Task Assignment Notifications

I have a LiveCycle implementation which currently hosts one workflow. We have the "Send an email to the user for new task assignments" check box selected and have specified an email subject and message within the "Task Assignments" section of the "Email Settings" within the LiveCycle administrator. The problem is that now we wish to add another workflow which would require a different email notification on task assignment. My question is how we can make the task assignment notifications process specific? Unfortunately I don't see any property in the Assign Task workflow item in which I can specifiy a notification message - so I appear to only have this one system wide notification message which, as I mentioned above, has already been tailored for one workflow.

Hi Jeff,
In Livecycle ES, the product only provides standard e-mail message templates that can be configured using the LiveCycle Admin Console
for task assignment and reminders.
In LiveCycle ES Update 1, we have provided the ability to configure these messages on a task/process basis.
I presume you are still running LiveCycle ES and hence you will need to upgrade to LiveCycle ES Update 1 for this functionality. There are work-arounds in LiveCycle ES leveraging task assignment events however this would require some customization.
Thanks,
Ashish Agrawal
Product Management, LiveCycle ES

Similar Messages

Reminder email notification and task assignment notification from humantask

Hi All ,
We have developed a 3 level approval SOA composite which sends the 1st level approval to a Manager and once Manager approves the request, the approval task is assigned to a 2nd level approver role(Group) for approval and after the approval from 2nd level approver group , the approval task is assigned to a 3rd level approver group .
After the request is submitted and the task is assigned to Manager for approval. Manager receives a task assignment notification (defined in the notification tab of the .task) and a reminder notification is fired after X hours of the task assignment. The issue is, the assignment notification and reminder notification are same, is it possible to send different notification on task assignment and a different notification on reminder.
Appreciate your help on this !
Thanks
suren

The default email solutions in planning are using workflow or task lists, though the task lists are based on due dates.
If you wanted a solution where an email is sent out when a task list is complete, then one route could be to have a business rule attached to a task list and then the business rule uses a custom CDF to send out email notication.
If you are interested in sending emails from business rules then I did write a blog on the subject a while back.
Cheers
John
http://john-goodwin.blogspot.com/

Need Help of Sending Email Notification when new task assigned

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Hi Ratan,
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What are the attributes available on Task Status Notification?

Hi,
I need to send the information below when a task is completed or rejected. So I would like to know if they are available. I think so because I've got them from Task Status Notification (OIM standard email definition). If not, what are the attributes available on Task Notification?
<Tasks.Task Name> is <Task Details.Status>.
<Task Details.Status>
<Resource.Resource Name>
Target User: <Users.First Name> <Users.Last Name> [<Users.User ID>]
Assigned to: <Task Information.Assignee First Name> <Task Information.Assignee Last Name> [<Task Information.Assignee User ID>]
Response Code : <Responses.Response>
Response Description : <Responses.Description>
Error Details : <Task Details.Reason>
Thanks,
Renato.
Hi,
I have implemented some java code to workaround the problem below... But I don't believe this does'n work in OIM :-):-):-):-) Please, tell me if you are using task status notification in OIM and if your email defintion has the variables below.
Thanks,
Hi,
One of OIM email templates is Task Status Email Notification. I am trying to notify the user (Notification tab) using this template but it didn't work. Even when I set the Object Name and Process Name values for an email definition, it does not work.
How have you implemented task status notification in your workflows? I think if this template exists in OIM, by default, so it is posible to have the information below during notifications.
I think I'll have to call Oracle's Support.
=======================================================
Subject: Process task <Tasks.Task Name> is <Task Details.Status>.
Body:
The Process task <Tasks.Task Name> is <Task Details.Status>.
The details of this process task are as follows:
Process Task Name: <Tasks.Task Name>
Process Task Status: <Task Details.Status>
Resource Name: <Resource.Resource Name>
Target User: <Users.First Name> <Users.Last Name> [<Users.User ID>]
Assigned to: <Task Information.Assignee First Name> <Task Information.Assignee Last Name> [<Task Information.Assignee User ID>]
Response Code : <Responses.Response>
Response Description : <Responses.Description>
Error Details : <Task Details.Reason>
=======================================================
As I've said, the e-mail was sent but in blank:
The Process task is .
The details of this process task are as follows:
Process Task Name:
Process Task Status:
Resource Name:
Target User: []
Assigned to: []
Response Code :
Response Description :
Error Details :
Is it possible to have those fields available on notifications?
Thanks,
Edited by: Renato.Guimaraes on 23/10/2009 08:05
Edited by: Renato.Guimaraes on 24/10/2009 15:57
Edited by: Renato.Guimaraes on 26/10/2009 13:31
I didn't get any answer until now.. Below it is what I've done.
a) Create an entity adapter that is assigned to the post-update of the Specific Task Info data object.
b) Select the task information searching by SCH_KEY, for example (I have to do more tests)
SELECT
sch.sch_key, sch.sch_status, sch.sch_note, mil.mil_key, rsc.rsc_data, rsc.rsc_desc
FROM
osi, sch, mil, rsc
WHERE
mil.mil_key = osi.mil_key and
osi.sch_key = sch.sch_key and
sch.sch_key = ? and
rsc.rsc_key = osi.rsc_key
c) Load the e-mail definition template and replaces the fields
d) Sends the e-mail
With that I solved another problem: I have to send an e-mail always the assignee adds a note to the task.
Edited by: Renato.Guimaraes on 28/10/2009 08:51. How I did that
Edited by: Renato.Guimaraes on 12/11/2009 12:19
Edited by: Renato.Guimaraes on 13/11/2009 07:22 Changed the Thread Subject

Hi Experts,
I want to extend my doubt a little more.
I have a requirment as below.
User will enter a range of Date say 01.06.2011 to 25.06.2011.
I need to show him data in two columns one cloumn for the entered day range and second column for prevoius month date rangei.e(01.05.2011 to 25.05.2011)
can i achive this without using Customer Exit.
Regards
Laxman

Task Assignment to Ggroup - Group Members Not Getting Email

I have a process with an approval activity with initial user selection set to a group rather than a specific user. I want all selected users to receive an email notification that a new task awaits them. When I assign to a specific user, the custom email template is sent to the user. When I assign to a group, the group members don't get the task assignment email.
How do I change that so that group members will receive email notification of task assignment?
Thanks in advance!
Eric

One possible solution:
You can use our Group Lookup component to get a comma-separated list of the emails of the members of the group. Then, in the step before the User>assignTask step, send the group an email. The only problem is that you won't be able to embed a link directly to the task, because the task doesn't exist yet.
Doc: http://avoka.dnsalias.com/confluence/display/Public/Lookup+DSC
Download: http://www.avoka.com/avoka/escomponents.shtml
To work around this problem, you can use the technique outlined here:
http://blogs.avoka.com/2008/10/20/customize-user-task-escalation-after-assignment/
http://avoka.dnsalias.com/confluence/display/Public/Customize+User+Task+Escalation+After+A ssignment
If you need more assistance, contact info-at-avoka.com
Howard

Tasks email notification...

When I create a task,the tracker and the person to whom the task is assigned should receive an email notification.
But the email is not generated.
Could someone please tell me what the problem could be?
Thanks in advance,
Sudha.

Hi,
I have done the following:
1.Workflow Engine Settings for Tasks or notifications:-
System Admin/ System Config / Workflow /Engine
2.Email Notificator Service:-
System Admin/ System Config / Knowledge Mgmt/ Content Management/ Utilities / Channel Originators
3.Email Channel SMTP configuration:-
Go to System Administration->System Configuration->Knowledge Management->Content Management-> Utilities -> Channels -> Email Channel
This works in Dev and QA.But does not work in production.
Could it be that the SMTP server might be accepting emails from Dev and QA and not from the production?
Thanks,
Sudha.

Task assignment adapter - dynamic route to either group or user

I have configured an approval process in design console and I want to be able to dynamically route the approval request to either the target user manager OR a group. I have written logic/code to automatically determine what group or user to route the request to and also to set the key type to either user or group depending on my logic conditions.
This code is executed in a task assignment adapter and set the values for the key type and key depending on the logic.
i.e. the key type would be "user" and key would be the user key for the target user manager, if my logic determines it should be routed to a manager
OR
the key type would be "group" and key would be the group key for the approval group, if my logic determines it should be routed to a group
HOWEVER MY PROBLEM is with assigning the adapter to a process task. I am thinking I would need to have two entries in the Assignment tab of the process task. The first entry has the default rule and I assigned the target type to "group" and include my adapter here.
How do I go about assigning the second entry for target type "user"? Since "Default" is the only rule option and I am not able to use it twice.
I tried to create a rule in the Rule Definition form and create a Task Assignment rule that might do something to check if a task is assigned to "user", so that I can have this as my second rule in the Assignment tab of the process task and if it is true, it would call my adapter that would return the key for the target user's manager.
I DO NOT KNOW what conditions to set in the Rule Element window for the Task Assignment rule. Can someone tell me what to do here OR provide me with a better alternative.

Thanks for all the responses. Approvals are now being routed correctly.
I have a follow-up question though........ I created a process adapter to send notifications to either the target user manager or members of the group that is the approval is routed to.
I have a notification process task as part of my approval process and in its Integration tab, I added my process adapter that sends notifications.
The code for the adapter uses the same logic I described in my original question to determine if the approval is being routed to a user of group. If it is routed to a group, the notification adapter identifies members of the group and sends email to them, this part works fine.
However the problem is when the logic determines it should be routed to the target user's manager. One of the variables of this notification process adapter is username of the target user. Using that username, my code determines who the manager, gets the manager's email address and sends the email. Problem with this is that when mapping variables for process adapters in the Integration tab, in the Map To field, it does not give you the option of mapping to Request Target User, which would have provided me with user attributes of the target user such as the user name. It provides option for the Requester, but my reality is that the Requester is not always the Target User.
Any suggestions for fixing this would be greatly appreciated.

Task Email Notification

Hi,
We are using NW04 SP12 patch 2 for both Portal & CM-COLL
When I create a task the assigner is the only one who can receives a notification email while the assignee does not know about the task assigned to himhow can I make every assignee knows about the task assigned to him?
Message was edited by: Demorgan

Hi Anish,
I have set up subscription and email notifications for the approval process.
1) Emails are being triggered during Submitting documents for Approval, Approval and Publishing.
However no emails are being generated for document rejection. When a document is rejected, I believe an email should be sent to the approval initiator
can you please tell me what configurations I need to do?
2) In my portal, 'everybody' has Full control permission in the /etc/notifications folder.
In my portal, the Approver doesn't have the Delete permission in System Principals (i needed to do this for a separate test). Would this affect rejection emails?
3) Would I need to configure the SMTP server as mentioned in the 1st Help link you posted (navigate to > Defining When Notification E-Mails Are Sent) ?
In Content Mgmt > Global Services > Notificator Service, I have the channel as EMAIL, Originators as notificator.EMAIL, Inbox Channel as EMAIL.
Kindly reply at the earliest.
Thanks and regards,
Moitreyee

Automatic task assignment @ Item Level

Hi,
As you may all aware, in the quality notification tasks can be assigned @ Header level as well as Item level. Now through response profile, I am able to assign the tasks automatically @ header level when priority is selected for the notification. But is it possible to assign automatic pre-defined tasks @ item level?
Please advise.
RP

hi,
Through Response profile , it is possible at header level , but auto assignment at item level is not possible, bcoz at item level the task assignment w.r.t to object overview.
Regards

My Tasks View in my custom task list fails to display the tasks assigned to me (that is the currently logged in user)

Hi
I am new to sharepoint 2010.
I created a custom task list, where I have many tasks assigned to users (I had tasks assigned to me as well). I created a view as "My tasks "and having a filter as Assigned To is equal to [Me]. When I do that my view fails to show the
tasks assigned to me. This happens same with the Sharepoints 'My Tasks' view as well. I tested by creating some test tasks under my name and when I selected 'My Tasks' view no tasks are getting displayed.
Please help.
Thanks,
Gokulkumar.

Hi,
According to your post, my understanding is that you wanted to display the tasks assigned the current logged in user.
In my environment, if I used the System Account, My Task view didn’t display any tasks.
However , if I used other users except the System Account, My Task view could display current user tasks correctly.
I recommend to use other accounts except System Account to log in site. Then everything will work well.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

How to get group key from a task assignment adapter

Hi All,
Senario:
I have two groups, say G1 and G2.
One Access policy, say P. (This access policy is associated with AD resource.)
AD Resource Object R.
I have defined an Approval process for Resource R.
Access policy P is assigned to both Group G1 and G2.
This Access Policy P is linked to Resource R
According to above configuration,
When I add User U1 to Group G1 ( or G2 ) through "Group Membership", Access Policy P is executed and the approval process which associate with the Resource R is executed.
In my Approval process, I have a task assignment adapter.
Within my adapter, I want to get the group key, which cause to fires this approval process. ( It may be G1's key or G2's key. )
Could some one help me for this ?
Regards,
Thirlk
Edited by: thirlk on Jun 28, 2009 10:55 PM

See this thread
Working on the same requirement.
How to get the administrator group of a group from a approval process
If you have any further question let me know.

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SharePoint's role and its task assignment list below:
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I understand you have added ECM but I would also add Records Management, Machine Translation Service and Community Sites.
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I'm trying to get all tasks assigned to a user to display something like you would see in "My Tasks" using the REST API.
I found this: http://social.technet.microsoft.com/Forums/projectserver/en-US/a5d8760d-8e27-432b-8187-592cadf302ae/get-my-tasks-tasks-via-rest-api-or-web-services?forum=sharepointdevelopment
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projContext.ExecuteQuery();
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projContext.Load(GotPrj.Tasks);
projContext.ExecuteQuery();
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projContext.ExecuteQuery();
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+ " || Assgn minDate: " + tskAssgn.Start
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You can try using this tool to first remove all traces of Reader from your computer:
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What is difference btw project Assignment, Resource Assignment and task Assignment.

Hi,
I am new project accounting Module .
what is difference btw project Assignment, Resource Assignment and task Assignment.

Project Assignment, Resource Assignment refers to the resource management part and Task assignment is basically the work assignment to the resource.
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Refers to the top down approach in this case.
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