TFS2013 Custom Alert Email Issue

Hi Folks,
I need to create an alert for when a new work item is created on a team project. I need the alert to work at the team level, however, instead of sending emails to the entire team I need them to go to just two members.
When I try and create an alert and set the Subscriber to 'xyz Team', the 'Send To' list becomes disabled and cannot be modified. The default action is to send an email to the entire team.
Does someone have a work-around where I can set this up so that it only sends notifications to a limited group of people. It is not possible to request people in the team to subscribe (as often they don't).
Regards
Andy

Hi Andy,
Thanks for your post.
We cannot send notifications to a limited users in the team group if you create the team alert. In this scenario, we suggest you create two alerts(personal alert) for that two members separately.
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Custom Alert Email Templates Issue - List Alerts emails not using customized XML alert template

I have recently customized the XML alerts template (AlertTemplates.xml) for our site collection in SharePoint 2010 to exclude specific fields in the email when users who have subscribed to a list using the "Alert Me" feature. I
have renamed the custom alerts XML file and loaded the custom template in the following directory (%ProgramFiles%\Common Files\Microsoft Shared\Web server extensions\14\TEMPLATE\XML) and
restarted IIS. Once users subscribe to the alerts using the list using the "alert me" function they received the customized email as intended.
We needed to auto-subscribe users to the email alerts so what I did was used a powershell script to add users to the alert subscriptions using the script shown in below:
Import-Csv D:\Temp\filename.csv | ForEach-Object{
$webUrl=$_.WebUrl
$listTitle=$_.List
$alertTitle=$_.AlertTitle
$subscribedUser=$_.SubscribedUser
$alertType=$_.AlertType
$deliveryChannel=$_.DeliveryChannel
$eventType=$_.EventType
$frequency=$_.Frequency
$oldAlertID=$_.ID
$web=Get-SPWeb $webUrl
$testAlert = $web.Alerts | WHERE { $_.ID -eq $oldAlertID }
IF ($testAlert) {
$web.Alerts.Delete([GUID]$oldAlertID)
Write-Host Old alert $oldAlertID deleted. -Foregroundcolor Cyan
$list=$web.Lists.TryGetList($listTitle)
$user = $web.EnsureUser($subscribedUser)
$newAlert = $user.Alerts.Add()
$newAlert.Title = $alertTitle
$newAlert.AlertType=[Microsoft.SharePoint.SPAlertType]::$alertType
$newAlert.List = $list
$newAlert.DeliveryChannels = [Microsoft.SharePoint.SPAlertDeliveryChannels]::$deliveryChannel
$newAlert.EventType = [Microsoft.SharePoint.SPEventType]::$eventType
$newAlert.AlertFrequency = [Microsoft.SharePoint.SPAlertFrequency]::$frequency
if($frequency -ne "Immediate"){
$AlertTime=$_.AlertTime
$newAlert.AlertTime=$AlertTime
$newAlert.Update()
Write-Host Created $newAlert.Title for $subscribedUser . -Foregroundcolor Cyan
} ELSE {
Write-Host Alert $alertTitle for $subscribedUser already done. Moving on. -Foregroundcolor Magenta
When I ran the script and added the users and restarted the service, all users who were auto-subscribed via this method would get the email without the customizations that were done in the custom template. All users who manually subscribed to the list
using the "Alert Me" function would get the customized email.
Does anyone know why users who manually subscribe would get the custom email alert and why users who were auto-subscribed using the powershell script do not get the custom email alert?

Hi ,
According to your description, my understanding is that users who were auto-subscribed using the PowerShell script do not get the custom email alert.
For your issue, it can be caused by the auto-subscribed alert email which is generated by PowerShell script is using OOTB alert template. You can add the following script into your script for setting
the alerts’ alert email template:
$contentService = [Microsoft.SharePoint.Administration.SPWebService]::ContentService
$AlertsTemplateCollection =new-object Microsoft.SharePoint.SPAlertTemplateCollection($contentService)
$newAlert.AlertTemplate = $AlertsTemplateCollection["YOUR_UNIQUE_TEMPLATE_NAME_VALUE"]
Reference:
http://sadomovalex.blogspot.com/2012/03/one-problem-with-updating-alert.html
Thanks,
Eric
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support,
contact [email protected]
Eric Tao
TechNet Community Support

SharePoint Online custom alert emails

How can I change the alert email that SharePoint online (part of Office 365) send out. I've seen alot of reference to AlertTemplate.xml but that is if you have SP installed on a local server.
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Hi Scott,
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administration permission per this
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HANA Alerts email Issue

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2: 0x00007ff9b12262eb in Execution::Thread::staticMainImp(void**)+0x627 at Thread.cpp:475 (libhdbbasis.so)
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3: 0x00007ff9b122648d in Execution::Thread::staticMain(void*)+0x39 at Thread.cpp:543 (libhdbbasis.so)
[1477]{-1}[-1/-1] 2014-11-14 07:53:59.809746 e StatsOC          SMTPClient.cpp(00366) : error sending email [SMTPMail: (), "Alert "Notification of medium and high priority alerts" (id 23) on GBD 05", SnapshotID: 14.11.2014 07:53:59 747 Fri
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Hi Abhishek
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Email Alert Template Issue - List Alerts (Alert Me) emails not using customized XML alert template

We have recently customized the XML alerts template (AlertTemplates.xml) for our site collection in SharePoint 2010 to exclude specific fields in the email when users who have subscribed using the "Alert Me" feature. We have renamed the
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function they received the customized email as intended.
We needed to auto-subscribe users to the email alerts so what we did was use a powershell script to add users to the alert subscriptions using the script shown below:
Import-Csv D:\Temp\filename.csv | ForEach-Object{
$webUrl=$_.WebUrl
$listTitle=$_.List
$alertTitle=$_.AlertTitle
$subscribedUser=$_.SubscribedUser
$alertType=$_.AlertType
$deliveryChannel=$_.DeliveryChannel
$eventType=$_.EventType
$frequency=$_.Frequency
$oldAlertID=$_.ID
$web=Get-SPWeb $webUrl
$testAlert = $web.Alerts | WHERE { $_.ID -eq $oldAlertID }
IF ($testAlert) {
$web.Alerts.Delete([GUID]$oldAlertID)
Write-Host Old alert $oldAlertID deleted. -Foregroundcolor Cyan
$list=$web.Lists.TryGetList($listTitle)
$user = $web.EnsureUser($subscribedUser)
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$newAlert.Title = $alertTitle
$newAlert.AlertType=[Microsoft.SharePoint.SPAlertType]::$alertType
$newAlert.List = $list
$newAlert.DeliveryChannels = [Microsoft.SharePoint.SPAlertDeliveryChannels]::$deliveryChannel
$newAlert.EventType = [Microsoft.SharePoint.SPEventType]::$eventType
$newAlert.AlertFrequency = [Microsoft.SharePoint.SPAlertFrequency]::$frequency
if($frequency -ne "Immediate"){
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$newAlert.AlertTime=$AlertTime
$newAlert.Update()
Write-Host Created $newAlert.Title for $subscribedUser . -Foregroundcolor Cyan
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own to the list using the "Alert Me" function would get the customized email.
Does anyone know why users who manually subscribe to the alerts get the customized email, and users who were auto-subscribed using the powershell script do not get the customized email and get the standard generic email template?

Hi ,
According to your code, it create a new alert using SPUser.Alerts.Add() method. For this method, it will create a new alert based on the predefined alert template by default.
If you only assigned the custom alert template to the list, users who manually subscribe to the alerts get the customized email, but users who were auto-subscribed using the PowerShell script get the standard
generic email template.
For your issue, you can set the new alert ‘s alert template:
http://social.technet.microsoft.com/Forums/en-US/1b19c12f-fc37-48cf-8b59-6c09f095dc23/custom-alert-email-templates-issue-list-alerts-emails-not-using-customized-xml-alert-template?forum=sharepointgeneralprevious
Here is a good blog you can have a look:
http://blogs.msdn.com/b/sharepointdeveloperdocs/archive/2007/12/07/customizing-alert-notifications-and-alert-templates-in-windows-sharepoint-services-3-0.aspx
Thanks,
Eric
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support,
contact [email protected]
Eric Tao
TechNet Community Support

Custom Email Alert Template Issue - Users not getting customized emails

I have recently customized the XML alerts template (AlertTemplates.xml) for our site collection in SharePoint 2010 to exclude specific fields in the email when users who have subscribed to a list using the "Alert Me" feature. I have renamed
the custom alerts XML file and loaded the custom template in the following directory (%ProgramFiles%\Common Files\Microsoft Shared\Web server extensions\14\TEMPLATE\XML) and restarted IIS. Once users subscribe to the alerts using the list using the "alert
me" function they received the customized email as intended.
We needed to auto-subscribe users to the email alerts so what I did was used a powershell script to add users to the alert subscriptions using the script shown in below:
Import-Csv D:\Temp\filename.csv | ForEach-Object{
$webUrl=$_.WebUrl
$listTitle=$_.List
$alertTitle=$_.AlertTitle
$subscribedUser=$_.SubscribedUser
$alertType=$_.AlertType
$deliveryChannel=$_.DeliveryChannel
$eventType=$_.EventType
$frequency=$_.Frequency
$oldAlertID=$_.ID
$web=Get-SPWeb $webUrl
$testAlert = $web.Alerts | WHERE { $_.ID -eq $oldAlertID }
IF ($testAlert) {
$web.Alerts.Delete([GUID]$oldAlertID)
Write-Host Old alert $oldAlertID deleted. -Foregroundcolor Cyan
$list=$web.Lists.TryGetList($listTitle)
$user = $web.EnsureUser($subscribedUser)
$newAlert = $user.Alerts.Add()
$newAlert.Title = $alertTitle
$newAlert.AlertType=[Microsoft.SharePoint.SPAlertType]::$alertType
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$newAlert.DeliveryChannels = [Microsoft.SharePoint.SPAlertDeliveryChannels]::$deliveryChannel
$newAlert.EventType = [Microsoft.SharePoint.SPEventType]::$eventType
$newAlert.AlertFrequency = [Microsoft.SharePoint.SPAlertFrequency]::$frequency
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$AlertTime=$_.AlertTime
$newAlert.AlertTime=$AlertTime
$newAlert.Update()
Write-Host Created $newAlert.Title for $subscribedUser . -Foregroundcolor Cyan
} ELSE {
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When I ran the script and added the users and restarted the service, all users who were auto-subscribed via this method would get the email without the customizations that were done in the custom template.
All users who manually subscribed to the list using the "Alert Me" function would get the customized email.
Does anyone know why users who manually subscribe would get the custom email alert and why users who were auto-subscribed using the powershell script do not get the custom email alert?

Hi,
To deploy custom alert template file, we would load changes into SharePoint and restart SharePoint 2010 Timer Service from Windows Service. If you create your own AlertTemplate in the custom_alerttemplates.xml, you will need to set the set the SPList.AlertTemplate
property of the list. Then delete and re-subscribe to the alerts for the list.
Please refer to:
http://blog.zebsadiq.com/post/SharePoint-2010-custom-alert-template.aspx
Regards,
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected] .
Rebecca Tu
TechNet Community Support

Edit the hyperlink in the alert email (Modify my alert settings, View Issue Tracking)

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http://sharepoint.stackexchange.com/questions/13216/how-to-create-custom-email-alert-template-in-sharepoint-2010
https://social.technet.microsoft.com/forums/sharepoint/en-US/e5ebc5a7-8295-49e4-a817-c31066e1ac3d/customize-the-sharepoint-2010-email-alert
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Customized alert message formed in the UDF to be sent to Alert Inbox/Email

Hi,
The scenario is as follows :
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New Infinity customer, btinternet email not recogn...

Hi,
As with
http://community.bt.com/t5/BB-Speed-Connection-Issues/BTinternet-email-address-not-recognised/m-p/96...
http://community.bt.com/t5/BB-in-Home/btinternet-email-account-email-not-reconised/m-p/74077#M44042
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Hi i suggest you contact the forum mods they should be able to get that sorted for you this is a link to them
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AC 5.3 Critical Action Alert Emails not being sent

HI:
We have set up Critical Action alerts for a couple of transactions and while the on-line alert logs are being generated correctly, the alert email is not being sent to the Risk Owner.
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> Margaret,
>
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>
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How can I change the order of list item properties in the alert email sent to the assigned-to owner?

Using SharePoint 2010 Foundation.
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Actually the view which you recieve requires the column ordering to be the way you prefer. So whatever is your default view, change the column orders and then check the email alerts.
Alpesh Nakar's Blog
Alpesh
Just SharePoint Just SharePoint Updates
SharePoint Saturday India Online
Nov 20 2010 Contributing Author
SharePoint 2010 Unleashed
MCTS: SharePoint 2010 Configuration
MCITP: SharePoint 2010 Administrator

Showing item created date in custom alert template

Hi,
I'm working on customizing the sharepoint alert templates for my site collection.
I got good info on net regading the modifications to be made. But unfortunately, I couldn't fine info about showing the
Created Date column of the item.
I need to show the item created data and modiifed date vlaues in my alert email,
I've 'TimeStamp' property which shows the modiifed date. But Im not getting equivalent property for created date.
I've tried the below options
NewValue#Created
NewValue#ItemCreated
OldValue#Created
DisplayName#Created
None of them are showing hte created date of item.
There is one attribute 'RawValue' which is giving the created date. but it's display format is really not user friendly
It shows date as 2013-09-08 T 11,40..Z
Is there any way to show item created date in alert emails? I dont want to use custom code for it.
I need to use OOB approach. Or atleast is there a way to format the above date displayed thru 'RawValue' attribute.

Thanks Arif, it did not work. One note though, if we are using the field name we do not use the brackets:
<GetVar Name=”OldValue#Created_x0020_Date”
/>
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Thanks for the suggestion,
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Create a custom alert message for my publishing site

I have enabled outgoing email to enable sending alerts from SharePoint to users. But I want to have a simpler alert email. Where I do not need to include the item content within the email . so I am trying to achieve the following:-
Remove the item content from the alert email and just include a link to the item such as a link to a wiki page, announcement item ,etc.
Currently the link will include the servername in it such as
http://servernameSP01/sharepoint/Page1 . But we have defined a DNS name so that out SharePoint is accessible using a more user friendly such as
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Thanks

Hi,
For the first question, my understanding is that you want to add a link to the email alert. As there is no OOTB feature to achieve it, I suggest you custom
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The email alert template is in the folder below.
C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\15\TEMPLATE\XML
Before editing the xml, remember to copy the xml file to another location. You can edit the format tag of the xml and add your custom link to the format
tag.
Save the xml and update the list alert template to the new one.
Here is a similar thread for your reference:
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/084b466f-8add-48e1-ac3a-8094ce3ec2c2/how-i-can-add-attachment-link-in-alert-email
More information:
How to customize alert email template:
http://www.alectang.com/blog/archive/2012/05/16/how-to-customise-sharepoint-alert-email-template.aspx
AlertTemplates Schema:
http://msdn.microsoft.com/en-us/library/office/bb802961(v=office.15).aspx
For the second question, my understanding is you want to replace the server name link with a DNS link. It could be achieved using alternate access mappings.
More Reference:
http://technet.microsoft.com/en-us/library/cc263208(v=office.15).aspx
http://blog.blksthl.com/2012/12/03/a-guide-to-alternate-access-mappings-basics-in-sharepoint-2013/
Best regards,
Zhengyu Guo
Zhengyu Guo
TechNet Community Support

TFS2013 Custom Alert Email Issue

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