SharePoint Online Task dependency
We need to create 50 tasks using a workflow. All the tasks needs to be created when the workflow is started. However, some task cannot start before the previous task is completed. In the Gantt chart we would like to have a visual representation
of which tasks are blocked to which other task.
Should I be using the Task Start Date to control this? How is Predecessors used? What would be the best way to show this?
Can I set the Predecessor from a workflow in SPD? If so how?
Can I add the task to the timeline from a workflow in SPD?
Would appreciate any pointers.
Thanks
Faye
When I set the Predecessor using ID, I get the following error:
Retrying last request. Next attempt scheduled in less than one minute. Details of last request: HTTP BadRequest to
https://abc.sharepoint.com/teams/mysite/_vti_bin/client.svc/web/lists/getbyid(guid'959b88ba-247a-4004-9bd9-bb256a234e49')/Items(43) Correlation Id: 578ac13b-25c1-3f9e-b84b-3df7509a4ce1 Instance Id: 47416b5f-9899-4abf-a4d2-96da2b609ca4
An unexpected 'PrimitiveValue' node was found when reading from the JSON reader. A 'StartObject' node was expected.
I am able to set other lookup values using ID. I created a test lookup value and was able to successfully set it using ID from workflow.
After spending numerous hours, I am now out of ideas and blocked. Would appreciate if someone can try setting Predecessor value from a workflow and let me know how to do it.
Similar Messages
-
I am trying to connect my Outlook 2013 Inbox to SharePoint Online. I keep getting these errors all over the place. See the screen shot.
Arjun Tank [email protected] Iron Cove SolutionsHi Arjun, take a look at this article:
http://blogs.technet.com/b/lystavlen/archive/2012/05/29/outlook-web-app-in-sharepoint-online.aspx
Dimitri Ayrapetov (MCSE: SharePoint) -
Follow-up question about forms and SharePoint Online
I asked a question about life after InfoPath earlier, and got a good answer:
http://social.technet.microsoft.com/Forums/sharepoint/en-US/fb23b3d9-8a09-4267-aab5-09929f6a3082/life-after-infopath-seeking-advice
After looking at all of the limitations of SharePoint Online, I'm wondering how developers are dealing with the limitations. Lets say you are asked to develop something that has complex logic, including fetching data from external web services, dynamically
displaying parts of a process to people depending on role, and ending up with a printable document. In our on-premises environment, InfoPath is well suited to this task, with some code behind for some things. Or, if not using InfoPath, we would use application
pages and workflow.
Neither of those are available in SharePoint Online, so what would you do?Some things, such as the conditional display of content, can be done via JavaScript. More advanced items, such as integrating external web services would likely require a SharePoint "app". A SharePoint app is essentially a link to a separate site
that is running an asp.net web app (or PHP, or whatever). This asp.net site can do anything it needs with any web services, or conditional formatting, or anything. Because it's registered as a SharePoint app, it can also call back into the SharePoint site
and work with data. So, a SharePoint App could present the user with a robust form that simply sends the data back to a SharePoint list. The SharePoint app can also be surfaced on the SharePoint site itself in an iframe, so the user won't know that the form
is hosted by another server.
By the way, the ideas behind the app model permeate the entire SharePoint environment: instead of having the SharePoint server itself run all kinds of custom business logic, that workload is handled by other servers, so the SharePoint servers can be focused
on running the core bits of SharePoint. InfoPath puts a large load on the servers, so it's out. XSLT list views also put a load on the server, so they're also out. SSRS is an amazingly fantastic tool, but is not supported in the cloud (and there's no
alternative). Timer jobs, event handlers, workflow, and many other things have been re-architected to take the load off the SharePoint servers.
Mike G. -
Add Right Side Column and Web Parts to custom Master page in SharePoint Online
Hello everyone,
I hope this is a simple question, however I was fighting the issue it presents for a while. I am in the process of customizing SharePoint Online Look-and-feel with a new layout.
The site collection was created as a
Team Site before I got involved with the project, and populated with numerous sub-sites and pages. I activated required
publishing features, created html with corresponding styles and graphics, and used the Design Manager to convert the html file to the custom Master page. While SharePoint automatically assigned “ContentPlaceHolderMain” div area, I
also used default Oslo page as example to copy sections of the code for dynamic components (left column and navigation, recent items, the ribbon, etc.) from it and placed them in my new master page, pointed all CSS references to
my custom style sheets, etc. Everything works great, however I need to make one last addition -
my task is to make changes to display web parts such as Calendar and Recent Documents in the right column in the Master page.
My custom layout has a header, footer, main pan and two side columns. Most of the default master templates come with the LEFT column already embedded and populated with several placeholder
to serve dynamic content (PlaceHolderLeftNavBarTop, PlaceHolderQuickLaunchTop, PlaceHolderLeftNavBarDataSource, PlaceHolderLeftActions, so on).
My challenge is that I have the RIGHT side column as well, for which I don’t think the default placeholder exists. I need to add a small Calendar box and Recent Documents parts to it, so they
display across the entire site governed by this master page.
The issue is –
even after activating Publishing features (enabled SharePoint Server Publishing Infrastructure under Site Collection Level, and SharePoint Server Publishing under the Site
Level), there is no Snippet feature (usually available under the generic Publishing Site); this customization of the Team Site allows using Designer and apply custom templates, themes, so on, just like you would under the Publishing collection, but not the
Snippet utility I could use as the solution to embed the web parts on the master page.
Recreating the entire site under Publishing Collection is not an option due to the directions I was given, I am to use this existing one, and need to see if
there is a workaround to either activate the Snippet feature or use another solution to display the web parts inside of the column in the Master page.
If the only solution is to use Web Part Zone, what are the steps to add it AND populate it with the abovementioned apps?
Can anyone suggest how to create a workaround and add this feature? The environment is role-based so both elements need to be dynamically rendered based on the user’s role and activities.
I am more of a front end designer than developer, so if any custom coding and set up required, please kindly provide some basic steps, if possible?..
I greatly appreciate any help and suggestions!
Thank You!
Jeff
Jeff V.Updating your Master Page to also include a right rail should be sraight forward enough with a new div or divs in your master page and then the proper styles to make room for this column as well as position the column.
I have not seen why you cannot find the snippet gallery link when previewing a HTML Master Page in the browser. Have you tried loading the snippet gallery by its url? As an example, for my tenant on SPO, I can load the Snippet Gallery for the olso.master
with the following url:
https://pixelmill.sharepoint.com/_layouts/15/ComponentConfigureControls.aspx?ComponentName=TopNavigationNoFlyoutWithStartNode&Url=%2F_catalogs%2Fmasterpage%2Foslo.master
Change the domain to match yours as well as update the "Url" querystring var to point to your master page. See if that loads the snippet gallery.
Eric Overfield - PixelMill -
ericoverfield.com -
@EricOverfield -
SharePoint Online list view threshold issues: "because it exceeds the list view threshold enforced by the administrator"
Office 365 SharePoint Online can be problematic when it comes to exceeding the list item threshold (e.g. 5,000).
Examples of what happens after exceeding the threshold (e.g. 5,000 items):
You can’t create new forms for the list in SharePoint Designer.
You may have challenges with metadata fields in the forms (e.g. adding metadata values, editing metadata values, deleting the metadata column from the list).
Cannot save the list as a template (i.e. you get the threshold error).
Issue I'd like assistance with: how can I create a custom NewForm in SharePoint Designer
when the list exceeds the threshold limit, given this is Office 365 SharePoint Online and I don't have access to increase that limit?
As a control for my testing, I created another list with just a few custom columns with no list items --it worked fine for that list.
I also tried clearing local AppData cache which didn't solve it. I'd need Central Admin on O365 SharePoint Online to increase the threshold which I don't have access
to do. Errors received in SharePoint Designer:
"Could not save the list changes to the server." After getting this, I tried to work around
the create new forms issue by saving a copy of the original NewForm as NewForm2 and got the root error that I suspected was underlying it all:
“Server error: the attempted operation is prohibited because it exceeds the list view threshold enforced by the administrator”.
Any ideas for how to create a new list form in SD?Thanks Alex.
I just found a couple new workarounds instead of using SharePoint Designer:
Method 1: Add web parts to the form pages on the client side:
Go to the list and execute one of these actions depending what form you want to edit: create a new item (NewForm), edit an item (EditForm), or display an item (DispForm).
With the form you want to edit displayed, go to the gear icon and click "Edit Page".
You should now see the web part page show up with "Add a Web Part" as an option.
Add a Content Editor or Script Editor web part.
Add your custom code to either one to manipulate the HTML objects using your favorite web languages.
Method 2: Use InfoPath 2013.
The InfoPath 2013 route appears to work. -
Replicating Circulation workflow in Sharepoint Online
Hi,
I am looking at replicating the circulation workflow in SharePoint Online, but without success.
The requirement is to send a policy document to one or more employees and capture their "signature" - could be just a text field with their name printed in - when they press "I agree" button.
Idea is to make a new employee read through and capture their consent in some way.
I did research third party products like DocRead, but I am looking for something simple and within SharePoint Online.
I am not a C# programmer - greatly appreciate your help!
Regards,
E KOnly way is to achieve it using Javascript. No out of box option available
http://sharepoint.stackexchange.com/questions/71014/show-users-page-document-on-first-time-login
Create list of users on site root. In list create boolean field for Policy agreement. Then you can use jQuery on checked. Code needs to be adjusted. I removed a lot from working code I use in similiar solution.
$(document).ready(function() {
$("input[id$='BooleanField']").click(function(){
if($(this).is(':checked')) {
var taskDesc = $($(this).closest('tr').children(":first")).eq(0).text();
completeSelectedTask(taskDesc);
function completeSelectedTask(taskDesc) {
var queryStr = "<Query> <Where><And><Eq> <FieldRef Name='Assignee'/> <Value Type='Text'>" + loginName + "</Value> </Eq><Eq> <FieldRef Name='Title'/> <Value Type='Text'>" + taskDesc + "</Value> </Eq></And></Where> </Query>";
$().SPServices({
operation: "GetListItems",
async: false,
listName: "SharePointCustomUserListNameHERE",
CAMLQuery: queryStr,
CAMLViewFields: "<ViewFields> <FieldRef Name='Title' /><FieldRef Name='Assignee' /><FieldRef Name='Completed' /> </ViewFields>",
completefunc: function (xData, Status) {
CompleteListItem(xData, status)
function CompleteListItem(xData, status) {
var itemId;
var itemTitle;
$(xData.responseXML).find("z\\:row").each(function () {
itemId = $(this).attr("ows_ID");
itemTitle = $(this).attr("ows_Title");
$().SPServices({
operation: "UpdateListItems",
aysnc: false,
batchCmd: "Update",
ID: itemId,
listName: "SharePointCustomUserListNameHERE",
valuepairs: [["Completed", "True"]],
completefunc: function(xData, Status) {
if (Status == 'success') {
//var msg = "The assigned task '" + itemTitle + "' has been marked as complete.";
//messageId = SP.UI.Notify.addNotification(msg, false);
else {
alert(Status +' : There was a problem adding your information to the database. Please try again or contact Internal Support at 812-468-1000.');
This should all go into site page where user list was created. You could then add javascript code to home page to check if user has task completed in list. If not then redirect to your site page mentioned above.
If this helped you resolve your issue, please mark it Answered -
Building Site Collections in SharePoint Online
Hello all,
Please forgive me for this very basic question, but I was not able to find the info online.
Background info: I have a great deal of experience with SharePoint administration on-prem but not much experience with SharePoint Online. My current organization has O365 and wants to build a collaboration environment and an Intranet. I understand the information
architecture practices that would have been common for this for an on-prem environment, and I understand that those have changed with 2013 and SharePoint Online due to the new practice of organizing everything under one web app.
Between reading some articles and using my experience with on-prem, I am trying to design an organized information architecture that will facilitate both environments and the permissions structures they require. My tentative plan was to build one site collection
for the Intranet under https://mycompany.sharepoint.com/sites (under which subsites would be built for various Intranet divisions), and then a number of individual site collections for the collaboration environment under https://mycompany.sharepoint.com/teams
(/hr, /finance, etc., so that content owners and users could work in their own site collection without affecting a site collection belonging to someone else).
This is the article that initially caused me to believe that this is possible/a good idea: http://blogs.msdn.com/b/richard_dizeregas_blog/archive/2014/09/01/sharepoint-online-information-architecture-considerations.aspx.
"For [managed paths] you get the root, /search (explicit managed path), /sites (wildcard managed path), and /teams (wildcard managed path)."
However this article leads me to believe that I will not be allowed to create any site collections at all, only subsites: https://support.office.com/en-us/article/Plan-sites-and-manage-users-8e568d8d-3d65-42c4-99fa-f7285c9db842.
"You cannot create additional site collections in SharePoint Online for Office 365 for Small Business."
I understand the answer to this may depend on what version of O365 we have, and I am working to find that out.
My understanding is that I cannot be made a SharePoint Online administrator without being a global O365 administrator: http://blogs.technet.com/b/lystavlen/archive/2012/06/14/understanding-the-administrator-role-in-sharepoint-online.aspx.
"You cannot separate the roles of Office 365 global administrator and SharePoint Online Administrator."
Thus, I don't currently have the level of access I need to browse around the administration area and find the answers to my questions that way. When the time comes, I will likely be given temporary access or will be working with an O365 global administrator
to build.
Main question: Will I be allowed to build site collections under managed paths?
Larger question: How are others managing the information architecture for an Intranet and a Collaboration environment in SharePoint Online, especially if the answer to the prior question is no?
Thanks in advance for any insight you can offer.
ShaeHi,
According to the error message, the Microsoft.Online.SharePoint.Client.Tenant.dll seems not been loaded.
You can find it in the path below:
C:\Program Files\SharePoint Client Components\Assemblies
A code snippet about how to retrieve a list of site collections in a tenant for your reference:
const string username = "[email protected]";
const string password = "password";
const string tenantAdminUrl = "https://yourdomain-admin.sharepoint.com/";
var securedPassword = new SecureString();
foreach (var c in password.ToCharArray()) securedPassword.AppendChar(c);
var credentials = new SharePointOnlineCredentials(username, securedPassword);
using (var context = new ClientContext(tenantAdminUrl))
context.Credentials = credentials;
var tenant = new Tenant(context);
SPOSitePropertiesEnumerable spp = tenant.GetSiteProperties(0, true);
context.Load(spp);
context.ExecuteQuery();
foreach (SiteProperties sp in spp)
Console.WriteLine(sp.Title);
Best regards,
Patrick
Patrick Liang
TechNet Community Support -
Can I use Visual Studio to develop Sharepoint Online workflows on existing site lists?
I've been using Sharepoint Designer to develop workflows in Sharepoint 2013 on Office 365, but hitting limitations. I would like, for example, to be able to trigger a workflow when a list item is deleted.
Perhaps naively I thought Visual Studio should be able to help. I've read of useful things like Remote Event Receivers - sounds exactly what I need. I've used VS before for Windows desktop applications in VB, so downloaded a trial version of VS 2013.
Now I'm having doubts. It looks like I can create a Sharepoint App on a development site and create lists and workflows within it, but I can't access my existing lists to do anything more sophisticated than I already can in SPD. Is that right?
I was expecting to be able to enter my Sharepoint site URL into Visual Studio somewhere, just like in SPD, and do wonderful things with my lists - but unless I'm missing something, that's not possible.
Have I just got it completely wrong??!Hi,
yes you can check those links
http://blogs.msdn.com/b/bharatgupta/archive/2013/04/27/sharepoint-2013-app-workflow-with-custom-task-outcomes-in-o365.aspx
https://msdn.microsoft.com/en-us/library/office/jj164126.aspx
http://www.andrewconnell.com/blog/sharepoint-online-integrated-workflow-apps-workflows-as-apps-in-the-hostweb
https://msdn.microsoft.com/en-US/library/jj220043.aspx
Kind Regards,
John Naguib
Senior Consultant
John Naguib Blog
John Naguib Twitter
Please remember to mark this as answered if it helped you -
Hi,
we are a small business company and have 7 computers at different locations from which the salespersons would
have to log on to SharePoint services and to collaborate on Excel documents (using just the browser). I would
have to be the "admin" and to have access to all of those documents in contrast to others who will have access
only to their own document.
My question is will we be able to do that with SharePoint online plan?
If not what is the solution for this kind of scenario we have?
Best Regards,
Marko Stanojevic
COBA SystemsHi Marko,
I'm sure by now you must have taken your decision. Yes you can do everything that you have mentioned in your question with your sharepoint online plan. And as Mike Smith pointed out some plans do include copies of Office 2013. Post giving proper permissions
you can achieve your end task where your sales people would not be able to view each others file and you can view them all and monitor at the same time.
Using office 365 you can also set alerts through which you will get E-mail when one of your sales person modifies an existing file (his own file ) or adds a new file to the pool.
One more functionality which i would like to point out is the OFFICE ON DEMAND where your sales people can travel anywhere and log in from any PC and still would be able to used functionality of OFFICE 2013. While using Office on Demand
you do no need to install or set-up Office 2013 nor do u lose any licenses in the process.
http://office.microsoft.com/en-in/office365-sharepoint-online-enterprise-help/use-office-on-demand-HA103337813.aspx
Incase you need some help in setting up permissions and activating alerts and office on demand for your subscription do let me know.
Regards,
Aniket Ingle -
Hi
we have SharePoint online - E1 Plan. We need to create some custom forms with meta data, that look up lists, have attachments, workflow etc..would you suggest javascript in SPO or would you suggest a provider hosted app - store the app in SQL Azure..? thoughts
..pro's , con's?
thx
nsco2I think a lot of it depends on whether you need server side code to attach to an external data source, etc. If you need Server side code then use a provider hosted app. If you can do it all in javascript then a SharePoint hosted app or just
a page with a Content Editor Web Part would be easier.
Paul Stork SharePoint Server MVP
Principal Architect: Blue Chip Consulting Group
Blog: http://dontpapanic.com/blog
Twitter: Follow @pstork
Please remember to mark your question as "answered" if this solves your problem. -
Site collections, or sub-sites, in SharePoint Online?
We have an established SharePoint 2010 intranet portal, which has many and various team sub-sites. These sub-sites are created on request - sometimes it's because one of our locations wants their own little area to share documents, or it might be for
a company-wide project or initiative.
We are now slowly moving over to SharePoint Online. Mainly, it's to replace Box and Dropbox (which some teams use), and allow our staff to share files externally if needed. Nothing special, just a document library. More often than not,
each site will have its own unique permissions.
Now, our SharePoint 2010 site is one large site collection (wasn't my idea). As an administrator, that makes my life quite easy as it's one content database, one set of content types, etc. But, with SharePoint Online, I don't need to think about
content databases, and won't be using custom content types with these sites.
So, I'm a bit stuck. My options, as I see it, are:
One large site collection (pretty much a no-go as these shared files might get quite large)
One site collection for each request, no questions asked (which might lead to hundreds of site collections)
Create a site collection for each office location, and then a sub-site for each team in that location (as requested) - and also create a site collection for each company-wide function, and create a sub-site for each project within that function
Can anyone give any pointers towards the "best" option to use here?it always depends on different things.
One of the key elements I always use to decide site vs site collection is security boundary.
If the target site has a high level of confidentional information, I prefer a dedicated Site collection.
If it is just a smaller team (or broader team) to share info with you can easy use sub sites.
Looking at the boundary & limits is also wise to do. (like the 5000 item treshold in a view on a document library)
A document library should in practice not really be used for multiple teams, however it is possible. A lot of dl's within a site is also not that intuitive for a lot of end-users.
A office location can be use, however, a lot of work is done across office locations. (now or in the future)
One site collection per each request is not by definition a bad thiing... however please be in control (governance) of the owners. For example let a site collection owner every x months acknowledge that he/she still needs that site collection or that it
can be removed.
One Large site collection is asking for trouble in the end. however for a publishing intranet only it can be good.
Good luck with your choice for your environment!
You can also contact me if you want to discuss more on this topic.
Michiel Hamers www.SharePointman.nl Don't hesitate to contact me for a SharePoint/O365 question. -
How to convert word documents to html page in sharepoint online 2013
Hi,
I am new SharePoint and still learning it.
I have been tasked to do the following on office 365 E3 SharePoint 2013 Online edition.
1) I have to create a Web page in asp.net
2) This page needs to show document from a given SharePoint folder and bind them in a grid or dropdown on the asp .net web page
3) On selecting the document from the drop down or gird (on asp .net webpage), I need to show the SharePoint word document as HTML on the webpage (something like word to html) Note: These SharePoint word document may contain Images, bullets, tables etc.
What I have been able to do till now
1) I have been able to connect to SharePoint from ASP .net application.
2) I have been able to retrieve document from a specific SharePoint folder.
3) Read the document from SharePoint folder and bind them to a drop down on the asp .net page.
What is missing?
I am not aware about any API that SharePoint Online provides to convert Word document to HTML. Any code sample or reference on how to will be much appreciated.
I am not also not sure what is the best way of achieving the functionality this?
Thanks
KrishnaIf this was SharePoint server then it would be easy however in O365 You need to create a app which will use the word automation service and below is powershell which you can use for the conversion:-
# This script will convert Docx to PDF using word automation and similarly it can be used to convert to HTML
$wordFile="http://contoso/kick.docx"
$pdfFile="http://contoso/kick.pdf"
$wasp = Get-SPServiceApplicationProxy | where { $_.TypeName -eq "Word Automation Services Proxy" }
$site = Get-SPSite "http://contoso"
$ConvertJob = New-Object Microsoft.Office.Word.Server.Conversions.SyncConverter($wasp)
$ConvertJob.UserToken = $site.UserToken
$ConvertJob.Settings.UpdateFields = $false
$ConvertJob.Settings.OutputFormat = "PDF"
$ConvertJob.Convert($wordFile, $pdfFile) -
How to export SharePoint Online sites in an offline format that can be accessed without SharePoint?
Details:
Non-techie needs to archive SharePoint site and apps content into one convenient file.
1. Currently SharePoint calenders, contacts and tasks synced to Outlook and exported to an Outlook .pst;
2. Document libraries to a folder in file system;
3. SharePoint Online 2013 microfeed cannot sync at all (correct me if I'm wrong).
4. Pages also not really exportable.
Migration between O365 plans and tenants I can use .wsp but still limited to 50MB export and needs site collection settings access.
Ideally able to access these content offline (no security implications here).
Anyone know of a simple way?Hi Tian-An,
SharePoint contents (e.g. document files, list items, pages) are stored in SQL database, it may if you want to use the contents without SharePoint environment, I think you can click "Open with Exporer" from library ribbon and then copy them to
the file system(e.g. a network dirve fileshare), note that the library columns value would be unable to be copied/exported; for the list items you can click "Export to Excel" button form list ribbon to export list itmes to
excel file, or as you have done with connecting to Outlook.
And we have a dedicated Office365 SharePoint online forum, I would recommand you post there for getting a better assistance redarding this SharePoint online contents exporting.
https://community.office365.com/en-us/f/154.aspx
Thanks,
Daniel Yang
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact [email protected]
Daniel Yang
TechNet Community Support -
Can we query more than 5000 library items in Sharepoint online library using CSOM?
I am writing a console application to fetch all documents from the SharePoint Online Site. I am worrying what happens if library items grow beyond 5000 items. In my earlier experience from SP2010, I will raise the threshold limit from Central Admin Site
and then perform my CAML query operation. In SharePoint Online Site, is this possible ? If not, is there any alternative to get all the documents above 5000 limit ?At the moment I wouldn't advise it without using folders.
You can, definitely, add more than 5k items in Office 365 lists. If you design them well and add indexes before you go over the threshold then it should be fine.
HOWEVER, once you go over the 5k threshold you lose the ability to change all the items in the list at once. Which means you can't add indexes to columns, can't add new columns, can't remove columns or perform any large admin task.
Incidentally CAML queries and upping the threshold are either/or options in on-premises installs. CAML is the way forward and can be used without increasing the threshold in the vast majority of cases.
In terms of support the MS documentation is unhelpful:
http://office.microsoft.com/en-gb/office365-sharepoint-online-enterprise-help/sharepoint-online-software-boundaries-and-limits-HA102694293.aspx
There it states that MS only support 5k items in a site list/library. -
SharePoint Online and POP email
I have a client who is interested in using SharePoint Online, but they are using pop email hosted by Rackspace. Can someone tell me if this will cause any issues with SharePoint, is there any limitation in SharePoint functionality when doing this? Would
email enable workflows still work with POP accounts. Also are there any issues with SSO and Federation with AD using SharePoint Online?
Thank you for the help.
Thanks in advance for your time. StevenHi,
The email address for users when used in a workflow is the email address set in SharePoint Admins User Profiles in Office 365. The field is called Work Email. This is automatically populated with the primary SMTP address of the user and mail is sent to it
if licensed for Exchange Online. Depending on the workflow, you should be able to send mail to external users, because the workflow when triggered will fall dependant on the permission of the user initiating the workflow.
No, there are no real issues with SSO (ADFS 2) or DirSync and SP Online... Just be sure to be mindful of deleting and recreating users, or stopping and starting sync because you could run into permissions issues within Sharepoint Online due to user guid
conflicts.
mark as answer if helpful.
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