Table to see open invoices

Hi gurus,
Wht is the table name to get list of open invoices, the data in that table should be matched with the output of VF05 tcode .
Regards,
kishore.

Hi kishore
Generally VF05 is for the list of billing documents . So there could be billing documents which have been passed to FI and some have not cleared to FI .
If you want to check the billing documents which have been not cleared to FI i.e., cross check with the list of incomplete billing documents MCV9
Incomplete Billing documents - MCV9 .
If the billing documents which are cleared to FI ,cross check with FBL5N , you can see the line items for that customer
So check with the VBRK and BSID tables
Hope this will help you
Regards
Srinath
Edited by: sri nath on May 13, 2008 9:47 PM

Similar Messages

Issue in counting open invoices

Hi All,
I am facing an issue which could be common but i am getting the correct count for open invoices.
We have following scenario :
Assume, we are loading an invoice(INV1) which was open(determined by item status = O) yesterday and loaded the same into ODS and to the cube yesterday itself.
As we want to see the invoices which are open as of that particulat day.
we have a CKF defined with value = 1 and aggregation : counter of all values, reference characteristic : 0REFERENCE.
I run the report and I see open invoices = 1, which is correct.
Now,the invoice which was open yesterday was cleared and paid today.
Now , I loaded the data to ODS and then to the cube.
In the cube, I have three entries like
Invoice     Item Status            Amount
INV1         O(Open)                   100
INV1         O(Open)                  -100
INV1         C(Cleared)                100
Since, this invoice is cleared today, when i run the report , i should get invoice count "Zero" but I am getting the count as "1" and the amount "0".
The CKF which was created is getting the count as "1" even though it is cleared.If the invoice is cleared, it should not be counted.
Anyone has any suggestions ?
Regards,
Jeevan

okay - a number of issues here
The two item statuses of O will cancel each other out and be deleted if you have zero elemination on the cube and run the next compression
The negative zero was generated by the change log of the ODS when the item status = C cleared document came in
You always run the open items as at a point in time using two RKFs added together in one CKF
RKF1 is item status = O AND posting date <= key date of query
RKF2 is cleared date > key date of query AND posting date <= key date of query
Thus you can always restate the open items which have been subsequently cleared back to a point in time (ie historical aged debt reports etc..)
You must not just use item status = O
Now how to do the counts..
I normally put a counter onto the cube and negate the counter when the changelog negative O record (so the two Os cancel each other out) and then just add up the values of the counter as per the RKFs above
However there is another option but it still involves a change to the data model
The counts are based on the uniqueness of a document number
The full key of a uniqieness of an AR or AP document number in SAP is...
Company Code, Fiscal Year, Document Number, line item
(the line item is due to one AP document being split across many lines due to installment plans with different net due dates or partially allocated cash across many outstanding line items)
The other items have to be considered in uniqueness because SAP allows you to configure number ranges per company code wither with internal or external numbering and these ranges can be year specific - hence the full key is required
You cannot just count document number as this will give a false result as the same document numebr can be used in multiple years within the same company code AND across company codes as well (so group reporting of outstanding counts will be affected as well)
So you have to create a new infoobject that is called "Document Full Key" - that concatenates Company Code, Fiscal Year, Document Number, line item into one object string
You then put that in yoru cube and update it via the transformation rules
Then you can create the RKFs above and do a count all values based on the characteristic "Document Full Key" - then create a few more RKFs to do the splits of net due date and the offsets required for -30 -60 etc as per normal
Sorry for the bad news - but if you want to do it properly - I don;t think you have another other choice but the two options above..
But then what do I know!

OB52 Unable to see Open and Closing Posting Periods in V_T001B table

HI Guru's,
Iam trying to see open and closing periods in OB52 buts its not shwoing any entries.. if i check in table T001B showing all entries.. how to solve it anyone can help me...
regards
Janardhan

Most likely you don't have an authorization - check SU53 transaction.

In which table to find parked, cleared and open invoices?

in FI how to know which table stores parked , open and cleared invoices? if through FBL1N, what is the way ?
thanks

Hi,
http://www.saptechies.com/find-data-underlying-a-transaction/
Hope the above links,
Kindly Reward Points If Found Usefull,
Cheers,
Chaitanya.

Details of open invoices

Can anyone please write me how to create a report with the details of open invoices for the current year.
Which table I should look into to get the details of open invoices..
I'm new to SAP..any help is really appreciated..
Thanks!
Uma

Hi,
If i understand your requirement, you want the report for "open invoice", that is invoice which are not paid / cleared. Then write the logic for below given steps.
<b>[1].</b> Read data from table BSIK (Vendor open item ) Based on BUKRS (company code) and LIFNR ( vendor number )
<b>[2].</b> Then for all data from BSIK, take bsik-bukrs, bsik-belnr and bsik-buzei and read table BKPF and BSEG ( put GJAHR = "current fiscal year )
There you go, you got all open invoice in current year. You can not do any claculation with this data and display as output.
You can also use transaction FBL1N to see vendor open items.
Let me know if you have any question.
Regards,
RS

AP Open Invoices - ACCT DATE NOT IN OPEN PD - Error

Hi,
I am uploading AP Open Invoices using Interface Tables and after running the concurrent it is giving the error "ACCT DATE NOT IN OPEN PD".
Is there any solution to upload invoices without open periods?
Because in our functional consultants's opinion: "after open period it may not be allow to close period".
Please guide me,
Thanks
Waqas Hassan

Please see these docs.
R12: Expense Reports Rejected With Reason ACCT DATE NOT IN OPEN PD [ID 472066.1]
ARXRWMAI - Error On Refund ACCT DATE NOT IN OPEN PD [ID 749249.1]
Transaction Workbench: Error: "Acct Date Not In Open PD" When Creating Refund [ID 795536.1]
Receipts Workbench Error: Listing of ORA Errors [ID 1364345.1]
Thanks,
Hussein

Aging report for Open Invoice

Hi All,
I need to develop an Aging report for open invoice, there is no indication for open invoice or close invoice since we are using customise DS and DS from third party system. only one key flag we have is clearing date. so kindly let me know how to write the logic for this requirement.. can I use Customer exit for this? I have an Idea to do like
first logic is
*If Clearing date = blank than invoice is = open (by using of this logic we can get all open invoice).
second logic
total number of invoice = current date - document date.
but I do not know how to implement this logic in BEx hnece kinnly advice me whether this logic can be work or suggest with different solution ples..
Regards,

hi,
You can check few default PO reports wid proper paramater in it
or
Can check table EKBE
or
Check PO history in the PO doc
Or
Check the ME80FN
Regards
Priyanka.P

Is there any function module which gives open invoices &open amount?

Hello All,
I want to use function module which gives open invoices with open amount.
I know 'CUSTOMER_OPEN_ITEMS' 'BAPI_AR_ACC_GETOPENITEMS' function which gives open invoices but does not give open amount.
Can anyone help me to find such function?

From this BAPI ,
BAPI_AR_ACC_GETOPENITEMS, You got amount for items in lc_amount field of lineitems table parameter.
I hope, it will helpful to you.
by
Prasad GVK.

AR Open Invoice Error

Hi Gurus,
I am doing AR Open Invoice Migration.
I am using two interface tables, they are AR_INTERFACE_LINES_ALL & AR_INTERFACE_DISTRIBUTIONS_ALL,
When i run the concurrent program only one table is populating i.e AR_INTERFACE_LINES_ALL, i can't understand how to populate the AR_INTERFACE_DISTRIBUTIONS_ALL interface table.
The link between the two table is INTERFACE_LINE_ID, but this column value is generated automatically, so how can i join both the tables for populating the data in the both tables
Please help me.
Thanks in Advance.

Probably this forum: General EBS Discussion

AR Open Invoice Migration error

Hi Gurus,
I am doing AR Open Invoice Migration.
I am using two interface tables, they are AR_INTERFACE_LINES_ALL & AR_INTERFACE_DISTRIBUTIONS_ALL,
When i run the concurrent program only one table is populating i.e AR_INTERFACE_LINES_ALL, i can't understand how to populate the AR_INTERFACE_DISTRIBUTIONS_ALL interface table.
The link between the two table is INTERFACE_LINE_ID, but this column value is generated automatically, so how can i join both the tables for populating the data in the both tables
Please help me.
Thanks in Advance.

hi,
The link between 2 table is following columns values
INTERFACE_LINE_CONTEXT, -- Context name of the Line Transaction Flexfield
INTERFACE_LINE_ATTRIBUTE1, -- Line Transaction Flexfield
INTERFACE_LINE_ATTRIBUTE2, -- Line Transaction Flexfield
INTERFACE_LINE_ATTRIBUTE3, -- Line Transaction Flexfield
INTERFACE_LINE_ATTRIBUTE4, -- Line Transaction Flexfield
INTERFACE_LINE_ATTRIBUTE5, -- Line Transaction Flexfield
INTERFACE_LINE_ATTRIBUTE6, -- Line Transaction Flexfield
INTERFACE_LINE_ATTRIBUTE7... etc
Please create a line transaction flexfield and assign that flexfield context name into INTERFACE_LINE_CONTEXT
Regards

HELP: AR Open Invoices Conversion with Revenue Recognition (Daily Revenue)

Hi,
I need some help on Conversion of AR Open Invoices with Accounting Rules in R12, Here the client wanted to use Daily Revenue Schedule rule,
I am developing Functional Specification Document (CV.040); Need to understand the Assumptions, Approach and Which data needs to be extracted from Legacy System.
Appreciate your reply at the earliest
Thanks
Ravi

Anil,
Thanks for your response, Here are the answers to your questions.
1) The invoices that you want to convert - Do they already have revenue recognition on them?
Ans: Yes they have Revenue Recognition On Them.
2) Are you bringing only Open Invoices? What about Invoices that are closed (paid), but still have unrecognized revenue on them? DO you want to bring them
over? If no, how will be mage the recognition of those invoices?
Ans: We want to bring only Open Invoices. i.e the following scenarios want in Data Extraction
a) Invoice is Fully Paid (REC is Zero) and Unearned is Full Invoice Amount, Revenue is 0
b) Invoice is Partially Paid (REC is Partial) and Unearned is Partial, Revenue is partial
c) Invoice is fully Paid (Rec is Zero) and Unearned is Partial and Revenue is Partial
d) We do not want to bring the invoices with Fully Paid and Fully Recognized, Unearned is Zero
3) What about partially paid invoices? How do you want to bring them in?
Ans: See above scenarios.
4) Do you want to bring in all Invoice details,or just bring in a summary line with the outstanding amount?
we assume only Summary, but if the Invoices with Several Lines and Different Accounting Rules, We may have to bring them too
Appreciate your response; Suggest some possibilties?
Thanks
Ravi

Total count of open invoices

Hi,
I want to get the total count of open invoices and paid invoices and total amount for a give list of vendors between a date range. Could anyone tell me what tables I should use to get the data?
Thanks

Hi,
two vendor tables BSIK (for open items) and BSAK (for vendor cleared items) will serve the purpose for using them in you program.
regards,
chaitanya

AR Open Invoices Load

Hi All,
I am trying to open invoices i.e. Invoice, Credit Memo and Debit Memo. I am wondering which of these tables I need to populate and what will be the whole process.
a)RA_INTERFACE_LINES_ALL
b)RA_INTERFACE_DISTRIBUTIONS_ALL
c)RA_INTERFACE_SALESCREDITS_ALL
Thanks
John

Hi John,
In order to distinguish/ populate the transacation types in ra_interface_lines_all table,you need to know whether your populating transation type value/id in ra_interface_lines_all.
if you have front end access please check whether your populating transaction type value/id.
a.Navigation Path:
(R) Receivables Manager > Setup > Sources > (query for the required source using in interface table) > go to other information.
check for the transaction type radio button whether your using value or id,based on value or id you can pass different transaction types defined in --> (R)Receivables Manager > Setup > Sources > Transaction types.
Table used for batchsource and transation types are :
a) RA_BATCH_SOURCES -> used to know the batch source information.
b) RA_CUST_TRX_TYPES -> used to know the different transaction types available.
Thanks
Rock

Re: AR Open Invoice Error

Hi Friends,
I am getting the following errors while doing the AR Open Invoice Migration, as this is the first time i am doing. I am facing the down error in the Error Table
'RA_INTERFACE_ERRORS_ALL'
Error Message:
"You must supply an invoice number when your batch source indicates manual invoice numbering; otherwise you must leave invoice number blank"
If any one knows this error solution please reply this
Thanks in Advance.
Thanks
Bindhu Behra

Hi,
Complementing the answer, the profile option "OM: Invoice Numbering Method" allows you to choose between using automatic numbering and use the delivery number as your transaction number.
If you have records in your receivables interface with a manually number batch source and no transaction number you can either manually number your transactions, filling the field transaction number (trx_number), or change the batch source to one automatically numbered. You can do both using the interface lines form available in Control: Autoinvoice: Interface Lines. If you are going to change the batch source, remember reviewing all related records (taxes, salescredits, accounting lines).
If you want to move from manual to automatic numbering, you''ll need to define a new batch source, with automatic numbering, and change the batch source used by OM to interface data to AR. This can be done by OM order or line types or using the profile option "OM: Invoice Source", depending on your current setup.
Hope it helps,
Ketter Ohnes

Details of open invoices for the current year/ material price analysis

Hi,
I'm very new to SAP SD,MM modules. Can any one help me in the following of my requirements?
1. How to get the details of open invoices for the current year? Which table should I look into?
2. I have to create a report to display material price analysis. How should I do that?
3. How to develope a report to list out all the Open Sales Order with earliest ship date and requested ship date
4.How to create an interactive report for displaying plant status to know the status of a particular material
5. How to develope a report on Sales Order displaying Sales order Number, Sales order date, Material, PO Date and Customer requested date
Thanks in advance!!
Uma.
Message was edited by:
        Uma Ravi

Hi Ravi,
for 3, 4, 5 --> u can go through the code ...
REPORT ZEX2 MESSAGE-ID arc NO STANDARD PAGE HEADING.
Tables :kna1,vbak.
SELECT-OPTIONS : so_vkorg FOR vbak-vkorg OBLIGATORY,
                 so_vtweg FOR vbak-vtweg OBLIGATORY,
                 so_spart FOR vbak-spart,
                 so_kunnr FOR kna1-kunnr.
DATA : BEGIN OF sales_open OCCURS 0 ,
       vbeln LIKE vbak-vbeln,
       auart LIKE vbak-auart,
       kunnr LIKE kna1-kunnr,
       bstnk LIKE vbak-bstnk,
       lfstk LIKE vbuk-lfstk,
       fkstk LIKE vbuk-fkstk,
       gbstk LIKE vbuk-gbstk,
       END OF sales_open.
DATA : BEGIN OF itm_sales OCCURS 0,
       vbeln LIKE vbap-vbeln,
       posnr LIKE vbap-posnr,
       matnr LIKE vbap-matnr,
       kwmeng like vbap-kwmeng,
       lfsta LIKE vbup-lfsta,
       lfgsa LIKE vbup-lfgsa,
       fksta LIKE vbup-fksta,
       fksaa LIKE vbup-fksaa,
       gbsta LIKE vbup-gbsta,
       END OF itm_sales.
DATA : l_kunnr LIKE kna1-kunnr,
       l_vkorg LIKE vbak-vkorg,
       l_vtweg LIKE vbak-vtweg,
       l_spart LIKE vbak-spart.
DATA: v_statusl(20) TYPE c,
      v_statusb(20) TYPE c,
      v_statusf(20) TYPE c,
      v_statusg(20) TYPE c,
      v_status(20) TYPE c,
      v_field(1) TYPE c.
data : v_openqty like vbap-kwmeng.
**Selection Screen Validations.
AT SELECTION-SCREEN.
PERFORM validations.
*&      Form Validations
*       text
* --> p1        text
* <-- p2        text
FORM validations.
**Customer
IF NOT so_kunnr[] IS INITIAL.
    SELECT SINGLE kunnr INTO l_kunnr
           FROM kna1
           WHERE kunnr IN so_kunnr.
    IF sy-subrc NE 0.
      MESSAGE e002 WITH text-005.
    ENDIF.
ENDIF.
**Sales Organization
IF NOT so_vkorg[] IS INITIAL.
    SELECT SINGLE vkorg INTO l_vkorg
           FROM tvko
           WHERE vkorg IN so_vkorg.
    IF sy-subrc NE 0.
      MESSAGE e003 WITH text-006.
    ENDIF.
ENDIF.
**Distribution Channel
IF NOT so_vtweg[] IS INITIAL.
    SELECT SINGLE vtweg INTO l_vtweg
            FROM tvkov
            WHERE   vkorg IN so_vkorg
             AND    vtweg IN so_vtweg.
    IF sy-subrc NE 0.
      MESSAGE e004 WITH text-007.
    ENDIF.
ENDIF.
**Division
IF NOT so_spart[] IS INITIAL.
    SELECT SINGLE spart INTO l_spart
            FROM tvta
            WHERE   vkorg IN so_vkorg
            AND     vtweg IN so_vtweg
            AND     spart IN so_spart.
    IF sy-subrc NE 0.
      MESSAGE e005 WITH text-008.
    ENDIF.
ENDIF.
ENDFORM.                    " Validations
Top-of-page.
PERFORM sales_top_of_page.
Start-of-selection.
PERFORM sales_sel.
*&      Form sales_sel
*       text
* --> p1        text
* <-- p2        text
FORM sales_sel.
SELECT vbeln auart kunnr bstnk
     lfstk fkstk gbstk
     INTO TABLE sales_open
     FROM vbakuk
     WHERE vkorg IN so_vkorg
     AND   vtweg IN so_vtweg
     AND   spart IN so_spart
     AND   kunnr IN so_kunnr
     AND gbstk NE 'C'.
LOOP AT sales_open.
    WRITE:/4 sy-vline,
           5 sales_open-vbeln HOTSPOT ON COLOR 2 INTENSIFIED OFF,
           16 sy-vline,
           17 sales_open-auart COLOR 2 INTENSIFIED OFF,
           27 sy-vline,
           28 sales_open-kunnr COLOR 2 INTENSIFIED OFF,
           40 sy-vline,
           41 sales_open-bstnk COLOR 2 INTENSIFIED OFF,
           55 sy-vline,
           56 sales_open-lfstk,
           76 sy-vline,
           77 sales_open-fkstk,
           96 sy-vline,
           97 sales_open-gbstk ,
           117 sy-vline.
    HIDE sales_open-vbeln .
ENDLOOP.
ENDFORM.                    " sales_sel
*&      Form sales_top_of_page
*       text
* --> p1        text
* <-- p2        text
FORM sales_top_of_page.
WRITE:/4 sy-uline(114),
     50 'OPEN SALES ORDERS' COLOR 7 INTENSIFIED ON .
WRITE: /4 sy-vline,
          5 'SalesOrder' COLOR 1 ,
          16 sy-vline,
         17 'OrderType' COLOR 1,
         27 sy-vline,
         28 'Customer' COLOR 1,
         40 sy-vline,
         41 'PoNumber' COLOR 1,
         55 sy-vline,
         56 'Delivery Status' COLOR 1,
         76 sy-vline,
         77 'Billing Status' COLOR 1,
         96 sy-vline,
         97 'Processing Status' COLOR 1,
         117 sy-vline .
WRITE:/4 sy-uline(114).
ENDFORM.                    " sales_top_of_page
AT LINE-SELECTION.
SELECT       a~vbeln
               a~posnr
               a~matnr
               a~kwmeng
               b~lfsta
               b~lfgsa
               b~fksta
               b~fksaa
               b~gbsta
               INTO TABLE itm_sales
               FROM vbap AS a JOIN vbup AS b
               ON a~vbeln EQ b~vbeln
               AND a~posnr EQ b~posnr
               AND b~gbsta NE 'C'
               WHERE a~vbeln EQ sales_open-vbeln.
IF NOT sales_open IS INITIAL.
    LOOP AT itm_sales.
      at end of vbeln .
      sum.
      v_openqty = itm_sales-kwmeng.
      endat.
      WRITE:/5 itm_sales-vbeln,
                itm_sales-posnr,
                itm_sales-matnr,
                itm_sales-kwmeng,
                itm_sales-lfsta,
                itm_sales-lfgsa,
                itm_sales-fksta,
                itm_sales-fksaa,
                itm_sales-gbsta.
    ENDLOOP.
ENDIF.
skip 2.
write:/ 'open Quantity for the order is ', v_openqty .
for 1.
open invoices..
SELECT vbeln
         fkart
         kunag
         gbstk
         INTO TABLE it_billing_h
         FROM vbrkuk
         WHERE vkorg IN so_vkorg
         AND vtweg IN so_vtweg
*        AND spart IN so_spart
         AND kunag IN so_kunnr
        and   year in p_year                  ---->"parameter for year..
         AND gbstk NE 'C'.                   "----> open invoices
for 2..
2. refer TABLES mara, EINA ..
regards,
VIjay

Table to see open invoices

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