GL Account in Travel Expense infocube

Please can someone help me.
What is the infocube I can use to link it with the one of Travel Expense in order to get the GL Account?
I need to obtain the GL Accounts for expenses that are affected.
Thanks!!

I'm sorry; I explained the request in a wrong way. The real request is to get the employees on 5 specific expense accounts having the balance by month and ytd.
For example:
For account xxxxxx, this employee spent this amount for January
Balance
Employee GL Account Jan Feb .... YTD
Is this possible? Which cubes? Accounts Payable and HR?
Thanks for your help.

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Two bank accounts for travel expenses

Dear all.
We would like to have two bank accounts for the travel expenses for one employee.
For example:
$ 500.00 of the Travel Expenses should go to bank account 12345
The remaining amount of the Travel Expenses should go to bank account 67890
I can enter one bank account in Infotype 0009 for Travel expenses, but it seems the field u201CStandard valueu201D doesnu2019t work for subtype u201CTravel Expensesu201D.
SAP creates only one payment with transaction PRDX.
Does someone know if itu2019s possible to create to payments for one employee?
Thanks.
Edited by: Fluff on Feb 14, 2012 10:22 AM

It is the case that PRDX is designed to take the valid IT009 account defined at system date - see here:
The bank data is read with the TRMAC Makro rp-provide-from-last:
        rp_provide_from_last p0009 '2   ' sy-datum sy-datum.
        IF pnp-sw-found NE '1'.
          rp_provide_from_last p0009 '0   ' sy-datum sy-datum.
PRDX is designed to handle only one account (note 90320 gives more info)

Diferents expense account for one travel expense type

Hi (again)!!
Do you know if it´s possible to do the conversion of symbolic account to diferents expense account having in account the travel´s activities??
Example:
Travel expense types: Taxi
Activity type: presentation
Expense account: 6290001
Travel expense types: Taxi
Activity type: seminar
Expense account: 6290999
Where we can implement it??.
Thank you very much in advance!!

IN the table T706K , we have field "Key" which can used as per our requirment
Variable key for user exit in Travel Management
This field is not used in the standard version and must keep its initial value.
It is only relevant if other values are set in a user exit before a table is read.
Use
The value of the formal parameter USERS in the routine FORM EXB706K in include RPREX010 of RPRFIN00 is used to read table T706K. Since the parameter USERS is initial in the standard system, the field T706K-USERS also has to be initial in the standard system.
You have the option to use the user exit in this routine to set values for the formal parameter USERS (for example, depending on trip data) which are used when table T706K is read. This makes it possible to differentiate the symbolic account assignment to a greater extent than in the standard system.

Distribute Travel Expense among multiple bank accounts

Hello Expert,
We have a requirement to distribute the travel expense among multiple bank accounts. We have maintained one of the travel expense bank to Infotype 0009 (Bank Details) Subtype 2 (Travel Expense).
Now the question is where to record other 3 banks that we have for one of the employee. Also where to mark the percentage.
Please help.
Thank you very much.
saplover

Hi,
You can add new subtypes to IT9 through the view 'V_T591A' (t-code: SM30).
Thanks
Alis

Travel expense accounting program

hi all
I need to ask about travel expense accounting program.
The standard feature TRVPA does not have "expense type".
The requirement is to settle trips based on expense type, any idea how this can be achieved by user exits or other features?

Hi Swayam,
Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
If you are interested, there are two ways by CATS Integration, with and without co-integration.
Case A: without co integration.
1. Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done. Such worklist does not have a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
Case B: with co-integration.
1. Worklist (or timesheet?) in ERP will be generated according
     - the cProject structure and
     - customizing settings, which control, at which object can the confirmation done
     - the assigned co-object of cProject elements.
    The worklist has a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
4. The (actual) costs are booked at ERP system due to the co-object in worklist.
5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
Kind regards,
Zhenbo

"Travel Expense - cProjects" without accounting integration

Working with cProjects 4.0 (as a stand alone system), can I have time and effort captured against task of cProjects' project? I am looking for a scenario where a consultant assigned to a task in cProjects would capture time and also travel expense corresponding to that task (transport / boarding / lodging) expenses in CATS. Can this be done? Where can I retrieve this data from (table name)?
Accounting integration is not to be done. I am only looking for the manual entry of data from the consultant (resource) to be stored in some table in the system from which I can retrieve the data.

Hi Swayam,
Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
If you are interested, there are two ways by CATS Integration, with and without co-integration.
Case A: without co integration.
1. Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done. Such worklist does not have a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
Case B: with co-integration.
1. Worklist (or timesheet?) in ERP will be generated according
     - the cProject structure and
     - customizing settings, which control, at which object can the confirmation done
     - the assigned co-object of cProject elements.
    The worklist has a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
4. The (actual) costs are booked at ERP system due to the co-object in worklist.
5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
Kind regards,
Zhenbo

Data Medium Exchange of Travel Expenses for Finland

Hi, On sap menu search "Accounting-> Financial Accounting-> Travel Management-> Travel Expenses-> Periodic Processing-> Payment via Data Medium Exchange (DME)-> Change Country Grouping"
when i try change to country finland, the following error appear :"For coutry version 44 no payment program is implemented". I need to know if exist a program for data medium exchange to Finland?
Thanks,
Sonia

You can go to SE80 -> "Choose" package - PC44 where 44is for Finland. You`ll get programs.
see also Package = FBZ
RFEBFI00 Bank Statement: Finland Reference Payments -
RFEBFI20 Account Statement for Finland in TITO Format
RFEBFILUM00 Bank Statement Finland - Conversion to Multic
RFFOFI_A Payment Medium (Finland) - Domestic Customers
RFFOFI_L Data Medium Finland - Domestic Vendor Transac
RFFOFI_U Payment Medium for Finland - Vendor Transacti
 Hope thisll give you idea!!
P.S award the points.
Good luck
Thanks
Saquib Khan
"Some are wise and some are otherwise"

FI - TV posting per Diems in travel to different G/L accounts in travel

Hallo everybody,
I have one question:
I need to post per Diems for Meals in Travel Management FI-TV and other flat rates {VERP, FAK, KAP} to different G/L accounts depending on the choice of travel expense admin (once to G/L account 512100 -Education, another time to 512 101 -Foreign trip). No fix rules.I ne Can anybody help me?
Thanx in advance

Have you considered defining Wage types for each of these expenses and assigning them to Symbolic expenses. The Symbolic expenses can then be assigned to GL Accounts in PRT3.
When the users create the expense, they will assign a Wage type to it and it should then determine the account...
Cheers.

Travel expenses prepaid by Company

There is a certain mismatch between Travel Agency invoices and Company prepaid expenses in Trip documents.
While within a Trip expenses are per Trip and Employee, the Travel Agency invoice can cover few trips and employees at once.
Today we are posting Company prepaid travel expenses from FI-TV via reconciliation account (Accounts Payable).
Is there any way to post Vendor account (Travel Agency) directly from FI-TV with a reference to external invoice number to avoid recon process?
At the receipt level there is no Vendor field (for Travel Agency), is there a standard way to have it?

I close this call.

Change G/L Account where the expenses types are posting to.

Hi Experts,
I have couple of travel expense types posting to a G/L account 'xxxxx', but i have to change the posting G/L account to 'yyyyy'. and make that valid from 01/01/2009 (Due to Retro activity). Please let me know the tables and transactions involved to do the changes. Appreciate on your answers. Thank you

This sounds like just customizing to me, if I understand you correctly. Look to the IMG travel expense FI posting sections.

Employee Travel Expense Payments via ACH

Hello,
Currently we use SAP's T&E module and post the costs via an employee vendor record and then subsequently pay the vendor.
Currently this is done by check.
What we would like to do is pay via ACH and increase the frequency of payments.
The issue or concern is the storage of the employee bank info.
Has anyone come across this scenario and have any guidance?
1) As a first option we would look enter the bank info on the vendor master.
Technically, if we add the employee bank info to the employee vendor record this would work just fine, but the security on vendor bank master could be an issue. Does anyone have any insight or experience on 'encrypting' or securing this bank data.
Thanks for any and all input.
Rob C.

Hi,
Let me explain you from the beginning.
1. Create Travel Expense Type ( The one which is visible in PR05): follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Travel Expense Types > Create Travel Expense Types for Individual Receipts.
Create the required travel expenses there.
2. Assign wage type for the travel expense types created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Wage Types for Interfaces > Assign Wage Types to Travel Expense Types for Individual Receipts
when you go into this path, you will find the travel expense types which you have created in the earlier step. Select the expense type for which you need to assign the wage type and click the magnifier icon which is available in the left top. You can assign the wage type then.
3. Assign symbolic account for the wage type created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Define Assignment of Wage Type to Symbolic Account.
Assign a two character symbolic account with a prefix "+".
4. Assign GL accounts for the symbolic account assigned: follow the path- Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Conversion of Symbolic Account to Expense Account.
Double Click HRT there, it will ask for chart of accounts, give your chart of accounts and then press enter. In the screen, select new entries, enter the symbolic account and its corresponding GL account.
note that instead of entering the prefix "+", you have to enter 1 as prefix here.
Save your entries.
As for as employee vendors is concerned, please create a vendor account in FK01 and then assign the personnel number of the employee in the vendor master record. The system will automatically pick up the employee vendor number with its personnel number.
Trust this clarifies.
Best Regards,
Raj

Bapi to change travel expense report

Hi,
I am working on an program to create a travel expense report using the 'BAPI_TRIP_CREATE_FROM_DATA' FM and it is working fine.However,i am unable to change the trip created using this FM.When i use the SAP transaction TRIP,i am able to change the travel expense report created.I am passing the status approved as '3' and account as '1' in the BAPI.Is there any bapi's available to change the travel expense report created?I would appreciate any assistance.
Regards,
Rajiv C

Dear there is no standard Bapi to change the same, However there is one to delete the same( BAPI_TRIP_DELETE) and then you can create the same.
Why you not trying to write a new BApi to change the Trip ( as standard is not available).
See other reply there is step by step process to write a custom bapi.
Just start you will find it intersting.
rewardif useful.
Amit Singla

Attach receipt soft copy against each receipt created in Travel Expense Report

Hi,
I want to attach each receipt to each expense line in Travel Expense Report.
I created one OSS message, for which SAP replied, that
GUID is the key for the receipts and the attachment will be linked to it. It is possible to attach because the pers.No., TripNo. and the GUID are available.
I didnot understand what is GUID and how do we activate it?
Kindly help me to understand.

Hi Vijay,
I think there's been some confusion here because it is possible to add attachments to individual receipts in SAP standard (you don't need OpenText).
It is relatively new functionality because you'll need to be on EHP6 or higher and have activated business function FIN_TRAVEL_4, see details at this link:
Travel Management 4 - Financial Accounting (FI) - SAP Library
If you have activated FIN_TRAVEL_4 then check the link below for specific information on how to activate the option to add attachments to individual receipts:
Transfer of Attachments to Receipts - Travel Expenses - SAP Library
Hope this helps,
Jack

Travel Expenses Configuration

Hello,
I have a requirement from my client pertaining to the configuration of Travel expenses module in SAP. It goes like this. From the start date of the travel, there has to be a DA to be given to the employee based on the various travel groupings. This DA slab is given on a day basis splittable into 12hr slab as well, i.e., if an employee takes a business trip morning 6 and comes back by 6 the same day evening and his per day eligibility is say 5000, then he can claim 2500 and not more than that. The system has to throw an error message saying that he cannot claim more than 2500.
I tried to use the maximum rate configuration node, which is giving the error message based on the number of days and not based on hours.
Can anyone please help me in how to go about solving this requirement?

Hi,
You have to use per-diems for this.
Look into SPRO - Financial Accounting (New)--Travel management - Tarvel Expenses -Trip Reimbursement Amounts-Reimbursement Amounts for Meals -Reimbursement Amounts for Meals/Hours.
Regards
Komma

Report relationship bet Travel Expense Type ( SPKZL ) and General Ledger

Hello,
I would like to know the relationship between Travel Expense Type ( SPKZL ) and General Ledger Account (HKONT). Kindly help me.
I need to create report in which I have to display General Ledgers according to Expense Types. This is included in Travel Mangement Module. (FI)
Thanks in advance,
regards,
LIJO

Hello,
Go to T-Code SM30. Mention the table T706B1. Choose Customizing. It takes you to customizing part of IMG. Maintain the values.
Hope this helps
Rgds
Rajendra
Pls assign points if useful.

GL Account in Travel Expense infocube

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