Transaction F.13 - Flag on "GR/IR Account Special Processing"

Question

Hello,
I have a question regarding the functionalities of the transaction F.13.
When the flag "GR/IR Account Special Processing" has to be flagged? There is any relationship with the field XREF3?
Thanks a lot,
Emanuela

Answer 1

Hello,
I still try to understand how use the flag "GR/IR account special process" in the transaction F.13.
The rules set in customizing are:
u2022 EBELN (Purchasing Document)
u2022 EBELP (Item)
u2022 GSBER (Business Area)
u2022 VBUND (trading partner)
NO FLAG
if I DON'T USE this flag my items are not cleared and the following columns are visible:
- DocumentNo
- Itm     
- Clearing
- Clrng doc.
- SG
- Crcy
- Amount
- Purchasing Doc.
- Item
- Business Area
- Trading Partner
These columns are populated in the following way:
Document 1
- DocumentNo: 0000000001
- Itm: 018     
- Clearing:
- Clrng doc.:
- SG:
- Crcy: EUR
- Amount: 100
- Purchasing Doc.:
- Item: 0000
- Business Area: 110
- Trading Partner:
Document 2
- DocumentNo: 0000000002
- Itm: 040     
- Clearing:
- Clrng doc.:
- SG:
- Crcy: EUR
- Amount: - 100
- Purchasing Doc.:
- Item: 0000
- Business Area: 110
- Trading Partner: 130
According to my knowledge the items are not cleared because the trading partner that is in the clearing criterion is not the same.
FLAG
if I USE this flag my items are cleared and the following columns are visible:
- DocumentNo
- Itm     
- Clearing
- Clrng doc.
- SG
- Crcy
- Amount
- Reference Key 3
- Purchasing document
- Item
- Business Area
These columns are populated in the following way:
Document 1
- DocumentNo: 000000001
- Itm: 018     
- Clearing: 06.12.2010
- Clrng doc.:
- SG
- Crcy: EUR
- Amount: 100
- Reference Key 3:
- Purchasing document:
- Item: 0000
- Business Area: 110
Document 2
- DocumentNo: 000000002
- Itm: 040     
- Clearing: 06.12.2010
- Clrng doc.:
- SG
- Crcy: EUR
- Amount: - 100
- Reference Key 3:
- Purchasing document:
- Item: 0000
- Business Area: 110
I don't understand why with the flag is visible the column reference key 3 and is not visible the trading partner. At the end with the flag my items are cleared.
Please help me to understand how this program work. I also read all the sap documentation but for me it is not so clear.
(From SAP help:u201CFor GR/IR accounts, the program tries to create a group of documents that can be cleared from a group of documents that cannot be cleared by successively omitting documents.
If, despite this action, the assignment of goods receipts to the corresponding invoice receipts using the purchase order number and purchase order item is insufficient (for example, for delivery schedules), you can set the indicator Special Processing of GR/IR Accounts. This indicator has the effect that documents are assigned to GR/IR accounts not only by means of the purchase order number and the purchase order item, but also using the material document if a goods receipt-related invoice verification is defined in the purchase order item. The program automatically uses the fields EBELN, EBELP, and the reference field XREF3 as grouping criteria. In this case, the reference field is only used to display the material document, which means that this field is not changed in the databaseu201D.)
Thanks a lot in advance
Kind Regards,
Emanuela