Status of Purchase Order should be "Fully Invoice" / "Partially Invoiced"

Hi SAP,
Purchase Order is made and goods receipt (MIGO) is done against the particular
line item of that Purchase Order, For some reasons the FI entry is entered in the system.
The Purchase Order Line Item is blocked in ME22N for avoiding booking of MIRO Transaction
The Requirement is to change the status of Purchase Order as “Fully Invoiced”
as the same is showing as "Not Invoice" in Purchase Order Header > Status Tab
Advance Thanks,
Bhaskar Reddy.S

Go to ME22N..
Just tick the Final invoice in Invoice tab..

Similar Messages

Status in purchase order

1.Where do i see the workflow for a purchase order.
2. There are 6 status in purchase order, can someone give me the link or document about the status?
Regards
Sudharshan

1. Workflow for a PO can be seen from the navigation given below.
Purchasning > Purchase Orders > Purchase Order Summary > Inquire (M) > View Approval through workflow.
2. Use the Control Documents window to control requisitions and requisition lines as well as purchase orders, purchase order lines, releases, and shipments. For requisitions, the only available actions are Cancel and Finally Close. Only control options appropriate for the selected requisition or purchase order are displayed in the Actions field. The following control actions are available in this window:
Cancel - If you use on-line requisitions, and you cancel a purchase order you did not receive or pay at all, Purchasing cancels the requisition lines associated with the purchase order if the Cancel Requisitions check box is selected. If the Cancel Requisitions check box is not selected, the requisition lines are not cancelled and are returned to the pool of available requisitions. You can then assign these requisition lines to new purchase orders to fulfill your requestors' needs. See: Defining Control Options.
If you use on-line requisitions with quantity or amount based line types, and you cancel a partially received purchase order line, Purchasing recreates requisition lines for the remainder of the maximum of the billed or received quantity you have not received. You can assign these requisition lines to a new purchase order line to fulfill the requestor's needs. See: Autocreate Document Options. If you have implemented Oracle Services Procurement and use on-line requisitions with rate or fixed price line types, no requisition lines are recreated.
If you are using encumbrance or budgetary control, Purchasing automatically creates negative debit entries in your general ledger system to cancel the encumbrance that corresponds to the purchase order header, lines, or shipments you are cancelling, using the action date you specify in Action Date. Purchasing recreates requisition encumbrances for the requisition lines you used to create the purchase order if the Cancel Requisitions check box is not selected. Purchasing uses the distributions from your cancelled purchase order to recreate the encumbrance for your requisition. See: Budgetary Control and Online Funds Checking.
After you partially or completely cancel a purchase order, you need to inform your supplier of the cancellation. You can communicate purchase orders or releases you partially or completely cancelled. Purchasing automatically inserts a cancellation message on the purchase order, purchase order line, purchase order shipment, or release you cancelled.
You can source a requisition line from a line in the Prior Purchases region of the Supplier Item Catalog window. (A line in the Prior Purchases region corresponds to a purchase order line.) However, Purchasing does not automatically update the corresponding sourcing information if you cancel a blanket agreement or agreement line with which you source requisition lines. If you cancel a blanket agreement or agreement line, be sure to update the corresponding information in the Requisition Templates or the Sourcing Rules window. See: Defining Requisition Templates. See: Automatic Sourcing.
Close - You can close at the header, release, line, and shipment levels.
Close for Invoicing - You can close for invoicing at the header, release, line, and shipment levels. Note that if you close for invoicing a purchase order header that is currently open, Purchasing sets the status of all purchase order shipments to Closed for Invoicing, but the purchase order lines and header remain open. This status will not prevent you from matching an invoice to the purchase order or to the receipt.
Close for Receiving - You can close for receiving at the header, release, line, and shipment levels. Note that if you close for receiving a purchase order header that is currently open, Purchasing sets the status of all purchase order shipments to Closed for Receiving, but the purchase order lines and header remain open.
Finally Close - You can final close at the header, release, line, and shipment levels. Purchasing automatically closes fully billed and received purchase orders. However, to prevent further actions on the purchase order, you should use this window to final close purchase orders. Finally Close prevents modifications to the purchase order. Also, if you are using encumbrance or budgetary control, Finally Close automatically creates credit encumbrance journal entries in your general ledger system to reverse the encumbrance that corresponds to the purchase order header, lines, or shipments you are closing, using the action date you specify in Action Date. See: Budgetary Control and Online Funds Checking.
Freeze - You can freeze only at the header and release level. You freeze a purchase order when you want to prevent any future modifications to the purchase order. When you freeze a purchase order, you can still receive and pay for goods you already ordered. If you want to prevent future receipt or matching invoices against this purchase order, cancel or final close the purchase order instead.
On Hold - You can place a purchase order on hold only at the header level. This unapproves the purchase order while preventing printing, receiving, invoicing, and future approval until you remove the hold.
Open - You can open at the header, line, and shipment levels.
Open for Invoicing - You can reopen for invoicing at the header, line, and shipment level.
Open for Receiving - You can reopen for receiving at the header, line, and shipment level.
Release Hold - You can release a hold only at the header level.
Unfreeze - You can unfreeze only at the header and release levels.

Status of purchase order

how to know the status of purchase order i mean which field and tables?
i searched forum but couldn't find exact answer

Hi,
Field Is EKKO-FRGKE
If released Value -R
Blocked -B
Regards
Sandipan

Enhanced status of Purchase Order

Hi Experts,
Is it possible to enhance the status of purchase order in ECC? The client requested to custermize the status and the sequence which is I'm not sure. Please advise if you have any ideas.
Rgs, Michelle

Hi,
Thanks to your reply, and would you please elaborate. Do you mean that we need to enhance by using ABAP or can configure in the backend by copying the document type from standard one?
Rgs, Michelle

SRM: "Purchase Order Change Approval " and "Invoice Approval"

Hi,
I would like to know the availability and details of the backend services for "Purchase Order Change Approval " and "Invoice Approval".
Any pointers ?
regards
Sachin

I want to know what are the Backend services exposed for the following processes :
Purchase Order Change Approval in MM
and Invoice Approval.

Which Table stores Purchase Order Related to Parked Invoice

Hi
Which Table stores Purchase Order Related to Parked Invoice? I am not able to get that information. Thanks a lot in advance for any help.
Thanks
Arghadip

Hi
Check Table RSEG with the parked Invoice document number.
Thanks & Regards
Kishore

Without Purchase Requistion , Purchase Order should not be raised

Dear All,
Can any one tell me , How can i do the setting without purchase requisition , purchase order should not be raised.
Regards
Suresh

Hi,
1. Transcation code : OMET - Function authorization
in that, there is one check box called REF TO PURCHASE REQUISTION under the section of possible reference object (2nd from top). Activate this check box.
Assign this Function authorization key to the user profile.
Now onwards, this specific user cann't create PO with out PR.
PR is mandatory for the PO creation for this user only. But other users can create PO, with out PR also.
This is user level control
2. Transcation: OMEC
Select your document type and note down some where filed selection key which is maintained for your document type.
Transcation code :OMF4
Navigation path : Spro-Materials Management-Purchasing-Purchase Order-Define Screen Layout at Document Level
Select field selection key, which is identified in the first step and click on the details icon.
Click on the "Reference data, item"
set Purchase requisition as required (mandatory) entry.
Now onwards, you cann't create PO with out PR number.
This control is applicable for all the users. But for your document type only, which is used in the first step.
For what are the document types used this field selection key, you can't create PO with out PR number.
For other document types you can create PR with out PR number also.
Regards
KRK

Complete Status of Purchase Order

HI SRM Gurus,
For SRM 7.0 system, for purchase Order what is the signifance of "Transaction Completed" status ?
I have completed one purchase Order which has open item.
At header level it sets "Transaction Completed" status in SRM PO. but neither it set delete indicator nor delivery complete indicator of open PO items . Hence i wonder what is the signifiance of complete functionality of PO in SRM.
Can you please through light on this topic ?
Regards,
Kalandi

Checks (SRM-SUS)
Before SAP SRM SUS documents are archived, they are processed by a check program to determine if they qualify for archiving. This validation procedure prevents documents that still require processing, erroneous documents, and current documents from being archived and subsequently deleted from the database.
The residence time is a general criterion used to determine when SUS documents are archived. Each document must remain in the system for a certain period of time (the retention period) after it was last changed before it can be archived.
For more information about setting retention periods, see the Supplier Relationship Management Implementation Guide (IMG): Supplier Relationship Management Supplier Self-Services Cross-Application Basic Settings Archiving of Documents Define Residence Times for Documents .
Note
Only SUS documents from completed business processes are considered for archiving. Before you can archive documents, you need to complete the business process to which they belong.
End of the note.
During the check process, the system also checks the relevant follow-on documents. If these documents have been created and completed, the relevant business transactions are assumed to have been completed. In particular, if a SUS purchase order can be archived, then so can the relevant follow-on documents.
*The status Transaction Completed is only applicable to SUS purchase orders and indicates that the document flow has been completed.* This means that all necessary documents in the document flow have been created and that, in the SUS EBP scenario, the confirmations and invoices pertaining to the purchase order have also been approved.
As well as the follow-on documents, the ordered quantity (or the quantity confirmed by the supplier if a purchase order response was requested) and the quantity specified in the follow-on documents must be considered. A purchase order can have one or more follow-on documents for each document type. If the total amount of item values of the follow-on documents does not match the total order value, the process step is not complete. In this case the system does not apply the status Transaction Completed to the original SUS purchase order.
An exception to this process is when a final delivery indicator has been set for an advanced shipping notification or for the invoice. Only the purchaser can set this indicator, which is used to show that no further delivery or invoice is expected and that this particular process step is completed. This information is only available on the purchaser's side in the purchasing system.
Example
A SUS purchase order has one or more advanced shipping notifications (ASN). If the total quantity specified in the ASNs does not match the quantity specified in the purchase order, it implies that some of the goods ordered have not yet been delivered. The delivery process step is therefore not yet completed even though invoices have been created for the existing ASNs.
http://help.sap.com/saphelp_srm70/helpdata/EN/d8/757af9204942aa86735dfefc62e9cd/frameset.htm

Status of Purchase Order Header

Hello Community,
in the purchase order header you find a tab status. This has values like Not Delivered, Partially Delivered and Full Delivered. I wonder how this status is set. Is it determined all the time you enter the transaction or is it stored in a database table.
Basically I would need the table where the actual status of the header is stored. I looked through all tables like EKKO, EKET etc. but could not found it. Do somebody of you has any idea?
Thanks
Berthold

Hi Berthold,
I did a lot of research on the same topic, but finally came to the conclusion that these values don't get stored in any table but get updated as we enter the transaction's. Also, since being header level data it sums up all the item's in the PO and shows the status i.e. if there are 2 items in the PO the status will add up the ordered, delivered and invoiced quantities of both the items and show the values.
Thanx,
Pravin

Seeburger help required for Purchase Order,Dispatch Advice,Supplier Invoice

Dear All,
I wanted to do the Seeburger implementation.
I wanted to convert the EDIFACT to XML struture and XML struture to EDIFACT using the seeburger adpater for --
Purchase Order , Dispatch Advice and Supplier Invoice.
Points:
1. How will vendor will send and receive data to PI. (means how to use Seeburger spoke and how to give unique Ids in Seeburger AS2 adapter)
2. How to do Edifact to XML conversion and XML to Edifact conversion using Mapping Designer
3. How to configure modules in Seeburger AS2 adapter
Regards

HI,
For Seeburger implementation you should take licance for BIC MD and Adapters(AS2,SFTP).
1)You will receive the data from the vendor ,you need to configure the AS2 Sender Adapter and you need configure the Party with AS2ID(Global Indentfier).
2)For Conversion for the EDIFACT to XML you need to generate the the BIC mapping In BIC MD.once generate the map you can loaded the map into XI server.you need to configure the mapping detials in module(Classifer,BIC,Spliter......).
Steps to genrate the BIC MAP:
Steps :-
      1) Right click on Data type and Export structure (msg_....xml).
      2) Run u201CCreateXMLmessageu201D, (source file msg_....xml, target file XML_....xml).
      3) Import XMLu2026.xml to your Project XML Message.
      4) Run u201CCreateMappingXMLToEdiu201D source file (msg_...xml),target file      (X2E_....xml)
      if you are converting XML to Edi format.
      5) Run u201CCreateMappingEdiToXMLu201D source file (msg_....xml),target file      (E2X_....xml) if you are converting Edi to XML format.
      6) Import X2E/E2X_.....xml to your project mappings
3) you need to open firwall from the vendor and your system..
AS2 Sender Adapter:
Transpoert protocl:HTTP
Message Protocol:AS2
Authincation Requered(Check box)
Message subject:
Asynchorns MDM Settings:
Server Certifacte:
Private key:
HTTP TimeOut:
MDM retry interval:
MDM retry Count:
Proxy Server:
Proxy prot:
Proxy User and Password.
For more information end to end :above menation rajesh weblog.
regards,
Ramesh

Closing internal orders impossible despite fully invoiced PO

Hi,
Anybody out there who knows why an internal order can't be closed if the assigned purchase order is completely delivered and invoiced? Only setting the "final invoice" indicator in the PO helps.
What's the rationale? If the idea is that it is still possible to post invoices on already fully invoiced PO, then the "final invoice" indicator doesn't prohibit them either...
TIA
Raf

Hi Raf,
When you want to close an order the system checks for dependant data to alert you that there are open items that have not been received, etc. You need to close the purchase orders and requisitions so that the order is no longer "expecting" postings from these dependant objects. You could run the following reports which have been known to correct inconsistencies in commitments (note 152571):
Report RKANBU01 resets commitments on orders and ranges of orders.
(See Note 100409) (Note 125266)
Report RKACOR04 corrects mistakes between total and line items in
database tables. (See Note 113423)
Regards,
Greta

Unable to Delete PO (Purchase Order) due to changed Invoiced value. Helppp.

If you create a service entry sheet, process the service entry
approval,post an invoice for an amount greater than the Service entry
then, cancel
the entry sheet and add a new service specification (i.e. same entry
sheet), the following problem occur:
1. You can no longer cancel the invoice if the services of the entry
sheet are deleted.
2. After changing the entry sheet and renewed acceptance of services
performed, a posting takes place where the value differs from the
value of the entry sheet.
Steps to Reproduce:
1. Create a Service Purchase Order of $2,000.00
2. Create a Service Entry against the Purchase Order for $2,000.00
3. Approve Service Entry against the Purchase Order for $2,000.00
a/c postings Dr Expense $2,000.00
                     Cr GR/IR $2,000.00
4. Create an Invoice against the Service Purchase Order for $5,000.00
a/c postings Dr Expense $3,000.00
                    Dr GR/IR $2,000.00
                    Cr Vendor $5,000.00
5. Revoke the Service Entry
a/c postings Dr GR/IR $5,000.00
                    Cr Expense $5,000.00
I am expecting the Reversal of the Service Entry figure is $2,000.00, but instead, the Reversal of the Service Entry figure is $5,000.00. Why is that so? I need to be able to Reverse/Delete the PO.

If you create a service entry sheet, process the service entry
approval,post an invoice for an amount greater than the Service entry
then, cancel
the entry sheet and add a new service specification (i.e. same entry
sheet), the following problem occur:
1. You can no longer cancel the invoice if the services of the entry
sheet are deleted.
2. After changing the entry sheet and renewed acceptance of services
performed, a posting takes place where the value differs from the
value of the entry sheet.
Steps to Reproduce:
1. Create a Service Purchase Order of $2,675.00
2. Create a Service Entry against the Purchase Order for $2,675.00
3. Approve Service Entry against the Purchase Order for $2,675.00
a/c postings Dr Expense $2,675.00
                     Cr GR/IR $2,675.00
4. Create an Invoice against the Service Purchase Order for $6,452.50
a/c postings Dr Expense $3,777.50
                    Dr GR/IR $2,675.00
                    Cr Vendor $6,452.50
5. Create Credit Memo $1,537.00
6. Revoke the Service Entry against the Purchase Order for $2,675.00
I am expecting the Reversal of the Service Entry figure is $2,675.00, but instead, the Reversal of the Service Entry figure is $1,537.00. Why is that so? I need to be able to Reverse/Delete the PO. Please help...
Thank you.

Incoterms in purchase order should appear only in header.

Hi All,
When the inter company purchase order is created with reference to purchase requistion, in some scenarios the header and item level incoterms are copied in the purchase order.
1. Incoterms in the header level of purchase order are copied from vendor master.
2. Incoterms in the item level of purchase order are copied from customer master.
One of the observation made my by me is that - when we create a purchase order with reference to purchase requisition and prior to copying and adopting the purchase requisition if we leave the purchase organization field blank then system will copy the incoterm at the item level of purchase order.
Our requirment is 1.how we can avoid copying the icoterms at the item level of purchase order 2. In what situations the incoterms are copied in the item level of purchase order.
Thanks and Regards,
Shrikant

Hi,
To have VAT to appear in the PO print clearly ,1st heck FORM or PDF/SmartForm Form used for your PO out put type for application EF in NACE t.code. Check SmartForm in t.code: SMARTFORMS and see condition types VAT is there or not. Just check with ABAPer about condition type of VAT inclusion in SmartForm.
VAT can be inventoried or can be used for Set-Off (you can say as non-deductable or
Deductable) based on business process requirement or material behaves to purchasing document. For VAT can be inventoried , you should have a condition type with assigning of NVV key and For Set-Off VAT , you should have another condition type and assigning to an accounting key { For example: ZAV ( new one)not NVV key certainly} in tax procedure in OBYZ t.code & in t.code: OB40 , ZAV should assign to G/L account. You should have two tax codes , one for VAT - inventoried and another one for VAT- Set-Off and maintain condition record for each condition type with respective tax code.
For VAT can be inventoried, it will affect on accounting in MIGO transaction adding VAT amount to Inventory Account. For Set-Off VAT, it will affect in MIRO transaction.
Regards,
Biju K

VKM1 Status and Purchase Order Fields

Hi Everyone,
I'm new with SD and not familiar with transaction VKM1. I have a task that needs to get the corresponding Status field and Purchase Order field for a corresponding VBELN. To what table can I map these data?
Please help.
Many Thanks!

Hi
Kindly use the belwo tables and fields
VBAK--BSTKD --POurchase order
VBUP-GBSTAOverall processing status of the SD document item
Regards
Damu

Reverse Back delete status in Purchase Order

Hi
I'm having problem when do the reversing for item in purchase order.
ie
Purchase Order : 123456
Item 10    Part A already GR
Item 20    Part B already GR
Item 30    Part C   User wrongly click Delete.
in this case this PO will be close because 2 part has been GR and one part has been delete. How do i open this delete Part ? ...

Hello Nizamkz,
When you delete line item in Purchase order (trash bin) using ME22/ME22N, it will not be go away from your purchase order, but it will grayed out in your purchase order and against that lineitem you will not be able to do further process i.e. GR, Invoice.
Now if you want to do undelete, you select the line item (which is shwoing Trashbin in the first column) and clock on Unlock button.
Hope this will help.
Hope this will help.
Regards
Arif Mansuri
Reward if answer is helpful.

Status of Purchase Order should be "Fully Invoice" / "Partially Invoiced"

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