Smart Mailboxes aren't smart

I have set up a smart mailbox to pick up emails to and from a colleague. I have entered his name (from and to contains). Only 4 emails have been placed in the smart mailbox. How can I get the system to pick up the rest?
(OS X 10.9.1)
Many thanks,

How funny. I stopped by looking for an answer to fix the problem I'm having with sync, random signatures, and Conflict Resolver, and then saw this thread and remembered I've got this same problem as well. I just figured it was because my computers can't/aren't running the same version of Mail. My G5 uses 2.1, while my MacBook Pro uses 2.1.1. The way I have Mail set up on my G5 has taken several years to get just right, with many smart boxes, rules, etc., and truthfully, it's just too much of a pain to deal with Mail on the MacBook Pro without all of my personalizations in place, so until sync really syncs everything between the two machines, I don't even turn on Mail on the MacBook Pro. I would like to be able to, so I'm hoping someone has a fix for this.
Dual 2.7 G5 & MacBook Pro 2.33 Duo 2 Mac OS X (10.4.9)

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HT2476 What is the difference between a smart mailbox and a smart mailbox folder? I'm just trying to organize my emails as they come in..Thanks!

What is the difference between a smart mailbox and a smart mailbox folder? I'm just trying to organize my emails as they come in!!!
Do I need to set up both?

Maybe this will help:
https://discussions.apple.com/message/18794948#18794948
https://discussions.apple.com/message/8711661#8711661

Smart Mailboxes Aren't Working Correctly

Not all of the criteria I have designated for my smart (so-called) mailboxes seem to affect all of my mail. For example, if I set the word "order" to be a condition in the "From" category, not every email with the word "order" in the "From" column is listed in the smart mailbox. Are there a finite number of criteria that can be set? Are the preferences screwed up? If so, where do they reside? Thanks in advance for the help.
2GHz PowerPC G5 iMac Mac OS X (10.4.4)

Yes. I also confirm the same. Smart Connect doesn't make the phone quiet. Ideally it would be great if Smart Connect would learn to support all the newest sound tweaks that Sony brought with 5.1: silent with alarm, without alarm, with exceptions, without exceptions... But at least it should support "Silent" mode at all, of course.

Linking addresses in a Smart Mailbox to a Smart Group

I hav set up a Smart Mailbox for replies to a question that I posted on LinkedIn. I have received eight or so replies and I want to reply to all the people who answered my question in one email. Is there a quick way to transfer all the addresses into a smart group so that I can send one email to all in that smart group?

Andreas Amann’s Mail Scripts has an Add Addresses script that may or may not do what you’re looking for.

Smart Mailboxes - I use smart mailboxes on my mac pro without issue. On my iMac OS X v10.7.4 the smart mailboxes disappear when ever mail is restarted. This does not happen on my mac pro. Other functions work as intended.

The OS on my iMac is OS X v10.7.4. No issue setting up the smart mailboxes and they work fine until I restart the imac or restart the mail application. When I do this the all smart mailboxes (not folders) are gone. Can someone please point me to where I might look for resolution??

The OS on my iMac is OS X v10.7.4. No issue setting up the smart mailboxes and they work fine until I restart the imac or restart the mail application. When I do this the all smart mailboxes (not folders) are gone. Can someone please point me to where I might look for resolution??

Smart mailbox problem

I have several mail accounts under my Inbox.
I've set up a "Smart Mailbox" to receive/contain all my "Outlook" sourced mail, which indeed it does OK. But the same mail also still appears in my "Inbox", duplicating that in the Smart Mailbox.
Is there a way to just fill the new Smart Mailbox but not have it appear also under the Inbox ?

Smart Mailboxes aren't actually separate mailboxes - they're saved searches. So they don't move the selected mail from your inbox - they just link to it. Confusing, perhaps.
If you want to get the mail out of your inbox, create a new ordinary Mailbox and then create a Rule (Mail, Preferences, Rules) whose action is to move the mail to that mailbox.
Hope that helps

Lost Mail in Smart Mailbox

I tried to edit a Smart Mailbox and lost all my mail in the smart mailbox when I hit the "-" to remove a double entry. The original entry remained and I added another entry and also I reentered the one I had removed. However, nothing now appears in that Smart Mailbox although there are message in the Inbox that meet the criteria.
Is there any way to recover my lost mail in the Smart Mailbox and how do I get the messages into it that are in Inbox?
Thanks.

You didn't lose the mail by doing this, you understand. A Smart Mailbox is like Smart Folder in Finder. It just shows you all mail that matches a set of requirements.
At this point you just need to think it through and re-enter the Smart Mailbox requirements (being careful about the "that match ALL" and "that match ANY").
Fred

Why are complex Smart Mailbox rules not available?

I wonder if this is a technical limitation in OSX Mail, or simply that Apple can't find a good way to present the UI.
Here are some rules I can create in OSX Mail for filtering or for smart mailboxes:
ALL rule: Find mails which are **in the last 31 days** AND **from [email protected]**
ANY rule: Find mails in the last month **from [email protected]** OR **from [email protected]**
Here's the rule I'd like to create, but can't:
COMPLEX rule: Find mails which are **in the last 31 days** AND ( **from [email protected]** OR **from [email protected]** )
The third rule there combines both ALL and ANY rules. I have yet to see a mail application which supports this form of query in smart mailboxes, yet it seems like a perfectly normal use case (eg, find emails from team members A, B, or C, and which also have quality X).
Smart mailboxes would be much more helpful if they were that little bit smarter.

if you are not into editing smart mailbox plists by hand you can esily accomplish this by creating multiple smart mailboxes and combining them into further smart mailboxes. say, make smart mailboxes 1 and 2 using a bunch of AND conditions and a smart mailbox 3 with the condition that a message is in smart mailbox 1 OR in smart mailbox 2. that said, it's really not clear why this has not been implemented into GUI directly. it's been like this for a very long time. that mac os x hint you found is 4 years old.

Smart Mailbox folders

Hi
I have created several new smart mailbox folders to file my incoming emails but they are purple with a cog in the middle rather than blue. These purple folders will not allow me to drag emails into. Is there a simple process to make them receptive?
Thanks

boxhead wrote:
The purple folders are Smart Mailbox folders, whose content is dependent on the conditions you set up for each of them.
That isn't quite correct, actually.
In Leopard there are *"Smart Mailboxes"* and also *"Smart Mailbox Folders"*. Both look like purple folders with cogs.
+Smart Mailbox+ contents depend on criteria set for them.
+Smart Mailbox Folders+ are only useful for organizing +Smart Mailboxes+.
Of course, email can't be put into either one.
!http://img403.imageshack.us/img403/8663/vptx1xp7.png!

Smart Mailbox Folders and To Do Smart Mailboxes

I cannot move smart mailboxes to a smart mailbox folder if the logic for the smart mailbox is for a ToDo search. If I create a smart mailbox with a message search I can move it into a folder then change it to a ToDo search.
The smart mailbox stays in the folder for a bit then disappears.
Has anybody else found this, am I just doing something silly?
Ta
Colin
Message was edited by: Colin Martin
Message was edited by: Colin Martin

Me neither. Have you been able to figure out why???

Smart Mailboxes don't work with the junk folder

I've had a Smart Mailbox that worked for many years, but now it wont. This Smart Mailbox is set up like this:
Contains messages that match all of the following conditions:
Message is in Mailbox Junk
Subject Does not contain *VL-JUNK*
Subject Does not contain *SL-JUNK*
And that's it. *SL-JUNK* is put into the subject lines of suspected emails by my email hosting company. The reason I have this smart mailbox is to double check emails that Mac Mail thinks are junk but aren't. It's a system that has worked great until recently.
I've noticed that when I change the Smart Mailbox to this:
Contains messages that match all of the following conditions:
Message is in Mailbox Junk
Nothing populates the mailbox. Are Smart Mailboxes no longer able to pull emails from the Junk folder?
Thanks!

go to mail preferences->general and make sure that the box "when searching mailboxes include results from Junk" is checked. if it's checked already uncheck and recheck it.

Smart Mailbox ignoring NOT unchecked box to include messages from Trash

I just created a new Smart Mailbox in Lion's Mail. Despite NOT checking the box to include messages from Trash, messages from Trash are included AND I DON'T WANT THEM TO BE. Any ideas?
Anyone else with similar results?

The proposed solution appears to work great only in the following scenario:
Include emails from X and exclude the trash mailbox, and the conditions are set to ALL. (Contain messages that match ALL of the following conditions.)
Does anyone have a solution for when you want your smart mailbox to include emails from more than 1 email address and still exclude trash? If you select ANY, it will pull up all emails not in trash from any recipeint, not just the 2 you are seeking to include.
Or, is there a 3rd party app out there that allows for multiple conditions like rules allow in Mail? (i.e. include any messages from any of these 5 email addresses as long as they aren't in the gmail spam folder).

Smart mailbox for addresses NOT in my address book?

I want a smart mailbox that only contains emails from addresses that aren't in my address book. It doesn't seem possible with the options in the dialog box, unless I'm missing something really obvious.

I just discovered I can do this through the Junk section of Preferences. Click "Advanced" and you can create a filter specifically for 'Sender not in my address book'.

Smart mailbox duplication on other mac

I just updated to Mtn Lion on 2 iMac in the house on the same wireless network. The SMart Mailboxes I had set up on my Mac was the same before and after Mtn Lion install. On the other, which my wife uses, it changed all of her Smart Mailboxes to what's in my email account. If you change the Smart Mailbox on eathier machine mail account, it changes the other to be the same. The actual POP3 Mailboxes are still unigue and aren't duplicating.

I will add the duplicate smart mailbox executes the filter conditons that were set on both computers mail accounts, but doesn't share actual emails within the different POP3 accounts. So, it only preforms the Smart Mailbox function within the email accounts on that machine.

How can I get a view of what's not in any smart mailbox?

I want to see basically my inbox, only with all of the things being displayed in my smart mailboxes HIDDEN. I don't see an option for this. I tried creating a smart inbox, but there's no way to create the inverse of my smart mailboxes because the rules don't seem to allow it. Is there any way to do this or am I out of luck?
Thanks,
Jon

Thanks. Yeah, smart mailboxes being sort of filtered views of your INBOX makes good sense (references not copies as you say).
I could do what I want to do if there was either an option to hide stuff in the inbox that's in a smart mailbox OR if there were better smart mailbox rules for what to include. For example, if there was a "None" choice as well as "Any" and "All", I could create an Inbox2 that contains all the stuff that doesn't match any of the criteria for my other smart mailboxes. But it's not quite the smart. Also, I could make it work if you could include smart mailboxes in the rules themselves, but they only work with regular mailboxes. I can understand why that would not be a feature though.
Basically, smart mailboxes are great. BUT I want to use them to reduce the clutter of my inbox, not just see a view of it. So perhaps this is a feature request. I can't see how to do what I want to do...

Smart Mailboxes aren't smart

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