Sharepoint List Retention Policy based on Modified Date

How do I implement a Sharepoint List Retention Policy that deletes list items that haven't been modified in X days?
I've tried to create a retention policy in Sharepoint, but I only get the option to base the policy on:
Created Date
Declared Record
I need the policy to be based on Modified Date, a standard date field that appears against all lists & document libraries. Is there a configuration change I can make to cause Modified Date to appear in the list of available fields on the Retention Policy
dialog window?
Thanks.

Veda, thanks but I'm not really a hardcore C# coder.
We found more elegant solution was to create a List View which returns all records that should be deleted, based on our own custom deletion criteria, and then create an very simple SSIS Package in Visual Studio using the
Sharepoint Connectors for SSIS to delete all Sharepoint List Items returned from that List View. The Sharepoint Destination Connector has a delete operation.
This worked for us and didn't require any coding.

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Hi Raghu,
There is no st report available as per your req.
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CAML Query to Sort SharePoint list items based on Modified date

hi ,
can we sort sharePoint list items based on 'Modified' column, the sorting should be done up to milliseconds level.
currently i am using CAML query as below
<OrderBy><FieldRef Name='Modified' Type='DateTime' IncludeTimeValue='TRUE' Ascending='False'/></OrderBy>but its not considering milliseconds while sorting.
Thanks and Regards,
venkatesh.

Veda, thanks but I'm not really a hardcore C# coder.
We found more elegant solution was to create a List View which returns all records that should be deleted, based on our own custom deletion criteria, and then create an very simple SSIS Package in Visual Studio using the
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Archive/Move files based on Modified Date range to another Library Using PowerShell while retaining Metadata

Hi,
I am trying to archive files from a SharePoint 2010 document library by moving them to another library that's a dedicated archive/folder/library. The files to be moved are selected based on their modified date column value that should range between any time
in the past to January 1st 2012.
Also, to be able to retain the tags and cloumn values after the move. Open in explorer does not bring along the user added tags.
I tried to edit this script
$WebURL = "http://mysite.com/";
$ListDisplayName = "Crawl Test Library";
$ArchiveFolderName = "Crawl Test Library Archive";
function moveItems ()
trap
#make sure we dispose of these in the event of an error to avoid memory leaks:
write-host "Error - disposing of objects...";
$Web.Dispose();
$Site.Dispose();
[Microsoft.SharePoint.SPSite] $Site = New-Object Microsoft.SharePoint.SPSite($WebURL);
[Microsoft.SharePoint.SPWeb] $Web = $Site.OpenWeb();
[Microsoft.SharePoint.SPList] $List = $Web.Lists[$ListDisplayName];
$FolderToMoveTo = $List.RootFolder.Url + "/" + $FolderName;
$ItemMoveCount=0;
$Query = New-Object Microsoft.SharePoint.SPQuery;
$Query.Folder = $list.RootFolder;
$camlQuery = "<Where><Leq><FieldRef Name='Modified' /><Value Type='DateTime'>2012-01-01T00:00:00Z</Value></Leq></Where>"
$Query.Query = $camlQuery
$Query.RowLimit = 2200; #limit query because of large folder
$List.GetItems($Query) |
Where {$_.ContentType.Name -ne "Folder"} |
foreach-object {
#Line below will simply output to console and demonstrates another .NET call
[System.String]::format("Moving Item {0} with ID {1}...",$_.Name, $_.ID.ToString());
$Web.GetFile($_.Url).MoveTo([System.String]::format("{0}/{1}",$FolderToMoveTo,$_.Name));
write-host "Success...";
$ItemMoveCount++;
write-host "==============================================================================";
write-host "Complete! -> Moved " $ItemMoveCount " Items to directory " $FolderName;
write-host "==============================================================================";
#dispose:
$Web.Dispose();
$Site.Dispose();
#garbage collection
[GC]::Collect()
to do that but it doesn't seem to work. I am no guru in powershell yet so any help is appreciated.
Thanks.

This solution gets the job done. Much thanks to
Ian Hayse
NB...The Modified and Created dates are gonna reflect runtime dates now
$web = Get-SPWeb "http://sharepointed.com/"
$list = $web.Lists["Shared Documents"]
$spQuery = New-Object Microsoft.SharePoint.SPQuery
$spQuery.ViewAttributes = "Scope='Recursive'";
$spQuery.RowLimit = 2000
$caml = '<Where><Lt><FieldRef Name="Created" /><Value IncludeTimeValue="TRUE" Type="DateTime">2014-01-01T04:06:45Z</Value></Lt></Where> '
$spQuery.Query = $caml
do
$listItems = $list.GetItems($spQuery)
$spQuery.ListItemCollectionPosition = $listItems.ListItemCollectionPosition
$listTotal = $listItems.Count
for ($x=$listTotal-1;$x -ge 0; $x--)
try
$listItems[$x].CopyTo("http://sharepoint/Docs/Documents/"+ $listItems[$x].name)
Write-Host("DELETED: " + $listItems[$x].name)
$listItems[$x].Recycle()
catch
Write-Host $_.Exception.ToString()
while ($spQuery.ListItemCollectionPosition -ne $null)

Days between versions based on modified date

Hi. I'm looking a way to calc the number of days between the dates of a document on Sharepoint. For example, the ID doc = 3 created 01/03/2014, and modified 01/05/2014; then modified again 01/09/2014. The first calc would be: the modified date minus the created
date (2 days); the others calcs would be based on the modified data minus the previous modified date. Where can I find a topic with this example? Thanks in advance.

I did something similar with versions and I used JQuery and ajax calls to web services GetVersionCollection. Now this is for a list not a document library, but maybe you can pick something out of it? The service only works for one item at a time - maybe
you could add this on the properties form PreSaveAction where you could fill in another field before a save. Search for GetVersionCollection for more info.
<script type="text/javascript" src="/Javascript/JQuery/JQueryMin.js"></script>
<script type="text/javascript">
function getversions() {
var xmlData ="<soap:Envelope xmlns:soap='http://schemas.xmlsoap.org/soap/envelope/' xmlns:xsi='http://www.w3.org/2001/XMLSchema-instance' xmlns:xsd='http://www.w3.org/2001/XMLSchema'>";
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xmlData += "<strlistID>Merchandising Projects</strlistID><strlistItemID>789</strlistItemID><strFieldName>ProjComments</strFieldName></GetVersionCollection></soap:Body></soap:Envelope>";
$.ajax({
url: "/<SITE/SUBSITE>/_vti_bin/lists.asmx",
type: "POST",
dataType: "xml",
data: xmlData,
complete:SuccessFunc,
error: ErrorFunc,
contentType: "text/xml; charset=\"utf-8\""
function SuccessFunc(result) {
//xml node with namespace need to be handled differently for jQuery
var rTable = "<table>";
alert(result.responseText);
$(result.responseXML).find("Version").each(function() {
if($(this).attr("ProjComments") != "<div></div>") {
var vDate = $(this).attr("Modified");
rTable += "<tr><td><b>" + $(this).attr("Editor").split("#,#")[1] + " (" + vDate.substr(5,2) + "/" + vDate.substr(8,2) + "/" + vDate.substr(0,4) + ")</b><br />" + $(this).attr("ProjComments") + "</td></tr>";
rTable += "</table>";
$('#versionsOfItem').append(rTable);
function ErrorFunc(result) {
alert(result.responseText);
</script>
<input type="button" name="btnver" id="btnver" value="Test Versions" onclick="javascript:getversions();"></input>
<div id="versionsOfItem"></div>
Robin

How to create a sharepoint list to add/change/delete the data in SQL server Table based on users inputs

I have a table in sql with employee_num and I need to create a list and link that list to this table to make changes to table based on values user enter or selects.

Hi,
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http://social.technet.microsoft.com/Forums/sharepoint/en-US/8ee8a7b2-ddfc-4654-b84e-b062aeb527ae/how-to-create-exernal-list-in-sharepoint-which-fetch-data-from-multiple-sql-table?forum=sharepointgeneral
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I need to unpivot data from a sharepoint list to support a report.
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b comission a 4
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b comissionc 6
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Hi Vision2040,
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How to auto populate a column/SharePoint list with Current Date?

I have a SharePoint list and I created a column called ‘CurrDate’.
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Display the current date,
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Hi ,
I understand that you want to add a column to a list to hold current date. Here is a workaround:
Add a single line of text column to the list. Name the list as Today.
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TechNet Subscriber Support in forum
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Entan Ming
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I set up Performance Point Dashboard Designer.
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thanks!
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Aslam

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Search results showing incorrect modified date

Hi All,
I have a one difficulty in search results.
Document showing incorrect modified date in search results. And this happens for one document only.
We have customized the search/results.aspx page, Our document is showing correct modified date in document properties,All Items.aspx like 31/4/2013.
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I checked with database in SQL, every thing is fine.
I have updated the Modified date through powershell script for one document and after that this recent modified date is showing in search results.
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I should not do edit property and save, to create new version.
I don't know what is happening in search crawl. All ready full crawl running daily basis.
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MD.Liakath ali

Hi,
I'm seeing the same issue after upgrading the SharePoint 2010 to SharePoint 2013.
When I search any upgraded document in SharePoint 2013, the document's "Last Modified Date" was showing an incorrect value in Search Results page but other metadata of document like "Last Modified User" is showing the correct
value so the problem is not with document crawl, something wrong with Last Modified Date property in Search results.
I have seen below comment as answer but I didn't understand the solution to fix this issue for all upgraded documents.
The most likely cause is that there is metadata on the documents that is set to that date which is overriding the other dates in the search result. SharePoint isn't particulary imaginative so it's got to be finding that date from somewhere.
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Derived Column : for Lookup type column with 'Allow Multiple Selection' : True in sharepoint list

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So, in this scenario data from the SharePoint list is being exported as below.
1;#Red;#3;#Blue;#4;#Black;#5;#Green
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1,3,4,5
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Red,Blue,Black,Green
Either way it is fine. How can we get this using Derived Column and Data Conversion?
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(DT_STR,100,1252)(SUBSTRING([BusinessUnit],FINDSTRING([BusinessUnit],"#",1)+1,LEN([BusinessUnit])-FINDSTRING([BusinessUnit],"#",1)))
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Thank you,
Mittal.

Your best bet would be to do this in sql using a string parsing udf as below
http://visakhm.blogspot.com/2010/02/parsing-delimited-string.html
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Please Mark This As Answer if it helps to solve the issue Visakh ---------------------------- http://visakhm.blogspot.com/ https://www.facebook.com/VmBlogs

Sharepoint List Calculation

I would like to set an End Date in my sharepoint list to automatically match the start date.
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1.) Set your End Date column to be a calculated field
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Changing the Modified Date of a List Item using the SharePoint Client Object Model (C#) with Contribute Permission

I have a small snippet of code that I use to update the Modified Date of a list item and it works great for users with Full Control permissions. However, for users with just Contribute access to the site the code doesn't work. Instead, SharePoint
just updates the Modified Date to now.
I did some testing, and narrowed down the specific permission level that allows updating of Modified dates and oddly enough, it's the "Manage Permissions" level.
Has anyone run into this issue? If so, how do I work around this and update the Modified date as a user with only Contribute access to a site/library?
Here's the code:
DateTime Test = new DateTime(2012, 5, 4);
ListItem li = list.GetItemById(itemID);
li["Modified"] = Test;
li.Update();
ct.ExecuteQuery();
Thanks,
Max

Hello,
As a workaround you can pass admin credential in your code because as per my knowledge contributor can't update default columns like: created by, modified by, modified, created.
ClientContext clientContext = newClientContext(siteUrl);
ClientContext.Credentials = newNetworkCredential(UserName, Password, Domain);
Hope it could help
Hemendra:Yesterday is just a memory,Tomorrow we may never see
Please remember to mark the replies as answers if they help and unmark them if they provide no help

Sharepoint List Retention Policy based on Modified Date

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