Sending customer Invoice by EDI and Email

Hi Experts,
I am new to EDI.
My requirement is to send the Customer invoice to third party by
1. By using EDI
2. By Email
Could you please tell me the steps for doing the same..
Please also tell me the configuration for the same.
Thanks a lot in advance.
Krishan Kumar
Moderator message: Sorry, SDN is not here to do your job for you. Thread locked
Edited by: Neil Gardiner on Dec 6, 2010 8:59 AM

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Hi All,
Please suggest me the solution option for the below requirement.
The requirement is to send collective invoice to the customer via email in PDF format in a single email at the end of the day.ie they like to have a tool where they
can enter the output type,date and other relavant info and the program should collect all the invoice and convert it to PDF and send it in single mail to customer.
Please let me know i can use any Standard tool for this purpose.ALso is it possible to write a Zprogram reprocess the output type by using any FM?
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Hi All,
thanks for your comments. Sorry its my mistake that i have asked in general.
I am looking for the following options.
1. Any stanard program which can be used partially for my requirement?
2. If i have to go for a new tool, then i should write a code for reprocess the output types and then convert in to one single PDF and then send it to customer in one single email.
Here i am struck how to write an program to reprocess the ouput types? i hope the next steps can be easily implemented evenhough some watch outs are there like 'how to make a single PDF file' and some technical constraints like max size that can be send.
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How to send the invoice doc. through the email to multiple recepients ?

Hi Experts,
I have a requirement to send the invoice document to multiple recepients through the email.
Do I need to repeat all the FMs "OPEN_FORM, START_FORM, WRITE_FORM, END_FORM and CLOSE_FORM' in the loop. Otherwise it is fine if we loop the FMs OPEN_FORM and CLOSE_FORM only ? Please confirm.
Thanks,
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Hello.
U need to loop any FM'S try to get the spool number and convert it to PDF.
Retrieve the multiple receipients whom u want to send and collect all these in a table then call the mail trigeering FM.
This is the easy way u can do.
Still u have doubts plz revert.
Tnx,
Arun.

Function module to Print Customer Invoice as PDF and to Printer

Hi,
I am writing a program to create a document through FB01. After that I also need to a PRINT the customer invoice for Same document. I need to print Invoice as PDF and Report and print to a Printer. Which Function Modules can I use for these purposes.
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Moderator Message: SDN is not here to do your job for you. There are plenty of good developers who work at CSC who can help you out. Thread locked.
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Hi,
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Send Vendor Invoice Via EDI

I have a request to setup our system so that whenever an invoice is posted against a particular vendor an IDOC (of the invoice) is generated and sent via EDI to this vendor. What steps do I need to take to make this happen?
I have created a partner profile, with an outbound parameter of an invoice message type. However, when I post an invoice (MIRO) against this partner no IDOC is generated.
Thanks - points will be rewarded.
Edited by: Brian M Swanson on Feb 7, 2008 10:19 AM

You can use Idoc message type DESADV to get confirmations from vendor.As soon as you get vendor confirmations through EDI system coverts to into inbound delivery.
If you are looking inbound delivery then you can use vendor confirmations.
Edited by: Sridhar Jayavarapu on Feb 24, 2011 5:32 PM

Custom sapscript to PDF and email

Hi all,
I have a requirement to create a new sapscript that can be converted to PDF and emailed. I have done this for regular reports but have no idea about doing it for sapscript.
Does anybody know how I can do this?
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 Tony

Here is a sample program.
REPORT ZRICH_0003.
DATA: ITCPO LIKE ITCPO,
 TAB_LINES LIKE SY-TABIX.
* Variables for EMAIL functionality
DATA: MAILDATA LIKE SODOCCHGI1.
DATA: MAILPACK LIKE SOPCKLSTI1 OCCURS 2 WITH HEADER LINE.
DATA: MAILHEAD LIKE SOLISTI1 OCCURS 1 WITH HEADER LINE.
DATA: MAILBIN LIKE SOLISTI1 OCCURS 10 WITH HEADER LINE.
DATA: MAILTXT LIKE SOLISTI1 OCCURS 10 WITH HEADER LINE.
DATA: MAILREC LIKE SOMLREC90 OCCURS 0 WITH HEADER LINE.
DATA: SOLISTI1 LIKE SOLISTI1 OCCURS 0 WITH HEADER LINE.
PERFORM SEND_FORM_VIA_EMAIL.
* FORM SEND_FORM_VIA_EMAIL *
FORM SEND_FORM_VIA_EMAIL.
CLEAR: MAILDATA, MAILTXT, MAILBIN, MAILPACK, MAILHEAD, MAILREC.
REFRESH: MAILTXT, MAILBIN, MAILPACK, MAILHEAD, MAILREC.
* Creation of the document to be sent File Name
MAILDATA-OBJ_NAME = 'TEST'.
* Mail Subject
MAILDATA-OBJ_DESCR = 'Subject'.
* Mail Contents
MAILTXT-LINE = 'Here is your file'.
APPEND MAILTXT.
* Prepare Packing List
PERFORM PREPARE_PACKING_LIST.
* Set recipient - email address here!!!
MAILREC-RECEIVER = '[email protected]'.
MAILREC-REC_TYPE = 'U'.
APPEND MAILREC.
* Sending the document
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
 EXPORTING
 DOCUMENT_DATA = MAILDATA
 PUT_IN_OUTBOX = ' '
 TABLES
 PACKING_LIST = MAILPACK
 OBJECT_HEADER = MAILHEAD
 CONTENTS_BIN = MAILBIN
 CONTENTS_TXT = MAILTXT
 RECEIVERS = MAILREC
 EXCEPTIONS
 TOO_MANY_RECEIVERS = 1
 DOCUMENT_NOT_SENT = 2
 OPERATION_NO_AUTHORIZATION = 4
 OTHERS = 99.
ENDFORM.
* Form PREPARE_PACKING_LIST
FORM PREPARE_PACKING_LIST.
CLEAR: MAILPACK, MAILBIN, MAILHEAD.
REFRESH: MAILPACK, MAILBIN, MAILHEAD.
DESCRIBE TABLE MAILTXT LINES TAB_LINES.
READ TABLE MAILTXT INDEX TAB_LINES.
MAILDATA-DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( MAILTXT ).
* Creation of the entry for the compressed document
CLEAR MAILPACK-TRANSF_BIN.
MAILPACK-HEAD_START = 1.
MAILPACK-HEAD_NUM = 0.
MAILPACK-BODY_START = 1.
MAILPACK-BODY_NUM = TAB_LINES.
MAILPACK-DOC_TYPE = 'RAW'.
APPEND MAILPACK.
* Creation of the document attachment
* This form gets the OTF code from the SAPscript form.
* If you already have your OTF code, I believe that you may
* be able to skip this form. just do the following code, looping thru
* your SOLISTI1 and updating MAILBIN.
 PERFORM GET_OTF_CODE.
LOOP AT SOLISTI1.
 MOVE-CORRESPONDING SOLISTI1 TO MAILBIN.
 APPEND MAILBIN.
ENDLOOP.
DESCRIBE TABLE MAILBIN LINES TAB_LINES.
MAILHEAD = 'TEST.OTF'.
APPEND MAILHEAD.
** Creation of the entry for the compressed attachment
MAILPACK-TRANSF_BIN = 'X'.
MAILPACK-HEAD_START = 1.
MAILPACK-HEAD_NUM = 1.
MAILPACK-BODY_START = 1.
MAILPACK-BODY_NUM = TAB_LINES.
MAILPACK-DOC_TYPE = 'OTF'.
MAILPACK-OBJ_NAME = 'TEST'.
MAILPACK-OBJ_DESCR = 'Subject'.
MAILPACK-DOC_SIZE = TAB_LINES * 255.
APPEND MAILPACK.
ENDFORM.
* Form GET_OTF_CODE
FORM GET_OTF_CODE.
DATA: BEGIN OF OTF OCCURS 0.
 INCLUDE STRUCTURE ITCOO .
DATA: END OF OTF.
DATA: ITCPO LIKE ITCPO.
DATA: ITCPP LIKE ITCPP.
 CLEAR ITCPO.
ITCPO-TDGETOTF = 'X'.
* Start writing OTF code
CALL FUNCTION 'OPEN_FORM'
 EXPORTING
 FORM = 'ZTEST_FORM'
 LANGUAGE = SY-LANGU
 OPTIONS = ITCPO
 DIALOG = ' '
 EXCEPTIONS
 OTHERS = 1.
CALL FUNCTION 'START_FORM'
 EXCEPTIONS
 ERROR_MESSAGE = 01
 OTHERS = 02.
CALL FUNCTION 'WRITE_FORM'
 EXPORTING
 WINDOW = 'MAIN'
 EXCEPTIONS
 ERROR_MESSAGE = 01
 OTHERS = 02.
* Close up Form and get OTF code
CALL FUNCTION 'END_FORM'
 EXCEPTIONS
 ERROR_MESSAGE = 01
 OTHERS = 02.
MOVE-CORRESPONDING ITCPO TO ITCPP.
CALL FUNCTION 'CLOSE_FORM'
 IMPORTING
 RESULT = ITCPP
 TABLES
 OTFDATA = OTF
 EXCEPTIONS
 OTHERS = 1.
* Move OTF code to structure SOLI form email
 CLEAR SOLISTI1. REFRESH SOLISTI1.
LOOP AT OTF.
 SOLISTI1-LINE = OTF.
 APPEND SOLISTI1.
ENDLOOP.
ENDFORM.
Please make sure to award points for helpful answers and Welcome to SDN!!!
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Sending Customer Invoices by Email

Hi,
I would like to Configure this functionality where instead of printing reports they are sent out by email to the customers. I am a Basis consultant and i have configured in the SAP system so that SMTP is working and we can send external email from withing SAP.
Can anyone please assist with the configuration that needs to be done from the Sales and Distribution side.
Thank you for your assistance

Hi Trevor,
Output Determination
Output is a form of media from a business to one of its business partners. The possible media forms are printouts, faxes, telexes, e-mails, and EDI. The output can be sent to any of the partners defined in the document. Outputs are usually in the form of order confirmations, delivery notes, invoices, and shipping notifications.
OutputOutputBasic fncsSDIMG determination
An output type is simply a type of output and it contains all the control features for the output. For ex, it defines the kind of output, which business transaction it applies to, which business partner receives the output, how the output is sent (the media), and the print program and SAP Script layout to use in formatting the output.
Output determination can be maintained as originating from the customer master record or as originating by using the condition technique.
Output proposal from the customer master record
Output proposal from theOutput determinationOutputBasic fncsSDIMG customer master record, Define output
In this option one creates output types, such as BA00 (order confirmation). After creating the output type, one assigns the output type to an output procedure, such as DB0001. After the assignment of the output types to the procedure, the output procedure is then assigned to the customer account group. This is a simple procedure and results in the output that is placed on the customer master record being copied into the sales document.
OUTPUT DETERMINATION:
Output is a form of media from business to one of its business partners. The output can be sent to any of the partners defined in the document. Outputs are usually in the form of Order Confirmations, Freight List, Delivery Notes, Invoices & Shipping Notifications. Determining form of output is output determination
Types of Output: Print Output, Fax, Telex, E-Mail & EDI (Electronic Data Interchange)
PRINT OUTPUT:
SPRO- IMG- Basic Functions- Output Control- Output Determination- Output Det using Cond Tech- Output Det for Sales Documents & output det for billing documents.
Create Condition Table: select the field Sales Doc Type from field catalog & Save
Maintain Access Sequence: 4-digits code & description. Assign condition table to access sequence. Select Accesses line item and Go To Fields. Fields will display the fields we have selected in the condition table i.e. sales doc type.
Maintain Output Types:
AF00: Inquiry
AN00: Quotation
BA00: Order Confirmation
LD00: Delivery
Select BA00 & Copy & Rename. Give the same 4-digit code as given to acc seq.
You Can Maintain:
Languages of Output
Partners (to whom we want to send output)
Print Program- print specification
Sap Script- layout
Assign Output Types to Partner Functions: go to new entries & assign your output type to partner functions.
Maintain Output Determination Procedure: V10000 (Standard Procedure). Go to new entries & create your own 6-digit code with descp. Select the procedure & go to Control Data. Here mention the output type i.e. cond type & leave requirement and manual only columns as blank.
Determination Rule: link the 6-digit procedure code to doc types.
Create Condition Records: VV11. Select document type and click on Communication. Mention partner function, medium, time. Output device: LP01, Spool request Name: SD_003, Suffix 2: order_confir & flag on print immediately.
Once you press enter you will come across 2 key combinations:
Sales organisation/ Customer Number: fill SO, Customer No, Partner Function Abbreviation, Partner to whom the output should be sent, time, medium, language. {It contains: Sales Orgn, Customer, Partner Function (The abbreviated form of the name that identifies the Partner) (During output determination, the system determines the recipient of the output from the master record for the specified partner function. In this field, you can explicitly specify a recipient that will override the standard partner. There must also be a master record for the partner that is specified explicitly.), Medium, Time & Language.}
Order Type: Document Type, Partner Function (abbreviation), Partner, Medium, Time & Language.
U cannot have ouput at Billing item level ..u can only have at header level.
u can maintain output at sales document header and item level as well as the delivery document header and item level.
Go to Spro>>>SD> Basic functions>> output control>>
1) maintain output determination for sales docuemnt
2) maintain output determination for billing documents
To maintain output at delivery header and itemlevel:
SPRO>> Logistic execution>>shipping>>basic shipping functions>>>output control>> output determination for outbound deliveries.
Create condition tables and assign to to relevant access sequence.
assign access sequence to output types.
assign output types in relevant outpur procedure.s
assign output procesdure to rlevant document types and item categories.
VV11- To create output condition records for sales order
VV21- To craete output condition records for shipping
VV31- to create output condition records for billing.
Please alsoMaintain the Email id in Customer Master Record XD01 / XD02
Please Reward If Really Helpful,
Thanks and Reagards,
Sateesh.Kandula

ZERS - Invoice as PDF and Email

Hello,
We have created a new Output Type ZERS copied from ERS. And created a new SAPScript ZERS_PRINT which is agained copied from MR_PRINT and Print Program ZMR_PRINT. Whenever MRRL is run, it's creating the invoice output Spool. Now, the users want to covert the Spool to PDF and then email. Can anybody please let me know if you have done that similar functionality or how can I do this?
Where in the Print Program I can write my custom code?
Thanks a lot for the help.

Thanks Karthik,
Like I mentioned, we have copied the standard print program into a Z-print program. And in FM "MRM_ENTRY_ERS", I do see FM "OPEN_FORM". And in the parameter structure "ITCPO" we have option for "TDGETOTF". My question is how to set this flag?
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http://support.apple.com/kb/TS3899
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Sending Invoice as PDF in email

Hello,
I have a requirement where I have to send Proforma Invoice as PDF in email.
Now, the Proforma Invoice is already using output type to Print and when I see the routines in Tcode NACE
It uses RVADAUS1 Program where it calls RV_EXPORT_DOCUMENT_PRINT function module to generate the Print document.
This works fine.
So, I created a new output type, copied the RVADAUS1 to ZRVADAUS1 and modified the code where I am capturing the Spool generated through the original code and pass it to CONVERT_ABAPSPOOLJOB_2_PDF to convert it to PDF and then send it as an email.
Now, the problem I am facing is that, I am not able to generate a Spool when I am using the medium ( '5' External Send ). So the further code of capturing Spool and convert to PDF and send as email fails.
Any guidance is appreciated.
Regards,
DNP

Hi Sudhanshu,
Just before calling the function module RV_EXPORT_DOCUMENT_PRINT.
I forced TNAPR-NACHA = '1'. and NAST-NACHA = '1'.
which means I forced Transmission medium as 1(Print) instead of 5(External Send)
This created a SPOOL.
Regards,
DNP
Edited by: DNP on Aug 14, 2009 11:45 AM

Customer invoice doument and cancelled document are showing under openitems

Dear All,
I have created customer invoice in VF01 and cancelled the invoice in VF11.
1.System is showing Invoice document and cancelled document under open items list in FBL5N customer line items.
A. Is this correct?
or
B. When we cancelled the invoice document it should automatically go to cleared items list?
Kindly provide me what is the correct?
Thanks & Regards,
Saisri.

Hello,
Once you cancelled the invoice document then you have to clear manually those items in tC: F-32. If you are not cleared then system will show you as open item. After cleared in F-32 then status will change from Open to Close.
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Customer - Communication Type and Email Address

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Invoice through EDI

HI,
Can anybody let me know how the invoice(MIRO) get generated when vendor send an invoice through EDI. Is there any Job which creates the invoice using the IDOC.
Can anybody let me know the process flow and if possible transaction codes also.
Points will be awarded.
Regards,
Shree.j

Hi ,
Please refer the below link:
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/135b0b94-0701-0010-f6a9-86a14057544a
http://help.sap.com/saphelp_erp2005vp/helpdata/en/2d/b12d3b1daca008e10000000a114084/frameset.htm
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Send customer documents to different application

Hello all,
We have a need to send customer invoices to an external applocation via IDOCs. We need to send an invoice as soon as it is generated and also when a payment is recieved against a customer invoice for a particulat customer group. We genrate customer invoices through batch program. any idea how this can be done. I've ABAP experience but no IDOC experience whatsover. I would greatly appreciate if you can tell me how can this be acheived and what are the steps that are involved. Any pointers to online documentation will also be much appreciated.
Thanking you all in anticipation.
Regards,
Rajani

Hi All,
I was successfully able to send IDOCs to another system, but I would like to filter the IDOCs based on G/L account. Can anyone ple..............ase tell me how to create filter objects. We are on ECC6.
Prompt responses will be greatly appreciated.
Thanking you in anticipation.
Regards,
Rajani

Sending customer Invoice by EDI and Email

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