Searching for contracts

I'm trying to search for a signed contract (out of MANY that were sent). I'll use the search bar on both the Home and Manage pages and i'll try it with the person's name as well as their business name, and nothing will show up. Their signed contract (which they say they've signed) nor a copy of a blank contract showing it was even sent.
Besides going through the list of Signed Contracts, the Our for Signature tabs, and the ones listed in the Multiple Signatures what about all the other ones?

Hi renegadecraft,
This sounds like you may not have server-side searching turned on for your account. What that means is that if the contract is a certain age in the server AND you reach a certain threshold number of contracts sent / signed, the contract you're looking for may be truncated out of the initial search and you'll need to access the archival search tool. This isn't turned on for all users right now (it will be soon); in the meantime, I will contact you via PM for additional information so I can assist further in getting this resolved for you.
ODG.

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FM to search for Contracts related to Ibase (CRM)

Hi there,
Is there any FM that can be used to search for contracts that are attached to the Ibase? I can't seem to find any suitable way to get this data...
Thanks,
Josh

Hi Joshua,
Try this FM IB_CONTRACTS_TO_COMPONENT and also refer to function group IBREP_CONTRACTS.
Regards,
Karthik.

Search for contracts with "ship to party"

Hi,
I am trying to search for contracts with a ship to party. We had a number of contracts input to SAP under one sold to party, now i I am trying to match sites to the contracts. I cannot seem to get a function to be able to search for them with just the "ship to party".
Any help will be usefull.
Thanks in advance
Dom

Hi Dom,
Are you searching for Contracts in CRM Web UI or in CS??
If it is in CRM Web UI - you can use the standard search with below search parameters.
Thanks,
Siraj

Extended search for contracts

When I select a purchasing organisation in the extended search criteria, the search results returned are those that are expected. However if I change the purchasing org the old value is retained. If I delete the old value and search again it is put back into the search field by the system. Also, when I choose a product category sometimes the results give me all the contracts when I am expecting no results.
We have applied notes 1088749 and 1067327...still the issue persists....
Is there a new note for this issue?
Regards
Vinay Sridhar

to go into details:
I am facing the following issue when trying to search for contracts or global outline agreement:
When I try to search for a contract after clicking the Extended search...I enter a purch. organisation and some results are displayed.
However if I change the purchasing org the old value is retained. If I delete the old value and search again it is put back into the search field by the system.
Also, when I choose a product category sometimes the results give me all the contracts when I am expecting no results.
We have applied notes 1088749 and 1067327...still the issue persists....
Is there a new note for this issue?

TREX search for contracts

We have installed SRM5.0. TREX is running on a separate server. A RFC connection between the two servers has been established. Is any other config needed to be able to search in SRM via TREX?

Hi
You need to execute program SAP_BC_TREX_ADMIN to create contract index. Do read the documentation for this program.
Check also note : 766516
Best regards
Ramki

What are the config steps for contract mass change and quota arrangement?

Hi friends
what are the config steps for contract mass change and quota arrangement?
Regards
Raj Kumar

Process Flow
The mass change process consists of four steps. You navigate between these steps by choosing the Next and Back buttons located at the bottom right-hand corner of the screens.
       1.      Search for contracts
You search for and select the contracts or the contract hierarchy that you want to change.
Contracts that have the status Closed cannot be changed.
       2.      Define mass changes
You specify the changes you want to make.
You make changes at header data level and at item data level by choosing the relevant change methods. A green tick appears next to each change parameter so that you can see where changes are already active.
Once you enter this step, the documents you have selected to be changed are locked so that other users cannot make changes to them until you are finished with this process.
       3.      Simulate mass changes
Here you can perform a trial run of your mass changes. This simulation step is optional.
We recommend that you perform this step so that you can check how the change methods you have chosen will be processed by the system.
You receive status messages about the change methods for each contract and can quickly see whether any errors arise in connection with the proposed changes at this stage. From this step, it is easier for you to go back and correct the error than after applying the changes.
Background processing
The system processes the changes in the background.
If there are a large number of contracts to be processed, this step could take some time to complete. In this case, you can leave the transaction so that you can, for example, carry out other tasks in the meantime.
The system sends you an e-mail once the simulation step is complete. The e-mail contains a link to the relevant screen in the application so that you can return to it when it is convenient for you to do so. If you have left the SRM application, you can only return via this link.
Here you can see the status of the changes and, if necessary, you can correct any errors by going back to the Define mass changes step.
The messages that you receive in the simulation step are not confirmation that a change has been performed. They simulate the messages you get after you apply the changes. You must complete the final step of the mass change process and apply the changes before they take effect.
       4.      Carry out mass changes
Here you apply the changes to the contracts.
You cannot reverse this step, which is why we advise you to perform the simulation step beforehand.

Search help for Contract in F-47

Hi,
How to provide search help for Contract in transaction F-47.
Regards,
Sriram

Hi
F-47 is for Down payment request.
What do you need information on contract - your question is not clear
SKS

Short dump "Time limit exceeded" when searching for Business Transactions

Hello Experts,
We migrated from SAP CRM 5.2 to SAP CRM 7.0. After migration, our business transaction search (quotation, sales order, service order, contract etc) ends with the short dump "Time limit exceeded" in class CL_CRM_REPORT_ACC_DYNAMIC, method DATABASE_ACCESS. The select query is triggered from line 5 of this method.
Number of Records:
CRMD_ORDERADM_H: 5,115,675
CRMD_ORDER_INDEX: 74,615,914
We have done these so far, but the performance is still either poor or times out.
1. DB team checked the ORACLE parameters and confirmed they are fine. They also checked the health of indices in table CRMD_ORDER_INDEX and indices are healthy
2. Created additional indices on CRMD_ORDERADM_H and CRMD_ORDER_INDEX. After the creation of indices, some of the searches(without any criteria) work. But it takes more than a minute to fetch 1 or 2 records
3. An ST05 trace confirmed that the selection on CRMD_ORDER_INDEX takes the most time. It takes about 103 seconds to fetch 2 records (max hits + 1)
4. If we specify search parameters, say for example a date or status, then again we get a short dump with the message "Time limit exceeded".
5. Observed that only if a matching index is available for the WHERE clause, the results are returned (albeit slowly). In the absence of an index, we get the dump.
6. Searched for notes and there are no notes that could help us.
Any idea what is causing this issue and what we can do to resolve this?
Regards,
Bala

Hi Michael,
Thanks. Yes we considered the note 1527039. None of the three scenarios mentioned in the note helped us. But we ran CRM_INDEX_REBUILD to check if the table CRMD_ORDER_INDEX had a problem. That did not help us either.
The business users told us that they mostly search using the date fields or Object ID. We did not have any problem with search by Object ID. So we created additional indices to support search using the date fields.
Regards,
Bala

Labview developer-search for remote work

I have 3 year experience as Labview developer. I have good skils in controling devices using different interfaces and automated tests.
I'm searching for some small projects which can be resolved using remote work. If necessary I can travel several time (in Europe).
Also I can aproach any specific project if initial data & rquirement are very clear defined and is no time presure.
If interresed e-mail to [email protected] .
Thank you!

Hi there,
Sorry but I have already taken on a new contract. If you send me your email address I can pass your request to some people who could help you.
Best regards
Neil
nrp
CLA

Error while searching for Business Partner in Web UI

Hi,
While searching for the Business Partner in Web UI either by First Name, last name or Account ID, we are getting following error:
Cannot display view BSPWD_BASICS/ErrorView2 of Component CRM_UI_Frame
An exception has occured
Exception class: CX_BOL_EXCEPTION - Access previously deleted Entity
Method: CL_CRM_BOL_ENTITY=>GET_ROOT
Source Text Row: 12
When the business partner blind search is given (i.e. by entering *), all the business partners get displayed without any problem.
Also, this problem occurs only for some business partners and NOT ALL.
This problem, has also been observed sometimes when an IBase entry is created in the background.
We are not quite sure whether notes, 135814 & 1515327 will help us in this regard, as the root cause is still unknown.
Could anyone suggest possible causes and solution for the same. We are on CRM 7, using the standard business role.
Thank you in advance.
Regards,
Chhaya

Hi Shiromani,
We have observed that this problem is peculiar with the data records attached to IBase ONLY. It means, if we process them further e.g. create a contract for the Business Partner after attaching the IBase, this problem doesnt occur. Then we are able to search the BP without any error.
In short, when an IBase is created for a BP, and if a search is given for such BP, the error given in the first thread occurs, But when an IBase is created and immediately after that a contract is attached to the BP, and if a search is given for such BP, then there is no error.
We are still further investigating the root cause. But any suggestion/inputs are welcome.
Thank you.
Regards,
Chhaya

CLM - Maximum File Size for Contract Documents

We did a search but did not find an answer for this. For the CLM system does anybody know SAP's recommendation on the maximum file size that the application can reliably handle for contract documents? We recently increased the maximum file size from 10MB to 50MB to accommodate a larger than allowed file size. Now the business has requested the capacity to add files (pdf files) up to 115MB. Would increasing our file limit to approximately 150MB be within the recommended parameters?

There is no specific recommendation for maximum file sizes as this depends on how your time-out parameters are set, your server resources and network (also tunneling policies). The fact is the higher the filesize the more risk you run in unreliable uploads. Compressing files before uploading is a good practise for larger files.
These are the same issues which you would run into if you for example upload to a sharepoint site or even a copy on a shared drive, it all depends on the same parameters.
Tunneling policies could also affect your performance as it will limit the upload speeds according the priority set on certain network activities and if it limits your bandwidth you run in the risk of time-out so as you see there is no straight answer to your question. I know customers who can without no problem upload 150Mb files and others who already have issues with 50Mb.
Unfortunate, as I do not know your architecture and infrastructure I can only advice to stresstest the conditions of 150 Mb uploades with several user ids and see if you get time-outs or if it degrades the network performance. One of the questions you should ask your business is how frequent are the occurences of 150Mb+ uploads and if it is the appropiate way. It could be that these are very rare and in that case you could ask them to do this outside the busy hours of the network which will provides you less risk in problems.

N level-Approval for contract workflow (WS14000148) in SRM

Hi SDN'rs
I want to activate N level-Approval for contract workflow (WS14000148) in SRM
When I am creating the contract in SRM I can see the approvers in the approval preview.
But when I release the contract and look at the approval privew there are no approvers
and the status of the contract is released.
We are on SRM Server 5.5 and SP 07.
Here what I did
1. I implemented the BADI 'BBP_WFL_APPROV_BADI' using the sample implementation and populated the approvers.
2. I activated events SAVED,CHANGEVERSIONSAVED for WS14000148 in OOCU transaction.
3. I see event linkages for WS14000148 for both events SAVED,CHANGEVERSIONSAVED in SWE2 transaction.
4. I assigned role SAP_EC_BBP_PURCHASER to for subworkflow N step for contract WS14000147.
( User who is creating contract has this role)
5. Consistency check for WS14000148 is green and WS14000147 is yellow in SWUD
6. Event simulation for BUS2000113 and events SAVED,CHANGEVERSIONSAVED shows WS14000148 successfully started.
I see dump in ST22 with errors TSV_TNEW_PAGE_ALLOC_FAILED and SYSTEM_NO_SHM_MEMORY with WF-BATCH is this any thing to do with that?
If any one know what are the steps I am missing please let me know.
Thanks
A S

Hi
Please refer to these OSS notes which might help.
Refer to following OSS Notes ->
Note 735026 - Memory problems at BBP_GETLIST_INDEX_FILL
Note 932836 - BBP_GETLIST_INDEX_FILL: Activation not possible
879528 WS14000148: Send mail to initiator incorrect
901200 WS14000148 dia wrk item despite NO_FURTHER_APPROVAL_NEEDED=X
879873 BUS2000113: The Object_ID attribute may be empty
903015 BAdI Workflows: Events and parallel steps
901068 BAdI Workflows: Enhancement of Note 896556
769458 Dynamic workflows: No adjustment after document change
972757 Occurence of the SYSTEM_NO_SHM_MEMORY runtime error
741864 FinBasis: Termination TSV_TNEW_PAGE_ALLOC_FAILED
864473 Deactivating the shared memory when searching by prefix
928642 Container factory: Shared memory dump update
Refer to these links.
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/26/0f8b41ed891609e10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm

Also raise an OSS message with SAP as well.
Regards
- Atul

Search For business transactions

Hi All
Please help on this
when we do crmd_order and go to the search for business transaction screen there is a find tab in which we get all transaction types- I want to hide some of the transaction types from there
Gor eg- the transaction types are - Opportunity, Service, Service contract, Leads, Framework agreement, tasks, business activities- I want to hide some of them
How can I do this?
I hope you have understood my question?
Regards
Tarang
Message was edited by:
Tarang Goel

Hi Goel,
I believe that the answer of Arun is related to not having certain transaction types in crmd_order, for example, creation, display. Which means that this kind of transaction will not be used at all in the system.
But as far as I could understand, your requirement is only ignore some transaction categories show in the Find dropdown in the Find tab, isn't it? Please correct me if this is not the case.
If my understanding is correct, you might use authorization check to realize this:
in Function module CRM_ORDER_CHECK_AUTH_BUS_OBJCT
if you make a full text search for 'AUTHORITY-CHECK'
you will see a list of objects checked here.
And if for example you would like to hide Lead, then please do not assign authorization of object CRM_LEAD with activity 45 to this user id.
Then the authorization failed, then the Lead option will not be in the drop down.
please also check whether these objects are checked in other processes to avoid any side effects.
Hope this could do help!
Hongyan
Message was edited by:
Hongyan Shao

Can we have UPK on Oracle Project billing ie for Contract Projects???

Can we have UPK on Oracle Project billing ie for Contract Projects???

Iin the pop up I need to have only one field, say Search field
- Create the ViewCriteria for the LOV ViewObject, consisting of that one field you want to search.
Then, in the List UI Hints for LOV VO, adjust 'Include Search Region" to the criteria you just created in the previous step.
+On entering a value in Search field and clicking on 'Search' button it should try to match the value in empid, projectid and deptid. It should return all the records wherever these values match.+
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In that criteria, set attribute values to appropriate bind variables.
Them, when you place a View Accessor for that LOV, click 'Edit (selected View Accessor)' button.
On the dialog box that appears, move the View Criteria you just created from Available to the Selected list.
At the same dialog box, you need to set Bind variable values.
Assign them the values of the EmpId, DeptId respectively.

Search for function module

Hi @all,
I`m searching for a function module to load customer confirmation data (CRM 4.0 Add on SI, IPM) to license sales contracts.
Does anybody know this interface?
Kind Regards
Oliver

To load confirmation data I have used CRMXIF_ORDER_SAVE (The same used to create contracts).
You should:
--> on segment data-item-dates-data, load values for IPMCONFFROM, IPMCONFTO, IPM_EXC_DATE appointment
--> on segment data-item-cumulation_item-data, load quantities and values, with cumulation rule (Per Period or Inception To Date)
I give you a tip: load a confirmation manually, then look with transaction SMW01 at the bDoc (BUS_TRANS_MSG type) that is generated.
Bye
Marco

Searching for contracts

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