Account det process

Question

account det process configuaration

Answer 1

Hi,
Find below Revenue account determination process.
Whenever a sale is posted to accounting, SAP must determine the account where the revenues and discounts should be posted.  For example revenue from domestic sales shall go to an account and export sales shall go to a different account. Depending upon various conditions the relevant accounts shall be determined.
Through Revenue Account Determination the billing values are transferred from the SD to FI. Revenue account determination is carried out using the condition technique.
The following steps are involved in the Revenue Account assignment:-
      Check master data relevant for account assignment
      Define dependencies for revenue account determination
      Define access sequence and account determination types
      Define and assign account determination procedures
      Define and assign account keys
Check master data relevant for Account Assignment:
     Through  check master data relevant for account assignment, one can create Account Assignment Grouping criteria
     This grouping then provides the system with an  extra variable to determine the required G/L account
     After creation of the account assignment groups, they must be assigned to the Material Master and Customer Master records
Account Determination Procedure – Steps:
1. Account determination table:    
    In the account determination table, you define the criteria on which account determination should depend.
2. Access sequence:                                                                  
    Here, you define in which sequence fields are read from the billing document (header and item). An access sequence refers to the permitted field combinations stored in the condition table.                                                                               
3. Account determination type:                                                      
    The account determination type is a module of the conditions technique. You have to create at least one account determination type and allocate it to an account determination procedure.                                                                               
4. Account determination procedure:                                                
    The account determination procedure contains the necessary account determination types with which the SAP System can automatically find the revenue accounts.                                                                               
5. Account key:                     
    With the three-digit account key, you finally allocate the revenue account.
SPRO- IMG- Basic Functions- Account Assignment / Costing- Revenue Account Det- Assign General Ledger Accounts (GL accounts)
Account Keys:
•     KOFI: Account based
•     KOFK: cost based
•     KOFI00: procedure for account determination
We need to assign the G/L accounts to the combination of:
•     Application: specify “V” sales & distribution
•     Condition type: specifies condition types in the proc if controlling is activated in finance take the cond type “KOFK” other wise take “KOFI”
•     1. Chart of Accounts: it’s a classification scheme, consisting of a group of GL accounts. Here we need to specify in which chart of accounts the GL account we are assigning exists
•     2. Sales organisation
•     3. Account assignment group of customers: this is specified in the CMD. (billing above tax table)
•     4. Account assignment group of materials: this is specified in MMR. (Sales orgn)
•     5. Account key: this is specified for each cond type in the procedure
Note: - You need to assign the G/L account to the combination of  1,2,3,4 & 5.
Sales Orgn’s      A/C Assignment Grp Cust     A/C Assignment Grp Mat     A/C Key
1000     01: domestic     TR: trading goods     ERL: sales revenues
2000     02: export sales      FI: finished goods     ERS: sales deductions
App     Cond Type     Chart of A/C     S.O     Cust A/C assign     Mat A/C assign     A/C key     GL accounts
V     KOFI     INT     1000     01     TR     ERL     1000
V     KOFI     INT     1000     01     TR     ERS     2000
V     KOFI     INT     1000     01     FI     ERL     3000
V     KOFI     INT     1000     01     FI     ERS     4000
V     KOFI     INT     1000     02     TR     ERL     5000
V     KOFI     INT     1000     02     TR     ERS     6000
V     KOFI     INT     1000     02     FI     ERL     7000
V     KOFI     INT     1000     02     FI     ERS     8000
V     KOFI     INT     2000     01     TR     ERL     10000
V     KOFI     INT     2000     01     TR     ERS     20000
V     KOFI     INT     2000     01     FI     ERL     30000
V     KOFI     INT     2000     01     FI     ERS     40000
V     KOFI     INT     2000     02     TR     ERL     50000
Configuration steps for Revenue Account Determination: This concept is based on condition technique.
1. Master data relevant for Account Assignment: Path: IMG > SD > Basic Functions > Account assignment > Check master data relevant for account assignment.
2. Define Condition Table: Path: IMG > SD > Basic Functions > Account assignment > Define dependencies for revenue account determination
3. Define Access Sequence: Path: IMG > SD > Basic Functions > Account assignment > Define access sequence and account determination types > Maintain access seq. for account determination
4. Define Account Determination Type: Here we assign Access Sequence to Condition Type
IMG > SD > Basic Functions > Account assignment > Define access sequence and account determination types > Define account determination types
5. Define Account Determination Procedure: Account Determination Procedure is defined and assigned with Account Determination Types
6. Assign Account Determination Procedure to Billing Type:  Path: IMG > SD > Basic Functions > Account assignment > Define access sequence and account determination types > Define and assign account determination procedures > Assign account determination procedure
7. Define and assign Account Keys: IMG > SD > Basic Functions > Account assignment > Define access sequence and account determination types > Define and assign account determination procedures > Define and assign account keys
8. Assign G/L accounts: IMG > SD > Basic Functions > Account assignment > Define access sequence and account determination types > Define and assign account determination procedures > Assign GL account
9. Master data to be maintained for Account Determination: Account assignment group in CMD-Billing tab and in MMR- Sales org-2.
Hope this would help you.
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Regards,
Vamsi. P.