SMART FORM BID INVITATION

Hi All,
                    I am working on SRM I got a requirement to modify a standard smartform BBP_BID_INVITATION. Now the problem is where can I configure the settings?
                     I configured my frm in BBP_PO_ACTION_DEF transaction. But when I execute the bid invitation its not triggering my form. Its displaying the standard form itself.
                  If any body knows please suggest me.
                                                              thanks.

Hi
In SAP Mm module we generally copy the Std Form (MEDRUCK for PO/RFQ) to some ZFORM and do the changes and then we aill attach in NACE tcode for the Output type and driver program and then execute the same output from ME9F (PO) and ME9A (RFQ) transactions
In SRM is it same or differnt ? check.
Reward points for useful Answers
Regards
Anji

Similar Messages

How to user Smart form for the BID in SRM 4.0

Hello,
We have SRM 4.0 and we need to send the BID information to the vendor. This is because we have vendors that are not able to get in to our system and we have to send them a print out of the bid information so that they give us back the information. Then our users will insert it in the system.
It could be as an attach to the email or it could be printable in the program SPPS - Selecting and Processing Outputs.
SAP says that there is a smart form BBP_BIDINV_BID and BBP_BID_NOTIFICATION but I am not managing to make them work.
I found some messages to help solving specific problems so I assume it is possible to do this...
Is there someone that can help me?
Thanks very much.
My best regards,
Catarina Campos

Hi
Here is the standard solution to use your own forms:->
- copy the smartform BBP_BIDINV_BID to ZBBP_BIDINV_BID (transaction SMARTFORMS) and apply your changes
- use BADI to call your custom form ZBBP_BIDINV_BID
For PDF output form change use BADI BBP_OUTPUT_CHANGE_SF.
For email notification change use BADI BBP_CHANGE_SF_BID instead.
You will find all relevant documentation in SPRO --> Supplier Relationship Management -->
SRM Server --> Business Add-Ins (BAdIs) --> Document Output -->
- Change Forms for Document Output
- Change Smart Form for E-Mails Relating to Bids
Please go through the links below for more details ->
Re: how to use cutom smartform instead standard?
Re: Email message customization ?
Re: Bid Invitation Email Subject
Re: Email notification to bidder should reflect start/end date and time
Re: RFQ Smartform in SRM
Re: Standard Text
Do let me know.
Regards
- Atul

Smart form in bidding

Hi
I have a requiremrnt in SRM 5.0
What is the bidding form used for inviting bid from vendors.
i need to convert the form to german language. is there any settings for that.
Regards
Pooja

Hi,
Standard Smartform - BBP_BIDINV_BID gets called for Bid invitation.
Please try this Sample code for calling your custom smartform.
IF_EX_BBP_CHANGE_SF_BID~CHANGE_SMARTFORM .
IF SMARTFORM = 'BBP_BIDINV_BID'. " Standard Smartform
SMARTFORM = 'ZBBP_BIDINV_BID'. " Call your Customer Smart form
endmethod.
Try using the BADi "BBP_OUTPUT_CHANGE_SF" and acc set the parameters for the smartform icluding the Language.
related links:
Re: How to change default smartform triggered while printing for shopping cart
Re: Smartform display
Re: Add a Printer ? -> LP01
Re: Condition Dependent Document Output
Re: Add a Printer ? -> LP01
sending Smart form to Printer in SRM
Re: SRM PO's to be printed out with the PO
BR,
Disha.
DO reward points for useful answers.

Publish Bid Invitations.

Hi Guys, need help in the following:
1) What does public bid Inviation mean? My understanding is that we will not have to assign any bidders to the bid invitation and it get published on a portal.
2) How do I publish the bid on a portal - I want to publish the bid invitation on Internet where the suppliers can see the opportunity for businees?
3) How does it work - Do we have to generate a PDF using smart form and then put it on the net some how?
4) How will the vendors respond to the Open Bid Invitation as they are not created in the system and do not have login details?
Kind Regards,
Abdul Kadir Rajbhoy

Hi,
Yes you are right.Public Bid Invitation means that any body can bid to the event.If Bidders are involved then it becomes Restricted Bid Invitation.
In Public Bid Invitation,you need to give link to which the intending bidder need to get registered by answering a questionnaire published by your enterprise.Once his registration is approved by the enterprise, he will be issued a userid & Pwd and he will be in a position to submit Bid response.
This requires the setting up of the Supplier Registration scenario.
Thanks & Regards,
Nagarajan

Bid invitation email content text modification

Hi Srm Gurus,
    I have copied and modified the smart form bbp_output_cover for bid invitation (which has the email text and is sent as an email to vendors)...i need to know where i have to specify the form name in configuration .
   we are not supposed to enter the form name in define actions ....becoz this form is sending only the email notification to the vendors ...not the application document.
    i had implemented the badi BBP_CHANGE_SF_BID to change the form name
   Even then system takes the std form name.
please help me out.
Points will be awarded
Thanks,
Radha

Hello Radha,
If you are using the program "rsppfprocess" to send the outputs, then you have to customize the settings in the trasaction SPPFCADM. Please maintain the settings/changes and check again.
Hope your problem got solved...
Regards,
Message was edited by: Mani Sreedharala

Text of Publication - Bid Invitation

Hi experts,
I didn't define any event for my type of object of Bid Invitation. But even so, when I publish a Bid Invitation is sent an e-mail for the proposer with the following description:
ID de alerta: ##00186##
Verificar licitação 7000000389
Possible Subsequent Activities
http://uipasr50.company.xx.net:8000/sap/bc/gui/sap/its/BBP_QUOT/!?client=270&sap-client=270&language=PT&sap-language=PT&~DisconnectOnClose=1&BID_GUID=48A90794D2FA1195E10000000A0B7B18&OBJECT_ID=7000000389
How do I alter that description of the text?
Thanks,
Pedro Marques

Your question was to change the text description, hence I gave the associated smartforms. By the alerting has nothing to do with this notification.
1) Option 1:
SAP Implementation Guide -> Supplier Relationship Management ->
SRM Server -> Cross-Application Basic Settings ->
Set Output Actions and Output Format -> Define Actions for Document Output ->
BBP_PD_BID (Select this)
And set the value as below
Processing using selectio report
Immediate Processing
Then in Processing Types
Make sure Smart Forms Mail is not checked as default
This sould solve the problem of sending notifications.
2) Option 2:
You can switch off the BADI (EXEC_METHODCALL_PPF) implementation BBP_RFQ_SEND_XML.
Hope this solves your problem.
Regards
Kathirvel

Buffer Table Not Up To Date Short Dump When Publishing Change Version of Bid Invitation

Hi experts,
We are running SRM 5.5 with Support Level 16.
We have a bid invitation for which a user is trying to publish a Change Version. This bid contains two bid outlines, with one line item in each bid outline:
ITEM 1: HIER (Bid Outline)
ITEM 2: Line Item
ITEM 3: HIER (Bid Outline)
ITEM 4: Line Item
However, upon clicking on the Check or Publish button, the system throws a CX_BBP_PD_ABORT exception short dump. The reason for the exception given in ST22 is "Buffer table not up to date".
Due to organisational system security restrictions, I am unable to copy-paste the dump from ST22, so I will be typing out some of the details here.
Transaction: BBP_BID_INV
Program: SAPLBBP_PDH
Screen: SAPLBBP_BID_INV_1000
Termination occurred in the ABAP program "SAPLBBP_PDH" - in "BBP_PD_ABORT". The main program was "SAPLBBP_BID_INV".
In the source code you have the termination point in line 73.
Active Calls/Events
(formatted below as "No: Type: Name")
24: Function: BBP_PD_ABORT
23: Form: ABORT
22: Form: ITMADM_UPDATE
21: Form: ITMADM_MAINTAIN_SINGLE
20: Form: ITEM_F_CHECK_FROM_WTAB
19: Form: ITEMLIST_F_CHECK
18: Function: BBP_ITEMLIST_CHECK
17: Form: PROCDOC_DB_CHECK
16: Form: PROCDOC_CHECK
15: Function: BBP_PROCDOC_CHECK
14: Form: SSIS_DOCUMENT_CHECK_COMPLETE
13: Form: STATUS_SET_AND_INTERNAL_SAVE
12: Form: PROCDOC_UPDATE
11: Function: BBP_PROCDOC_UPDATE
10: Form: CHANGE_VERSION_UPDATES_ACTIVE
9: Function: BBP_PDCV_UPDATE_ACTIVE
8: Form: PROCDOC_CHECK
7: Function: BBP_PROCDOC_CHECK
6: Function: BBP_PD_BID_CHECK
5: Form: FCODE_DOCUMENT_CHECK
4: Form: FCODE
3: Function: BBP_BID_PROCESS
2: Form: PROCESS
1: Module (PAI): PROCESS
The ABORT subroutine is being called in Step 22 (ITMADM_UPDATE), at the following line:
* parent guids have to be identical ...
if gt_itmadm-parent <> w_itmadm-parent.
perform abort.
endif.
Upon tracing the variable values in the ST22 dump, it appears the program terminates when processing line 3 (i.e. the second Bid Outline). It appears that the first Bid Outline processes fine.
In the iteration for Line 3, the dump provides that gt_itmadm-parent contains the GUID to the Change Version document header, whereas w_itmadm-parent contains the GUID to the original Bid Invitation document header, resulting in a mismatch and subsequently program termination.
We have tried to replicate this bid invitation in our Development environment, but when executing, both gt_itmadm-parent and w_itmadm-parent contain GUIDs to the Change Version document header, hence the program does not abort.
Any suggestions would be greatly appreciated.
Thanks!
Best regards,
Kwong How

Hi Janu,
For Note 1561750, I have looked at the Correction Details and observed that it makes changes to an IF-ELSE block, but will result in the same path of code execution as before. I.e., the Note changes the code from "IF a THEN b, ELSE c" to just "c", but according to my code trace, we are already executing the "ELSE c" block in its current state.
We will look further into Note 1877600. The unfortunate situation here is that since we are unable to replicate this issue in our Development/QA environment, and the Note description does not explicitly fit the situation we are facing, we need to be very sure that the Note can address the issue before bringing it into Production.
Otherwise, we will raise a message as suggested.
Thank you so much for your help!
Best regards,
Kwong How

Difference between Smart Forms and Adobe Form

Hi all,
What are disadvantages of Smart form in SAP ,
What is difference between Smart Forms and Adobe interactive Form.
I heard from someone that in future Adobe interactive Form will repalce smart forms. Is it true or not
Best Regards
Srikanth

Hi,
Companies depend on formal documents that reflect their corporate identities and contain critical business information from live systems. SAP and Adobe partnered for automating and streamlining forms-based communication to support customers who create reusable forms for their business processes.
SAP Interactive Forms by Adobe will be used more and more as a way of simplifying and automating manual processes.
There are various advantages of Adobe forms.
SAP Interactive Forms by Adobe provides all the features and functions you need to create form-based output, such as order confirmations, invoices, or pay slips. You can either print such documents or send them by email or FAX.
Online Interactive Forms
A user logs on to the company intranet to fill in a form required by the HR department (for example, a Non-Disclosure Agreement to be signed by a new employee). The form is displayed in the browser.
As the user is logged on in the background to the company's HR system, his master data is displayed in the form. The user enters the required information in the fillable fields of the interactive form, and sends the data back to the system by pushing a button. The system extracts the data from the form and saves it in the database.
Offline Interactive Forms
The purchasing department of a company creates a bid in its Enterprise Resource Planning (ERP) system and selects the potential vendors. Based upon this data, the system automatically creates interactive bidding forms with specific vendor information, such as the address or contact person.
The forms are transmitted to the vendors by email. The vendors can fill out the forms offline (without being connected to the system that created the forms) and transmit them back to the company. The company then processes the forms automatically, and the data provided by the vendors is written to the ERP system. The purchasing department uses the data to evaluate the quotation and then issues an order.
With the integration of Adobe PDF technology into its solutions, SAP will be able to further extend its offerings of end-to-end business solutions by:
Providing for the first time the capabilities of Adobe's interactive PDF-based forms.
Integrating PDF documents into business processes that are driven by SAP applications.
Automating the process of moving XML data from SAP applications into interactive forms and vice versa.
Reducing time to design, manage, and maintain extended forms-based processes through easy-to-use forms design and deployment tools.
Offering its customers enhanced printing capabilities, in particular for interactive Web applications.
The focus of new forms technology from SAP is interactive PDF-based forms that can be created in SAP systems as a result of the integration of Adobe technology with Web Dynpro and the SAP NetWeaver Developer Studio. This integration means that adobe is the future technology.
Regards,
Kate

Product category comes blank IN BID INVITATION process of SRM

Hi Gurus,
   We are using the SRM Ssystem to process BID invitation.In this it uses the R3MMEXTRACT to get the product catalog information.The Information is fetched from R/3 using the RFC BBP_CATEGORY_GET_GUID.
The data which is fetched from R/3 is then transferred to SRM.but when the data is transfrred for some particular material groups the Product category comes blank.This happens in the case where the material group exists in two or more systems and the the function module is not able to identify from which system it is has to fetch the data.
Can anybody please help me with this.
this code is implemnted in the class ZCL_IM_CATALOG_CONTENT which is the class implemnted for BADI BBP_CATALOG_TRANSFER.
DETERMINE THE LOGICAL SYSTEM FOR THE ITEMS
LOOP AT catalog_content INTO wa_catalog_content.
    MOVE wa_catalog_content-cust_field3 TO ls_logical_system.
    EXIT.
ENDLOOP.
LOOP AT et_sc_item_data INTO wa_et_sc_item_data.
    READ TABLE catalog_content INTO wa_catalog_content
          WITH KEY line = wa_et_sc_item_data-number_int.
    lv_matgroup = wa_catalog_content-matgroup.
    IF sy-subrc EQ 0.
      CALL FUNCTION 'BBP_CATEGORY_GET_GUID'
        EXPORTING
          category_id   = lv_matgroup
        IMPORTING
          category_guid = lv_category_guid
        EXCEPTIONS
          nothing_found = 1
          OTHERS        = 2.
      wa_et_sc_item_data-category = lv_category_guid.
      wa_et_sc_item_data-category_id = lv_matgroup.
cAN ANYBODY HELP ME IN THIS,...

Hi there,
If you have 2 backends, is there any way you can find out which backend this is supposed to be coming from?
FUNCTION com_category_get_guid
    FUNCTION com_category_get_guid_ol
ELSE.
-------logsys is unknown -> read all categories with this ID------
You could have a look through the code and possibly debug it and see
                FUNCTION com_category_get_guid_db.
                        FORM get_guid_by_id_multisys
table COMM_CATEGORY
Hope this helps.
Matthew

Bid Invitation search: Buffer table not up to date

When we try to click our bid invitation we encounter BUffer table not up to date error, we are using SRM5.0
we have run /$sync and /$tab to clear buffer
but still got the following error:
Note
The following error text was processed in the system SRP : Buffer table not up to date
The error occurred on the application server alisrpr4_SRP_03 and in the work process 1 .
The termination type was: RABAX_STATE
The ABAP call stack was:
Function: BBP_PD_ABORT of program SAPLBBP_PDH
Function: BBP_PDLINK_GET of program SAPLBBP_PDLINK_OW
Function: BBP_PDORG_GETDETAIL of program SAPLBBP_PDORG
Form: PROCDOC_GETDETAIL of program SAPLBBP_PD
Function: BBP_PROCDOC_GETDETAIL of program SAPLBBP_PD
Function: BBP_PD_BID_GETDETAIL of program SAPLBBP_PD_BID
Form: BID_HEADER_ITEM_VIEW of program SAPLBBP_BID_INV
Form: BID_GETDETAIL of program SAPLBBP_BID_INV
Form: GETDETAIL_AND_FILL of program SAPLBBP_BID_INV
Function: BBP_BID_PROCESS of program SAPLBBP_BID_INV
What can I do?
If the termination type was RABAX_STATE, then you can find more information on the cause of the termination in the system SRP in transaction ST22.
If the termination type was ABORT_MESSAGE_STATE, then you can find more information on the cause of the termination on the application server alisrpr4_SRP_03 in transaction SM21.
If the termination type was ERROR_MESSAGE_STATE, then you can search for more information in the trace file for the work process 1 in transaction ST11 on the application server alisrpr4_SRP_03 . In some situations, you may also need to analyze the trace files of other work processes.
If you do not yet have a user ID, contact your system administrator.
Hope you can assist us, thanks

Hi, cheann
It's not difficult to set breakpoint, here it is.
First logon with reproduce user to GUI, go to tr:SE37, put FM name and display.
Now push "ctrlshiftF9" at the same time, external breakpoint will be set, there is one message saying, external point has been set for user:XXXXX. make sure this then repeat the application to analyze by yourself. BP will stop.
If you have multiple server, execute as below.
in tr:SM51, Select the correct server push"ctrlshiftf8", now jump into this server and set breakpoint here,(it's
the same as above)
Hope this information is helpful for you to go ahead.
Regards
Lauren

Doubts in PO's after a Bid invitation in Classic Scenario

Hello everyone,
I am working in SRM 5.0 in a classic scenario. I have a doubt, I do de following:
1. Create a PR in R/3
2. Replicate the PR in SRM as SC
3. Create a Bid invitation form the SC
4. Accept a Bid
5. Create a PO
In the 5th step, the PO is created in both system (SRM and R/3). Is this correct?
I though that only the PO is created in R/3.
Thanks
Ivá

Hi Ivan,
Pls see this thread which discusses abt the workaorunds for your requirement to create the PO in R/3 backend instead of locally in SRM.
Re: Regarding direct material procurement in Classic scenario.
BR,
Disha.
Do reward points for useful answers.

Standard process for PO creation from Bid Invitation or Bid

Hi everybody,
I would like to know what is the standard process to create local Purchase Order (i mean in a extended classic scenario) from Bid Invitation or Quotation.
In the current process, Bid Invitation are created form Shopping Cart using Sourcing Cockpit. Then, Purchaser will send its Bid to supplier (by publishing Bid Invitation) using BBP_BID_INV transaction.
Then, supplier will submit its Bid.
At this step, what it is the standard process (does it exist ?) to create a Purchase Order linked to this Bid ?
The need is to have a PO as follow-on document to Bid.
Thank you to clarify this point.
Regards.
Laurent Burtaire.

Hi,
After the bids are submitted and when the bid invitation opening date arrives, there will be a map for you to compare the bids received.
To see this map, go to BBP_BID_INV transaction and the map will be there when you search your document.
When you click on this map, you will find one column for each of the companies that sent quotations.
You can click on the company's name and then you need to click on button 'Accept', in order to accept the company's quotation.
Then you click on 'Refresh'.
Then you click on 'Create Purchase Order' or 'Create Contract'.
In order for that to happen, you must have defined number ranges and document types for bid invitation, quotation and purchase order.
Let me know if it helped.
Regards,
Henrique

Error when creating Bid Invitation

Hi all,
I am getting RABAX_STATE error when posting bid invitation shown below
What has happened?
The following error text was processed in the system SRM : An exception that could not be caught occurred.
The error occurred on the application server xxxxxxxx and in the work process 1 .
The termination type was: RABAX_STATE
The ABAP call stack was:
Function: BBP_PD_ABORT of program SAPLBBP_PDH
Form: EXECUTE of program CL_ACTION_BID_PUB_OUTPUT_BBP==CP
Form: PROCESS of program CL_ACTION_BASE_BBP============CP
Form: ON_SAVE of program CL_EVENT_HANDLER_BBP==========CP
Form: FIRE_SAVE_EVENT of program CL_EVENTS_BBP=================CP
Form: ACTIONS_ON_SAVE of program SAPLBBP_PD
Form: PROCDOC_SAVE of program SAPLBBP_PD
Function: BBP_PROCDOC_SAVE of program SAPLBBP_PD
Function: BBP_PD_BID_SAVE of program SAPLBBP_PD_BID
Form: DOCUMENT_SAVE of program SAPLBBP_BID_INV
What can I do?
If the termination type was RABAX_STATE, then you can find more information on the cause of the termination in the system SRM in transaction ST22.
If the termination type was ABORT_MESSAGE_STATE, then you can find more information on the cause of the termination on the application server xxxxxxx in transaction SM21.
If the termination type was ERROR_MESSAGE_STATE, then you can search for more information in the trace file for the work process 1 in transaction ST11 on the application server xxxxxxxx. In some situations, you may also need to analyze the trace files of other work processes.
If you do not yet have a user ID, contact your system administrator.
Error code: ICF-IE-http -c: 300 -u: STPURCHASER -l: E -s: SRM -i: XXXXXXXX -w: 1 -d: 20070305 -t: 155508 -v: RABAX_STATE -e: UNCAUGHT_EXCEPTION
HTTP 500 - Internal Server Error
Your SAP Internet Communication Framework Team
Please let me now what could be the reson for this.
Regards,
Ravi

Hi
Please do the following steps.
When you are using the Internal ITS,you need not run the report W3_PUBLISH_SERVICES.(only SIAC_PUBLISH_ALL_INT )
ALso pls check the foll:
-->activate the services through SICF tcode.
> Go to SICF transaction and activate the whole tree under the node Deafult host>sap>bc>gui>sap>its.
>Also maintain the settings in SE80>utilities>settings>internet transactuon server-->test service/Publish.
Table TWPURLSVR should have entries for the / SRM server line as well as gui and web server.
Could you please review again the following steps ?
Did you check that ICM was working correctly (TA SMICM) ?
1-Activate the necessary ICF services
With transaction SICF and locate the
services by path
/sap/public/bc/its/mimes
/sap/bc/gui/sap/its/webgui
2- Publish the IAC Services
With Transaction SE80 locate from
the menu Utilities -> Settings ->
Internet Transaction Server (Tab) ->
Publish (Tab) and set On Selected
Site = INTERNAL.
3- Locate the Internet Services SYSTEM and WEBGUI.
Publish these services with the Context
Menu -> Publish -> Complete Service
4- Browse to http://<server>:<icmport>/sap/bc/gui/
sap/its/webgui/! and login to the
webgui.
Hope this will help.
Please reward suitable points.
Regards
- Atul

Restrict access to bid invitation cFolder documents

SRM Experts,
I have a requirement to restrict access to bid invitation cFolder documents.
Here is the scenario:
Buyer1 creates a bid invitation and a cFolder. We do not want any other buyers within our organization to access this bid invitation cFolder.
How can this be achived?
At this time, if a buyer (ex: Buyer2) has access to create a bid invitation or view a bid invitation, the system is automatically gives Buyer2 access to cFolder created by Buyer1.
This needs to be restricted, any advice would be appreciated.
Note: BADI BAdI BBP_CFOLDER_BADI is already deactivated in the system
Please let me know if you have any ideas.
Thanks

Hi,
You can restrict the access through Product categories in the PPOMA_BBP for each user .
So that he can create Bid invitation only to that product category..
please check this link
you can find the customization guide for Cfolders on
https://websmp202.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700007402242002E
Please check with SAP PLM consultant . You can controlled through Authorisation role
This is the role used :User
- Role name: SAP_CFX_USER
Better check with the above link
Regards
G.Ganesh Kumar

Bid invitation output related

Hi guys,
I am able to send the bid invitation to the bidders.The output medium is email.It sends the bid invitation in .pdf format. (we have implemented a smartform)
Requirement is:can we send it in say word or excel format instead if .pdf?
Reason being,the bidder can download the form, enter required information in the word or excel doc and email it back.
Any solution/bright ideas?Please share your inputs.
Thanks
Trey

Thanks,guys!
Wow Masa! That was great.
Should have been clearer.We are implementing surrogate bidding functionality. The bidder will get the bid invitation by email.
Our requirement is here: if the bid invitation can be sent in word or excel format, the bidder can download and save the bid invitation on the local system, fill out the invitation and submit the bid via email back to the buyer.
Hence,the word/excel is needed so that the bidder can edit/modify it on the local system(there is no acrobat writer with the bidders:-))
Can you elaborate on 1 and 4,please?
Thanks a lot.
Points will be awarded surely!
T

SMART FORM BID INVITATION

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