Sys Vs Physical stock

Dear friends,
Kindly help with the following issues:
In MB52 sys is showing stock of 10 units of the material. But physically those 10 units are not present/ can not be sold because:
1.They have been stolen then how to remove those 10 units from the sys?
2.Another scenario is that if those 10 units are defective then how to handle?
Kindly tell what is the SAP activity in both the scenarios. Stock is insured, in both the scenrios.
Rgds.

Hi
You need to adopt physical counting process which is used for accounting stock imbalances in plant/ warehouse. You should not use scrapping process as it is a process loss. Physical counting is a period process.
1. Create a physical count document using MI01 (for plant/ storage location/ material combination) and tick freeze book inventory.
2. Enter the real stock quantity in ware house in created physical count document in MI04 (say zero and tick zero count in check box).
3. Post the differenc of SAP book figure and counted quantity in MI07. Then stock will be reduced to zero. Reduced quantity will be updated in physical inventory loss/ gain account (GBB - INV in OBYC transaction).
Take help of MM consultant on the process.
Thanks

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Open interface for physical stock counts

Dear All,
I need to know whether there are any open interface available for physical stock counts.
Version 11.5.10.2
Regards,
MPH

Hi MPH
The Cycle Count API is a public API & it takes a cycle count interface row that has been passed through the p_interface_rec parameter and processes it based on the values of the parameter fields. The Cycle Count API includes the public procedure import_countrequest.
Cycle count API Parameters are as below
p_api_version_number
p_init_msg_list
p_commit
p_validation_level
x_return_status
x_msg_countx_msg_data
p_interface_rec
Hope this will help.
Regards,
S.P DASH

Design the New process set up for Materials in one physical stock serving p

Hi Experts,
The requirement is one physical plant as two different logical plants in the system. The main issue is how to administrate or how to find the set up which allows one Physical warehouse in Hamburg which we have supplying two Logical warehouses in the system without having thru really physically separate the warehouses into two different ones. Materials physically will be only for one warehouse.
Most of the things are pointing in the direction that order Backlogs will not be converted into new organization. We have backlogs for the material requirements for purchase orders, sales orders whatever we have in the current setup; then there will have all are new orders from the certain dates taking in the new organization set up. These backlogs are very long at least three to four years.
We would like to find some way to have the all the material requirements ending up in one basket instead of two baskets. That still be able to deliver at least in system point of view from two different baskets.
We need to do analysis on one physical stock serving plant into two different system plants that could be done either by material master data or as i understood that could be from PS side.
can any one please tell me how we can maintian this setup in the system.
Please provide your valuable inputs.
Brgds,
RK
Note : Duplicate post locked this thread
Edited by: Jeyakanthan A on Jun 3, 2011 2:29 PM

RK,
Sorry, the creation of such an end-to-end solution is outside the scope of an online forum. Most consulting companies would send a multi-disciplinary team to perform this task, and would take several weeks to research your requirements, and come up with a prototype.
Sales order availability checking is described in SAP online help
http://help.sap.com/saphelp_erp60_sp/helpdata/en/93/744b51546011d1a7020000e829fd11/frameset.htm
I will say this. If your goal is to have two plants, with two company codes, and you wish to only procure or produce in one of the plants, then generally I would recommend using Special Procurement via Stock Transport Order (in standard SAP, Special Procurement 40). This based on a very small knowledge of your requirements. I have already cited the Sap online help for special procurement.
SAP online help for Warehouse management is at
http://help.sap.com/saphelp_erp60_sp/helpdata/en/c6/f8386f4afa11d182b90000e829fbfe/frameset.htm
As you begin to read the required topics, I am certain you will realize that this task is beyond the capability of an untrained person. I again suggest that you search for professional consulting services to assist you in this project. It will be money well spent.
I am now closing my responses to this thread. Good luck in your project!
Best Regards,
DB49

Design the New process set up for Materials in one physical stock plant

Hi Experts,
The requirement is one physical plant as two different logical plants in the system. The main issue is how to administrate or how to find the set up which allows one Physical warehouse in Hamburg which we have supplying two Logical warehouses in the system without having thru really physically separate the warehouses into two different ones. Materials physically will be only for one warehouse.
Requirement is for Design the New process set up for Materials in one physical stock serving plant into two different system plants.
Most of the things are pointing in the direction that order Backlogs will not be converted into new organization. We have backlogs for the material requirements for purchase orders, sales orders whatever we have in the current setup; then there will have all are new orders from the certain dates taking in the new organization set up. These backlogs are very long at least three to four years.
We would like to find some way to have the all the material requirements ending up in one basket instead of two baskets. That still be able to deliver at least in system point of view from two different baskets.
We need to do analysis on one physical stock serving plant into two different system plants that could be done either by material master data or as i understood that could be from PS side.
can any one please tell me how we can maintian this setup in the system.
Please provide your valuable inputs.
Brgds,
RK

RK,
Sorry, the creation of such an end-to-end solution is outside the scope of an online forum. Most consulting companies would send a multi-disciplinary team to perform this task, and would take several weeks to research your requirements, and come up with a prototype.
Sales order availability checking is described in SAP online help
http://help.sap.com/saphelp_erp60_sp/helpdata/en/93/744b51546011d1a7020000e829fd11/frameset.htm
I will say this. If your goal is to have two plants, with two company codes, and you wish to only procure or produce in one of the plants, then generally I would recommend using Special Procurement via Stock Transport Order (in standard SAP, Special Procurement 40). This based on a very small knowledge of your requirements. I have already cited the Sap online help for special procurement.
SAP online help for Warehouse management is at
http://help.sap.com/saphelp_erp60_sp/helpdata/en/c6/f8386f4afa11d182b90000e829fbfe/frameset.htm
As you begin to read the required topics, I am certain you will realize that this task is beyond the capability of an untrained person. I again suggest that you search for professional consulting services to assist you in this project. It will be money well spent.
I am now closing my responses to this thread. Good luck in your project!
Best Regards,
DB49

Inter company STO-how to reduce the stock where no physical stock is kept in receiving plant

Dear All,
I am facing one issue. Suppose if there are two plants belongs to two company codes A & B.Plant A is in TN & Plant B is in AP (both belongs to two different states). Plant B is the place where no physical stock is kept, it is a place where JJ form & other documents are given to the vehicle to move it to other state. From there it ll move to end customer.
In plant A stock reduce-- inventory credit
                                    COGS----Debit
In plant B stock increase=---Inventory debit
                                         GR/IR--credit
Now my problem is in plant B no stock is kept, my client wants to reduce the inventory automatically without any manual entry (since no stock in plant B)
Can i use MB1A to reduce the stock automatically & what would be the actual entry for that. How to offset the other account which is getting debited against inventory?.
Regards
Subbu.

Hi,
   It seems to be a combined scenario of third party and inter company STO scenario, where you want to send the send the stock directly to your customer. Standard SAP doesnt support the third party scenario for a vendor assigned to the plant. The standard design is well explained in the note: 1918552 - Third Party Purchase in Cross Company STO: error 06769
   If you dont want to update the stock in the receiving plant, use a consumption account assignment category (like K) in the intercompany STO, so that the stock will be directly consumed. But one question - how do you map the goods issue to the customer and the outgoing excise invoice? Could you please share the details.
Regards,
AKPT

Regarding physical stock and system stock

Dear guru's,
If there is difference physical stock and sytem stock ,then what is the process thru system to match the physical stock .
Thanks in advance.
Cherukuri.

Dear Cherukuri,
Physical stock is actual stock available in the plant / storage location & is the figure ( Nos) after physical counting is done
Logical stock is the stock shown in the system at any point of time
Following is the process of to match the stock.
1.Creation of Physical Inventory document for which you want to match stock ( T code MI 01)
2. Entry of the physical count in the system (T code MI04)
3. Posting of inventory difference ( T code MI 07)
AFTER POSTING INVENTORY difference THE QTY & VALUE BASED STOCK IS UPDATED.STOCK ACCOUNTS ARE UPDATED.
I hope this will give you clear idea & if useful pl. reward points,
Vivek Maitra

Physical stock mismatch to sap stock

Dear Experts,
I have a scenario where there is difference in stock amount to that of in SAP by 3.
Phisically stock existed as 3 but in SAP stock existed as 6.
Later we came to know that 3 materials are stolen.
Now I want to know how to tackle this issue, if it is related to physical inventory management, please let me know how to reduce this stock or how to handle this scenario.
Provide me detailed solution for this..
Regards
Lakshminath Gunda

Dear Lakshminathan,
use physical inventory process (movement type is 701)
.....but you can as well post a goods issue to cost center (201) or scrap it with 551.
Create a physical inventory document via MI01.
count it and enter the result via MI04.
Post the difference via MI07 Or all in one via MI10.
regards,
Pravin Kadam

Random Physical stock take

Is there a functionality in SAP where the system will randomly generate X no of items for which physical inventory is to be taken?
For eg. if there are 1000 articles in a site (warehouse), everyday the concerned person has to run a program where the system will throw up 10 articles randomly. This can either be the same article (repeat) or a different one. For the 10 articles that are being generated a physical inventory document is to be generated & physical count taken manually & posted.
Pls advice..

Hi,
You can do a Custom developement for picking random materials and create a Physical Inventory Document which you can use a BAPI for creating a PID.
Regards,
Kumar

If stock variance between books and physical stockin sap what we will do

Hi,
plz any body explain for this questions
1.if the price variance between gr and invoice in this case what we have to do
2.if stock variance as per books and physical stock in this case what we have to do
thanks
bye

Hi,
Pls. see following for your query.
1)if the price variance between gr and invoice in this case what we have to do
Maintain Account Assignment for FI-MM integration with T Code OBYC. Select Transaction PRD and maintain GL Account for Price Difference for the Chart of Account. This account will be posted for the difference between GR and Invoice.
2) if stock variance as per books and physical stock in this case what we have to do
There is a process called Physical Inventory.
T Code MI01 - To enter Physical Count of the Material.
T Code MI07 - To post the difference between the system stock in SAP and the Physical Count of the stock to get the stock in system matching with SAP.
Usually, the material is blocked for the posting during the process of Physical Count to avoid any posting of material for which physical issue or receipt is yet to happen for better reconciliation.
Hope this helps. If helpful, reward suitable points.
Regards
Chirag

STOCK REPORT FOR AUDIT

Hi GUYS
I am working for a Garment Industry and the audit is in next month end.
I need your advice in how to catch up with the things related to Stock for Audit.
We have 3-4 locations in System
Like
FABRIC STORE
CUTTING STORE
STICHING STORE
FINISHING STORE
FINISHED GOOD STORE(from there the material gets dispached EXPORT/LOCAL)
I need to maintain the STOCK from Cutting to Finishing , Stock at Sub Contractor, How much dispached and how much left, rejected etc
Please Advice how to do the things.
I know its all related to MB51 MB52, MBLB, ME2L, MC.9, MB5B ETC
But i am Confused from where to start and how to proceed.
I dont even know from which report the auditor will get the details and ask us
SHD i take the Physical report ie Work in progress report in my hand first or shd i take the SAP Reports first
I am looking after the following things
SUB COntracting PO
STO
GRN(Fabric, CUT PART , ACCESSORIES ETC)
Out Bound Dillivery
PI
CI
EI
Work Related to PP Making production orders etc
Need a procedure to maintain the stuff in SAP
Thanks & REGards
Abhishek

Dear Abhishek,
It all depends on how efficiently your company Uses SAP, If company has properly entered all the transactions that take place on a day to day basis in SAP, then there is nothing which can't be answered to the Auditor, its all Integrated and you can see all the stock movements that have happend, If required you can go for a Physical Inventory Count Also so that these is no discrepancy in the system stock and Physical Stock.
Rest for any material if any question comes up then you can readily use MB5B which will give the material movements in a specified period along with Opening and Closing Stock. The basic questions which Auditors Put up is on the movement of Stock and sometimes the reason for the movement, so if everything is maintained properly in SAP you will have no issues in getting any data.

Report on current stock and safety stock

Hi,
I want to have the report on current stock and safety stock.
In MC.9 it gives wrong safety stock. When I go to cross check the safety stock in material master & in MC.9 I see differences.
Thanks,
Kiran

You can user tcode MC.9 or MC.5 to know valuated stock available at given plant. Stock lying in Returns (MB52) will not be a part of this report as it non-valuated stock.
The stock in the accounting view of the material master considers stock at plant level including stock in Transit (Intra & Inter plant stock trasnfers) & special stock like stock issued to vendor , consigment stock etc which is valuated at plant level.
whereas and stock in the plant stock view of the material master does not consider such special stocks hence there will always difference in both veiws.
For Physical stock as on particular date you can consider MB5B report with radio button "Storage location/Batch Stock" wherein you will get Quantity issued & Qunatity received in those SLOC along with Opening stock & Closing stock for the specified period.
use tcode
MBLB to know stock at vendor.
MB54 - Consignment Stock.

Finished goods stock statement report for production

Hi guys,
i want to create a report showing these fields:-
Product Code,
Description,
UOM,
Opening Balance,
Receipts From Production,
RMA Receipts (Rejections),
Total,
Dispatched,
Closing Balance,
Physical Stock,
Variance.
With org. code and date range parameters
Pls i need ur inputs on d tables to use and how to link them.
The query basically.
I am using 10g rpts develper.
thank u

and how should we know your table-structure? If you are using the eBusiness-suite, try an eBusiness-related forum, maybe this OA Framework

Stock Transfer Order for Delivery Note

Hello
i have facing some problem in client
i have seen one STO with Plant to Plant but iam afraid that the supplying plant and receiving plant are same , (took it as BP01 supplying plant BP01 receiving plant)
in that STO they have mentioned 3 materials (three line items) for two line items he has created the Delivery Note, for third line item system will not allow to create delivery note why? i ahve checked the purchase order history
1) is it possible in SAP STO (plant to plant) they are same?
2)if no why system will alow him to create for two line items for delivery?
3) if they were created the delivery for two line items , why not third line item?
(i have stock of all materials is OK),

Hi,
It is OK for the STO to have the same issuingh and receiving plants (although if you do this deliberately it does indicate that the org structure is suspect)
As for the third delivery not being able to be processed, there are so many reasons and so I would need the EXACT message you are getting for this.
You say that there is enough stock but is it in the right place and is it all available (remember that available stock is not the same as unrestricted stock, there may be other requirements that have reduced the available stock even though the physical stock is still sufficient).
But without the message details I can't be much more help.
Steve B

Out of Stock items

When creating a sales order ,
Is it possible for the item availability check to show items which are out of stock?
Clients request is as follows:
This is the box (item availability check ) that I am after, at the moment it pops up when we try to put on a sales order for a product that isnt in stock and doesnt have any on purchase order, Preferably we would like this box to appear if physical stock isnt available and not take into account whether there is any on purchase order or not.
Is there any other way to show out of stock item when creating a sales order apart from using the remarks box and then form settings?
Edited by: Darpal Thiarha on Mar 18, 2008 12:31 PM

The existing functionality of Item availability Check could not be changed. You could enable the In Stock column (from Form settings) to see current onhand quantity for that Item in the Sales Order Rows.

PP-MM-FI integration for Non-Stock material consumption

The client is expecting a simple solution for a Std SAP process which is LIKE subcontracting....but actually not.
The requirement is to set up a process of external operations using a NonStock (NLAG) material ( which will have no physical stock updation when GR is done). This material is a part of BOM with item category N. The material will have S price control. ( Must from business requirements). PR gets created from process order --> converted to PO --> then 101 and simultaneous automatic consumption gets debited to order. (with a price = PO price). PO has a account assignment F and item category blank Standard).
Question - This behaviour is not desired. The "Std cost" should be used in posting a consumption posting..& the rest ( PO price less Std price) should be shown as purchase price variance in a different acount. How to customise this break up ? Is there way in MM pricing conditions or something else ?.
Pl note that there is no stock entry...only consumption will be debited with GR offset at PO price. Also at invoice verification, the price if different should be posted to price difference account ( which is not assigned to process order...it is directly going to COPA).
Might be a very simple SAP solutions / answers from MM /PP......so that we avoid the ABAP development for reposting..
Could somebody help pls ?
Regards
Ram

Hi,
Since Material is Non-Stock Material so it is must to maintain the Account Assignment Category in PR or PO for this Material. And once you maintain the Account Assignment Category in PO and do GR w.r.t. this PO then it will not consider the Material Master Price (Standard Price) since there is not any Stock Account Entry during GR, it will hit the Expense Account. And Price Difference Account will get debited only if Stock Account will come in picture.
So following Accounting Entry will get generated;
During GR (MIGO);
Expense Account - Dr
GR/IR Clearing A/c - Cr
During LIV (MIRO);
Vendor Account - Cr
GR/IR Clearing A/c - Dr

Sys Vs Physical stock

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