Summary Fields/Formulas

I want to collect totals of hours in a sub-report.  The problem is that this subreport is also used to collect comments (table structure: Job Table (with hours worked) linked to Job Comments table with 1 to many relation). 
The Comments are collected in the Details Section.  I want to collect total hours for each job and then total hours for all jobs (the latter works and is at the report footer level).  I cannot collect a sum, however, on the individual job.  It either grabs the first record (for evaluate on change of group (Key or Date groups)) or it collects mutliple times for each comment record (for evaluate each record).  I have placed this field in the Job group footer.
My group setup is Report, Job, Date, Key, Details.
A Date could have many Keys because the Job could be clocked onto several times in a day.  Keys is a unique counter field that starts at 0 for each day.
Thanks,

Perhaps I gave too much info.  Conveying this info has never been easy for me.
I do not want to post this data to the main report.  It prints within the context of the sub and that is fine.
Here is the real problem boiled down...
The Comments table is linked to the Job table.  The Job table stores all pertinent info except the comments.  The link is 1 Job record to many Comment records.
I have Comments in the Details section, Key in my lowest group(a counter starting at 0 for each date), then Date group, then Job in my highest level group.
I simply (or not so simply) want to collect a running total of hours worked on each Job record.
When I try to evaluate for each record, I get multiples due to the Comment reocrds(I understand why).
When I try to evaluate on change of the Date Group it only gives 1 record for each date(I understand why).
When I try to evaluate on change of the Key Group it works until I only have 1 record for the date.  Then it sees "0" twice (1 each for 2 different dates) and doesn't see it as a change.  THis one I don't understand because it is within the date group - shouldn't that count as a group change?
Sorry that you couldn't read my mind the first time!!
Hopefully this helps.

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    Finally, I got the fix.
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  • Summary field of subreport used in main report formula calculation

    I have a summary field in a subreport that I want to use in a calculation of a percentage using a second summary field in the main report as the denominator.  How do I do this in a new formula?

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  • Selection criteria are not applied to summary fields on group footers.

    I wonder if anyone can help me with this problem.  I am using Crystal reports version 11.2, and my data source is a Sql Server view.
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    Jonathan
    Edited by: Jonathan Parminter on Mar 16, 2009 8:03 AM

  • Issue with Duplicate Results and Summary Fields

    My report is based on an Access Database. For the purposes of this current issue, there is the Master Table called u201CCnu201D and then a related u201CTable Au201D which includes multiple records related to the Master and also a related u201CTable B,u201D also with multiple records related to the Master.
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  • How to avoid the Summary Fields in CrossTab

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    Hi Kuldeep,
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  • Adding Summary Fields

    Good Morning Everyone,
    We would like to add summary Fields.
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    http://nycapex.webs.com/apps/photos/photo?photoid=95360469
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    Edited by: New Yorker on Aug 17, 2010 7:44 AM

    Your screen shot shows that you have nothing selected as a summary. So, there is nothing to display in the layout. What is your exact problem? The available fields don't look like you can SUM them, so the option is not available.
    we founded Creating summary / formula columns in data model does not show them in paper layoutIf you add them later on, you can manually add them in the layout.
    Edited by: InoL on Aug 18, 2010 1:53 PM

  • Summarising Summary Fields

    Post Author: lazarus
    CA Forum: Formula
    Just want to say that i'm glad this forum exists. Many a late night has been spend trawling the net for solutions to CR issues which ultimately never get resolved. Hopefully this lovely forum can get me and the rest of us some sleep occasionally! :o)
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    (Sorry for the confusing description of this issue. Couldn't think of a better way to describe what i'm trying to do! )

    Post Author: lazarus
    CA Forum: Formula
    Thanks for the reply. Eventually worked it out. Messy use of formulae got me there in the end, but the users don't see that so its all good!
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  • How can I compare two summary field in cross-tab?

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    Hello Steven, yes you can compare summary fields, If you are comparing Summary to Target, or vice versa - you can do it within Crystal Reports.
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  • I want pagewise Summary field in Crystal XI.

    Post Author: GBA
    CA Forum: Formula
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    Post Author: GBA
    CA Forum: Formula
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  • Report Performance - Summary Fields Setting

    I have a report data model with 3 groupings. Summary fields are needed for each group. There are 2 approaches for me to have the summary values :
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    Puvan,
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    FYI...
    Ritendra.

  • Functions in Calculation and Summary Fields

    Hi,
    I'll give a bit of background to my situation before describing the advice I'm looking for here.
    I am experienced Mac user and I have used AW a fair bit in the past, but since I've been working in a job which has Windows machines and uses a complex custom-written relational database for its main tool, I use it less often than I did, so I am a little rusty. It is the shortcomings of the complex relational database (which I do not have admin rights to) that has led me back to AW and its database module.
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    Even if the problem above cannot be solved, and I have to manually enter whether a complaint is 'On Target' or 'Over Target', I have a separate but related question for the reports I have to present to my manager.
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    It might look a bit like this table below, with figures from the summary fields populating the cells in the third row:
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    J
    D
    1
    2
    3
    In / Out of Target
    In
    Out
    In
    Out
    In
    Out
    In
    Out
    In
    Out
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    Many thanks in advance to any Community members that take the time to try and help me with this.
    Andrew
    PS Cross posted in AWUG forum too, if people prefer to answer there.

    Hi Andrew,
    Part A:
    I've done some restating of the question, and distributed the calculations among several fields, not all of which need to be included on the visible layout. Other than formatting the Date fields and moving the 'Completed Date' field and its label, I've left this in the default "Layout 1" produced by AppleWorks.
    Field List:
    Priority: Popup menu with six items: 00, J, D, 1, 2, 3  Defaults to 00
    TL (time limit in months): Calculation:  CHOOSE('Priority',0,1,3,4,6,12)
    Received: Date. Option: Automatically insert today's date (ie. Date Record created) (may be edited)
    Target Date: Calculation:
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    Remaining (Days): Calculation: INT('Target Date'+1-NOW())  (see revision below)
    Completed: Checkbox. Set default value to Unchecked.
    Completed Date: Date: Entered manually
    OnTarget: Calculation: IF('Completed',IF('Completed Date'<'Target Date',"On Target","Over"),IF(INT(NOW())>'Target Date',"Over","On Target"))
    The On Target field shows the current status of the case while still open, and the state on the closing date when it was closed.
    Having done that, I was unhappy with the Remaining field continuing to calculate an ever larger negative number after the case had been closed. Hence this revision below:
    Remaining: Calculation: IF('Completed','Target Date'-'Completed Date',INT('Target Date'+1-NOW()))
    Shows the number of days remaining while the case is open, the days remaining at completion if the case has been marked Completed and the completion date entered.
    Rsults (and some further formatting of the Layout) below.
    Part B:
    You will need Subsummary parts when sorted on Completed and on On Target. Fields can appear on  a Layout only once, so each subsummary part will need a separate Summary type field for each field to be summarized.
    Regards,
    Barry

  • Is there a limit to no. of summary fields that can be used in a cross tab?

    Hi,
    While creating a cross tab is there a limitation to number of summarized fields that can be used?
    - The cross tab when uses 184 fields as summary fields leads to Crystal report application to crash at the time of export to excel.
    - Tried with two Datasources: XML and excel
    - If we reduce the number of summary fields used to 102 exactly, export works fine in excel.
    - If 2 cross tabs are used each containing 92 summary fields(in order to show 184) export to excel works fine.
    Please let me know if there is any such limitation which leads to CR application to crash when exporting in excel?
    Thanks
    Regards,
    Nidhi

    I suggest you purchase a case and have a dedicated support engineer work with you directly:
    http://www.sdn.sap.com/irj/boc/gettingstarted
    Or
    http://store.businessobjects.com/store/bobjects/Content/pbPage.CSC_map_countyselector/pgm.67024400?resid=jFmmLgoBAlcAAALO-iYAAAAP&rests=1278687224728
    If this is a bug you'll get a refund, if not post your enhancement request in the Idea Place. Or the Rep will suggest a better way to create your report.

  • Using Summary Fields from Detail to Master Report

    Hello guys, I have a Report with Master-Detail Relationship where Detail have a Summary Field named TOTAL_PRODUCT that sum the total of products in a sell. The unique function of detail report is sum the total of products in a sell, in report we have this structure:
    ID -
    DATE OF SELL -
    VENDOR NAME -
    CUSTOMER NAME -
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    This Field in report TOTAL OF PRODUCTS only can be calculated with Detail Table, how can i do it ?

    I'll have a exemple with some data :
    ID/     DATE OF SELL/     VENDOR NAME/     CUSTOMER NAME/      TOTAL OF PRODUCTS
    1/     23/08/2011/             JONH MARK/              MAX FOX/              100
    2/     31/08/2011/             JONH MARK/              CRYSTIE LABORY/  20
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    Edited by: Ronaldo Lanhellas on Aug 31, 2011 4:22 PM

  • Report delimiteddata option. How to hide summary fields.

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    Production 3000 John 1000
    Production 3000 Jack 2000
    Quality 2000 Harry 1200
    Quality 2000 Sally 800
    How can I remove the column Total ??
    Thanks in Advance
    Regards
    Sajan

    Hi Sajan,
    Go to the property inspector of the summary field.
    Under XML settings, exclude from XML tag set it to Yes
    Best Regards
    Rajesh

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