ship contract.
Thanks,
Linda

Hi Linda,
Instead of creating the Contract with reference to the PR , create the contract without any reference. By doing so if you do the source determination in the 3rd part PR it would pick this contract as a reference. The PO created based on this PR will have the reference of both the PR and the contract.
Alternatively you can enter the contract number directly in the PO which would also update the open target quantity in the contract.
Regards,
Kathir

Intrastat report in drop-ship process

Hi,
I have drop-ship scenario where plant country belongs to France ( FR) but actual shipment happens from Taiwan(TW).
Butin the sale order we use plant as France(FR) and shipping point as Taiwan(TW).Since these are drop ships dispatched from non EU countries i.e in my case Taiwan(TW), the intrastat report ignores it. i.e on the invoice document in the "Trade/Custom" tab both "Country of origin" and "Dispatch country" will show as France and the same is picked in Intrastat reporting.
But this is wrong since actual shipment has been done from Taiwan country . Therefore how can we change this to Taiwan i.e correct country. One way is change in the user exit of billing.
but is there any other way, i mean process wise ?. If we do third order sales process would this resolve problem. if so how can this be achieved.
What i have noticed is even in third party sales process it has the same problem.
Thankyou in advance

Thankyou for your reply.
even if i use Foreign Trade concept , but my plant in sales order is "France" and shipping point as "Taiwan", then the problem is instrastat will ignore Taiwan as a departure country , it shows only France as departure country , but it should be Taiwan. Therefore how can we resove this problem.
I dont want to change dispatch country as "Taiwan" using user-exit in invoice-> "customs/Trade" tab , because if i change this field then instrastat report will pick-up . But withoug user-exit how can we change via config or process wise.
Thanks in advance

Freight from PO or goods receipt into sales order in Third party drop ship

Hello!!!
We have a requirement where the freight charged by vendor in third party drop ship sales order scenario should show up in the billing document to customer. So we will create a sales order with TAS item category. This will create PReq and PO subsequently. Once the vendor delivers the goods to customer and we do the goods receipt in the system, we will bill the customer. While we bill we want to bring the actual freight charged by vendor to the customer billing document. Also we bill the customer as soon as we do the receipt and do not wait for the vendor invoice.
I am not sure if we can do this standard SAP but would like to if anyone has come across this scenario and what is the approach if we need to do this. We can have vendor send us the freight while doing the goods receipt but not sure how to transfer the value to sales order or to billing document directly.
Any help or idea is appreciated.
Thanks in advance,

During GRN we cannot enter any value apart from the excise or customs duty, therefore the freight that you have incured at actuals cannot be captured during GRN and therefore cannot be transfered to the invoice also.
While creating invoice to the customer you can insert a freight condition type and enter the freight value manualy.
Generally in third party scenario we can only invoice the cust after purchase booking has taken place. In your case you want the cust invoice to be created based on grn, for that you have modify the copy control settings.
raj

COPA - Third Party Drop Ship Returns - Vendor Discounts

Hello -
This is challenging so I hope some of you can help me please!
Can anyone explain to me how vendor discounts work in copa as they relate to third party drop ship returns? We use net vendor invoices where discount is taken at time of vendor posting and offset by clearing account.
We have several scenarios where we cannot reconcile FI and COPA for COGS account because of the discount on the vendor credit memo.
An example:
We have created the sales order and purchase order for the process. Then we do a migo and a miro from the vendor.
The vendor document has a discount of 1%, so if it costs $100, here is the accounting:
MIGO -
dr. cogs 100
cr. gr/ir 100
miro
dr. vendor discount clearing 1
cr. cogs 1
dr. gr/ir 100
cr vendor 100
then we bill the customer.
Copa at this point gets hit with 99 debit to cogs value field (100 -1 =99)
then we process the customer credit memo request.
Then we process the vendor miro credit.
dr. cogs 1
cr. vendor discount clearing 1
dr. vendor 100
cr. gr/ir 100
At the time the vendor credit memo is posted, sap inserts a new copa line-item on the customer billing document with $1.00 debit to copa.
then we reverse migo
dr. gr/ir 100
cr cogs 100
And then we bill the customer credit memo, which creates another copa document that credits copa with $99.00. why doesn't this create a copa document of -$100. this would help tie out copa and fi.
If you go through and look at all cogs postings on FI side, the credits and debits = 0
If you go through and look at the cogs posting in COPA, the credits and debits = 1
therefore, fi and co don't tie.
please give me any ideas that might help me.

Hi Valerio,
Have you found any solution for your issue?
We have a similar problem with 3rd party drop ship orders and COPA. Cost of Goods Sold Drop Ship is being charged when we use MR11 to clear GR/IR account. This is causing reconciliation issues between COPA and the General Ledger.
Let me know if you have come across any clues?
Thanks.
Ram

Can Drop Ship Warehouse be Utilized for Commission Only Business?

Our company has a small percentage of business where we act as a broker only. We process the customer orders, send the vendor POs and monitor the shipments, but we do not pay the vendor or collect the payment from the customer. The customer pays the vendor and then our company collects a commission from the vendor.
The documentation in the help file for drop ship warehouse seems to imply that this scenario is possible:
Drop Ship
Select this option to define the warehouse as a drop ship warehouse. Use when the company does not manage inventory, but receives commission for every order.
I have reviewed some webinars on Drop Ship warehouse. The scenarios shown culminated in creating A/P and A/R invoices which is not what we want to do. We are aiming for a Cashless transaction with commission being collected.
I have setup the drop ship items to have commission by item with the percentage in the Item Master.
Is this scenario possible in SAP B!? We have ver. 8.82 PL 05.
Thank you in advance.
Julie

Hi Julie
try this:
- one drop ship warehouse.
- items with commisions, all with warehouse by default.
- for these items you can create two prices lists, one with the sales prices and another with sales prices plus your commision.
- create a sales order; when your customer receives it you have to close.
- create a query to show you all closed sales orders between two dates, and the lines with two prices and the difference.
- now you know your commisions.
Kind regards.
Agustin Marcos Cividanes

G/L A/C Determination for Drop Ship and Regular Ship of Same Item

Hello Friends,
We have a scenario,
Stock is Sales order valuated stock
For the same material, some times we do a drop shipment from vendor and some times we do a regular shipment from our plant.
Being sales order valuated stock the GL account (On the PR generated from sales order) for drop shipment is getting picked up from BSX. (standard SAP)
Our Finance team dont want the G/L account from BSX to be picked up.
Because the BSX G/L account is a finish good G/L account and we dont want to use that for drop ship.
How do we solve this issue?
What is the standard process to get the G/L account if the same material is drop shipped and regular shipped?
Thanks for your help.
Thil

Hi,
The most common way to solve your problem is to use split valuation.
This can be easily done. I you want to know how to use split valuation let me know I will detail steps you need to follow.
Regards
Srinivas

Cost Carrying Over in Drop Ship Processing

Hello Experts...
When doing a drop ship sales order, this is the following situation. Item A has cost at Warehouse 01 (stock warehouse) of $400 and cost at Warehouse 03 (drop ship warehouse) of $425.
When doing a drop ship sales order, the correct cost of $400 from WH 1 is displayed initially until the WH is changed to WH 3, then it displays WH3 cost of $425. However, when the Purchase Order Confirmation Screen is displayed, the cost reverts back to $400. We have done a test 15 times in the Demo SAP B1 and even more information is not passed on using the "Copy To" function (for example, the Delivery does not pick up any costs - it is blank when processing a drop ship).
Of course it could be changed at the Purchase Order Confirmation Screen, BUT a real simple statement comes up of why does a Sales Person have to change it when the cost is in the system and is displaying correctly on the Sales Order. From a common sense perspective of financial matters and productivity, it takes the statement even further - why even put a cost on the Drop Ship Warehouse when the system does not pick it up. It gets even worse when the Gross Profit comes out to being 100%. The whole drop ship process seems to be a mystery in the SAP Documentation.
QUESTION: Is there some setting that needs to be changed so that the correct drop ship cost is carried throughout the system automatically and all of this wasted time is cut out?
The user guide published on Februrary 2009 covering this topic does not say anything about COMPLETE drop ship processing and cuts off at the display of the Purchase Order Confirmation Screen on page 6.
Thanks - Zal

Hello Julie - thanks for your reply...version is 2007 SP01 PL05...
Maybe the problem with the cost being carried over with "Copy To" was corrected in PL07? Will go to the release notes...
This is getting to be a comedy - again, I am using and testing this function on SAP's provided "vanilla" Demo database with no changes, so if SAP cannot set up drop ship functioning properly on their own Demo, who can???
OK - yes, the cost of the product is pulled from the associated vendor which is problem number one - for companies that sell both inventoried and drop ship items on a regular basis, the cost of that product is never the same. For vendors, onsies and twosies being shipped to our customers incurs a higher expense than a shipment to one site of 100 or 200 items and they will quote a different cost to cover those expenses. It just makes common sense that the vendor's incurred expenses to fill the drop ship versus shipment to our waregouse is going to be different, doesn't it? Therefore the actual cost and dollars paid for the product will be different from WH01 over WH03 (or any other area - Base Price versus Discount Purchase Price), and the gross profit is going to be different between the two versions of a sales process. Creating a thousand different price lists certainly is not the answer!
And this begs a very simple question then - why even put in an item cost on the Item Inventory Tab for the drop ship warehouse AND why does the system pull the WH 03 dollar amount into the Sales Quotation/Order Gross Profit Base Price field but not transfer it to the Purchase Order? Why create a constant flood of erroneous Gross Profit information on drop ship AR invoices unless you are happy to have wasted productivity?
I think the real problem is that this is obviously a very bad design for an SAP B1 function and folks are doing all of these workarounds and extra steps (at least in PL05 so far) to get their work done. I think it is hilarious that when trying to enter a ticket directly to SAP on this, I got the reply that "that is the way the system is designed" (albeit bad design and no effort to direct me to documentation) and had to post my question here according to new SAP B1 support standards.
I am going to close this question as there really is not an answer except "way the system is designed" and this thread is leading nowhere.
Many thanks to everyone who took the time to reply - lol - of course, thanks with points!!!
Take care all - Zal

Third party Drop Ship

Hi All,
We have a scenario wherein we use third party drop ship for accessory material. Currently when a sales order is created with multiple line items, it generates multiple purchase requisitions against each line item. These PR's are in turn converted to multiple PO's.
Can we have an option of generating a Scheduling agreement with reference to multiple PR's generated, or any other way where we can club the items may be as per material group. This is required in order to avoid processing of multiple Purchase documents.
Let me know.
Thanks,
Sourabh Kothari

Hi,
I am converting the PR's generated from third party Sales order into PO. Against single PR i can create one scheduling agreement.
Is there any way to update single SA against multiple PR's generated from multiple Sales orders. What transaction should i use to create it
In case i convert it to PO from Me29, is there an option of adding a line item if i have new PR in the same PO?
Thanks,
Sourabh Kothari

Presort Matching Freight Load Plan (Drop Ship)

We had a consolidator optimize a job that I ran as all origin entry (sent them mail.dat files). The job was originally palletized with 72 pallets and only 16 loose pieces. Their optimization to BMC/SCF Drop shipment involved entire pallets only to the drop ship locations and the 16 pieces entering locally.
Sounds easy enough? I just picked the same entry points they came up with, put the SCF's first, then BMC's. I can get all of the EP's except a handful to match up piece for piece. What seems to be happening is that the pallets are not created the same when I re-run the job as Drop Ship. I now get 3500 loose pieces for local entry. I have been playing around with the presort for days now, perplexed by this anomally.
Can anyone tell me why this could be happening/what I might do about it? SAP: I can send you the input file and presort (*.pst) control book if necessary.

Travis,
I would suggest logging a support message through the SAP website and attach your job files. We can then take a closer look at the job to see what was originally created and what is happening now with the new entry points.
Here are the steps to log a support message -
1. Go to http://service.sap.com.
2. Click on SAP Support Portal.
3. Enter your S-User ID and password and click u201COKu201D.
4. Click u201COKu201D on digital certificate.
5. Enter your S-User ID and password again and click OK.
6. Click OK on the following screen.
7. (This step is Optional) Setting up your Single Sign-on allows the site to remember your login and not prompt for it so frequently. To do this, click my Profile at the top of the page. Then click Maintain my Single Sign-on Certificate on the left of the page and follow the instructions.
8. After the Single Sign-On, Click on Help & Support and click Report a Product Error. Under System Search, click the drop down arrow next to your installation and choose your system, and click Search and then click on the BOB link.
9. When creating a SAP message it is required to search for Notes. (Knowledge Base articles) to see if you can find an answer to your question without having to log the message for support. In the Search Terms area, type your question and click Continue.
10. If you do not see any Notes pertaining to your question click on Create Message.
11. Choose the correct Component for the product you are creating the message for. The component is the support Q that your call will go into so the correct team can assist you. To do this click on the icon next to the icon next to the Component window to see a drop down list.
12. Click the arrow by BOJ-EIM to see a more detailed list. By each component the names of the u201Cproductsu201D you are using are listed. Choosing the correct component will get your Message logged for the correct support team.
For example:
a. BOJ-EIM-COR is used for ACE, DataRight IQ, Match/Consolidate, IACE, and FirstPrep products.
b. BOJ-EIM-COM is used for DeskTop Mailer, Business Edition, Presort, PrintForm, Label Studio
c. BOJ-EIM-DEP is used for DQXI, Data Insight, eDQ Infa, SAP Siebel, PSFT, Oracle, Rapid Library
d. BOJ-EIM-DF is used for Data Federator
e. BOJ-EIM-DI is used for Data Integrator, Text Analysis, Data Services
f. BOJ-EIM-DS is used for Data Services, Fazi/Fuzzy
g. BOJ-EIM-MD is used for Metadata Manager and Composer
h. BOJ-EIM-RMA is used for RapidMarts, BOW
13. After choosing the component, fill in any remaining required/optional items. **Required fields under Problem Details are flagged with a red asterisk.
· In the Short Text box, enter a brief description of the question or issue.
· In the Long Text box, you can go into further detail about what you are seeing or questioning.
· On this page also you can select to attach files if needed (please zip your files).
· When you are finished you can either click on Save Message or Send Message. If you click on Save
Message, the message WILL NOT be sent to support, it will remain in the Draft section of your u201Cmy
Inboxu201D for you to send later.
· If you want to send the message to technical assurance now click Send Message.
· You can see the messages you have u201Csentu201D to support by clicking My Inbox and viewing your Sent
Items.
Thanks,
Kendra

Integrating drop ship products with BC Ecommerce

I wanted to let the Business Catalyst community know about our new integration with the BC Ecommerce platform for automatically loading and updating products from most major drop ship distributors in North America (and some European based ones as well).
For anyone interested, ther dropshipper network from www.inventorysource.com is now fully integrated with BC Ecommerce using the web services API. This means that anyone can have products automatically loaded to their site and updated every day with the inventory information from your distributor, allowing for automated drop shipping.
Currently there are approximately 87 distributors covering about 800,000+ unique products that you can choose from for adding to your current Ecommerce inventory. If you already sell drop ship on your site, your supplier is probably already integrated and can be automated for you.
I welcome any questions related to Inventory Source and the integration with BC Ecommerce. You can learn more at www.inventorysource.com.
Thanks!
Kelly

Hi ,
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Drop-Ship Warehouses

Hi!
I wanted to ask an opinion:
1) You can use a Drop-Ship Warehouse in a credit note to pay the incentives for Business Partners (so as not to move the stock )?
2) What problems could there be in the accounts?

Hi,
I guess ur questions will be answered better if posted in the SAP Business One Core forum(SAP Business One Application)
Vasu Natari.

Drop Ship logical receipt

Dear experts
when we place dropship sales order...
1)once customer receive goods from supplier how will know that customer received?
2) once customer received will place logical receipt means when we place receipt we need to give sub inv which sub inv will use? any set up required for sub inv(parameters)?
3) if we place logical receipt quantity will increse or not..what about account parts?
4) what exactly happening at receipt level (accounts wise and on hand qty wise)?
5) when customer place order how we understands that we have to use drop ship?

1) Most companies have a off-line communication that informs you when goods were received.
2) You typically define a new subinventory to capture DS transaction. Setup is similar to your Raw Material Warehouse subinventory.
3) Quantity will increase when you do the logical receipt. But Oracle does a shipment transaction right away. So quantity will go down right away.
4) Upon receipt, accounting is exactly similar to how the accounting is for a regular receipt. (i.e. inventory a/c value and payables accounts are affected.) But then you do the shipment transaction. Again, the accounting for that is similar to regular shipment. (i.e. inventory a/c value , sales account, AR account are fafected.)
5) There are a couple of ways. Most often, people mark the item as drop ship. On the item master screen, go to OM tab and set the source=EXTERNAL. This way, when an order is entered for that item, the source on that order becomes EXTERNAL. You can always change the default on order line.
Hope this answers your questions
Sandeep Gandhi
Independent Techno-functional Consultant

SD - EDI - Drop Ship - Difficult Scenario - Question

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