Travel expense accounting program

hi all
I need to ask about travel expense accounting program.
The standard feature TRVPA does not have "expense type".
The requirement is to settle trips based on expense type, any idea how this can be achieved by user exits or other features?

Hi Swayam,
Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
If you are interested, there are two ways by CATS Integration, with and without co-integration.
Case A: without co integration.
1. Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done. Such worklist does not have a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
Case B: with co-integration.
1. Worklist (or timesheet?) in ERP will be generated according
     - the cProject structure and
     - customizing settings, which control, at which object can the confirmation done
     - the assigned co-object of cProject elements.
    The worklist has a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
4. The (actual) costs are booked at ERP system due to the co-object in worklist.
5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
Kind regards,
Zhenbo

Similar Messages

GL Account in Travel Expense infocube

Please can someone help me.
What is the infocube I can use to link it with the one of Travel Expense in order to get the GL Account?
I need to obtain the GL Accounts for expenses that are affected.
Thanks!!

I'm sorry; I explained the request in a wrong way. The real request is to get the employees on 5 specific expense accounts having the balance by month and ytd.
For example:
For account xxxxxx, this employee spent this amount for January
Balance
Employee GL Account Jan Feb .... YTD
Is this possible? Which cubes? Accounts Payable and HR?
Thanks for your help.

Distribute Travel Expense among multiple bank accounts

Hello Expert,
We have a requirement to distribute the travel expense among multiple bank accounts. We have maintained one of the travel expense bank to Infotype 0009 (Bank Details) Subtype 2 (Travel Expense).
Now the question is where to record other 3 banks that we have for one of the employee. Also where to mark the percentage.
Please help.
Thank you very much.
saplover

Hi,
You can add new subtypes to IT9 through the view 'V_T591A' (t-code: SM30).
Thanks
Alis

Two bank accounts for travel expenses

Dear all.
We would like to have two bank accounts for the travel expenses for one employee.
For example:
$ 500.00 of the Travel Expenses should go to bank account 12345
The remaining amount of the Travel Expenses should go to bank account 67890
I can enter one bank account in Infotype 0009 for Travel expenses, but it seems the field u201CStandard valueu201D doesnu2019t work for subtype u201CTravel Expensesu201D.
SAP creates only one payment with transaction PRDX.
Does someone know if itu2019s possible to create to payments for one employee?
Thanks.
Edited by: Fluff on Feb 14, 2012 10:22 AM

It is the case that PRDX is designed to take the valid IT009 account defined at system date - see here:
The bank data is read with the TRMAC Makro rp-provide-from-last:
        rp_provide_from_last p0009 '2   ' sy-datum sy-datum.
        IF pnp-sw-found NE '1'.
          rp_provide_from_last p0009 '0   ' sy-datum sy-datum.
PRDX is designed to handle only one account (note 90320 gives more info)

"Travel Expense - cProjects" without accounting integration

Working with cProjects 4.0 (as a stand alone system), can I have time and effort captured against task of cProjects' project? I am looking for a scenario where a consultant assigned to a task in cProjects would capture time and also travel expense corresponding to that task (transport / boarding / lodging) expenses in CATS. Can this be done? Where can I retrieve this data from (table name)?
Accounting integration is not to be done. I am only looking for the manual entry of data from the consultant (resource) to be stored in some table in the system from which I can retrieve the data.

Hi Swayam,
Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
If you are interested, there are two ways by CATS Integration, with and without co-integration.
Case A: without co integration.
1. Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done. Such worklist does not have a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
Case B: with co-integration.
1. Worklist (or timesheet?) in ERP will be generated according
     - the cProject structure and
     - customizing settings, which control, at which object can the confirmation done
     - the assigned co-object of cProject elements.
    The worklist has a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
4. The (actual) costs are booked at ERP system due to the co-object in worklist.
5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
Kind regards,
Zhenbo

Program Exit for Travel Expense approval workflow

Dear Experts,
When a travel expense request is raised from the portal, the requester can attach certain documents like Files, notes to the same for the approver to see.
But when the approver sees the request in his UWL, he is not able to see the documents that the requester attached while creating the request.
I used a Program Exit for the same to happen, which creates a custom Event of a Custom BO, which in turn is attached to a standard task, that calls a method of an ABAP Class, that in turn attaches the document for that particular Employee and trip number.
But I am not able to View the document in the UWL.
Am I missing anything?
Please help..
Note: I reffered the following document (which was very helpful):
http://scn.sap.com/docs/DOC-29492

Try changing the behavior of the uwl when calling a SAP GUI from the default ITS to WIN GUI since you can't display documents on ITS:
Content Administration->Portal Content->Portal Users->Standard Portal Users->Universal Worklist->UWL - Launch SAP Transaction
Under Property Category choose Content - Transaction. Set the property SAP GUI Type to SAP GUI for Windows.

Diferents expense account for one travel expense type

Hi (again)!!
Do you know if it´s possible to do the conversion of symbolic account to diferents expense account having in account the travel´s activities??
Example:
Travel expense types: Taxi
Activity type: presentation
Expense account: 6290001
Travel expense types: Taxi
Activity type: seminar
Expense account: 6290999
Where we can implement it??.
Thank you very much in advance!!

IN the table T706K , we have field "Key" which can used as per our requirment
Variable key for user exit in Travel Management
This field is not used in the standard version and must keep its initial value.
It is only relevant if other values are set in a user exit before a table is read.
Use
The value of the formal parameter USERS in the routine FORM EXB706K in include RPREX010 of RPRFIN00 is used to read table T706K. Since the parameter USERS is initial in the standard system, the field T706K-USERS also has to be initial in the standard system.
You have the option to use the user exit in this routine to set values for the formal parameter USERS (for example, depending on trip data) which are used when table T706K is read. This makes it possible to differentiate the symbolic account assignment to a greater extent than in the standard system.

Data Medium Exchange of Travel Expenses for Finland

Hi, On sap menu search "Accounting-> Financial Accounting-> Travel Management-> Travel Expenses-> Periodic Processing-> Payment via Data Medium Exchange (DME)-> Change Country Grouping"
when i try change to country finland, the following error appear :"For coutry version 44 no payment program is implemented". I need to know if exist a program for data medium exchange to Finland?
Thanks,
Sonia

You can go to SE80 -> "Choose" package - PC44 where 44is for Finland. You`ll get programs.
see also Package = FBZ
RFEBFI00 Bank Statement: Finland Reference Payments -
RFEBFI20 Account Statement for Finland in TITO Format
RFEBFILUM00 Bank Statement Finland - Conversion to Multic
RFFOFI_A Payment Medium (Finland) - Domestic Customers
RFFOFI_L Data Medium Finland - Domestic Vendor Transac
RFFOFI_U Payment Medium for Finland - Vendor Transacti
 Hope thisll give you idea!!
P.S award the points.
Good luck
Thanks
Saquib Khan
"Some are wise and some are otherwise"

Bapi to change travel expense report

Hi,
I am working on an program to create a travel expense report using the 'BAPI_TRIP_CREATE_FROM_DATA' FM and it is working fine.However,i am unable to change the trip created using this FM.When i use the SAP transaction TRIP,i am able to change the travel expense report created.I am passing the status approved as '3' and account as '1' in the BAPI.Is there any bapi's available to change the travel expense report created?I would appreciate any assistance.
Regards,
Rajiv C

Dear there is no standard Bapi to change the same, However there is one to delete the same( BAPI_TRIP_DELETE) and then you can create the same.
Why you not trying to write a new BApi to change the Trip ( as standard is not available).
See other reply there is step by step process to write a custom bapi.
Just start you will find it intersting.
rewardif useful.
Amit Singla

Travel Expense Settlement thru Payroll

Hi All,
How to integrate Travel Management with Payroll for posting travel settlement amount to Payroll.
Post trip, payment to employee / Recovery from Employee. i.e. settlement needs to be done thru Payroll. SAP Table V_PTRV_HEAD provides the structure of expenses. This table provide various data filelds, like payment, travel advance, total expenditure etc, My question is how to take value from SUM_PAYOUT (Payment) from Table V_PTRV_HEAD and put into the payroll as the Travel Settlement amount.
Thanks & Regards,
Mandar Ranade

Hi,
After the trip is settled, the payroll driver program will pick up the trip results and the expenses are dispalyed in the payslip.
Check the payroll schema of the country.(transaction PE01).
For example, G000 (Great Britain accounting schema). make sure GREI is activated in the payroll schema to pick up the travel expenses through payroll.
If you see a * infront of Travel expenses, it means GREI is inactive. You should make it active.
Hope this helps..
Thanks,
Praisty

Reimburse travel expense employee by check

Hi,
In our current client, the client wants to pay the employee the check for travel expenses and accounts.
As a process what is supposed to happen after the employee is paid by check.
1) Do we need to run the posting programs to post this information in to accounting and then to controlling?
Geerally when the employees are paid by check does this information need to be fed to accounting?
I hope so but please confirm.
2) And do we need to create vendor master records for employees to be able to run this postings to accounting?
3) When the positiing programs are run whhat effectively happen? Does it creating accounting documents (table BKPF)
I am a HCM consultant and having trouble understanding the integration poits with FI and hence a few a bascis questions.

1) Do we need to run the posting programs to post this information in to accounting and then to controlling?
When company pays to employees for thier trip exp , it must be posted, as it is an expense to the company
Geerally when the employees are paid by check does this information need to be fed to accounting?
I hope so but please confirm.
When employees are paid money, other than his salary , he will be treated as vendor, which will be done by FI team
2) And do we need to create vendor master records for employees to be able to run this postings to accounting?
When you debit expnese, (as TRav exp is an expense) you should credit the vendor
3) When the positiing programs are run whhat effectively happen? Does it creating accounting documents (table BKPF)
Yes it creates accounting entries, all debit - credit stuff

Posting travel expenses from HR to FI (in one logical system)

Hi,
in our client we are posting the advances in vendors and the travel expenses in payroll.
So, We have already activated the fetaure TRVPA and the Schema PREI. The travel expenses are appearing correctly in the payslip of the employee.
I already customized tables T52EK (create dymbolic account), T52EZ (assign the wage type to the symbolic account and then i already assigned the symbolic account to the expense account in "Activities in AC system" under payroll:Portugal.
My doubt is which program should i use to post the results of my travel expenses?
I am asking this because when i use the program RPCIPE00 appears the error Incorrect country grouping 19 (country grouping for run: 99)".
Anyone knows why this error is occurring?
By the way, is there more configuration missing? Should i use to the PRFI transaction to posting???
Thanks in advance.
Regards,
Teresa

The report is now working... my poin t now is if we need to customize something in FI?
Thanks
Regards,
Teresa

BUS2089 for travel expense claim. How can i link it to portal?

Dear Expert,
I had created a customize object from the standard BUS2089 and named it ZBUS2089 and i have a workflow that trigger based on the ZBUS2089 object created.
My question is how do i link this object to my travel expense request. I want when the employee click on submit on the portal side, instead of triggering the standard BUS2089, i wanted to trigger my customise object ZBUS2089.
Thanks
Regards,
Bryan
Edited by: Brian Lee on Mar 25, 2008 3:23 AM

Hi Kappy,
The situation is hard to describe it seems. They say a picture is worth a thousand words, so I'll show screen shots....
Clicking on the Desktop icon does not open a finder window but rather opens a program. The problem seems to be that the "desktop folder" in the finder is not recognized as a "folder" but rather is listed as "anything".
Here is what the folder should be normally. (shot taken from another account on the same computer).
Solutions tried to fix this problem:
1. tried to delete the Desktop icon, and to pull it off to the trash and also to move the icon somewhere else. The icon doesn't change.
2. I've taken the icon off by removing it in the finder settings. When re-checked, the problem stays the same.
3. I've deleted the finder.plist file and the sidebar plist file in my account.
4. I've repaired permissions.
5. I've tried to re-assign the link in the info pane - associating the icon with the "finder"
I have three accounts on my computer. My main account is the only one affected by this problem.
Anyone who might have a solution, I'd love to hear your ideas!
It looks like the "kind" needs to be changed from "anything" to "folder" but I don't know how to do that.
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TRAVEL EXPENSE POSTING

I AM TRYING TO DO POSTING TO ACCOUNTING BUT EVERY TIME I EXECUTE THE PROGRAM I GET THE FOLLOWING ERRORS
No entry in table T030 for argument 1200 HRP 1RR
No entry in table T030 for argument 1200 HRT 120
No entry in table T030 for argument 1200 HRT 130
No entry in table T030 for argument 1200 HRT 160
No entry in table T030B for argument HRP
No entry in table T030B for argument HRT
Trip could not be included in posting run
I HAVE TREID ALOT BUT DONT KNOW WHAT TO DO AND HOW TO DO.
PLEASE GUIDE ME
THANKS

Hi Wagas,
this is where FI comes for travel accounting. I assume that you created receipt types and then assigned wage types to them.
Now, for connecting the HR-related wage types to FI-related accounts, you need to 1) assign symbolic accounts to the wage types (IMG: Transfer to Accounting -> Define assignment of wage type to symbolic account). 2) the symbolic accounts need to be assigned to FI-accounts (IMG: Transfer to Accounting -> Conversion of symbolic account to expense account), this happens to T030.
So, the error message tells you: maintain the settings for transfer to accounting. This is mandatory, even if you are not wanting to use FI functionality.
Regards,
Stefan

PRRW - Intercompany/Cross company travel expense

Hi,
Using tcode PR05 i will do inter company travel expense.
Once done i will go to PRRW to do the posting.
Posting will create 2 documents,
1) AP(Account payable) document
2) Expense document.
Now I have to copy the expense document details (g/l account and the amount) to the AP document as one credit and one debit.
Please any one tell me in which program I will get this two details.

Hi,
Let me explain you from the beginning.
1. Create Travel Expense Type ( The one which is visible in PR05): follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Travel Expense Types > Create Travel Expense Types for Individual Receipts.
Create the required travel expenses there.
2. Assign wage type for the travel expense types created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Wage Types for Interfaces > Assign Wage Types to Travel Expense Types for Individual Receipts
when you go into this path, you will find the travel expense types which you have created in the earlier step. Select the expense type for which you need to assign the wage type and click the magnifier icon which is available in the left top. You can assign the wage type then.
3. Assign symbolic account for the wage type created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Define Assignment of Wage Type to Symbolic Account.
Assign a two character symbolic account with a prefix "+".
4. Assign GL accounts for the symbolic account assigned: follow the path- Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Conversion of Symbolic Account to Expense Account.
Double Click HRT there, it will ask for chart of accounts, give your chart of accounts and then press enter. In the screen, select new entries, enter the symbolic account and its corresponding GL account.
note that instead of entering the prefix "+", you have to enter 1 as prefix here.
Save your entries.
As for as employee vendors is concerned, please create a vendor account in FK01 and then assign the personnel number of the employee in the vendor master record. The system will automatically pick up the employee vendor number with its personnel number.
Trust this clarifies.
Best Regards,
Raj

Travel expense accounting program

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