SD invoice printing - No Accounting Document

Dear All,
I am working on the version 4.6C
Do you know how to prevent the printing of SD invoices when no accounting document has been generated ?
Our auditors have criticized the fact that our Sales people could send invoices out to customers whereas they have not yet been posted in FI.
Thank you in advance for your replies.
Kind Regards,
JB

Hi,
to meet your requirement please do it this way.
For the inoivce output condition type there will be print program assigned in t.code NACE. Your abaper can easily help you in this. The abaper will insert a piece of code to check whether an accounting document is generated or not for this invoice and only allow printing then.
so please take your abapers help.
regards
sadhu kishore

Similar Messages

Link between invoice number and accounting document number

Hi Frnds,
When i receive a partial receipt (of an invoice) from a customer, i am getting the link between invoice number and accounting document number from a table (BSEG), but when i am receiving the final settlement amount from the customer, i m not getting the link between the inv. no. and accounting document number. Can anyone tell me how can i get the same?

hi
try these tcodes
FBL5N
FB02
regards

How to find the invoice number from accounting document number?

Hi
I am using the bapi BAPI_AP_ACC_GETSTATEMENT and trying to get the invoice numbers of all the payments.
but i am unable to find the link between the accounting document number from the bapi and the vendor invoice number.
i have tried the tables BSE_CLR, BSEG and BKPF. the field AWKEY in BKPF has the combination of BELNR & BUKRS & GJAHR when the document type is anything other than RE.
How can i get the invoice numbers from the accounting doc. numbers?
Regards
Sujai

I am unable to find the link between BKPF-BELNR and RBKP-BELNR from the bapi return values.
XBLNR is blank when i check the table.
the output of the bapi is something like this
COMP VENDOR   CLEAR_DATE CLR_DOC_NO ALLOC_NMBR   FISC   DOC_NO     ITE
                                                                                1000    1100 ........ ......................................... 20020123           2002 1900000202   002
1000    1100 ........ .........................................20020123           2002 1900000203   002
1000    1100........ .........................................20020123           2002 1900000204   002
1000    1100........ .........................................20020123           2002 1900000205   002
now i try passing the doc_no (1900000XXX) and the fiscal year (2002) and company code to BKPF
the XBLNR field is blank. This document number sequence doesn't seem to be the accounting document number of the invoice coz that starts with 51XXXXXXXXX.
If i try passing the number with sequence 51XXX... to BKPF i get the invoice number there in the AWKEY field.
I am not sure what this sequence (19___) represents.
Sujai
Edited by: Sujai S on Nov 5, 2008 7:22 PM
Edited by: Sujai S on Nov 5, 2008 7:22 PM

Cancellation Invoice no.in accounting document

Hi,
I had a customer requirement that needed the reference field in accounting document to contain the invoice no. I have used the copy control configuration (reference field) between delivery and billing to achieve the same. This requirement had to be done for cancellation invoices too and I'm aware that the control is available in the "Define Billing Type" screen.
The issue is incase of invoice cancellation, the cancellation accounting document should contain the cancellation billing document no and not the orginal invoice being cancelled. I do not see an option in the reference field to accomplish this requirement. The option "Invoice Document" in this field moves the orginal invoice no. to the reference field of the cancellation accounting document. Is there a way to add a new option to this reference field or any other configuration to meet this requirement.
Thanks for your help.
Regards
Nadarajah Pratheb

Hi Nadarajah,
In case of invoice cancellation reference number comes from the settings in VOFA.
In your case Delivery - billing - acct doc, it is working properly with the settings in VTFL.
We have an invoice type ZIVD which can be cancelled using ZIVC. In VOFA, for billing type ZIVD, under the cancellation section I have maintained the Cancell.billing type as ZIVC and Reference number as "E".
Your cancellation document type is ZIVC, so use value 'E' in reference number field here. I guess you are doing this only in ZIVD, where it is not required being not a cancellation document type.
It should work.
Regards,
Ravi

Proforma invoice (F5) creates accounting document

We have an issue with Proforma invoices creating accounting documents. I did some research here and it seems that it is an unexpected behavior for a proforma invoice, but I couldn't find any information about what exactly is preventing them from creating accounting documents.
Could anyone point me in the right direction where this might be configured? Unfortunately, I'm mostly an ABAPer and am not that familiar with SD config. I did find the transaction VOFA though and checked the settings for F5 there. It seems odd that 'Posting block' checkbox is unchecked. Is it supposed to be checked or are there any other fields that would influence the creation for accounting documents?
Thank you.

I checked the fileds, as suggested. F5 has the following settings:
SD document category = 'U'
Transaction group = 8
all the fields in Cancellation and Account Assignment are blank
some fields are set up in Output parameters (I don't think they have anything to do with this)
both Posting Block and Statistics are currently not checked
It seems that Statistics checkbox only influences the creation of statistical records (i.e. population of LIS/SIS structures).
What is interesting though is that Document Type field is blank for F5 and for other invoice types (e.g. F2 or FV, which we are also using)...
Is there another area in SPRO where the connection between SD and FI could be configured? I've also looked at the Copying Requirements, but there is nothing for Billing to Accounting...

Add NEW invoice items in accounting document when doing billing (VF01)

Hi !
Is it possible to ADD NEW Itemlines to the Accountingdocument while doing billing(VF01) ?
Know that its no problem to change existing lines.
Need to ADD one new debit and one new credit item line.
Have tried userexit EXIT_SAPLV60B_008 and BADI AC_DOCUMENT in debugger.
But did not get it to work , "Accounting document was not get created".
Added lines to XACCIT and XACCCR tables.
BTE 1130 ?
Please let me know how i can solve this,
Thanks !
Cheers
/Per

Hi !
OK did you solve it ?? What exit did you then use ?
I copied one of the GL rows and changed to next index and changed the values i wanted in XACCIT.
Same to the table that holds the amounts. Same index there as the XACCIT table.
I just want to know IF it is possible and what exit to use.
Best regards
/Per

Invoice & Accounting Document Number

Dear Experts,
We are facing number range problem. When we are saveing an invoice then Invoice number and accounting document number showing different. It should come same number. Can you pls advice why this is happening and how I can resolve this issue.
Thanks in advance for your kind support.
Best Regards.
Ripon Kumar Paul

Dear Ripon,
Please check the below which will help you achieve same document number:
SAP gives you customizing options to make both document numbers the same. The solution lies in the number range assignment of the MM and FI document. You need to configure the MM document number assignment as internal and external for the FI documents. (FI documents are set up with external-assigned numbering, while the MM document has internal, or system-generated, numbering.) In this case, the MM document number is passed on to the FI document, which means that the number of the FI document is identical to the MM document.
Because the document number assignment in MM is not company code-specific, in contrast to the FI document, you need to take the following points into consideration before using external document number assignments for FI documents. They have the following effects on your system:
Continuous number assignments for FI documents are not guaranteed, especially if you have more than one company code.
The document number ranges in MM and FI have to be the same for all company codes.
In Release 4.6C, you need to use internal number assignments for revaluation documents, invoice reduction documents, Evaluated Receipt Settlement (ERS) postings, or reversal documents. There are no restrictions as of SAP Enterprise 4.70.
Use a different number range assignment for FI invoice posting (FB60), because FI invoice postings usually use internal number range assignments and the postings originate in FI, not MM.
If you use document parking and the number range intervals are fiscal year-dependent, you cannot change the posting date of the document if the fiscal year is different to that determined for the previous posting date. In this case you have to delete the document and re-enter it. There are no restrictions for fiscal year-independent number ranges.
What do you do if you have already posted thousands of invoices in your system and the numbers are already different? In this case, you need to find unused number range intervals in MM and FI. Since most companies do not change the SAP standard delivered number ranges during the original implementation, number range interval 52 is usually available in MM and FI.
Now let's look at the detailed customizing steps. With the following customizing steps, you can align the MM and FI document numbers going forward only. No fix is available for invoices already posted in your system, since SAP does not allow the change of document numbers.
Step 1. Maintain FI document number range. Use transaction OMR4 and go to Number range for document types in FI. Select the company code for which you want to create the new number range interval and click on the change interval button. Insert a new document number range by clicking on the insert interval button on top of the screen. In this example, I created number range interval 52 with the document numbers 5200000000 u2013 5299999999. Don't forget to set the external number range check box (Ext).
Step 2. Assign FI number range to FI document types. The second step is to assign the number range created in step 1 to the FI document type for invoices. Again use transaction OMR4 and go to Document type. Double-click on the document type, which you are using for LIV invoices. In my example, I used the SAP standard document type RE. In the number range field, assign the new number range interval 52.
Thanks!!!
Murlidhar Khatri

Accounting documents are not posted for Excise invoice

Hi,
1. The Excise invoice has been created with reference to F2 invoice but the accounting documents is not posted for excise invoice, what is the settings needs tobe maintained to post the accounting entries to excise invoice..?
2. where we will maintain number ranges for excise invoice..?
Thanks
Rao..

hi
1. The Excise invoice has been created with reference to F2 invoice but the accounting documents is not posted for excise invoice, what is the settings needs tobe maintained to post the accounting entries to excise invoice..?
Not sure but can u try to relese this to accounting
2. where we will maintain number ranges for excise invoice..?
Excise invoice number range is depend on Excise series group.
T-Code : SNRO
Following is the No. Range Objects related to Excise, select the proper no. range object as per your requirement.
J_1I57FC - 57FC Number Range
J_1IARE1 - ARE1 Doc No object based on Series Group
J_1IARE3 - ARE3 Doc No object based on Series Group
J_1IBOND - Excise Bonding: Bond number object
J_1ICERT - Withholding Tax Certificates (India)
J_1ICHLNNO - Internal number range for challans
J_1ICONPLA - Consolidated PLA serial no. generation
J_1IDEPINV - Excise Invoice Number for Depot Invoices
J_1IEXCEXP - Export excise invoice number range
J_1IEXCINV - Excise invoice number
J_1IEXCLOC - Local excise invoice numebr range
J_1IEXCTST - Excise invoice with intervals
J_1IEXINEX - Excise invoice number for export
J_1IINTNUM - Internally document number to be generated
J_1IINTPR2 - Despatch serial number
J_1ILIC - Excise Bonding: License number object
J_1IPLA2 - PLA part II number range object
J_1IRG1 - RG1 Number range object
J_1IRG1_T - No. Range for RG1 - Excise group / Material
J_1IRG23A1 - RG23A part 1 no. range object
J_1IRG23A2 - RG23A part II number range object
J_1IRG23C1 - RG23C part I number range object
J_1IRG23C2 - RG23C part II number range object
J_1IRG23D - Folio Numbers for RG 23D
Check the link
Re: Excise Invoice Number Range
excise invoice and domestic invoice sharing same number range

Accounting document from _cancel invoice "Not cleared"

Dear All,
When we create a billing document then an accounting document gets created automatically in the background and then when we cancel the billing document then another accounting document gets generated and the entries in the previous accounting document are offset and the status of both the document becomes cleared. But in my case after the cancel billing document has been generated only the accounting document of the invoice is getting cleared but the accounting document of the cancel billing document is NOT CLEARED. Can anybody please help me find out a solution to the issue.
Flow chart:
Sales order = completed
Delivery = completed
Goods Issue = complete
Invoice = completed
Accounting Document = cleared
Cancel Invoice (S1) = Completed
Accounting Document = Not Cleared
In customer line item still showing the cancel accounting document.
When I go to VFX3 and try to release the cancel invoice i get the message-" no documents found for these selection criteria."
Please help me to find a solution.
Thanks and B/R
Bishnu

closed
Develop the courtesy to update the forum if your problem is solved so that it will be helpful to others who also faced similar issue. By doing so, you can show that you respect members who have spent time to respond to your issue.
thanks
G. Lakshmipathi

Sales order info and quantity in the invoice accounting document

Hi,
When saving the accounting document at sales invoicing time, I do not succeed in retrieving information such as the quantities sold, sales order number,... whereas the field status group for the concerned account is activated (optional) for the field "quantity" and "sales order".
Moreover, there is a field I would to retrieve the net weight that is displayed in the sales invoice, in my accounting document. Is this possible?
Thank you for your help,
Ronan

Hi Kapil,
Just commit the data base .Generally when we create any data using fm or bapi it wont commit database. Take the fm and sequentially use another fm if you did this from se37. If you did this from report just commit data base. It will commit data base and create a record. Please close the thread if it is answered.
Regards,
Madhu.

No accounting document created with cancel invoice.

Dear All,
I made a mistake. I tried to cancel an invoice that was created 14.7.2008 - Invoice 74111561 with accounting document 4600017717)
I tried to cancel above mentioned invoice. I got a new cancel invoice number 34138341. But no accounting document was created.
How can I correct this?
Please help me out in this issue.
Thanks a lot in advance!!

You can manually try and generate the accounting document. Go to change mode of the invoice (VF02).
Then, from the menubar:
Billing document -> Release to accounting
This will either manually release the invoice to accounting, or it will give you a spcific error as to why the invoice was not created.
Cheers!

No accounting document exist in excise invoice

Hi everyone,
I am able to create excise invoice,but no accounting document existing for that excise invoice.So because of that no accounting entry is coming in the excise invoice.So what should be setting for above problem.
Regards
Prabudh

1) Ensure that the pricing procedure is in line with standard JFACT
2) Ensure that in sale order / billing, values against JEX2, JECX & JA1Y are in blue colour
3) Ensure that in OBA7, for document type EX, boxes under the tab "Account types allowed" are ticked
4) Ensure that the object what you assigned in OBA7 against the field "Number range" is maintained in FBN1
thanks
G. Lakshmipathi

Invoice and Accounting Document

Hi All,
I have to develop a report where I need to show the amount that for the invoices that been posted in particular GL Account say 4100001.
Selection Screen will be: Invoice number
Invoice Create Date
Here I want the relationship between the Accounting Document line items and the Invoice line items.
When an Invoice is created, accounting document is posted. Amount for a paritcular line itema in the invoices may be posted in to different GL Accounts. How do I come to know that the line item in the Invoice is posted in these GL Accounts.
(Discounts, Taxes and the net value may be in different GL Accounts).
Thanks and Regards,
Shravan G.

Hello Shravan,
The link between invoice & A/C'ing doc are the tables BKPF & RBKP.
RBKP-BELNR = BKPF-AWKEY+0(10)
RBKP-GJAHR = BKPF-AWKEY+10(4)
You can also restrict the search on BKPF by adding this WHERE clause as well:
BKPF-AWTYP = 'RMRP'
You can search on SDN, it has been answered many time before.
BR,
Suhas

One invoice - two accounting document

Hi to all,
can someone help me with this issue ?
I have to make this case:
creation of SD invoice - creation of accounting document - creation of another accounting document which derives from previous one.
First two steps are standard process, but for the third step we should use some user exit, but I don't know which one.
Did someone use something like this ?
thanks in advance,
Dubravka

Hi,
As per my knowledge,all this is standard scenario only.No user exit is required for this.
First we will create an invoice after that accounting document will be generated which is a standard process.
After this by posting this one by using FB01 T.Code will create one more accounting document which is derived from the previous one only.
So we can use FB01T.Code to create one more accounting document which is derived from the previous one.
Regards,
Krishna.

Error when releasing billing to accounting document

Why we tried to release the billing to accounting document. There is the below error.
Could someone please kindly help?
Message Identification: F5
System Message Number: 358
Output type: E
The Diagnosis is 'This document refers to a document which contains an invoice reference.
The Procedure is 'Enter a different document as the invoice reference'.
Thanks,

You might be creating the billing document for a flow where there might be original invoice and/or credit memo also.
So check that the original invoice and/or credit memo has an invoice reference to itself (i.e. the invoice reference = the accounting document number) than there is an incorrect referencing.
Remove this reference via FB02 in the original invoice and/or credit memo and it should work
Regards,
Gaurav

SD invoice printing - No Accounting Document

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