Smart Album Help

Smart Album help, please! While converting old slides to digital, I am importing to iPhoto in small batches. I have created a "smart album" for the converted slides expecting successive imports would automatically install into that "converted slides" titled smart album. It's not happening. ? ? ? I titled the 2nd imported batch "converted slides". This 2nd import is sitting in "Last Roll" rather than automatically moving to the smart album. How do I move this 2nd batch of 242 photos from "Last Roll" into its designated album? I tried "drag n drop" the whole roll, perusing iPhoto help menu, to no avail. HELP!
Neophyte NaNa

On further review of the iPhoto Help menu, it seems that an "Album" is much more flexible than the smart album. Can I change a smart album into a regular album? Or, I've created a "folder" for the smart album. Now, if I "Trash" the smart album, will the folder of slides remain? My right shoulder aches from too many hours on this project, that now I'm afraid to try anything for fear of loosing all that work. SHEEESH.
NN

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Smart Album help - pictures without Keywords

How can I create a Smart Album for pictures that don't have a Keyword attached to them? I'm trying to put Keywords to all my pictures and would like to be able to use a Smart Album to help me get through this project.
Thanks.
Chip

Thanks. I had it on "contains" and there isn't a pulldown menu for that. Never even thought to change it to the other choices to see what that offered.

Iphoto smart album help

Is it possible to create a smart album that will find all photos of two specific people and no one else? I am hoping to create an album that contains only photos of my two children, together, with no other people… not sure how to set it up. Thanks.

Not really - you can make one for all rules with photo contains each of the the two people and additional rules photos does not contain each of the other names - but even then it will not eliminate photos with people who have not been identified
Suggest to Apple - iPhoto menu ==> provide iPhoto feedback - maybe it will influence Photo next year
LN

Just upgraded to iPhoto '11...missing Smart Albums and Flags...Help???

I just upgraded from iPhoto '08 to iPhoto '11 via the App Store. While it appears that all of my photos are still on my computer, when I try to open my Smart Albums, it says that they contain "no photos." Also, it appears that none of my photos marked with flags are still flagged. Can anyone help?

How did you upgrade the library? Did you just open it with iPhoto 11 and let it convert the library to the new version? If so then try the following:
Make a temporary, backup copy (if you don't already have a backup copy) of the library and apply the two fixes below in order as needed:
Fix #1
Launch iPhoto with the Command+Option keys held down and rebuild the library.
Select the options identified in the screenshot.
Fix #2
Using iPhoto Library Manager to Rebuild Your iPhoto Library
Download iPhoto Library Manager and launch.
Click on the Add Library button, navigate to your Home/Pictures folder and select your iPhoto Library folder.
Now that the library is listed in the left hand pane of iPLM, click on your library and go to the File ➙ Rebuild Library menu option
In the next window name the new library and select the location you want it to be placed.
Click on the Create button.
Note: This creates a new library based on the LIbraryData.xml file in the library and will recover Events, Albums, keywords, titles and comments but not books, calendars or slideshows. The original library will be left untouched for further attempts at fixing the problem or in case the rebuilt library is not satisfactory.
OT

Help with filtering smart album

Hi
Wonder if any of you clever bods can figure this out, as I am unable to.
I have a project that contains files of .NEF, .jpg (750px web proofs) and .jpg's (hires retouched) between 2-8mb in size.
I am trying to create a smart album that will show only '.jpg' that are over 750 pixels in size (ie. just the hires retouched), however I cannot figure how to setup the filtration on a smart album.
I can start the first sequence, for example 'Show only files which end with .jpg' (which gets rid of the NEFs). However if I put the next filter line in to show files over 1mb, the NEFs show up again.
Very confused, any help very welcome.
Kindest
Kiran

Gary
U R A Genius!!
Thanks
Kiran

I am trying, unsuccessfully, to export an iphoto smart album- 12,000 photos, no movies- (information is saying 31GB) to a brand new 32GB scandisk flash stick. A caution msg keeps saying "there is not enough space to complete this" Help!

I am trying, unsuccessfully, to export an iphoto smart album- 12,000 photos, no movies- (information is showing 31GB total) to a brand new 32GB scandisk flash stick. A caution msg keeps saying "there is not enough space to complete this" Help!

You need a larger drive or an external drive - they OS needs a minimum of 10GB just for normal operation so you are already experiancing degraded preformance - if yo do not get more space you will start losing data
Moving the iPhoto library is safe and simple - quit iPhoto and drag the iPhoto library intact as a single entity to the external drive - depress the option key and launch iPhoto using the "select library" option to point to the new location on the external drive - fully test it and then trash the old library on the internal drive (test one more time prior to emptying the trash)
And be sure that the External drive is formatted Mac OS extended (journaled) (iPhoto does not work with drives with other formats) and that it is always available prior to launching iPhoto
And backup soon and often - having your iPhoto library on an external drive is not a backup and if you are using Time Machine you need to check and be sure that TM is backing up your external drive
LN

Is there a way to burn multiple smart albums to DVD?

I just finished shooting a wedding. I have made a number of smart albums for Reception, Dance, Ceremony, etc...
Now I would like to burn all of these albums onto one DVD to send to the client. But I would like each album to be in its own folder on the DVD. I could go the long way and export each album into a folder on the desktop and then put them all in a burn folder.
Is there a more automated way of doing this, such as a plugin maybe? After a little searching I found BurnToDisc from Blue Room software but it looks like you can only select one album at a time to burn to DVD. I would like to be able to select all 8 or 9 albums and have them burned in one operation.
Thank you for any help
Bo

As I wrote:
There's only one problem, I'm not sure if this will work for smart albums in folders.
so unfortunately I was right. Smart Albums behave differently then regular Albums one of the biggest differences is the way Folders and Smart Albums interact.
With a regular album if it is in a folder clicking on the folder shows the images in the album. With smart albums this doesn't happen, the folder doesn't show the images in the smart albums it contains.
A few work arounds off the top of my head:
convert the smart albums into regular albums. With the smart album selected and in browser mode click on the magnifying glass icon at the top right to open the browser filter HUD. At the bottom of the filter HUD is a button New Album with Current Images click it and a regular album with the images from the smart album will be created. Once you've done this to the smart albums the procedure I wrote should work.
You could manually create the folders in the Finder and export each smart album individually to the corresponding folder you created.
Let us know if either of those work for you,
regards

I have uploaded photos from the past and they are grouped by dates. How do I seperate those photos into their own folder/album so that I can easily identify the contents. Also, what is the difference between Album, Smart Album and folders?

I have uploaded photos from the past and they are automatically arranged by date. As a result, there are many events grouped into one library/event/folder/album (not sure of the proper terminology) I'd like to separate them into folders/albums/smart albums so that I can easily identify the contents. How do I do that and do I delete the originals?

It would be good to take the tutorials and learn iPhoto - these are for the previous version but the concepts are the same and much of the command is the same - and it would be a worthwhile investment of time to take the iphoto tutorials - http://www.apple.com/findouthow/photos/ - they are very helpful and will save you a lot of time and frustration. - also the tutorials in iPhoto Help will be helpful - while iPhoto is easy and intuitive it does have a learning curve and it will save you time and pain if you spend a few minutes learning the basics
as to organization - events are generally time based and are the basic automatic organization - you can merge and split them to make them work better for you but they are not a good way to do detailed organization - best to leave them time based
albums are logical things that contain photos and are just pointers to the photo in the event so they take no extra space and all changes to a photo anywhere are reflected everywhere
Smart albums are the same except they are automatically filled based on the criteria you set when you create them
Folders are containers that you create and a folder can contain albums, smart albums or other folders so they are a big help in organization - like a vacation folder that holds folders for France, USA, China with each of thos folders holding albums of photos from the country
LN

New Album from Smart Album makes NEW VERSIONS of all files? Bug?

Got what I think is an oddball bug here, but see if any of you have experienced it.
Making a new album of the contents of a Smart Album with about 600 images resulted in the SBOD, a lot of time and disk activity and the creation of NEW VERSIONS of all the files populating the new album. This, of course, also doubled the number of files in the original Smart Album, since the keywords used are a match. First thinking it might be something I had not read in the manual, I grabbed the book and could not find this behavior listed…..so….my expected result is a new album with the identical contents of the Smart Album selected as the source.
I am creating a presentation for a client whose work is in multiple projects in a ~150GB library. All images are heavily keyworded, so making Smart Albums of specific elements of the work was easy. My intended workflow to get through this mountain of pix was to make Smart Albums of specific elements, then make New Albums from each, manually edit and reorg these albums individually, then combine my edits into a single book file.
Now the structure leading to this problem is as follows:
1) I created a single “main” folder to store all projects and other elements and hierarchy for this client. Clicking on this folder returns some 8500 images spanning multiple projects…all as expected.
2) At the top level of this “main” folder, I made about 20 Smart Albums to presort the main elements I wanted to include. I made the first Smart Album by clicking the icon in the top bar. The rest of the smart albums I made by duplicating the previous Smart Album, then changing keyword selection. I would select the new keywords I wanted, then de-select the ones that were from the album I had duplicated. The reason I did it that was for speed, there is little delay in displaying the items that were already searched for, and a significant delay in going from new. Anyway, somewhere in this process, I decided to organize my workflow further, so I created a new folder (calling it Smart Album Selects) at the same level as the Smart Albums, and then dragged the Smart Albums into the new Smart Album Selects folder. Still, no problem.
3) Later in my session, I went to create another new Smart Album, and this time I did so already in the Smart Album Selects folder. When I opened the HUD to select the keywords, the Keyword area and check box were greyed out!!! Weird, I though….so I simply duplicated an existing Smart Album from my Smart Album Selects folder, opened the HUD, and sure enough, all my keywords were there. I changed the keyword selection, and went on with work. During the day I did this same operation 3 more times, making 4 Smart Albums created the same way.
4) OK…here is the strange behavior. To make my new custom album from the Smart Album selects, I selected one of the Smart Albums, and clicked on the New Album icon. Got the expected dialog, make with 1 image or all images, selected all images, and instead of a new album popping up moments later, I got the SBOD, and the Activity Monitor said Aperture and my hard disk was cranking away. About 4-5 minutes later, Aperture became responsive again, and had created a new album. However, upon inspection, the album contained NEW VERSIONS of all the images that were in the Smart Album, about 600 files.
5) I went back and clicked on a different Smart Album in the same spot in the hierarchy…but it was one of the first ones I had created (meaning I built this BEFORE reorganizing into the Smart Album Selects folder). Tried making a new album again, with 1 image, worked fine, popped up instantly. Tried selecting 4 images, same thing, worked fine. Selected All, made album, worked fine.
6) Went back to the Smart Album I had the problem with, this time selected 4 images, make New Album, and sure enough the New Album had NEW VERSIONS of the pix again…OK, I went back to the top of my folder hierarchy, my “main” folder and made a brand new Smart Album by clicking the icon, and selecting keywords. Made a new album from that, no problem, popped up instantly, no new versions.
7) I then re-made all my Smart Albums at the top of the folder hierarchy, and they all work fine creating new albums. I got back to the task at hand…hopefully there is enough data here to let the Aperture engineers find this problem…Assuming, that is it is not just me misunderstanding some element in the program.
Sorry for the length, but has anyone else run into this??
PowerBook G4 1.67 2GB RAM 128MB ATI Video, External FW Drives for library Mac OS X (10.4.7)

Nope, all the images at this point in my workflow have been unstacked, with the non-picked members of the original stacks discarded.
Now that it seems I am not the only one who has witnessed this behavior, what I am really trying to find out, is what is the definitive proper operation of this according to the Aperture group at Apple.
Assuming I have opened a Smart Album with images displayed, and no images are selected.
Is the correct behavior:
1) Selecting New Album makes a new Untitled Album (very quickly) with the identical contents of the Smart Album....OR...
2) Selecting New Album makes a new Untitled Album (slowly) with NEW VERSIONS of the contents of the Smart Album. (Also, depending upon the number of images, typically brings up SBOD and makes Aperture unresponsive until it is complete.)
Now what I expected to happen was #1, as it is what happens when I select New Album when a project is selected. Given Apple's human interface creedo for intuitive operation, I think this is the most intuitive choice, because I can't think of a good reason I would want to double the number of versions of all files in an album, unless I expressly told the app to do this.
Could an Apple guy provide the definitive answer, please...
Thanks in advance for your help.
PowerBook G4 1.67 2GB RAM 128MB ATI Video, External FW Drives for library Mac OS X (10.4.7)

ITunes\Apple TV 2 Not Updating Aperture 3 Smart Album Photos

Hi,
Even after both updating the Preview photos in the Aperture 3 Smart Album and waiting for several hours, my iTunes photo link to the Apple TV 2 still shows the OLD pictures (and the photo count) from when I first linked the album. The link is off by scores of photos that have since been added.
In attempting to remedy the out-of-date Album link, I have:
closed all programs,
restarted the computer,
linked and unlinked the photo album.
The photos on the Apple TV still show old versions of the pix, since revised. I don't know where these are coming from since they have been updated. They must reside in the ATV's memory. I'd like to flush that out and replace with the new versions!
QUESTIONS:
--> Is there a way to get iTunes to see the updated Smart Album that resides in Aperture 3?
--> Can I force an update of the Smart Album photos to the Apple TV?
Perhaps there is a secret incantation and dance?
Thanks for your help!
Don

I figured it out. The Aperture Smart Folder was actually being updated in iPhoto!
The story...
I recently upgraded to the new commonly shared Aperture \ iPhoto file format and imported all my iPhoto photos into my Aperture library.
Unknown to me, Aperture was saving changes made in Aperture to the old iPhoto file (package) -- with no notice, advisory, or infornation to this effect!
Mind-numbingly confusing, but once I deduced that my Aperture Library was now kinda fronting for some data stored in iPhoto, I could link to the Smart Folder stored there.
I intend to export the whole mess to an entirely new Aperture Library to be entirely (I hope!) in an Aperture environment.
If you lose information in Aperture, try looking in iPhoto!

Smart Album not so smart?

Hi. A few months ago I upgraded from iPhoto to aperture. It's all rather confusing but I've been willing to overlook it because of the usefulness of aperture as an advanced photo editor.
Now however all sorts of weird things are showing up. The Smart albums in particular are bizarre. Even the ones that come pre-made in Aperture. In particular the “in the last month” and "in the last week" etc. contain images from all over the map, as it were. Yes, there are images from in the last month, week or what have you—but there are also random images from all sorts of other time frames, projects, albums and folders.
This is particularly annoying because it also seems to have messed up the way photos are synced with my iPhone which (much to my surprise) is one of my favorite things to do on the iPhone: display my photos. Albums on the iPhone contain images often repeated 75 times or other such bizarre problems.
I assume something is corrupt somewhere but I don't know how to “reboot” my libraries without losing precious information.
Can anyone tell me what is wrong with my smart albums and what is wrong with the syncing.
Many thanks…

As a new Aperture user myself, I had a similar issue. Maybe it's related to yours.
Smart Albums have many options to choose from, and I was a bit confused at the beginning. While setting the Smart Album, you need to be sure you're marking the options you really want/need, and nothing else. For example, my "In the last month" Smart Album showed only one photo, and that wasn't correct.
But the reason was simple: I had written some text in the Search/Filter field (upper right), and obviously that was filtering the not-so-smart results in my folder.
Hope that helps.
JJ

Smart Album Not Loading Images

I have not seen a discussion (nor Apple support document) that answers my newest Aperture 3 dilemma. First of all, let me say that I am not new to Aperture. I've been using the program since Aperture 2 was introduced. I have successfully used Smart Albums in the past so I'm familiar with the function.
I take photos for my son's sports teams. We give a 16x20 framed action shot to the Seniors as a grad gift. I use the jersey number to keyword every image with a senior player. I then create a Smart Album (under the Project in which the images are located) for each senior and select their Keyword (jersey #) as my sort setting... I also select "All" that "Match".
This usually works like a charm. This sorting is important because I'll have all of "John's" images in one folder and then I export the best ones to a folder on my photo website for the parents/players to view and select their favorite for the enlargement.
The Smart Albums were working fine a few weeks ago but now the images are not getting loaded into them. Some albums are empty... some have only a dozen photos when I know I have 300+. I have double-checked the metadata and the keywords are still there. I have even deleted the Keyword and retyped it and that image still does not show in the Smart Album. I have double-checked my settings in the album's "Smart Settings" window and all appears correct and normal. These Smart Albums are located under my project so the photos are "there" to find.
I started experimenting and adding the kid's initials as another keyword, then adding that as a sort preference... the altered ones seem to be showing up (or, at least I have more images than before). So, somehow my original keyword entries are not being recognized. I am in the process of "Updating Previews" hoping that somehow this will "refresh" or "restore" the recognition of the Keywords. Would repairing Aperture permissions or database help?
I have over 7,000 images in this season's project library (almost 70,000 collective images). I have a tight deadline and cannot afford the time to review every image and either add a new keyword or drag the image to a new album or folder. I really need the Smart Albums to work with the original Keywords.
My Mac Store (for "one to one" assistance) is over an hour away... does anyone have a suggestion that I can try right away?
Many thanks for your time.

Hi Tony,
Thank you for your ideas. The "Source" library is correct but I have also experimented by creating a new Smart Album outside the project using my entire Library as the Source... it didn't make a difference.
I feel confident that I have set up the Smart Folder correctly. I believe this is a glitch in my software because I have many Smart Albums set up in various projects and I just discovered that none of them are working properly. I have a Smart Album that contained over 1000 "Fox" images... it's now empty. I have an "Elk/Deer" Smart Album that now only has 20 images (instead of hundreds). I'm not sure where the corruption happened but I know it was recent. The way the program is picking and choosing the images to include/exclude in a Smart Album has no rhyme or reason.
I don't know if restoring my library from the back-up will make a difference or if my back-up (updated recently) is also corrupted.
I can tell you this for sure: When you have over 70,000 sorted throughout your system... the prospect of starting over is daunting.
If anyone else has experienced this, please share the resolution. In the meantime, I think I'll take the computer to a Mac one to one or the Genius Bar and see if they can think of a fix.
Tony and Kirby, thank you for your time. I appreciate it.

Photo loss from a project when creating a smart album

Running Aperture 3.4.3 on iMac with OS X 10.7.5. Photos stored on internal drive. After creating two smart albums based on a date range, one with keywords and one with ratings, some, but not all, of the photos that appeared in the smart albums disappeared from the original projects (each project contains photos from a single day). One of the original projects still notes 454 photos under its thumbnail, but when opened only displays 308 photos. The project path of the photos in the smart album still references the correct project. I tried deleting the smart album but the photos did not immediately reappear in the correct project so I undid the delete. I tried closing and reopening Aperture. I tried system restart. No luck. Reading the Aperture help/manual suggests that the photos should remain in the original project.

First: Make sure the Browser Filter is set to "Showing All" (or "Unrated or Better") when the Project is selected.

Deleting photos from main library while in Smart Album.

anyone know of a key sequence to delete a photo from the library when viewing the photo in a smart album?
I have over 1700 photos. Sometimes I want to delete all photos within a smart album but you can not do that by just selecting delete; that only deletes it from the album and not the library. as of right now the easies way I have found to do this is to perform a batch change and rename all files the same name, then perform a search within the main library for those files and then delete them. I refuse to think Apple didn't think about creating a "delete from main library" shortcut.

Option Command Delete works for Smart albums also. At least that is what it says in the iPhoto Help/iPhoto keyboard shortcuts in the menu bar.

Smart Album : Inconsistency in the Date Type format used inside Aperture ?

Hello,
After using Aperture 2.0 for some days, I tried to create a Smart Album using as creation option for the Album the Date + "is in the Range" option which is leaving two blank fields for filling the two dates which are supposed to be the date limits of the pictures that the user wants to select.
My OS X is set to the italian language so our date format is the dd/mm/yy type.
When I tried to insert some dates in our format (dd/mm/yy) the SmartAlbum seemed to not work at all (not selecting any picture, or was coming out with weird results).
After checking carefully that there was no filter set which could prevent the correct visualization of the pictures I had no explanation for the problem.
At first I thought that this specific option was buggy as the other Smartalbum creation options (Keywords etc.) seemed to work properly.
Then I had the idea and I tried to use the english format (mm/dd/yy) for the two dates inside the date range fields and to my surprise everything worked properly.
So basically it seems that Aperture recognises the dates correctly only giving in input the american date format mm/dd/yy.
What is not so noice is that there is no check on the date limit correctness so basically it is possible to really mess up with the dates.
I'm also actually surprised the Aperture doesn't complies with the OS X date type which could seem the logical thing to do or at least is not consistent with the date type management inside the program because for example the pictures Dates are instead correctly listed in the List View of the browser according to the OS X date type (dd/mm/yy).
I was wondering what is happening in countries where the date separator is not the "/" but the "." like typically used in Germany which would add another variable to the software routine which is interpreting the date input fields.....
Maybe this could help other non english users who could have been confused like me on the same issue....
Did you notice the same behaviour ? Am I missing something ?
Uby

Smart Albums will search in the Folder/Project that is shown at the top of the search HUD as well as all Folders and Projects "below" in your structure. However, it will not search through any Albums in that structure. Here is an example:
You images are always stored in Projects (yellow icons) and lets say this is how it looks:
FolderA/ProjectA (this Project stores: ImageA1, ImageA2)
FolderA/ProjectB (this Project stores: ImageB1, ImageB2)
Let us say that you have two Albums like below but there is an image from ProjectB in AlbumA, which looks like this:
FolderA/ProjectA/AlbumA (this Album has pointers to: ImageA1, ImageA2, ImageB1)
FolderA/ProjectB/AlbumB (this Album has pointers to: ImageB1, ImageB2)
If you create a Smart Album below ProjectA it will only show ImageA1 and ImageA2 since it only search ProjectA and not AlbumA.
This may be the issue you have.
Are you 100% sure that the Project your Smart Album is pointing at does include the images you are trying to search through. As you see above then it won't find them if they are only in the albums below that project.
Here are a few rules that I follow in order to avoid getting confused over where my images are located: A) Only include images in albums below a project that are stored in that project. B) Create all my smart albums at top library level and if necessary add extra filters like project name.
Hope you understand.
Karsten

Smart Album Help

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