Sheet similar to bank statement - balance column.

Columns A, B, C, D are Date, Description, Debit, Credit. Column E is balance. With help I got the formula right for Balance (E). The problem is when inserting new row(s) the new E cell doesn't automatically apply the balance formula, have to copy and paste the formula to several cells to make it update correctly. Is there any way to make a whole column, including any insertions 'in the middle', apply a formula? I have an old Psion 3a pocket organiser that does it very well. I have Numbers '08.

-C
The formula in my post in response to your previous question was written for and tested in Numbers '09, where formulas in the body rows are permitted to reference cells in Header rows. Numbers '08 does not allow that.
Jerry's formula above, repeated below the image here, does not require reference to a beginning balance placed in a Header row, but does require that the column labels be in a Header row IF you want the formula to auto-fill into new rows added to the bottom of the table, or inserted into the middle of the table.
Here's the initial state of a test table. The formula below (Jerry's) was entered in E2, then filled down the rest of the column. Row 1 is a Header row.
Note that after te initial deposit, there is a daily withdrawl.
Here's the same table, with a row inserted above row 7 to allow for recording of a Jan 5 deposit, AND a row added to the end of the table to record the cheque issued for that day's daily latté ;-)
The entries I made were the dates in A7 and A11, the cheque number in B11, the cheque amount in C11 and the deposit amount in D7. All balances below row 6 were updated by the formula, which auto-filled into the inserted row (7) and the added row (11).
Numbers '08 does not offer the option of converting a 'regular' row into a Header row (Wayne's image of the row menu is from Numbers '09; trhis is the '08 version):
...so you will need to Insert a New Table, using the Table button in the toolbar. Choose "Headers" if you want a Header Row AND a Header Column, or Basic if you want only a Header Row. My choice for your table would be Basic.
Retype the column labels into the first row of the new table.
Select all of the old table from row 2 to the bottom. Copy
Click on A2 of the new table. Paste.
If necessary, re-enter Jerry's formula into E2, then Fill down to the end of the table.
...and all should be good to go.
Regards,
Barry

Similar Messages

FF_5 - Import Bank Statements, Balancing field "Profit Center"

Hi
When importing the bank statement I get the error Error: (GLT2 201) Balancing field "Profit Center " in line item 001 not filled when using the NEW GL only.
I know why I'm getting the error, the document is trying to determine a Profit Center, I do want it to determine for the balance sheet also. Also due to making it mandatory in document splitting rules I get this error.
Now my problem is HOW DO I ASSIGN A PROFIT CENTER?? In the past in the classic GL I would use 3KEH and that would do the trick. It does not work now.
How do we assign a profit center for bank import postings???
Thanks in advance

Hi
Thanks, that solved it.
Can you please tell me the one for the cost center?? It is also giving an error it can not determine cost center but I have entered it in OKB9.
Then can you tell me the path for the profit center.
Thank you for your assistance.

Bank statement balances is not clearde automatically through BDC.

Dear Friends,
We are using Manual BRS in our client. For this Our client has requested to update the statement automatically.
For this we did a BDC progrm to update the statement. BDC program working fine. Because subledger account and main account gets updated.
But subledger account balances is not getting clear autamatiaclly.
Ex: when we pass the check to the vendos by using f-53, systom will generate the accounting entry is....
Vendor account Dr
To Check issued accout.
If check has been clear by bank, systom automaticallu pass the entry........
Check issued account Dr (ff67 or BDC)
To Main bank account.
But while updating the statement through BDC, Systom is upadteing the amounts but those balances is not cleared.
If it is cleared by subledger, we can easyly find out unrecosiled item by subledger account wise.
Please give me possible sollution.
Regards,
Dudekula.

Hi Bramhiaah,
You could add the Intepretation Algorithm .i.e rule for clearing in IMG in the same T-code that you create Manual Statement transactions.
Bank Accounting-> Payment Transactions->Manual bank Statement -> Create/ Assign Business Transactions
Select the Int Algrthm that you want to use for each transaction.
In FF67 the same CHECT_KF field can be used to match different fields on the customer document. example the Bank Reference field or CHECT_KF field can match with check number on the customer document or with the Payorder number depending on the Int Algorthm used for that transaction.
Please refer to the following link from SAP help site. This gives details of how the Int Algorthm works. Although this documentation is in reference to Electronic Statements, it will help you analyse which Int Algo and how to use it for manual Bank statement. The Int alogrhtms are the same for Electronic as well as manual. The reference field XBLNR is used in several algorthms eg: 001, 021, 026 etc. You can read the documentation and find out the one most suitable.
On the following link, on the left pane, click on ' Electronic Account Statement (FI-BL)->Using Electronic account statement-> Importing the account statement->Interpreting the Note to payee fields->Interpretation algorithms '
Link:[http://help.sap.com/saphelp_erp60_sp/helpdata/en/43/0bd87b43de11d1896f0000e8322d00/frameset.htm]
Hope this helps.
Thanks & Regards,
Uma

TR-EBS SwiftMT940 mapping to an IDOC message FINSTA01 - Bank Statements

For Treasury, we are going to move to the PI platform. We are currently using EDI.
We start the process by requesting Citibank(GXS operations team) to put a sample file into the outbound mailbox to let our company pick up. The output of the file will be XML.
We will them map and create an IDOC with the FINSTA message.
However, we are only beginning the IDOC mapping process.
Does anyone have a sample crosswalk which will allow us to see how the SwiftMT940 from Citibank can be mapped to an SAP Idoc?
If so, may we see how you mapped the segments?
Also, how do you test the loading of the IDOC created? with the RFEBKA00 program?
Please advise.

Hello,
I am really not sure how you map to IDOC.
But, the following information may be useful to you.
Hello, You can configure the electronic bank statement at the following path: IMG => Financial Accounting => Bank Accounting => Business Transactions => Payment Transactions => Electronic Bank Statement => Make Global Settings for Electronic Bank Statement. All the settings will be done at this path only. 1. Create Account Symbols 2. Assign Accounts to Account Symbols 3. Create keys for posting rules 4. Define posting rules 5. Create transaction type Assign external transaction types to posting rules 6. Assign bank accounts to transaction types. There are different programs to upload electronic bank statement. FF.5 or FF_5. I think your case Multicash format you are using. You need have three files in FF.5 and two files in FF_5 You can prepare a Z program in order to truncate the electronic bank statement into two or three part files and save them on the application server. 1. Take all the external codes list from bank. 2. Take any available documentation from the Bank describing the relevance of the external codes. 3. Make sure that your Chart of Accounts (Bank Accounts) last digits logic is appropriate to meet the requirements. 4. Based on this decide the Account Symbols that are required to be created. 5. Make sure that the masking rules are configured properly. 6. Decide the posting rules that needs to be created. 7. Link up your external symbols provided by the bank with Posting rules and give proper algorithms for posting and clearing logic. 6. Concentrate on the posting areas to be posted while uploading the bank statement. Further explanation would help you to understand the functionality when uploaded the electronic bank statement. Main purpose of uploading the bank statement into SAP is to make your Bank Main Account and physical bank statement balance in sync. You do not have any traditional Bank Reconciliation Statement (BRS) report in SAP. SAP is normally you maintain bank main account and bank sub account. Whenever you make a payment through F-53 or F-58 or F110, the entry would be: Vendor Account Dr To Bank Sub Account The ending digits of the sub-account would be important in configuring the masking rule. Based on this masking rule when you upload the bank statement the entry the system would pass is: Bank Sub Account Dr To Bank Main Account It depends on the configuration, either the sub account will be cleared by the system automatically or you need to run F.13 to clear the sub accounts. At the time of receipts, you have different accounting entries unlike payments. It needs to post to two posting areas. 1. GL Accounting 2. Sub-Ledger Accounting The entries would system itself pass is: Bank Main Account Dr To Bank Sub Account Bank Sub Account Dr To Cutomer account. Clearing logic mentioned for your posting rules and the alogrithm used for your external bank symbols will also play pivotal role in clearing the accounts. Ideally you will use FF67 / FF.5 / FF_5 for uploading manual or electronic bank statement FEBA / FEBA_BANK_STATEMENT is used for furthe rprocessing. GO THROUGH SAP NOTE 48854 Please go through SAP Note. 48854. You will get an idea regarding the functionality of the algorithms. Though this note is in relevant to GB specific, you will find this very useful. description follows below regarding the normal procedure for maintaining table T028G. Due to the different bank codes and posting rules, pre-Customizing is not possible at this point. The following processing types are available - unless stated otherwise, you should use the interpretation algorithm: '000 - No interpretation' in each case. 1. '00': There is no processing. The entry line is ignored. 2. '01': A validation is made whether an entry exists for the transferred check number in the check table (PAYR). The check number and payment document number are transferred for further processing. Interpretation algorithm: outgoing check processing '011'-'013'; the update in the check file is via the interpretation algorithm. 3. '02': Transfer of the ending balance to the electronic bank statement 4. '03': Transfer of the opening balance to the electronic bank statement 5. '04': Clearing via the allocation number which is delivered with the bank statement. No interpretation algorithm. 6. '05': Clearing of BACS payments or BACS bank collection. The reference text field is first read to ascertain whether it involves payments initiated by users or bank collection via BACS. Providing it does involve a cash transaction initiated by the user, the payment document numbers concerned are determined via the reference number and transferred as a reference to further processing. Interpretation algorithm: '000 - No interpretation' or '019 - Reference number DME'. Note To differentiate between the two procedures in table T028G, you have to maintain two separate entries. Example: the bank uses bank code '62' for cash receipts and for BACS bank collection. Ext. Transaction +/- sign Posting rule Int. Algorithm Processing type 62 + GB62 001 5 62 SAPBACS + GB63 000 5 7. '06': Bank costs or interest revenues Recommended interpretation algorithm: '000 - No interpretation' 8. '07': Total amount of cash disbursements 9. '08': Total amount of cash receipts 10. '09': Items not paid Recommended interpretation algorithm: '000 - No interpretation' Regards, Ravi

Last Statement Balance

Hi Experts,
I'm trying to figure out how I can reset or change the Last bank statement balance on the external manual bank reconciliation screen. I've been watching threads that tell you to have a look at OBKN but this is only to process external bank statement table.
Does anybody know how I can change the balance or should I contact SAP Support.
The client changed from using manual to importing bank statements and made some critical errors and we needed to cancel a few reconciliations. But now it's not the correct balance as what we need it.
Any help would be greatly appreciated.
Regards,
Lou van Wyk

There is a bug in 2007A which causes this value to be incorrect, so, check your patch level first.
Introduced 2007A PL 47 (I think) corrected SP01 PL05-HotFix
For one of our customers it caused the value displaying in the manual rec to be doubled.
If the bug exists, the value in OBNK will be different to the manual bank rec, otherwise they will be the same.

Process manaul Bank Statement - FF67

Our SAP sytem went live in 2006 with the bank balances being loaded at that time to the REAL account 10030 for one of our subsidary companies.
Since that time up to now items have been posted to the sub accounts 10031-10034 with no reconciliation being done from these sub accounts to the real account 10030.
At this time the accounts have to be reconciled using transation code FF67
However, is there any way to bring the real account balance current as of 31.12.2010 without having to reconcile each line item one by one as there are hundreds of transactions within each sub account.
Any assistance will be appreciated.
Regards,
Niketa Noreiga
Edited by: NNoreiga on Mar 24, 2011 9:04 PM

Hi,
First of all if you should prepare bank reconciliation statement manually and once you know the actual open items in bank sub-accounts which are tallying the main bank account closing balance with bank statement balance as on 31.12.2010, then you can do follow the following:
1) You need to pass journal entries transferring open items in bank sub-accounts to main account (yearly) and clear the sib-account open items using F-03 manual clearing transaction.
2) Once you clear open items in your sub-accounts, ensure that open items should remain in bank sub-accounts as on 31.12.2010 as per your manual bank statement.
Hope this will help you.
Thanks & Regards
Sarma Bhamidipati

How can i open a PDF bank statement in numbers so that the rows and columns contain properly aligned data from statement?

how can i open a PDF bank statement in "numbers" so that the rows and columns contain properly aligned data from statement?

Numbers can store pdfs pages or clippings but does not directly open pdf files. To get the bank statement into Numbers as a table I would open the bank statment in Preview (or Skim) or some pdf viewer.
Then hold the option key while selecting a column of data.
Then copy
Then switch to numbers and paste the column into a table
Then repeat for the other columns in the pdf document
It would be easier (in my opinion) to download the QFX or CSV version from your bank

Intraday Bank Statement: Loading Balance and Handling Floats

Hello Cash Management & Bank Accounting Experts,
I have a query on the loading of SAP intraday bank statements and am wondering if you might be able to help please?
We have a requirement to load intraday bank statements multiple times daily. We are doing this currently and seeing the transaction records posted in our Cash Position worksheet. We use RFEBKA00 -> CM Payment Advice.
(Note: We are also loading the Prior Day bank statement once each day for each bank account using RFEBKA00)
However, for the intraday statement, there is a requirement to load the account Balance information along with the transactions from the intraday statement. We thought this might be possible by ticking the options 'Account Balance' and 'CM Payment Advice' on the RFEBKA00 program. However the system does not seem to load the balance information. We have seen the program RFEBKA30 (transaction FPS3) but are not sure what different functionality this would give as opposed to the RFEBKA00 -> CM Payment Advice option.
We also have a further requirement to cater for the float days in our Cash Position display. For example, the intraday transactions loaded might state a net cash position today of 100K in SAP. However, 20K of this might relate to Checks which have not yet cleared and will not clear for another 1 or 2 days, therefore these Checks need to be removed or catered for in the Cash Position, so that they don't display in today's actual Cash balance.
Is there a way of catering for the Balance display and the Float in SAP? Can you advise please the general steps that would need to be followed for that?
Thanks you for any advice you can offer.
Regards
Mik

you would have to use ABAP to do this.
An example might be the cheque number if that is held say in the allocation field in the customer payment and you want to clear it, it will need to be on your bank statement at that level. However if that is not supplied you could enter the bank remittance on all of the cheques at the allocation level and on the bank statement they might just provide that information, so many cheques will clear against the total posting.
In terms of BACS you normally get the customer name, as they put it, and their reference. As such I would always recommend their reference as they should quote it, getting a Company's name as they produce can be hit and miss.
In terms of credit card information, it is normally either the authorization number of the transaction, or the credit card number.
Hope this helps, but you need to see what information you bank gives you, and what you currently record and see the best fit.

Consolidation group change: Balance sheet/income statement balance 14,560

Dear All,
While performing the consolidation group change task, system throws the error message :
Balance sheet/income statement balance 14,560,497.62- INR
Message no. UCD1011
Diagnosis
The document to be posted is not completely in balance.
Entries involving items of the balance sheet or the income statement must always have a zero balance to ensure that both the balance sheet and the income statement are balanced, respectively. This is not true in this case.
System Response
Entry cannot be posted.
Procedure
Correct the amounts for the balance sheet items and/or income statement items.
I have checked the COI Settings and not showing any error.
I have analysed the problem and found that system is not picking one FS item 107501 i.e Profit and Loss CY.
Can any one suggest me how to resolve this.
Thanks in advance.
G Vinod

Hi DAN,
i ll elaborate what i wanted to convey.
When we upload
1. TB Equal to ZERO
2. Net of BS items may not be equal to ZERO
Eg: if September 2010 (FY is April to Mar) file is being uploaded, the profit till the period September will be in PL items. so to the extent of profit element will be the difference in BS Items.
when u run profit calculation task, after data upload and validation, system will pass the following entry,
In case of Loss:
BS - Profit and loss - CY -           Dr
PL- Profit before MI         -          Cr
BS- BS Clearing A/c                     Cr
PL - PL Clearing A/c                    Dr
when u run PCC, system ll pick these two items *BS - Profit and loss - CY and BS- BS Clearing A/c. so obviously, posting cannot be done.
Please tell me if u still not understand
Thanks and Regards,
G Vinod

Ncome Statement & Balance Sheet Reporting via a single ASO cube

Hi All,
I wanted to get some perspective on industry best practices as it relates to performing Income Statement & Balance Sheet reporting via a single Essbase ASO cube. As both these areas share a lot of common dimensions, do most of the companies implement a single cube for integrated reporting or split cubes and have tools like HFR, Web Analysis etc. combine the information from those cubes for integrated cube.
Appreciate any thoughts on this.
Thanks!

In 16 years of Essbase/Hyperion experience (14 of them consulting and training), I have seen just as many clients combining income statements and balance sheets in the same cube (BSO or ASO) as I have seen separate the two into individual cubes. Just as the BSO/ASO decision should factor in data volumes and hierarchy size, the combined/separate cube decision must come from good analysis of the situation at hand. Sometimes it is just a design preference for the company at hand.
Your question seems weighted toward ASO, so I would encourage you to make sure you are using ASO for the right reasons. I reserver ASO for cubes where the current or planned amount of history carried will be massive and/or when a very large hierarchy is required. Otherwise, I prefer to have the full flexibility of BSO.
One favorite project was for a re-insurance company in Bermuda (you can probably guess some of the other reasons I considered it a favorite project!?!). The consolidated P&L and B/S were in the same cube. This allowed us to properly "connect" the two statements such that retained earnings at the end of a quarter could flow over to hit the balance sheet. Of course, a two-cube design wouldn't necessarily prevent this thanks to @XREF (which didn't exist back in those days) or partitioning to name a couple of alternative. This makes my point that, to some extent, it all comes back to a matter of design preference for you and your project team.
Darrell Barr

Income Statement & Balance Sheet Reporting via a single ASO cube

Hi All,
I wanted to get some perspective on industry best practices as it relates to performing Income Statement & Balance Sheet reporting via a single Essbase ASO cube. As both these areas share a lot of common dimensions, do most of the companies implement a single cube for integrated reporting or split cubes and have tools like HFR, Web Analysis etc. combine the information from those cubes for integrated cube.
Appreciate any thoughts on this.
Thanks!

You have asked this question the essbase forum :- ncome Statement & Balance Sheet Reporting via a single ASO cube
Best keeping it to one forum and seeing it is a purely essbase question.
Cheers
John
http://john-goodwin.blogspot.com/

Quantity in Balance Sheet/Profit and Loss statement

Hello guys,
in the output of the balance Sheet/Profit and Loss statement, we have total amount of the reconciliation accounts in a period
Is there any statement which can tell us also how many movements (lines) were in each reconciliation accounts? Like hoe many movements composed the total amount?
this would be needed for reporting period and also for comparison period
thanks in advance for letting me know
hana

Dear:
To check recon a/c movement for vendors and customers please use FBL5N & FBL1N.
Regards

FF_5 - Import Bank Statement, Err: Formatting error in the field COBL-KOSTL

Hi
When importing the bank statement I'm getting the error
Error: (00 298) Formatting error in the field COBL-KOSTL ; see next message
Why is it doing this? In OKB9 I have the GL Account and the cost center assigned. It is the ne GL that is giving this problem, in the classic GL I do not have this problem.
Thanks in advance

Hi
No, it is not that. For some reason in the new GL it does not seem to determine the cost centers and profit centers as usual.
For exampl to allocate the Profit Center for Balance Sheet Account I used to use 3KEH in the classic gl but in the New gl we must use FAGL3KEH.
Now with cost center i'm having the same problem, does not determine the cost center when importing the bank statement.
Can someone help me.
Thanks in advance
Edited by: Louis De Gouveia on Mar 3, 2009 7:07 AM

Electronic Bank statement

Hi,
We are planning to use F110 transaction to generate the automatic payment advice(with payment orders) and it will be sent to Bank.Once the payment is made,I understand that the Bank will send the electronic Bank statement based on which we can clear the vendor open items.We like to simulate the clearing process based on the electronic Bank statement.
Can any of the forum members provide a sample electronic bank statement.It will help us is understanding the clearing process.
Thanks in millions,
Leo

hi
i have seen your posting at forum in service.sap.com REGARDING ELECTRONIC BANK RECONCILATION.
In the reply you made regarding EBR you have mentioned about two options for f110. Actually our banker requires a unique identifier for eact electronic transaction. i have configured DME and getting text file for each APP run. however i was wondering how clearing will be done while receiving advice at day end and statement at month end.
Your reply seems to match my comapanies scenario however you are requested to more clarify about your forum reply.
what is option no. 2
2- Close Vendor and post to an Out of balance sheet account. When receiving bank statement you have to post to this Out of balance sheet account(which is then closed) and bank account. In this way you have a clear picture for your bank accounts.
How setting of this is done. R u talking about payment order.
what is account gour of Out of balance sheet account.
what is entry passed when you do app run.
what is the way to do bank recon and payment advice upload.
thanks
s ap

Configuration / Uploading of Electronic Bank Statement Steps

Hi
I have confirgured the electronic bank statement functinality, I have used interpetaton alogrithm as 015, In Assign External Transaction type to posting rule, we have only two exteranal transaction 1001 for Credit and 1002 for debits in bank, we have assigned posting rule Z1 to external transction 1001 and Z2 to 1002.
I have received the following bank statement in multicash format.
Line Items File UMSATZ.TXT
Bank
Account
Statement Number
Value Date
Blank column
Text
Blank1 column
Blank2 column
External transaction code
Reference
Amount
Curr
Blank3 column
Statement Date
Header File AUSZUG.TXT
Bank
Account
Statement Number
Date
Curr
Opening Balance
Credit
Debits
Closing
Kindly advise the step to upload the above files and how the system will identify the reference column and external transaction from the statement to post based on above configuration.
Basically I want to ask that we are aware that bank statement have this column, but how SAP will identify the same and post.
Awaiting for early reply.
Best Regards
Mukesh Mokashi

Hi Srikanth
I have executed the test program, the system has posted three documents document pertaining to GL accounts as mentioned below:
1. G/L acct postings
Cash disbursement
00011 FB01 SA        001 40 215019      INR       30,000.00-
                                   002 50 215002      INR       30,000.00
         Document 25000037 was posted in company code 1000
Outgoing checks
00012 FB01 SA        001 40 215019      INR       31,000.00-
                                   002 50 215001      INR       31,000.00
         Document 25000038 was posted in company code 1000
Outgoing checks
00013 FB01 SA        001 40 215019      INR       32,000.00-
                                   002 50 215001      INR       32,000.00
         Document 25000039 was posted in company code 1000
Files created
LI file
          C:\Documents and Settings\10000058\Desktop\UMSATZ1.TXT
          Lines:                3
Stmt file
          C:\Documents and Settings\10000058\Desktop\AUSZUG1.TXT
          Lines:                1
2. For Customer Open Item it has show error as "(GLT2 001) Item category 04000 not allowed in accounting transaction 0200 /0001"
Point No.1
I am confused what system has performed and how the GL codes are picked for posintg for point no.1, further the message
shows files are generated, the file contents are blank.
Point No.2
Error for customer open item creation
Can you please explain the above points.
Best Regards
Mukesh Mokashi

Sheet similar to bank statement - balance column.

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