Spare part accounting

Hi Friends,
We have requirement for spare parts.
When creating purchase order, the purchasing associate will determine if unit codt of spare parts and select respective GL account in sap system :
If the spare part value is :
Above 5000 USD then item should be capitalized :
Fixed asset
To Accounts payable account
In case withing 5000 USD
Current asset -
To AP account
Purchase of repaired item: GL would be same like purchase of spare part . Price would be same as repair price.
Can you please help me on this ASAP .

Hi<
Please let us know if you still need help on this. If so, we would like to move the questions to ERP space. Thanks a lot for your understanding.
BR

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Why is different between consumption and spare part material Amount in Accounting?

I go to mb51
in Accounting document there is different
l found the standard price was changed in the last . it was changing from 850,000 to 1000
i don't know why is different between consumption and spare part material Amount Accounting??? please help me . how can I solve it?

pay attention just first document has a different accounting amount . in others there aren't different .see these screenshot :

PR to be made for Spare Part

Hi All,
Standard PR:- 1500005005 is created for spare parts . Since the value of the PR is very high that is 60000 Euro it should not be in-ward to cost center. It should be in-ward to the inventory. At the time of consumption only cost center posting should happen. Since its spare part it cannot be an Asset PR.
Which way PR can be made. (Account Assignment Category K - cost center & A - Asset is not suitable). Can this be done with out selecting any Account Assignment Category for this scenario?
Help me out in resolving the client issue.
Thanks in advance,
Regards,
sapuser

Hi All,
Material type:- FHMI - Prod. resources/tools. Both Qty & Value is flaged again's the plant.
So for this PR without K - Cost Center & A - Asset in A/c ***. Catg it will be left (blank). Update it in this way for PR.
After the GR is being Cleared then while doing the Invoice post updated the cost center. Hope this will resolve the problem
Regards,
Pherasath

Capture storage location for spare parts

Hi Expert,
We are using the material type 'ERSA' - Spare Parts. The standard setup does not allows capture storage location.
How to include storage location in MIGO.
Regards,
Peck Har

which "standard" setup do YOU have?
Usually a ERSA is quantity managed hence it has storage location views.
But you have to look into the purchase order, if the purchase order is account assigned e.g. to a cost center or work order, then the receipt is directly consumed and does not go to a storage location, hence the field is not open to be entered in MIGO

Release of spare part directly

Hello every one,
In my project i m getting requirement related to spare part release for maintainance orders. The requirement whenever some spare part is required on some order used want that we shouldnt do any work in maintenance order. spare part should be directly released by engineers stores. and it should come in maintenance order automatically. I dont think its possible in standard SAP. Kindly give me some solution on this.
Regards
Abhishek

Abhishek,
It is possible to issue material against an Order without planning of material in the Order (Resrvation)
Pls check, for example
1. Goods issue (Tcode: MB1A), select Movement Type as 291 (Consumption for all account assignments from warehouse), Plant and storage location, then press enter. (do not select Order button)
2. Enter the Order number (Order must be released condition), then enter the materials required to issue with quanity
3. Post the document (Material Issue against Order directly)
4. Check the Order for material document flow and Actual cost.
Regards
Siva

Spare part -- Fixed asset ???

Experts
We have spare parts as inventory in our plant. If we want to capitalize the spare part,
1. Can SAP handle this process?
2. If so, what is the steps need to be taken?
Thanks

Use Asset Accounting Module
Create Asset class/Account determination and assign GL accounts and create new depreciation key.
Create assets for ispare parts and assgn life and depreciation key.
Contacting your FI consultant helps you a lot
Srinivas

Sending Spare part for repairing via subcontracting

Hi All,
Our business practice includes to send any spare part(i.e Motor) for
repairing purpose outside the plant premises on the subcontracting
challan.
But this particular spare part (of ERSA material type) has ALREADY got
issued and NO stock exists under this material code for sending it
outside.
So currently we are creating the new material code (which is non valuated
in nature)and generating the stock(via movement type 501) of the same for
sending it outside by using the custom movement type 941 (copy of 541
movement type).
For the above excercise to happen, everytime it is very tedious excercise
to create the non valuated material code. it implies every repairable
material code is having 2 material codes one is valuated and 2nd one is
non valuated,which gives lot of confusion to users.
Please suggest some way out for this issue.
Thanks & Regards
Nitin

Hi
I hope you can use Split caluation here. Create two valuation type Valuated and Non - Valuated. Carry out the necessary config for split valuation. while Creating material master for valuation type valuated maintain MAP in accounting view and for valuation type Non-valuated maintain standard price 0. This may be useful for you
SAS

Moving average price for in-house produced spare parts

Hi all:
We use moving average price V for spare parts which are produced in-house - production order deployed for such business.
During goods receipt, I can post the material document, but no material is posted into inventory, and no financial document is created either.
Can anyone tell me the reason. It quite urgent. Thanks.
Andy

Hi,
Check whether your material type is marked for Quantity and Value updates for that Valuation Area. This can be checked in Logistics General->Material Master->Basic Settings->Material Types->Attributes to Material Types and in that Quantity and Value Updation.
Also Check OBYC settings for material account determination specific to BSX and WRX transaction keys for that valuation area.
Thanks
Krishna.

Spare Parts on consignment at no cost during warranty period

With new equipment being installed, several vendors have agreed to provide us with spare parts on a consignment basis without any consumption cost during the warranty period. When the warranty ends we'll either purchase the spares or return them to the vendor. Is there a standard SAP process for these parts? I've look into consignment processing but did not find a clean way to do this without an accounting entry. We are on ECC 6.0.

Jody,
Try asking the same question to the [Materials Management|SAP ERP - Logistics Materials Management (SAP MM); guys.
PeteA

Spare parts - assets or materials

Hi
I work for a power generator and our inventory mostly consists of spare parts - not items for sale.
For accounting purposes, we are required to classify some of these spare parts as fixed assets (rather than inventory) as these parts will not be used in the next financial year.
These spare parts sit in the store and from time to time are purchased or issued to maintenance orders or into assets.
We wish to record depreciation/provision for obsolescence on the spare parts.
I would appreciate some advice on the best way to treat these items in SAP is (from someone who has worked with Utility companies with similar issues). Is it:
- record them in MM but have posting to fixed assets g/l code and manually record depreciation/obsolescence?
- record in AA and have partial disposal when some spare parts are used?
- record quantities in MM and values in AA?
- other???
regards
CJ

Hi,
As per my understanding spare parts, even if to be used in fixed assets for replacements, should be treated as inventory only.
Therefore, you should inventories them and as and when they are issued, you should charge them off to profit and loss account (This is as per Accounting standard 10).
But, if you want to know a way out to transfer them as an asset, then also you need to keep it as inventory only till you utilise it. Once it is required to be capitalise, you can do so with transfer posting with a appropriate movement type, so that quantity shall be reduced from inventory and shall be capitalised.
Regards
K Khatri

Capitalization of spare parts

Hi,
Spare parts are acquired via logistic workflow. At reception, they are entered in inventory. Accounting department verifies on monthly basis the list of spare parts but has to identify which one has to be capitalized.
How could you send spare parts sitting in inventory to asset register? If the spare part is capitalized but need to be replaced/ repaired, how could we change the value of the asset? How could we track the spare part if they are capitalized? How could we follow the spare part as soon as it is capitalized?
Any recommendation on the capitalization of spare parts?
Thanks
Sabine

Hi Anna,
Thanks for your answer. In fact, we try to see if we need to capitalize or not spare parts. I know that you suggested to keep them in inventory .
Here, they try to decide at the beginning of the process if they need to capitalize or not the spare part. There are 2 cases:
case 1: spare part bought at the same time as main asset to which there are related to (= critical spare part) and brought into use at the same time as main asset.
case 2: spare part bought for repair or replacement
I guess that we should capitalize the spare part in the first case. But if we capitalize the spare part, we could not do anymore an inventory management and follow the spare part. This is not very convenient.
In the second case, we need to decide if we are dealing with major spare parts and define some criteria to identify what "major" means (e.g. useful life higher than 1 year)... but this is very difficult to identify.
In the last case, it is more complicate because we probably go through the maintenance order but how do we capitalize then? If the costs are in stock then they can't be also in asset. Does this mean that we need to do some financial adjustments?
Any idea?
Thanks
Sabine

How to change spare part item price in sap

Dear All,
Can you tell me how to change spare part item price in sap ,
like in our company hike new price of spare part item so how can update a new price in bluk order
thankx and Regards
Pritpal

Hi,
Try MR21 & MR22.
First assign the appropriate G/L account against the account key for the same.
Regards,
Sourabh

Report for Order and spare parts

Hello every one, i am looking for a report which can tell me order number wise use of spare parts. It can be either in order or some seprate report. I have not find any such report till yet. Kindly help me in this.
Regards
Abhishek

Baed on the requiremtns given, IW13 can also be auseful report for you.
SM

Need field and table for spare part material and price for a given material

Hi,
      In need to create a report with following fields:-
       Customer           Material          spare part material            spare part description             price                   currency.
From which table and field I can get all this information.Please guide me.
Hint. cl30n transaction for material managemant.
         vk13 transaction for price maintenace.
Regards.

CL30N is a general transaction that can be used for any classification, but material master maintenance is usually MM01/MM02 or MM41/MM42
Material description can be taken from table MAKT
customer from table KNA1
The question is what you are going to analyse? where do material and customer tie together? do you do the analysis on sales orders VBAK and VBAP ? or invoices VBRK and VBRP? or customer material info record KNMT?
or do you capture this info in classification? then you get the values from AUSP
Edited by: Jürgen L. on Aug 3, 2010 9:42 AM

Deletion OF schedule LInes from APO SPP(Spare Parts Planning) through ABAP.

Dear All,
I need to delete the schedule Lines from APO SPP(spare parts planning ) system.I am looking for any available BAPI provided by SAP for this purpose.Please provide me help if any of you folks previously in your project went through this requirement.
If any other way is there other than BAPI please suggest.
Regards
Mukesh Pandey

Hi Siddartha,
That option is not working.
Thanks

Spare part accounting

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