Service entry sheet_exchange rate

Hi
We have posted a service entry sheet in foreign currency USD-100 on 13th Feb 2010.The exchange rate being 100,local currency amount was Rs10000.
then the service entry had to be reversed on 14th feb then the exchange rate is rs 110.Then the reversed service entry takes exchange rate 110 and local currency posts Rs11000.
How ever we want the exchange rate to be fixed as the same as the date of posting of the service entry sheet.Please advice is there any config to be made or any settings in service entry sheet.
Please advice.

HI,
I beleive there is no SPRO settings available for Exchange rate fixed, For this you need to create transaction variant. Transaction variants are created through SHDO t.code.
Regards
KK

Similar Messages

Exchange rate in service entry sheet

Hi,
Could someone tell me how the exchange rate gets determined in service entry sheet. I am facing a problem while doing ML81N. While doing so when I click on condition type, I see the exchange rate as INR to USD = 0.080, while for all the other items exchange rate shows 45.00 which is correct.
Now I want to know what is going wrong and where.
Regards,

Hi,
Currency in PO and Vendor master in USD only.
Secondly, In my case I have only one PO and only one service number. Service entry sheet has been created for 5 line items. 4 are alike only in one case the exchange rate is from INR to USD. Still one service entry sheet in pending for creation. When I go to create this pending entry sheet (ML81N) and check the condition type for exchange , I find its again from USD to INR.
Why this so..?
Regards,

To make service entry sheet for multiple line items of the service PO.

Hello MM Gurus,
Please help me for the following
I create a service PO with say 10 line items. Then while doing the service entry sheet the system automatically picks the line item 10 by default. When I try to enter the other items it throws an error" unplanned services cannot be entered"
So how to make a service entry sheet which shall include all the line items of the service PO at the same time.
So if I have 100 items in the PO do we make the service entry sheet 100 times against each item? Is there any seeting/solution on this?
Please help.
Regards,
Prasanna.

Dear,
I have two solution for u.
1) Create different service entry sheet -ML81N for each line item and create single invoice verification for all service entry sheet - MIRO
2) Create service purchase order - ME21N for only one line item.
And include all services in service tab available at item detail level of service purchase order. Enter it's quantity and rate.
Than create one service entry sheet for purchase order.
So you can create one service entry sheet for all line item of services.
Note: - Use option 2 for easy process.
Regards,
Mahesh Wagh.

Purchase Order: Queries related to Service Entry Sheet (ML81N)

Requirement:
A user exit to be trigger during the changing (update) of service entry sheet, This user exit should have a code which will go and check the credit memo in RSEG- SHKZG where the value is “H” and will check RSEG- LFBNR number with ESSR-LBLNI and compares RSEG- SHKZG with ESSR- NETWR value of the service entry sheet. if the value is less then or more then ESSR- NETWR (service entry sheet) value it should throw an error “"Amount must equal Service Entry”.
If the RSEG- SHKZG value and ESSR- NETWR value are equal it should allow to revoke the service entry sheet.
Scenario: When user clicks on Change button in ML81N for changing the Service Entry Sheet(existing one), an exit should trigger the error message and should not allow to change.
Please suggest how to achieve it, which Exit to use where I should code?

Hi Amol
Why you created Framework Order ?.. You can not change account assignment category in service entry sheet..e.g. K-Cost Center.. F- Order
But depending upon settings, you can change account assignment values such order 1 to order 2
If there are requirement that SES can created for Account assignment F or K. I recommend you to use following approach
1. Create a Contract - ME31K with AAC as U- Unknown (If business already have rates negoiated with vendor for services)
2. Create release order with reference to contract and system will prompt you to enter AAC- it can be K or F
3. Perform SES w.r.t to Release Order.
Other Approach can but not strong one.. create two line items in the PO. one with K and Other with F.. then choose the line item at time of SES creation that business want to book the cost on CC or Order.
Thanks,
Jagdeep

Service Entry sheet to give message monthly amount exceed

Hello friends,
Here is the below query in service procurement.
We have created a service PO with 1 year validity, in service details we have entered qty and rate for the services for a month. We get the net amount for a month. Now we need this services for 12 months so we need to multiply the qty entered in services by 12.
So we need a check at the time of service entry sheet that services entered should not exceed monthly amount.
Thanks
Nitin Kishore
Screen shots attached for better understanding.

There is one more TAB called Limits.
Give the Exact Amount which you are billing per month. And Try to do SES.
Thanks,
Shivaprasad

Scaling maintained in Contract does not copy to Service Entry sheet

Hi All,
I am creating a contract (Quantity Contract- MK) for my courier vendor and I am maintaing the scales in the Price according to the weight.
for example rate for 1 KG = 20 Rs
                                 2 KG = 30 Rs & for 3 KG = 40 KG.
I am creating the service PO with reference to this service contract and the same scaling is working fine in Purchase Order.
But, If I am creating the service Entry sheet with ref to this Service PO; there the same scaling (which is maintained in service contract) is not working. If I change the quantity in SES from 1 to 2 KG then system is not taking the price 30 Rs; instead of this system is deviding the 20 Rs by 2 and making the price per unit as 10 Rs.
Kindly suggest
Ashok

Hello Ashok,
Based on your description it appears that you expect the price to
come from the contract when creating the SES and not the PO.
Note 423289 explains the system behaviour for price adoption when
scales are used in contracts.This is also valid for contracts without scales also.
Please see also the attached note 160790.
The SES is posted with the price that is in the purchase order . No
new price determination is done. You will only get the new price
if you create a PO today which now finds the price according to the
current date.
Hope this information will clarify your query.
Regards,
Edit

Query related to Service Entry Sheet for maintenance order

Dear Gurus,
I am little bit confusing while entering SES for maintenance order,
Do we need to enter both Maintenance Order# & Cost Center# in Account assignment tab of SES?
What is impact of entering both in SES?
What is standard procedure of accepting services for maint order?
Thanks in advance.
Regards,
Amol.

Hi Amol
Why you created Framework Order ?.. You can not change account assignment category in service entry sheet..e.g. K-Cost Center.. F- Order
But depending upon settings, you can change account assignment values such order 1 to order 2
If there are requirement that SES can created for Account assignment F or K. I recommend you to use following approach
1. Create a Contract - ME31K with AAC as U- Unknown (If business already have rates negoiated with vendor for services)
2. Create release order with reference to contract and system will prompt you to enter AAC- it can be K or F
3. Perform SES w.r.t to Release Order.
Other Approach can but not strong one.. create two line items in the PO. one with K and Other with F.. then choose the line item at time of SES creation that business want to book the cost on CC or Order.
Thanks,
Jagdeep

Reminder to perform Service Entry Sheet

Hi All,
May I know is there any existing reports that I can utilise to send reminder to user to perform Service Entry Sheet after services have performed?
Thanks.

Dear,
I have two solution for u.
1) Create different service entry sheet -ML81N for each line item and create single invoice verification for all service entry sheet - MIRO
2) Create service purchase order - ME21N for only one line item.
And include all services in service tab available at item detail level of service purchase order. Enter it's quantity and rate.
Than create one service entry sheet for purchase order.
So you can create one service entry sheet for all line item of services.
Note: - Use option 2 for easy process.
Regards,
Mahesh Wagh.

Regarding pricing not picking from contract while creating service entry

hello,
we are facing a problem -we have created a contract with a service item and made a purchase order with the same reference as well. problem starts while creating service entry sheet while adopting the services its not picking the rate from the contract. please guide us how to proceed further.
thanks,
ritesh

Hi Ritesh,
please check the pricing date in the contract service item and also in the entry sheet header. The price could be probably not found due to different validity of the pricing condition in contract - the price from the contract is not valid on pricing date of   the service entry sheet.
The price in SES is determined on the base of the value in the
field 'Price Reference Date of Entry Sheet' (ESSR-LBLDT). This field
is located on 'Basic data' tab.
However, enhancement SRVESSR (customer exit EXIT_SAPLMLSR_010) can
be used for changing this behaviour.
Regards,
Edit

Service PO and Service Entry Sheet / MIRO

*Dear SAP Gurus
We have created Service PO - Repairing of AC Machine.    and Service Tab we maintained 10 line items of Parts Qty with Rate.
and we maintained Local Frieght Charges in Header Condition.     upto This stage ALL OKey.
while making MIRO / Service Entry Sheet.   the Local Fridht charges calulating on no of Line Items.
Example ; Local Frieght   : 10000/-     no of line item 10   then showing 10000 x 10 = 10,0000/-
how it will be solved. please guide me...
NOTE : NOT ONLY LOCAL FRIEGHT   IF I PUT OCTORI   IT ALSO SAME HAPPENING.
PLEASE AWAITING FOR YOUR HELP
REGARDS,
*RAJESH **

Hi Rajesh,
Your question is not clear, if you can explain the requirement little more clearly.
Delivery costs are generally not supported in external services
management and in case of blanket purchase orders, item category D or B.
Instead of representing delivery costs via conditions, in case of
service documents, freight costs and other, SAP recommends to add in
additional service lines. Check the OSS Note: 381030 and Note 499575
There is no problem to post
invoice for different vendor for particular SES created for service
line that constitutes delivery costs.
Cheers
Kris

Error while creating the service entry sheet in PRD

Hi All,
We are in SAP R/3 4.7 Version. OF39 settings are 58 & 61 Statistical update only ! Now my case is i assigned Rs.100 Budget agaisnt one FC & Comitmetn item & created one service Purchase order Rs.80 & Make down payment against same PO Rs.80.
Now as per above mentioned scenario ,system should allow new Purchase order creation for Rs. 20. But my system is allowing to create up to Rs.100. I am very much sure system not allowed the same and also allow for service entry creation for first PO. But system given error message while doing the Service sheet.
Kindly advice. OF39 settings are OK .Both are statistical only
Rgds
ManiSuma

Hi Manisuma, statistical update is recommended to be used only at the begining of a document chain (i.e.purchase requisition or funds reservation) cause if you set it in intermediate documents as you did the budget is set as available, in your example the downpayment reduces the purchase order commitment, and as the downpayment is statistical it does not affect the Availability Control, so the amount (80 in your example) becomes available again so new commitments/actual can be created.
Regards
Cesar

Error in Posting Service Entry Sheet - FI 311 No Commitment Item in Item 1

Dear All,
We need a suggestion/solution for the following problem :-
Our customer had raised purchase orders for services in may 2010. The following critical entries were made in the purchase order.
Account Assignment Category was P-Project
The WBS element was entered as the Accounts Assigment Category was P.
The user was entering uncoded services. Hence the material group for that service which had G/L a/c tagged to it was entered. But the G/l code was not populated in the purchase order by the system at that time of creation of purchase order and subsequently the user was able to save and release purchase order.
The user was able to post Service Entry Sheet and generate accounting entries in june 2010.
Additional service entry sheets are required to be posted for the remaining quantites. The client has urcated the SES process into two parts.
1. Through T-code ZML81N the end user is able to create and save the SES.
2. Through T-code ML81N the Head of Department is able to approve and post the SES which results in generating of accounting entries.
Presently the user is able to create SES with tcode ZML81N. But when the HOD tries to approve and post the ses we get the error.
FI 311 - No commitement item maintained in Item 0001 in P220 (company code).
Fund Management is active in this company code and all settings related to Funds Management and FI have been checked by respective consultants.
The end user is not having any problems in processing SES for current Pos. But he is not able to create SES for the POs created in May, 2010 for which the user has already created and posted more than one SES against the same POs.
We have already escalated it to SAP.
Thanks in advance
Anil Shanbhag

Hi,
Use T.code:FS00 and check G/L account 280000 is there in your company code or not.
If yes, check its nature(type/description,control data , cretae bank/intererst tabs)of G/L
NOTE: Also check and compare the field selection between Movement type 101 & your G/L account 280000 in SE38 t.code with Program RM07CUFA
Regards,
Biju

Prevent auto creation of service entry sheet

Dear friends,
I am using maint plan for creating service entry sheets automatically. I am using framework order where I give the validity period. Now when I try to generate service entry sheets through the plans after the end of validity period given in framework order,the system is allowing creation of service entry sheets. Is it possible to prevent a maint plan triggering a service entry sheet if the call date for the service entry sheet to be generated falls outside the validity period given in framework order.
best regds
Arun

Arun,
This doesn't suprise me...
I'm not sure if there is a standard solution, but you could do this via user-exit/BADI (see [here|http://www.sapfans.com/forums/viewtopic.php?p=648307] under maintenance plans )
PeteA
[www.pjas.com]

Purchase order and service entry sheet

Hi
Is there a way to prohibit modifications on the position of services purchase order when the service entry sheet and the invoice were already entered for that position?
Thanks in advance for your help
Tomas

hi, thanks for your help, but the problem that i have is when the service entry sheet and the invoice are allready entered, the user change the value of the position and the service tab, so the user can enter services for more amounts. So its produce difference on the purchase order history between the values of LERF (WE) and the value of the purchase position. For example
Service Purchase order for 100 dollars.
Tab service: 2 units for 50 dollars
The user enter one service entry sheet for 50 and the invoice for 50 (lerf and WE= 50)
Then the user change the position of the purchase order and increase the value to 100 and modifies the service tab to 1 services for 100.
Then he enter one service for 100 and the corresponding invoice..........so the result is the following:
Service purchase position: 100
LERF-WE: 150
so the purchase order history is inconsistence.
For that reason i whant to know is there is a wat to prohibit modifications on the position of purchase order
Thanks in advnace for your help
Enzo

VALUE IN PO HISTORY OF SERVICE ENTRY SHEET EXIST EVEN AFTER DELETION OF SES

Respected All,
My client has prepared a down payment request , prepared a service purchase order against that vendor, created service entry sheet.
Later on he came to know that the qty he has entered is wrong ,so he reversed all the goods receipt(done 102 Mvt) , deleted the service entry sheet and now trying to create new SES against the same line through ML81N.
But the Qty column after selection of services is coming blank, i have checked the po history, in that the GR Qty and value is zero and service Qty is zero but service value and down payment column still contains the value, though we have reversed the service entry seet.
please guide me what to do to reflect the qty part in ML81N again.
Thanks and Regards
Abhay Mahodaya

can you see the material document with reverse movement ( 102 ) ,corresponding to your cancelation of SE sheet in the P.O history tab?
also check whether the 'actual quantity' in the Service entry extreme right column shows zero.
check in the deleted SE sheet history tab 'change document' button whether the last row change mentioned is setting deletion indicator

Service entry sheet_exchange rate

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