Start a workflow when a trip/travel request is created

Hi all ,
I wanted my workflows to start whenever a trip or travel request(Tcode: TRIP/PR05) is created .
Can anybody suggest me any settings to do it ???
Thanks ,
Sonu.

Hi Sonu,
Please let us know whether it is a standard workflow or customised one. Because both has different steps to follow.
If it is a standard then Implementation is quite easy. Broadly you have to configure event and do agent assignment in standard workflows.
I am not sure but I think Business Object related to travel management is BUS2035 and event is created.
Regards,
Deepak

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How to start a workflow when a value in specific column is changed?

HI !!
I would like that my workflow will run only if a value on a specific colunm will change.
is there a way to do it without using a third colunm ?
thank you !
nikita.

Hi,
According to your post, my understanding is that you wanted to start a workflow when a value in specific column is changed.
When you create workflow, if you check the “start the workflow automatically when an item is changed”, the workflow will be started automatically once the item is edited.
In the other word, no matter which column we changed, the the workflow will be started automatically.
As a workaround, we can add condition or action to make the workflow excute the next step only if the value in specific column is changed.
There are two options to achieve it.
Use the “Wait for Field Change in Current Item" action”. If you add the action at the first, the workflow will excute the next step until the column is chaned to the specific value.
2. User the “If any value equals to value” condition. If you add the condition at the first, the workflow will excute the next step if the condition is satisfied.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Travel request is created for multiple employee or multiple trip request

Hi Experts,
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please help.
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Hello,
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I have the same error you listed here for a few employees. Could you please tell me how you resolved this?
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What settings do I need to change so that I can start a workflow for a list item created by another user?
I have a SharePoint 2013 workflow (let's call it LSR Status Workflow) that is associated with a list (called
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Exception details: System.ApplicationException: HTTP 404
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at
Microsoft.Activities.Hosting.Runtime.Subroutine.SubroutineChild.Execute(CodeActivityContext
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System.Activities.CodeActivity.InternalExecute(ActivityInstance
instance, ActivityExecutor executor, BookmarkManager bookmarkManager) at
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executor, BookmarkManager bookmarkManager, Location resultLocation)
If I created the list item, I can stop it and restart it without any problems, but this is not the case for list items created by someone else.
What settings do I need to change so that I can start a workflow for a list item created by another user? I am the owner of the SharePoint site and am able to make changes to permissions if needed.

You don't need to re-do the fields. If you create a new version of the PDF
file just open the old one and use the Replace Pages command to insert the
pages from the new version over the old ones. This will give you a new
version of the file, with the existing form fields still in tact. Of
course, you might need to adjust their location and/or size, but at least
you won't have to start all over again...
On Thu, Jan 22, 2015 at 11:59 PM, Laura Holancin <[email protected]>

Error when initially calling Travel Trip Form Web Dynpro application

Hello all,
we are facing a problem when calling for the first time the Travel Trip Form Web Dynpro application.
In the trace file we get the following error message:
application [webdynpro/dispatcher] Processing HTTP request to servlet [dispatcher] finished with error.
The error is: com.sap.tc.webdynpro.services.sal.core.DispatcherException: Wrong Web Dynpro URL: "../WebDynpro/Servlet/<deployableObject>/<application>/xx?..". xx is not allowed without exchange key. Retrieved URI path: /sap.com/esstratri/TripForm/~wd_key890_1246626831816/background.gif.
Exception id: [001E680CB1CE0078000002A600007B4A00046DCCEE3F358A]
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Best Regards
Philipp

Hello Philipp,
We are having same problem. Please let me know solution....
Som

Start workflow when pressing save button

Hello community,
can anybody explain me how I can start a workflow when somebody clicks on 'save' in transaction me22n?
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Christoph
Edited by: Christoph Schle on Jan 9, 2008 7:48 AM

Hi,
It looks like an interesting requirement and
1. As per your problem, we are not able to distiniuish between the Changed event whether it is really came because of decreasing value or is it because of change in release indicator at header level.
2. Check this BADI IF_EX_ME_TRIGGER_ATP for ME22n - if you look at TRIGGER_ATP method of this BADI you have access to PO header old and new, and also PO line item old and new. Since you have access to old and new header values and also lineitem values,
when <old header-relindicator> = <new header- relindicator> and <old line item value> is lessthan <new line item value> rasie a new custom event on BUS2012. Say ZBUS2012.SPECIALCASE ( for this create ZBUS2012 and delegate it to BUS2012)
Before doing the real code in the BADI, just implement the BADI with out any code and put a breakpoint in this methid. Put ME22n in debug and see whether the contorl is coming to this BADI or not and also check whether you are able to access header/linitem values old and new. if you are able to then we are done with it.
3. Associate BUS2012.SPECIALCASE also as triggering event ( apart from standard RELEASETEPCREATED) of your workflow and in the workflow create a parallel fork ( parallel to your approval process ) and create a step for 'Wait for BUS2012.SPECIALCASE) and connect this branch to End of workflow ( this will take care of terminating the existing workflow before decreasing value)
i am bit creative here in suggesting above , give it a try and see !!. However general way to handle sceanrio's like this to handle them in Check Function Modules, but for your case its bit tough as you will not have access to old header and old line item values.
Just try above and update me if it works
Regards
Krishna Mohan
Edited by: Dubbaka Krishna Mohan on Jan 9, 2008 11:37 AM
Edited by: Dubbaka Krishna Mohan on Jan 9, 2008 11:37 AM

How to avoid starting of workflow ?

hi there,
i have a problem:
on BO BUS2089 (Travel) i have a event 'CREATED'
on that event i have a workflow. everytime the event is raised the workflow starts. so far so good, BUT:
i ONLY want to start the workflow when the travel-request is created in portal (ESS).
But there is a direct way in backup where traveling-requests are entered by administration.
how can i handle this to avoid starting the workflow when it is done in backend system (HR) ?
reg, Martin

Martin,
You should be able to identify the program that is triggering the event. Take a look into the SY-CPROG. I am not absolutely sure, if this is the correct field, but check/compare all the fields in SY structure. There should be a difference between creating/changing the trip in ESS (with the web dynpro application) and creating/changing the trip in backend transaction.
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Karri

Creation of Travel Request

Hi,
Can anyone tell me the name of BAPI/RFC for creating travel request with input options for advance,request,cost distribution,etc.
Thanks in Advance
Shruti

Hi,
Try to trigger standard workflow when a trip is created. The PDF document will be sent to approver.
activate any one of these workflows.
Approve Travel Request - WS 20000050
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Thanks and Regards,
Shilpa

Processing Status in Travel Request ESS

Dear all Gurus,
I am implementing travel request approval process on ESS/MSS. After employee submits an travel request via ESS the processing status is set to have 'Released for Approval' status. Once manager approves the travel requests via MSS processing status gets 'Approved' status.
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Regards,
Namsheed

You can change the text as indicated below ie 1411965 has steps in it http://wiki.scn.sap.com/wiki/display/ERPHCM/Adding+Reject+or+Cancel+Step+to+Workflow+Template SAP NOTE # 1411965 - Status after action in FITV_POWL_APPROVER, provides more information on this limitation and the configuration steps. Status comes from Table PTRV_PERIO Field ANTRG (Travel Request or Trip Approved (Indicator)) ABREC (Open / To be Settled / Settled (Indicator)) i.e. we have only request status from 1 - 6 and settlement status from 0 - 4. See the domain fixed values. BAPI_TRIP_CANCEL can be used to enhance the statuses. Please check the class CL_FITV_POWL_UTIL and method GET_STATUS_AFTER_REJECT

FITE_EXPENSES -- Available Travel Requests / Plans

Hi Experts,
I've got a question concerning the creation of travel expenses and the data acquisition of the respective travel request. Let's say I've sent a Travel Request and it has been approved by the respective approver, i.e. status of the process is "approval" and status of approval is "approved". Now, in the scenario "All my Trips" the user can choose the tabs for travel requests and click on the link "Create" in Tab "Travel Expenses", so the travel request is used as a data template for the travel expense sheet. All is good.
Alternatively, for some requests posted, at the 'entry screen' of the scenario FITE_EXPENSES, there's a list "Available Travel Requests / Plans" which apparently shows some, but not all travel requests available.
Now my question is: Where does the generic alv-grid "Available Travel Requests / Plans" get its items from? I've plunged deep into FITV_FPM to find some clues but couldn't fin anything out, it's just too generically programmed...
The way it is now, there is a redundancy/inconsistency between all my trips --> travel requests, and FITE_EXPENSES --> Available Travel Requests / Plans. This bothers me, because it will be annoying for the end user...
I hope somebody can clear this up ;-/
Cheers, Lukas

I had a look at this and couldnt find anything very useful to be honest!
Are you kidding? This is exactly the information I was looking for!
IF sy-subrc = 0.                                                                        "MAWH1494578
    CASE cl_fitv_assistance=>get_req_plan_future( <ls_emp_info>-trip_provision_variant ). "MAWH1494578
      WHEN '0'.                                                                           "MAWH1494578
*       Remove trips in the future or with existing expense report.                       "MAWH1494578
        DELETE rt_trips WHERE expenses IS NOT INITIAL OR datedep > sy-datum.              "MAWH1494578
      WHEN '1'.                                                                           "MAWH1494578
*       show all requests and plans!                                                      "MAWH1494578
        DELETE rt_trips WHERE expenses IS NOT INITIAL.                                    "MAWH1494578
      WHEN OTHERS.                                                                        "MAWH1494578
*       use default -> delete...                                                          "MAWH1494578
*       Remove trips in the future or with existing expense report.                       "MAWH1494578
        DELETE rt_trips WHERE expenses IS NOT INITIAL OR datedep > sy-datum.              "MAWH1494578
    ENDCASE.                                                                              "MAWH1494578
ELSE.                                                                                "MAWH1494578
    "Remove trips in the future or with existing expense report.
    DELETE rt_trips WHERE expenses IS NOT INITIAL OR datedep > sy-datum.                  "MAWH1494578
ENDIF.
Thanks a lot Sally!
Cheers, Lukas

UWL and WS20000050 - Approvate Travel Request

Hi community,
in UWL on SAP EP 6.0 Sp14
we display incorrect StartDate & EndDate of Workitem but in SAP System these are correct.
The UWL display the previous day
(Example: Workitem Day 06.02.2006 --> UWL Day 05.02.2006)
We have some Idea?
Best Regard's
Antonello

Hi,
You can 1) either modify the workflow and add there a mail sending step. Then each time a travel request is created, a mail is sent to the manager. Or 2) you can start using extended notifications (refer to SAP Library).
I am not sure if you already have some sort of an application, which you can use in Portal to approve travel requests. If not, then you'll have some more job to do...
Regards,
Karri

Portal runtime error on creating Travel Request

I have copied the standard ESS Role and created my own ESS Role. I then assigned this to my portal user.
Then when I log into the portal as the user and click on "Create Travel Request" or "Create Expense Report" URLs, I get the following error:
Portal runtime error.
An exception occurred while processing your request. Send the exception ID to your portal administrator.
Exception ID: 04:53_02/02/10_0021_23623650
Refer to the log file for details about this exception.
Is there any portal/IMG setup that is missing? Or any authorization missing?

Thanks I made changes to Resources node in IMG.
Before making these changes I was getting the following error:
Portal Runtime error. An exception occured while processing your request... Exception ID:.... Refer to log for details....
I just changed the URL of PCD page in the Resources node.
Note:
(1) In Portal I have made my own folder structure:
-> Portant Content
-->My Travel Setup
--->Employee Self-Service
>Roles
>MyTravelESS (role copy of the original Portal ESS role, Delta link. i.e. ESS role under End User Content-->Employee Self-Service)
(2) I have not copied the iviews, pages worksets etc. under my new folder structure.
But Now I am getting another error:
500 Internal Server Error...
Root Cause
The initial exception that caused the request to fail, was:
com.sapportals.portal.prt.runtime.PortalRuntimeException: Failed in WD JNDI lookup. javax.naming.NameNotFoundException: No child found in WebDynproContext with name base

Startring Workflow when Organisation structure changed in PPOM_OLD

Hello,
I want to start a workflow when I use the command 'MOVE' in Transaction PPOM_OLD TO change the structure of the organisation. In the event trace no event is produced when I perform this action and I can't find a user exit in the function group, to start a workflow or produce an event. Do you have any Idea how to solve this problem?
Thanks.
Regards, Lars.

Dear Azury Liran,
Really thanks for your quick reply, I've checked PPOME I'm unable to view OM structure. below is screen of PPOME
Ur's
Mohan

InfoPath 2013 start a workflow

In a new InfoPath 2013 form that uses a custom list, I would like to add a custom button and/or something to click on for the user to eventually 'start a workflow when item changes'.
Right now since I am in the early phase of the process, and it would be fine to 'start the process manually' also. Basically I would like directions on what a user can click to they could start the workflow.
I found the following link and it shows how to start a workflow from the documents library:
https://www.youtube.com/watch?v=afttEV61kQI
I would like to know how to have this same process occur from an InfoPath 2013 form where the user clicks my 'button/item' and does not click on the 'auto generated' save button.

assuming that the workflow should not necessarily start ANY time ANY file changes (which is a default option, and requires no custom dev effort)... what I've seen a few times, is for the form to include a checkbox ("start workflow")... the workflow
starts, and checks for the condition... and stops if the checkbox is not checked.
Scott Brickey
MCTS, MCPD, MCITP
www.sbrickey.com
Strategic Data Systems - for all your SharePoint needs

Start a workflow when a trip/travel request is created

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