Sharepoint Designer workflow not starting or listing.

I have some designer workflows running on my list. One of them is a workflow that runs on
item creation. Sometimes this workflow is skipped when an item is created in the list. This workflow does not get listed for the item. This happens just once in a while but it affects the application a lot. Sometimes none of the workflows are
listed for the particular item when i check the workflow settings.
P.S:- All items created using user accounts only

if the Item is created using System Account, the workflow will not start automatically. check whether there is any difference between the items created withno workflow and the working ones.
Qiao Wei <br/> My blog:http://blog.goobol.com

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SharePoint Online workflow not starting

Hi All,
I am an administrator for a company and I have been asked to create a workflow for them.
I created 2 workflows using SharePoint designer 2013. The 2010 workflow works as expected.
I created the 2013 workflow because I can use loops. However the 2013 workflow doesn't automatically start when an item is created. but works if I start it manually. I have checked and made sure that the check box is ticked for the workflow to start automatically.
The workflows go like this.
Step: Query Type
If Current Item:Query_Type equals Phone
  Set Status to Opportunity
Else
If Current Item:Query_Type equals Email
  Email Current Item:Sales_Rep2
  Pause for 0 days, 0 hours, 15 minutes
  If Current Item:Follow_Up equals No
   Email Current Item:Sales_Rep2
Step: Rental or Not
If Current Item:Rental equals Yes
  Email Current Item:Sales_Rep2
  Pause for 0 days, 1 hours, 0 minutes
  If Current Item:Quote_Sent equals No
   Email Current Item:Sales_Rep2
  Else
  If Current Item:Rental equals No
   Email Current Item:Sales_Rep2
   Pause until Current Item:Date to Send Quote
   Email Current Item:Sales_Rep2
And the 2013 one goes like this
Stage:Follow Up
Loop: Email to manager
  The contents of this loop will run repeatedly while: Current Item:Follow_Up equals No
   Pause for 0 days, 1 hours, 0 minutes
   If Current Item:Follow_Up equals No
    Email Current Item:Manager
If Current Item:Follow_Up equals Yes
  Set Status to Opportunity
Transition to stage
Go to Rental or Not
Stage:Rental or Not
Loop: Escalation
  The contents of this loop will run repeatedly while: Current Item:Quote_Sent equals No
   Pause for 2 days, 0 hours, 0 minutes
   If Current Item:Quote_Sent equals No
    Email Current Item:Manager
Loop: Escalation
  The contents of this loop will run repeatedly while: Current Item:Quote_Sent equals No
   Pause for 7 days, 0 hours, 0 minutes
   If Current Item:Quote_Sent equals No
   and Current Item:Date to Send Quote is greater than Current Item:Date to Send Quote
    Email Current Item:Manager
Transition to stage
Go to End of Workflow
If this makes sense? If not can anybody give me advice on how to get this working the way it is expected to work?

Hi,
From your description, After you modified the workflow and added "App Step" to it and "Pause" actions apart from few other modifications, you got the issue that
SharePoint 2013 Workflow not starting when a new item is crated.
Whether you got the issue Before you modified the workflow.
I have done a test in my SharePoint 2013 and it works fine.
I suggest you update SharePoint to the latest CU.
Here is an blog similar with your issue, you can use as a reference:
http://blogs.msdn.com/b/sridhara/archive/2014/08/19/fix-sharepoint-2013-workflow-recursion-prevention-part-1.aspx
Best Regards,
Lisa Chen
Lisa Chen
TechNet Community Support

SharePoint Designer Workflow unnecessary set Modified By value as System Account.

Hi Friends,
I have created SharePoint Designer Workflow, it update other List Item as well same Item on Item Adding and Editing event.
I have Developed workflow using System Account.
While doing any change by general user in Workflow list it update Modified By value to System Account only.
I want modified by value as General user only.
Or No need to update modified and Modified by details.
So please help me How I can resolve this issue.
Thanks,
Digambar Kashid
Thanks and Regards, Digambar Kashid

Hi Digambar, that's by design, but here are some workarounds:
http://blog.mmasood.com/2012/12/approval-worfklow-showing-system.html
https://social.technet.microsoft.com/Forums/office/en-US/f3f9b1ff-9507-4471-935d-4ab8937839b6/oob-approval-workflow-makes-modify-by-field-as-system-account?forum=sharepointadminprevious
cameron rautmann

Updating a title column in list that is a lookup column to document library in sharepoint designer workflow 2010

Hi I have a requirement to create a list item in Contracts List when a document is uploaded in Contracts Vendor library.
Contracts List will
have columns - Contract Name ( title column), Contract Number, Contract Start date and end date.
Contracts Vendor library will have Contract
Name,Contract NUmber.
User will select the Contract Name from drop down ( this is look up column linked to Contract Name in Contract
List).When user uploads document in Contract Vendor library then item should be created in Contract List with selected Contract Name and
Contract number .
Contracts and Contracts Vendor are related by look up Contract Name. Contract Name is internally a title column in
Contracts List.
Issue1 :
Since Contract number is look up column, while I am creating item the Contract name is not getting updated in
Contracts List. I have to use sharepoint designer workflow to achieve this task. Title colum or Contract Name shows no title.
Issue 2:
One
more issue I am facing is that Contracts List has Section and Division cascaded drop downs when i select values from section and division
dropdowns and save item in Contracts list the values are getting saved in Contract List.
Could anyone suggest me how to handle this ? I am
attaching the screenshots of the list and library structure. TRuly appreciate your help.
Below are screenshots of the list structure

Hi,
According to your post, my understanding is that you wanted to update a title column in list that is a lookup column to document library in sharepoint designer workflow 2010.
I try to reproduce the issues as follows:
Create a custom list named Contracts List, add columns: Contract Name ( title column), Contract Number(Number), Contract Start date(Data and Time) and Contract End date (Data and Time).
Create a document library named Contracts Vendor library, add columns: Contract Name(Lookup), Contract NUmber(Lookup).
Create a workflow associated to the Contracts Vendor library.
Add action: Create List Item.
   5. Start the workflow automatically when an item is created.
   6. Upload a document, select the Contract Name and Contract NUmber, the workflow will be started automatically.
   7. Open the Contracts List, an item will be added with the Contract Name and Contract Number in the Contracts Vendor library.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Office 365 : SharePoint designer workflow platform not available

Hi,
We have Office 365 E3 subscription and I am facing issue creating any SP2013 designer workflow for the sites created via Custom Web Templates ?
The option to create designer workflow with "SharePoint 2013 Workflow platform" is unavailable with message..
"The option for SharePoint 2013 Workflow platform is not available because the workflow service is not configured on the server, please contact your server administrator"
To add to the issue even if we create 2010 designer workflow, the workflow does not get associated with the list/library. I can see the workflow in SharePoint designer but not with library settings from the browser and of course the workflow is not executed.
Can anyone please suggest any solution ?
Thanks in advance.
Rajesh

Hi,
If you are a tenant administrator please log into your admin account
navigate to this "https://youraccount-admin.sharepoint.com/_layouts/15/online/TenantSettings.aspx"
In this page,under connected services, deselect the "Block
SharePoint 2013 workflows".
Murugesa Pandian.,SharePoint 2010, MCPD | MCTS - Configure

SharePoint Designer Workflow to email multiple recipients listed in a custom list

Hi all,
I created a workflow in designer attached to a form library. I also have a custom list "Admins" containing names of persons that serves a different purpose but would also like to be used as recipients for the workflow email everytime a new item in the
form library is created.
I have been searching the net and tried out few work arounds but so far able to send to only one person in the "Admins" list. The list has a column "Admin Name" which is of type "Person or Group".
Thanks in advance!

You will not be able to do this specific task with SharePoint Designer workflows. Like you stated, it can only target a specific value, based on the value in anoter column. The easiest work-around would be to create a SharePoint security group
that contains the users, then target that group in the Send Email action. Just make sure that the group is configured for membership to be visible by all users. I know it is not ideal to manage information twice, but this is a limitation of SharePoint
Designer.Chris Caravajal MCTS SharePoint911 Consulting & Support Services

SharePoint Designer Workflow 'Failed on Start', SP Logs has WorkflowValidationFailedException, works ok when recycle IIS App Pool and restart

Hi there,
I know there are a lot of posts about "Failed to Start" errors, but I have yet to see one that describes our problem.
We have workflows built with SharePoint Designer 2007
Normally these workflows start ok and work completely
Occasionally though they will all fail to start, instead showing "Failed on Start (retrying)" in the Workflow Status and the following exception in the SP Logs:
01/16/2015 15:43:27.28 w3wp.exe (0x15D4) 0x1A00 Windows SharePoint Services Workflow Infrastructure 936l High Engine RunWorkflow: System.Workflow.ComponentModel.Compiler.WorkflowValidationFailedException: The workflow failed validation. at System.Workflow.Runtime.WorkflowDefinitionDispenser.ValidateDefinition(Activity root, Boolean isNewType, ITypeProvider typeProvider) at System.Workflow.Runtime.WorkflowDefinitionDispenser.LoadRootActivity(Type workflowType, Boolean createDefinition, Boolean initForRuntime) at System.Workflow.Runtime.WorkflowDefinitionDispenser.GetRootActivity(Type workflowType, Boolean createNew, Boolean initForRuntime) at System.Workflow.Runtime.WorkflowRuntime.InitializeExecutor(Guid instanceId, CreationContext context, WorkflowExecutor executor, WorkflowInstance workflowInstance) at System.Workflow.Runtime.WorkflowRuntime.Load(Guid key, CreationContext con...
01/16/2015 15:43:27.28* w3wp.exe (0x15D4) 0x1A00 Windows SharePoint Services Workflow Infrastructure 936l High ...text, WorkflowInstance workflowInstance) at System.Workflow.Runtime.WorkflowRuntime.GetWorkflowExecutor(Guid instanceId, CreationContext context) at System.Workflow.Runtime.WorkflowRuntime.InternalCreateWorkflow(CreationContext context, Guid instanceId) at System.Workflow.Runtime.WorkflowRuntime.CreateWorkflow(Type workflowType, Dictionary`2 namedArgumentValues, Guid instanceId) at Microsoft.SharePoint.Workflow.SPWinOeHostServices.Send(SPWinOeWorkflow winoeworkflow, SPWorkflowEvent e) at Microsoft.SharePoint.Workflow.SPWinOeEngine.RunWorkflow(Guid trackingId, SPWorkflowHostService host, SPWorkflow workflow, Collection`1 events, TimeSpan timeOut)
What is strange, is that if I recycle the App Pool for the SharePoint site and then restart the workflows, they all work fine for a time. Until the next time they don't =)
The workflows must be configured ok since they do work complete at time, but I wonder if there is something with the memory usage of the app pool or something that is being re-compiled when the App Pool is recycled
The App Pool is set to recycle nightly, and when virtual memory > 1700MB or memory > 1000MB
Is anyone able to shed any light on this problem?? Or what steps I can take to debug the problem further.
Thanks in advance
Miguel Clark =)

Hi Sudip,
Thanks for the link.
The workflows in question are SharePoint Designer workflows using standard actions, so unsure exactly how to check the 'correlation tokens' and 'DLLs', plus the workflow works fine as soon as I recycle the IIS App Pool, so do not see how these could be the
problem
As to the 'lodctr' commands, we have tried these in the past, to no effect. Though may try them again next time the issue comes up just to see if it does the same thing as recycling the app pool.
My big question here is "why would it suddenly work after recycling the app pool??" I feel like it must be something memory related, since recycling the app pool releases the resources used by the IIS worker process.
Miguel =)

Copy ID from one library to list using sharepoint designer workflow 2013

Hello,
I am new In SharePoint Designer workflow.
I want to copy ID [by default] from one SharePoint Library to SharePoint List by using SharePoint Designer workflow 2013.
So Please provide me any solution on it.
Thanks,
Samadhan.

Hi Bjorn,
Please create a workflow based on SharePoint 2010 platform, there is OOB action "Copy List Item" which can copy attachment to another list.
Then use "Update List Item" action to update fields value for the new item. In this action, we could use Item title to locate the newly created item. For your reference：
However, we cannot make this workflow to start automatically. As workaround, we could use SharePoint Designer to create a Custom Action in the Source List and initiate the workflow. In my test, I created a Custom Action in the type of List Item Menu. Then
the custom action would appear in the Item ellipsis dropdown menu:
Regards,
Rebecca Tu
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

When a task expires is not triggered in SharePoint designer workflow

Hi all,
I am using sharepoint designer workflow for document approval and the tasks are assigned in serial.. but the when a task expires event is not triggered.. I have set due date for the task process but still it is not triggered.. Can anyone tell me how
to resolve this issue..
I am using this option to escalate the task to the next approver if it is not completed within the specific duration.. Can anyone tell me if there is any alternative way to do this..

Hi ,
I understand that when a task expires ,the workflow doesn’t create the tasks for next approval .This is how serial tasks works .You
need to complete the first task first before the next task is generated .So you can add actions by change the behavior of a single task .
Open the workflow in SharePoint Designer .Click Approval(1) to modify the approval process .
Choose ‘Change the behavior of a single task ’ on next page .Find the ‘When a task expires ’ section .
Add actions like ‘Rescind task’ (this action completes the task without an outcome) ,’Reassign Task’(reassign current task to another people ), ‘escalate task ’(escalate current task to manager) .
In this way ,the current task is whether completed or reassigned for completion ,then the next task will be created after current task is completed .
For more information about this task action ,please refer to this site:
Workflow actions in SharePoint Designer 2010: A quick reference guide :
http://office.microsoft.com/en-us/sharepoint-designer-help/workflow-actions-in-sharepoint-designer-2010-a-quick-reference-guide-HA010376961.aspx
Thanks
Entan Ming
TechNet Community Support

How to see/use Target Audience column in SharePoint Designer Workflow (SharePoint 2013 Online, Designer Workflow)

Hello,
I'm attempting to use use the Target Audiences field in a SPD 2013 workflow, in this case just attempting to log the value to history for testing purposes. This is failing saying the column does not exist.
I enabled Audience Targeting on the list then create a simple workflow to log the value to history when the item changes.
I change an item and the workflow starts, but when it gets to any action looking at "Current Item:Target Audiences" it stops and says:
HTTP BadRequest to <site url>/_api/web/lists(guid'XXXXXXXX')/Items(4)?%24select=ID%2CTarget_x0020_Audiences
The field or property 'Target_x0020_Audiences' does not exist.
But it does. It is listed in the list setting and enabled for the content type.
I ran the listed API through an API program and sure enough, Target Audience is not listed in the results object.
I'm 99% sure I've enabled this and that the field is present and the workflow is valid. I ran the same situation on two lists to ensure it wasn't a hiccup, same results.
Is this a know issue? I couldn't find anything obvious online saying you cannot see this field via workflow, most of what i found said this would work.
Thanks an advance for any input.

Thanks so much Lisa, for the clarification.
I understand what you have explained, and have seen several similar explanations that have lead to my confusion. Can you elaborate a bit, maybe for the sake of future information seekers?
I understand that audiences can be defined using the rules operations in Central Admin, but it seems another standard function is to just directly assign existing SharePoint groups. I think this is what you mean above, but this is also the point of
my misunderstanding.
In this particular setup I have only used existing SharePoint groups with no audiences defined in Central Admin. List Item A has a target audience of SharePoint group X, just that simple of a setup.
Assuming the above is valid, I would then like to see or alter the groups via SPD workflow.
Based on the following posts, I was under the impression this may be possible (but obviously not fully clear and thus I posted this):
https://social.msdn.microsoft.com/Forums/sharepoint/en-US/5eb984ba-55a3-4da7-a904-c34b2fece84c/how-do-i-set-the-target-audience-using-sharepoint-designer-workflow
http://www.sharepoint-tips.com/2011/01/setting-target-audiences-with-code.html
(sorry about lack of links, my account must still require verification)
So in SPD, I set a simple action such as "Log Current Item:Target Audience to history" (note the I am able to select target audience in SPD like any other field with no errors). At this point I am assuming everything is valid as SPD is treating
the field like any other string field. When executed the error in the above post comes up.
So to confirm your explanation, this is not supported? Even though the field is available for selection by design, it is not capable of use and known to produce errors in all cases of its use? The first post above is 100% wrong and you cannot
use SPD to set/view the target audience field? The second post is also wrong as it seems to present the fields as available for alteration using string concatenation?
If in fact the field is present by design, but also impossible to use by design, is this potentially a bug as the field is not supposed to be available if it will always produce the error when used with no error in SPD during compile?
Thank you again for the reply and I hope we might be able to provide a rock solid answer to this for future seekers.

Sharepoint Designer Workflow - Send an Email that displays Item Changes

Hi,
I have set up a Sharepoint Designer Workflow that sends an email to the Owner of an item (designated by a column in my list) whenver that item is changed by another user. The workflow looks like this:
If Current Item:Modified by not equals Current Item:Primary Owner
Email Primary Owner
This is set to occur whenever an item is modified.
I would like the email to show what changes were made to the item, similar to how Sharepoint's notifications work. It should show what the field that was changed to trigger the notification contains currently and what it contained previous to the change.
Any help is much appreciated.

hi,
out of box there is no option available. But you can implement a solution.
Create a hidden field as multiple line of text. Make it a hidden field so that user cannot enter into this field.
When ever a workflow start check if this field is empty that means item is create now using string manipulation in workflow concatenate the meta data in one workflow variable and save it in this hidden field.
whenevre a workflow is start if hidden field is not empty it means this is an update item scenerio and than you
can have read old values from this field and you have new values in item metadat. format email to get diff.
send email upadte the hidden field again with new meta data.
Whenever you see a reply and if you think is helpful,Vote As Helpful! And whenever you see a reply being an answer to the question of the thread, click Mark As Answer

When building a vacation leave holiday system using SharePoint Foundation 2010 and SharePoint Designer workflows how can I add half day functionality?

Hi,
I have built a vacation leave holiday system for SharePoint Foundation 2010 using SharePoint Designer workflows and Javascript. Everything works perfectly but I'm struggling to design a solution for users to specify half day requests that span over dates
greater than 1 day, i.e. my half day solution works but only when the start and end date are the same. How would I change the user interface to allow users to choose which day they want the half day to be requested when the vacation leave holiday request is
from, say, 6th - 10th Jan 2014?
Thanks.

Hi ,
I have a test on my machine with a custom approval workflow and it can work normally .Here are the detailed steps :
1.
Open the site in SharePoint Designer .Create a workflow to associate with the document library .Set the workflow to start when an item is created and when an item is changed
.Also allow the workflow to start manually .
2.
Choose ‘Collect Data from a user’ .
3.
Click on the data and give a name to the Task created .
4.
Define the custom form field name as ‘Approve ?’ .Set the information type as Choice .
5.
Set the choices as ‘Approve’ and ’Reject’ .Display as Checkboxes .Uncheck the ‘Allow fill-in values’ and ‘Allow blank values’
.Click finish to save .
6.
Click on users and add the users who will approve the documents .
7.
Keep the output to variable as collect .
8.
Add a new step .Choose ‘If any value equals value ’ .Set the any value ‘Data source’ as workflow variables and parameters .Set the ‘Field
from source’ as Variable: collect .
9.
Set the value behind ‘equals ’ as ‘Approve’ .
10.
Add a new action ‘Update list item ’ .Set the item as current item .Add the field Approval status as Approved .
11.
Add an Else-if branch to update the Approval status as Rejected .
12.
Publish the workflow and test in your site .
Thanks,
Entan Ming

Can we have a loop in SharePoint designer workflows?

I am using Infopath2013 form along SharePoint Designer workflows. The approvers are dynamically selected based on the multiple drop down selection. In certain scenarios, there may be 10 approvers and workflow should flow everyone in sequence with approve/reject
option. If anyone rejects, the workflow stops, else workflow should reach till 10<sup>th</sup> approver.
I am using Repeating table and I am able to capture all the 10 approvers and put them in a SharePoint list as column value. But in SharePoint Designer, I am not finding way to loop the task for the number of approvers.
Is there way create a loop in SharePoint workflows?
Thanks!
Ravi
Ravi

Hi Ravi,
Do you use SharePoint Designer 2007?
Have you tried to use sequence approval workflow with participants in serial order?
http://office.microsoft.com/en-001/sharepoint-designer-help/understand-approval-workflows-in-sharepoint-2010-HA101857172.aspx
If you use SharePoint Designer 2013, there is an "loop" operation available you can take a look.
http://prasadtechtactics.blogspot.in/2012/07/sharepoint-designer-2013-workflows-part_24.html
Thanks
Daniel Yang
TechNet Community Support

SharePoint Designer Workflow 2013 Issue

Hi All,
We have an issue with the SharePoint designer workflow with the below error message.
"Something went wrong. To Try again, reload the page and then start the workflow"
suggest...
Arun Prakash

Hi,
According to your description, my understanding is that you got an error when you create a SharePoint Designer workflow.
Please do an IISRESET.
Whether the issue occurs at another site or site collection, do a test in another site or site collection, compare the results.
If the results is same, please uninstall Workflow Mananger from all servers, then reinstall it .
Note : If you are on a multi-server environment, make sure you have installed Workflow Manager client on all of your farm servers.
Here are some useful posts for you to take a look at:
http://social.msdn.microsoft.com/forums/en-us/ad882c89-22db-4d6c-8f60-5761c5f0b0a8/problem-with-sharepoint-2013-workflows
http://lennytech.wordpress.com/2013/06/02/configuring-sharepoint-2013-to-use-workflow-manager-1-0/
if this issue still exists, please check the log file to find more information about this issue.
Best regards,
Lisa Chen

SP 2013 - Use PowerShell to Deploy, Activate and Associate a SharePoint Designer Workflow

Hello Community!
I'm using SP 2013 Enterprise and I need to use PowerShell to deploy a reusable SharePoint Designer Workflow to the solution gallery, activate it, activate the workflow feature, and then associate the workflow to a list and or library. Has anyone done
this before and if so please provide guidance and code examples.
Thanks!
Tom
Tom Molskow - Senior SharePoint Architect - Microsoft Community Contributor 2011 and 2012 Award -
Linked-In - SharePoint Gypsy

Hi Tom,
Below are the links might help, please check:
Lists the Windows PowerShell cmdlets that you can use to manage workflows in a SharePoint 2013 farm.
http://technet.microsoft.com/en-us/library/ee906558(v=office.15).aspx
Series of articles written by Sahil Malik about SharePoint 2013 workflow
http://www.codemag.com/Article/1301021
http://www.codemag.com/Article/1304021
SharePoint 2013: How to Schedule a PowerShell Script to Run Automatically
http://www.proactivespeaks.com/2013/07/30/sharepoint-2013-how-to-schedule-a-powershell-script-to-run-automatically/
Similar threads:
http://stackoverflow.com/questions/15045189/how-to-start-workflow-2013-from-powershell
http://sharepoint.stackexchange.com/questions/65555/deploying-workflow-wsp-as-sandbox-solution
http://sharepoint.stackexchange.com/questions/89312/launch-sharepoint-2013-workflow-w-javascript
Regards,
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected] .
Rebecca Tu
TechNet Community Support

Sharepoint Designer workflow not starting or listing.

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