Third-Party Purchase Orders

When not performing a goods receipt on third-party purchase orders, how does the PO get closed?  We currently issue third-party POs, the goods ordered are delivered to our customer and the vendor invoices us.  When the vendor invoice is entered, the customer is invoiced.  But I'm finding that the purchase order we issued is never being closed/completed.

Hi Wanda,
Please ensure the PO, whether GR based IV indicator has been set or not. If set then you have to do GR & then IV. Else you can do the direct IV but in that case GR based indicator should not be set only IR.
Result of GR-
1. No stock update is made, as the goods receipt is posted to consumption
2.The value of the purchase order is posted to a GR/IR clearing account for the purposes of Invoice Verification.
3. The goods receipt can be tracked in the PO history.
This will serve your problem of closing/completing the PO.
For your info....
If the customer is to be billed in Sales and Distribution based on the invoice quantity specified in the vendor invoice, this quantity is used as the basis for the billing document in Sales and Distribution. The billing document can only be posted once the vendor invoice has been posted.
Thanx!!

Similar Messages

  • Account Postings in Third Party Purchase Orders

    Hi All
    Please explain  the Accounting Docs generation in Third Party
    Purchase Orders in the following scenerios.
    1. Purchase Order created against Sales Order and goods to be delivered to Customer.
    2. Goods to be To be delivered to another vendor
    3. Goods to be delivered to the another address(diferent from plant address).
    Thanks ,
    Tausif

    Hi,
    For 1. Previous answer is correct.
    For 2. Goods to be To be delivered to another vendor
       So vendor become customer, so the postings as in Case .1
    (I think you the diff.between vendor & customer).
    For 3. Goods to be delivered to the another address(diferent from plant address).
    Whatever the address, the FI documents generated are same, The bill/Invoice from the Company send to the Billing address as mentioned by customer.
    I think you get clear idea.
    Regards

  • Come here and discuss the business process of Third Party Purchase Order?

    come here and discuss the business process of Third Party Purchase Order?
    when this po  is used and the following process is what?

    Hi YuLin
    It is a vague topic..anyways i will tell you one important scenario of the 3rd party order :Third Party Without Shipping Notification(its imp one)
    In third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you.
    In this scenario, the vendor does not send a shipping notification. The incoming invoice from the vendor updates the billing quantity, so that the customer-billing document is only possible after entering the invoice from the vendor
    Function List
    The following functions are provided to support the Third Party Without Shipping Notification (J55) building block:
    When the order is created, the specification of material numbers, quantity and conditions takes place at item level. As the material is not available on stock, a purchase requisition is created directly within the sales order.
    Purchase Order Processing
    The purchase requisition can already be automatically assigned during creation. If not, it is possible to assign the purchase requisition manually. The purchase order is created with reference to the purchase requisition. The quantity and the material are transferred from the sales order. The purchase order price can now also be determined using condition records.
    Vendor Invoice Verification
    The vendor invoice verification must take place before customer billing. The quantity of the invoice updates the quantity to be invoiced in the sales order.
    Billing Documents
    The billing documents are carried out on the basis of the order. Since the vendor might not deliver the exact quantity ordered, quantity adjustment takes place through the quantity in the vendor's invoice.
    Controlling
    The revenue and costs will be posted to CO-PA via the billing document
    Key Points
    As no shipping notification is available, the customer invoice can only be created after having finished vendor invoice verification.
    Normal process you can refer in help.sap.com under this link
    http://help.sap.com/saphelp_47x200/helpdata/en/4d/2b91d843ad11d189410000e829fbbd/frameset.htm
    regards
    Yogesh

  • How can i get different Condition Type for third-party Purchase Order?

    Hi, experts,
    for standard PO my Schema works well. now I want to get a different condition type for third-party purchase order. I try to extend field catalog (Pricing Purchasing). The Field PSTYP exists already. However, it is not provided in the field catalog.
    How could i do?
    Thanks
    Rene

    Hi Rene,
      If you are seeing fields in the field catalog but are not seeing this field when creating the condition table then the field  probably does not exist in the KOMG structure for allowed fields for condition structures. KOMG  represents the total of KOMK and KOMP which are the pricing communication structures. If your field is not there then you need to append it to item data in INCLUDE KOMPAZ in KOMP since this is an item level field. If it were a header level field you would append it to include KOMKAZ in KOMK.  The inclusion of new fields in KOMK or KOMP automatically means that they are also included in KOMG.
    After doing this you will see the field when creating a table. There is further documentation on this process in the IMG under SPRO-> Materials Management-> Purchasing-> Conditions-> Define Price determination Process -> System Enhancements  - View the documentation associated to this node in the IMG
    Hope this helps,
    Matt

  • Third-party Purchase Order with Item Cat. : S

    Hi,
      I want to know about third party Po ? is there any customization required for this type of PO,  what are the cases wehe we can use the Third party PO  what is main difference between Normal PO and Po with Thiedt part Item category.
    regards,
      zafar

    Dear,
    You dont need to have any specific config only need to mainatin in Material Master view for ITEM CATEGORY GROUP sa BANC, which will propose ITEM CATEGORY in Sales Order as TAS,which automatically generate a Purchse No. and against this purchase requsition u will create P.O. and will do MIRO and after MIRO u can bill this to customer and it will be ORDER RELATED BILLING as in Third party once u raise the P.O. the vendor deliver goods directly to ur Customer against P.O..
    Futher need clarification revert back to me.
    Regards
    AJIT K SINGH
    HAPPY TO HELP U

  • Third party Purchase order processing

    Dear Experts,
    In one of our business scenario we are purchasing materials from vendor and directly supplied it to customer,physical goods receipt is not done at our location,for third party account assignment in mandatory.
    I have given account assignment as sales order ( C ) and in item category I have mention(THIRD PARTY- S ).
    When I go for Invoice posting I am getting error ie.Enter GL Account
    Please advice how to resolve this issue.Also mention what setting are needed for Third party order processing against account assignment as sales order.
    Thanks

    Hi
    If you are doing third party order processing,
    While creating the Sales order, it will create a purchase requisition in the back end. ( For thid in sales order line item, item category should be TAS)
    While converting the PR to PO( all the account assingment would be copied).
    Check the line tem of PR or PO - Account assignment Tab - G/L account and Sales order no).
    I beleive it will automatically pick the sales order no and account assignment( G/L account) for the line item while creating PR.
    Check it out.
    Regards,
    Raman

  • Third Party Purchase order

    Hello Guru's,
    Heres my scenario,
    I have a BOM with components A,B,C and C is a subassemly which has a component  D,
    and C is purchased from a vendor X and D is Purchased from a vendor Y.
    So when I create a Purchase order for D to the vendor Y,the vendor Y should send the material to the vendor X and this vendor X will now make the subassembly C using the material D.and send it to my plant.
    Also vendor Y should bill me for the material and not the vendor X,
    Also  the goods reciept for the material D should be done at me and not at the Vendor X,
    The Physical inventory for D should be maintained at the vendor X and the GR posting should be done by me
    Please suggest how do i do the Third party order in this scenario.
    Regs
    Dardo

    Hai,
          Here u r Purchasing material D from vendor Y means u need to create a PO aganist this vendor and u need to do GR to ur unristricted stock. 
          Then create a PO for subcontracting to vendor X for material C. Issue material D to this Subcontracting PO with Mvt Type 541.
           For Billing also there is no problem u can settle the bill to Y for his supplies and U can settle Bill for X for his Subcontracting charges.
    Ok any quries come back.
    Bye

  • Allocation of cost to COPA for 'Third Party' purchase orders

    Hello
    Our purchase department would like to use the purchase order item category 'S' (third party), where the goods are send directly from the vendor to the customer.
    My problem is that no matter which 'Account Assign Cat' I use in the purchase order to assign a customer in 'Profit segment' (COPA), the vendor invoice will not appear in our COPA reports.
    Can somebody tell me what I maybe do wrong?
    Thanks in advance :o)
    Best regards
    Søren Kirch
    LOGSTOR A/S

    Hi Hari,
    I think you are missing Note 1558299 on your system.  Also Note 903884 might solve the problem although the description does not match.
    1558299  ME21 does not set a lock on purchase requisition
    903884   ME59N: Lock problems with subcontracting reqs from PP
    Regards,
    Purnima

  • Third Party purchase order with provision of component supply

    Hi
    We need to create a Third party PO so that we can do statistical GR.
    ( Part is shiped directly by vendor to customer)
    But we need to supply component to vendor, and vendor after processing ships to Customer.
    How we can  replicate the same.
    I though we can create new Item category, but that also seems to be not feasible.
    Any idea to address the requirement will be helpful

    Hi,
    First of all SAP doesn't provide facility of creating new Item Category.
    As per your requirement, you are asking about Third-Party and Subcontracting combined. You cannot use both functionalities together, because SAP puts both into the item category (quite a big lack of functionality in SAP).
    Since subcontracting is more complex (automatic background postings), you should use item category for subcontracting and manually (or user exit) change the delivery address to that of the customer so that the vendor physically ships direct to the customer. Technically in SAP you need to post normal GR plus delivery and GI to the customer as if it would go through your warehouse.
    But as a work around, you can try out with following Process Flow;
    1. VA01 - Create Sales order for material F1 and Customer C1
    2. As a result of this a Subcontracting PR will get generated automatically. (For this take help of SD Consultant, it is controlled by Schedule Line category in VOV6, take copy of CS and change Item category to 3 i.e. Subcontracting)
    3. ME21N - Subcontracting PO w.r.t. PR (Considering BOM is in place). In PO under "Delivery Address" Tab, maintain the Customer Code as C1. As a result of this, vendor will get information that stock is to be dispatched to Customer C1.
    4. MB1B - Transfer Posting of raw materials via 541
    5. J1IF01 - Create Subcontracting Challan w.r.t. TP mat. doc.
    6. MIGO - GR w.r.t. PO (Here it will update stock of the material F1 via 101 and auto consumption of components via 543 O). Refer Subcontracting Challan.
    7. J1IFQ - Challan Reconciliation
    8. J1IF13 - Challan COmpletion
    9. MIRO - LIV w.r.t. Subcontracting PO
    10. VL01N - Create Delivery w.r.t. Sales Order to write-off the stock of material F1
    11. VF01 - Create Billing Document on Customer C1
    12. J1IIN - Outgoing Excise Invoice (I think, it is not required)

  • How to GR for a Third Party Purchase Order

    Hi Sap Gurus,
    I'm new to SAP and I have come a cross with a scenario like this.
    We are having two company codes 1000 and 2000, under these company codes we are having two plants. plant 1001 is assigned to company code 1000 and plant 2001 is assigned to company code 2000.
    We are creating purchase orders from plant 1001 to 2001(Assuming that PO number is 100). We are considering plant 2001 as a vendor for plant 1001. According to the Purchase Order 100 plant 2001 will create a Sales order and through MRP run they will come up with a PR and a PO. This is the purchase order which will send to the actual vendor (Supplier) Let's assume that the 2nd PO number is 200. But in our scenario we needs to get the goods directly to plant 1001 not to 2001.
    So according to the PO number 200 vendor (Supplier) sends goods directly to plant 1001 not to plant 2001.
    So my problem is what is the procedure to GR these goods in plant 1001, according to my understanding from 1001 plant we have raised a PO 100 and receive goods according to the PO 200. How do I manage the link between these PO's? What will be the steps to follow?
    I'm really thankful if you can provide a solution for this.
    Thanks.     

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  • Third party purchase order receipt

    Hii...
    I have created a third party PO for delivery of goods directly to customer.
    Now my question  is it is necessary to  do goods receipt when i am not receiving the material in my plant,
    how do i proceeed futher.
    Regards

    Hii Manoj Kumar....
    I Have 2 questions in mind
    1. how do i do GR is it necessary to first create inbond delivery and than do GR.
    why is it necessary to do inbond deliver?
    2.Dose system ask for strage location during GR.
    Can you explain me slightly in detail..
    regards
    SARFRAZ

  • How can we get purchase req. no in third party sales order

    Hi,
    I am creating third party order scenario, where i can get purchase req. no in third party sales order.
    Regards,
    M B Raju

    HI
    Once you save the Sale order then go to VA02
    Double click on the Line item , click on the schedule line tab
    under Schedule line tab  you can see the Purchase Req. number
    Regards,
    Prasanna

  • Purchase Requestion  for Third Party Sales Order

    Hello Team
    I want the system to create Purchase Requisition automatically and some times Manually (Possible if both Option are available) for the Sales Order which belongs to Third Party.
    How to achieve this?
    Thanks
    Nick

    Hi Nick
    Following are the steps of third party:
    1) Creation of third party sales order
    2) Generation of automatic purchase reqisition through the configuration of schedule line CS in SD.(schedule line is determined by the item categoty and the mrp type.
    please dont maintain mrp type in the material master.so that it will determin CS directly.
    in the tcode VOV6,please check whether the document type NB is maintained for CS.
    This will created auto PR).
    3) You can check the PR Number in the schedule line tab of sales order.PR requirement will not be available in the MD04.
    4) Manually create a PO for vendor with item category S.
    5) There will be no GR in this case.
    6) Create an invoice verification document.
    7) Create an invoice from the SD side w.r.t Sales order.
    Hope this might have answered ur question
    Reward if useful
    Shawn

  • Capture cost of procured materials in a third party sales order scenario

    Dear Experts,
    I'm developing a third party sales order solution to my company following the recommended third party scenario by SAP.
    Everything is working fine from creation of sales order, automatic creation of purchase requisition, create purchase order using the purchase requisition ect...
    The problem I have is the in the Sales order, the cost of the material is not getting captured correctly. The condition maintained in the sales order is VPRS and it is deriving the material cost from the material master record. Ideally it should be deriving the material cost from the invoiced value or else from the purchase order(which is the actual amount we are spending to buy the items). Deriving the cost from material master depicts an incorrect profit in the sales order.
    Can someone please advice me how to derive the cost(to be shown in the sales order under VPRS condition)from the invoice or the purchase requisition and Not from the material master.
    I'll be grateful if you can describe in a step by step proceedure.
    Thanks in advance

    Hi Lakshmipathi
    Thanks alot for your response.
    As u mentioned, at the point of sales order creation the price does gets picked up from the Material Master.
    But during Billing, it does NOT get updated to reflect the purchase order price. If that happens, then its perfect.
    I did a complete testing cycle and the material master price remains unchanged throught the process upto billing.
    Is there any special parameter that I should maintain in VPRS condition for this to happen?
    Anyway thanks again for ur reply, appreciate it alot. Let me know your views on this.
    As u advise I'll post it on the sales forum as well.
    Regards,
    Randika

  • In Third Party sales order processing how we come to know that the customer

    Hi SAP SD Gurus,
    In Third Party sales order processing how we come to know that the customer is recived the Goods from the vendor?
    Thanks & Regards,
    Sreenivas.P

    From a high level view, the behavior should work like this:
    -  Sales order placed from customer PO via Tcode VA01. Purchase Requisition created upon saving the order
    -  Purchase order created with reference to Purchase Requisition via Tcode ME21N
    -  Receive confirmation from vendor that goods have shipped via EDI
    -  Create invoice receipt to vendor via Tcode MIRO
    -  Create billing document to bill customer via VF01

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