Trouble with table of contents on printed documentation

hello everyone, im pretty new to robohelp and have had no
training what so ever, I am working on an existing project and the
first job i was given struck a problem, I had to add a topic to the
project so i did and i added it to the table of contents but..
now the printed documentation doesnt show it in the document
or in the table of contents can anyone help me, id be ever so
gratefull for a nudge in the right direction so i dont look bad
infront of my boss.
thanks steve

Welcome to the forum.
Common problem. When you first create the printed document,
it takes your TOC as the default layout at THAT time. Thereafter it
is quite independant.
So go to the print layout where you see what looks like the
TOC and you can then add the new topic to the print layout.
Sometimes people think this is a bug but it is by design. Not
everyone wants the print layout to be the same as their TOC.
Take a look at my website. There's a comprehensive topic on
printing from RH.

Similar Messages

Problems with RH 9, CBT, and Printed Documentation

When I upgrade an x5 project in the new RH9, all appears to go fine until I try to generate the Printed Documentation. I was disappointed that the printed documentation STILL requires so much cleanup. Text tagged with the Online condition sometimes displays on some topics, even when Online is excluded from the output. Also, some of the cleanup issues surrounding headings and index entries are still necessary.
The four biggest issues are:
1) If a "book" TOC heading also has content (a topic associated with it), a double-heading appears in the printed output. You have to manually remove all these extra headings in the cleanup process.
2) All index entries appear in the paragraph BEFORE the actual heading they mark, instead of after the heading, resulting in the Index not being correct (if a heading appears at the top of the page, the Index points to the previous page where the index entry resides, instead of the correct page). I have to manually go through the entire document and move each index entry to the paragraph AFTER the heading it marks.
3) Robohelp ignores the exclusion of Online conditions on some random topics. There is a workaround to "trick" Robohelp, but it takes *a lot* of time to do. To "trick" Robohelp, I had to generate a printed manual and make a list of all topics that "slipped" through. And, then edit each topic where the online condition was ignored, by adding an extra, empty paragraph to the end of each topic that had:
· a single paragraph of text (aside from header and footer info)
· ends with bulleted list (and no extra paragraph marker following)
· ends with a table (and no extra paragraph marker following)
· ends with a figure (and no extra paragraph marker following)
· ends with see also\How do I\misc button text (and no extra paragraph marker before the seealso/how do I listings)
4) I noticed that when I opened a topic for the first time in Robohelp, the Online condition sometimes gets applied to incorrectly tagged text (it wasn't tagged this way in the x5 content). This requires me opening each topic in the upgraded project, and checking each topic to make sure the online condition is applied correctly in each one (a very tedious process, especiallly if you have a doc set of over 1 mil words!).
Expected results:
Printed doc does not contain double headings. Index entries appear after headings. Conditional text behaves as it is supposed to behave (and if you tell Robohelp to exclude the ONLINE condition, it does it for ALL topics).
Does anyone have any suggestions/recommendations for this? Yes, I have the latest build. We held off on upgrading to previous releases of Robohelp because of the Printed Manual problem too (it seems like each version created more clean up work). :-( I logged a bug on the Adobe forum.Any and all suggestions appreciated. Thanks!

Mr. Grainge,
Thank you so much for your thoughtful answers back! I appreciate you taking time out to write such a thorough reply. I hope Adobe appreciates you! You're number one in follow ups!
Unfortunately, your answers did not solve my problems. But, you did give me some ideas on where the problems could be occurring. So, thank you!! Before I begin: In answer to your question, yes I *am* using the supplied Style Mapping template (I never had luck with the custom one myself). Also, I am going to hold off on replying to 1) and 2), but I'd like to share my answer on 3) and 4), which is really just what I need to get Printed Documentation working in Robohelp 9 the same way it worked in x5.
A little history: I have a set of about 50 help projects that span many versions of our company's product, and multiple versions of Robohelp (some even go back to the 90s!). They even include some help projects that were originally in Frame/WebWorks but were later ported to Robohelp. There's a lot of history to them.
Investigating the Problem: When I opened an x5 project in RH 9, I noticed that some of the timestamps on the .htm files didn't match the rest of the files. It turned out, that these very same files that were the ones giving me problems with the Conditional text! That's when your thoughts about the mapping came to mind...As I said, my project spanned mutiple versions of Robohelp. I wondered if some of the coding on the .htm page was being parsed incorrectly on upgrade, and if if that was the reason why RH couldn't update the pages (which explain the unchanged timestamps). In other words, I wondered if Robohelp was mapping the styles correctly on import. So, I compared these unupgraded .htm files with ones that did upgrade, to see if there was something on the code page that could be causing the problem.
Solution to Fix 3) and 4) above:
I'm going to list out everything that I did below, however, not everything on this list applies to everyone. But, hopefully it will help you, if you ever run into this scenario yourself, and it might give you some ideas on how to get your HTML files working. So, before upgrading, here is what I did:
I opened my old CSS in a text editor and removed all the Robohelp autogenerated comments.
In Homesite, I did a bunch of Search and Replaces on a copy of the older x5 project. I looked for code that may have been generated in an earlier version of RH,and for unusual structures in the meta and style declaration area that could be causing conflicts. Here is a list of my search and replaces below:
Search for:

Replace With:
nothing
Search for:

Replace With:
nothing
Search for:

Replace With:
nothing
Search for:
 
Replace With:
nothing
Search for:
 
Replace With:
nothing
Search for:
<html>
<head>
Replace With:
<html>



<head>
Search for:

<meta http-equiv="Content-Type" content="text/html; charset=ISO-8859-1">

<link href="MyHelp.css" rel="stylesheet" type="text/css">

<script language="javaScript" type="text/javascript" src="MyHelp.js"></script>
<script language="javascript" src="eHlpDhtm.js"></script>
</head>

<body TABINDEX=1>
Replace With:

<meta http-equiv=Content-Type content="text/html; charset=windows-1252">
<meta name=generator content="RoboHELP by eHelp Corporation - www.ehelp.com">
<meta name=generator-major-version content=0.1>
<meta name=generator-minor-version content=1>
<meta name=filetype content=kadov>
<meta name=filetype-version content=1>
<meta name=page-count content=1>
<meta name=layout-height content=597>
<meta name=layout-width content=662>

<link href="MyHelp.css" rel="stylesheet" type="text/css">

<script language=javaScript
type="text/javascript"
src="MyHelp.js"></script>
<script language=javascript
src="eHlpDhtm.js"></script>
</head>

<body TABINDEX=1>
Search for:
<a class=toplinks href="#top"> Top</a>
…or…
<a class=toplinks href="#top">Top</a>
Replace With:
<a class=toplinks
href="#top">Top</a>
Search for:
<h3 id=SeeAlsoTitle
class=SeeAlsoTitle
style="x-condition: Online;">See Also</h3>
<div id=seeAlso
Replace With:
<h3 id=SeeAlsoTitle
class=SeeAlsoTitle
style="x-condition: Online;">See Also</h3>
<div id=seeAlso
After I did these all these search and replaces in the copy of the x5 version of the project, I opened the project again in RH 9 and upgraded it. After the upgrade, I checked the timestamps on the .htm files to make sure they all changed. They did! It worked! Everything upgraded properly this time... I tested the Printed Manual output and no conditional text slipped through this time. Yay!
In Summary:
This is what I learned if you are having problems with Conditional text and Printed Manuals in an upgraded RH project:
Always make backups of your older projects before you upgrade anything. I know this is elementary, but I thought it was worth reminding.
Check the timestamps of the files after you upgrade the project. If there are a group of files with timestamps that aren't similar to the rest of the files, chances are Robohelp was having trouble converting those files.
Try looking at the HTML code in those files and see if anything looks out of the ordinary. Some examples are above.
If you have already ported the RH project and it's too late to go back, go look at the file timestamps anyhow. For all the older files, try opening each one in Robohelp and add a space or something (to force RH to change it), and save it. I didn't have the time to verify this, but it seemed on most instances: when I forced RH to save the file manually, it updated correctly and the problem with the conditional text went away. (This option takes longer, especially if you have to do each page individually, but it's worth a try, IMHO.)
Aside from the initial Printed Manual woes, which are resolved, the upgrade process from RH 9 really was seamless! Best I have ever seen! Everything just works! Awesome is a word that comes to mind.
Printed Documentation output does work on upgrade, but in my opinion is: it is no better than it was before, in previous versions.
I wish there were more fixes to the Printed Manual output. When you have a product help system that spans multiple versions, contains over 2.5 million words, and 10,000+ topics, having a lot of cleanup on the production end is costly. What use to take a person on my team less than a day to generate 50+ PDFs in FrameMaker, takes 4-5 weeks man-time in RH. I will outline my opinions in my next reply to this thread.
Thanks again, Mr. Grainge!

Tables in RoboHelp's printed documentation

Hi,
I am trying to figure out if I can somehow tag tables in RoboHelp to ensure they are not split into two different pages. I'm working with RoboHelp7. RoboHelp will put a page break between two rows, so I'll have half a table on one page of the pdf output and half on another. Often, the row that's been pushed onto the second page will no longer have an upper border. It looks really odd. Can I instruct RoboHelp to avoid page breaks in tables? If not in RH7, is this possible in RH9?
Thanks,
Louley

Please see the sticky topic Before You Post and always include your version of RoboHelp when you start a thread.
That problem does not occur if you use tables created using the table editor in RoboHelp 8 or 9. If you visit my site there are some Word macros that will process your tables and fix that problem with other tables. You will need to edit them to change the colours and removed changes you don't want but they are commented to help with that process.
There may also be a link with the template you use when you create the printed documentation.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Span columns problem with Table of Contents order

Hello,
I'm having a strange issue with headings that span columns and Table of contents order. My document has a heading paragraph in a coloured box, which is then inserted in-line into a 2-column text box. The paragraph style for the box (set to in-line) is set to span all columns, so that the 2-columned text doesn't get messed up.
When I create a table of contents, the Heading style that is inside the coloured box is being picked up fine, but even though it is inserted before the headings below it, it is showing up after the level 2 headings, instead of before.
I have confirmed that the insertion of the blue bar is before the text below it, as when I remove the span columns option, the TOC works as it is supposed to. Is this a bug?

Hi there, thanks for the reply.
The only way I could move the inline box to the left was to make a custom anchor and change the X value, this did not affect the TOC unfortunately. I also checked the location of the invisible marker indicating the location of the inline text box, and it is definitely before the heading that follows. I confirmed this by removing the span columns option for that paragraph, and the TOC displayed properly after doing that, meaning there is likely some problem with the span columns option not properly recognizing the order of content.
Regards,

Need help with Table of Content

Hi,
I have recently started working with Robohelp 7. I just
completed my first project working with the tool. This project has
several Topics, and each topic has sub-topic under them. When I
generated the html files, I had given the Introductory sub-topic as
the default topic.
Now after the files are generated, I cannot open any other
topic in the table of content until I expand the topic containing
the default sub-topic. This issue is basically with Firefox
browser. It seems to work well with Safari. IE anyways opens the
folder containing the default topic.
I am not sure if any other user have faced similar problems?
Would like to hear from you guys too.

Welcome to the forum
Whenever you install new software, check for updates before
starting work.
Go to Help | Updates and apply both patches.
Regenerate your help and try again. It should be OK.

Accessibility Tags - What to do with Table of Contents & More

I am looking for some help and advice regarding tagging a PDF document for accessibility using Acrobat 9 Pro.
Until now, the most I've ever done with Acrobat is create the occasional straight-text document and a few simple forms. But my boss has asked me to tag a programming manual for accessibility and I'm a little lost. There are a lot of both images and code samples in this text that I have no idea how to work with because the automatic tagging seems to have gone haywire.
I downloaded the Acrobat 9 Pro Accessibility Repair Workflow document and have done the following:
Determined that my document is not a scanned document.
Determined that there are no forms or buttons in this document.
Set the language to English.
Set the document security to "no security".
Determined that the document has bookmarks.
Determined that the document is not a tagged document.
Run the Accessibility Full Check.
This is where I ran into problems--both because of the nature of the document and my own ignorance of the "making accessible" process.
My table of contents is split up into multiple areas shown as tables but the individual items in the table are irregularly identified--I have no clue how to get them to appear correctly. Any tips would be appreciated. Should the Table of Contents even be a table? I know it's called a table, but it has multiple levels and I'm just not sure what to do with it.
There are also several tables in the document. They appear mostly OK, but Acrobat seems to think that the tables are made up of individual figures and produces "No alternate text for Figure" errors on some of them.
Finally, how on earth do I do text flow on code?? The code is all text, not images.
If anyone knows anything about this whole accessibility thing I would greatly appreciate your input.
Thank you!
Jenn

It may actually be faster to save it as a DOC file. The formatting may get messed up, but fixing that may be faster than doing all of the tagging you need to do. At the end, you have a document that can easily be modified in the future and recreated in PDF form. The long-term workflow should be better. My guess you will find that setting up a style sheet in WORD (or using an existing one) will be easy to use in addressing the issues. When I think of setting a bookmark in some location, I think of the work in setting just one bookmark manually in Acrobat. I think that WORD would actually be easier if the file transfer is readonably. Worth a try anyway.

Book with Table of Contents and Index

I want to write a genealogical book over 100 pages long, including photos, charts, and lots of text. My last book was on a PC using Adobe PageMaker, and I liked its ability to create a Table of Contents and an Index, both of which adjusted automatically as you added pages in the middle. An index is essential to genealogy, as people are mentioned in different places. To put a name in the Index, you selected the name, entered different possible versions of the name, and from a menu picked "Place in Index". When ready, you selected "Create Index" and it went through and picked the words that you had marked, noted what page they were on, and created a neat index. I need something like that for the Mac.
I tried Adobe InDesign on the PC, and found that it was mostly for graphics and fancy lettering and did not have a good Table of Contents or Index function. Mac's Pages program does not seem to have any indexing function at all, and gets very difficult to use as the document gets large.
Is there any Mac program which can write a serious book?

That is not a feature of iPhoto
And iPhoto books are limited to 100 pages (50 sheets of paper)
You can create custom pages in other software and print to PDF using the send PDF to iPhoto function to create an image in iPhoto to place in your book
see Old Toads tutorial #19 for more details - http://web.me.com/toad.hall/NewTutorials/main19.html
LN

Pdf with table of contents from a Pages file

I discovered in a pdf file sent to me that it has a table of contents in the sidebar where thumbnails, and annotations also reside.
When I create a pdf from my pages document this is not available.
In the table of contents sidebar are the words 'No Sections'. How do I create sections for every para styled as a heading so that they show in the table of contents sidebar of the pdf file.
I have been using outline to navigate in the pages file but the pdf would be simpler for me to do under meeting conditions.
PAM

Your son was probably referring to *Adobe Acrobat Pro*. But I can't see how that would help with the sidebar automatically.
In *Acrobat Pro* it would be a matter of selecting each head to make a bookmark from that and then resave the .pdf file with the bookmarks sidebar showing upon opening.
You can also add and edit bookmarks in Preview.
+Preview > Menu > Bookmarks > Add Bookmark/Edit Bookmarks…+
I did a further experiment with a Pages document with bookmarks to see if that created the sidebar with bookmarks, but it didn't work.
There are differences in the ways Preview and Acrobat Reader display .pdfs even with what seem to be straight forward settings. I can never depend on a uniform display.
Particularly where PC users are involved.
Peter
btw When you viewed your Pages document with your TOC did you set the Preview sidebar to show "Table of Contents" in the little icons at the foot of the Preview sidebar.

Trouble with Laserjet CM1015 by color prints

Hi together,
I have some trouble with my Laserjet CM1015 MFP. When I make color copies or prints, the 3 colors are shifted about 4 or 5 millimeters.
I have tested it with several toner cartridges. Always the same error.
Does anybody know this problem and a solution therefore?
Please do not answer that I should bring my Printer to the HP service. When I would do that, I assume, that it is more expensive then a new printer.
Thanks in advance
LothiWei

That is a non-postscript, USB printer. HP's driver is for USB only, because it bypasses CUPS (called a monolithic driver).
Easiest way to get a CUPS driver is install hpijs + foomatic + ghostscript:
http://www.linuxfoundation.org/en/OpenPrinting/macosx

Trouble with the header content of php script - return wrong character: ?�?

Hello everybody!
I have one problem with reading of content of php's return text value.
Ok in php script was programmed something like this:
===========================================
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     $size = strlen($new1);
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Ok, in my java applet I'm using the method readLine() of DataInputStream Class, where I'm reading the return text value of the mentioned php script. The code is here:
==========================================
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==========================================
but response is a text plus this kind of characters in beginning : ?�?
What the trouble there? Thank you
Jan Zitniak :)

Hello,
thank you for your idea, but I resolved problem with this code:
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          } catch (MalformedURLException e) {
               // TODO Auto-generated catch block
               e.printStackTrace();
In that code I "converted" a string to url where the string happened a real URL address.
Jan :)

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Also, how can I edit the table of contents? I don't mean change the style. I've already done that. I just want to add extra spacing and insert a page break. Every time I try to insert my cursor to make these changes, the headings become highlighted in blue. How can I avoid that?

Is your goal to have links on the chapter titles as an ease of use for the consumer of your ebook, or as a convenience to you that enables you to jump around the book with a single click?
The first part of the conjunction does not appear currently possible in Pages. The second part is possible.
Select a chapter title. Open the link inspector and choose the Bookmark tab. Add your chapter titles in order as bookmarks. No hyperlinks. Once done, you can use your mouse to select the bookmarked chapter title from the link inspector bookmark list that you want to instantly jump to in your Pages document. Simpler than using the TOC to do this.

HT202066 Problem with table of contents

Hello, when I use this method to export to ePub, I can't make the table of contents to appear on the exported file. Is there another way to add a working table of contents? thanks

Assuming that you are using Pages, I recommend that you download the "ePub Best Practices ..." document from Apple and use it as a template for ePub documents because it shows you what must be done to auto-generate the TOC. Take a look at this web page which contains a link to it.

Vlookup-trouble with tables from different sheet?

I have trouble getting vlookup to work properly, especially when I try to name a table from a different sheet. Being a long time excel user I am used to only click on the top left cell in the lookup table and Excel assumes that the entire table is the area you want to look up. How is this supposed to work in Numbers? There is some irony here:
I get a #ref error in Numbers when it looks like everything is OK and I try to copy my formula. It looks like this in the first row: =vlookup(B3;[table name]::$A$!:E506;3;0) but when I drag that downwards I get #ref for the lookup table - unable to see what the trouble might be. So I export the file to Excel, and then open the exported Excel-file with Numbers, and it works... Any suggestions?

Hi aarild,
Here's a picture that may help:
Instead of clicking the top left cell of a table as in Excel it works better in Numbers 3.0 to select the entire columns as the range, in my example $Name:$Amount.
Unlike in Excel, generally you're better off structuring your data in tables with a Header Row (and perhaps Header Column) and then body rows with no blank rows beneath them, and perhaps a Footer Row.
That way you can refer to the ranges in your formulas similar to the way you would use named ranges in Excel.
SG

Trouble with tables

I'm really new at this but I've been working for days with
little progress. I want to make a page with all my links in a
column down the left and text and pictures one the right. I made a
table with rows on the left for my links and one cell on the right
into which I inserted my text. The text is the equivalent of 2
pages of a Word document. Instead of the table expanding down to
accomodate the text it got really wide so that I have to scroll way
across to read it. I tried setting the width of the table before
importing text. No diffenence. I haven't ticked off "no wrap". I
tried importing a smaller document and that fit in better except
the last cell on the left got really long. Please
HEEEEELLLLP!

I posted this is the newsgroup yesterday but it didn't come
over to the forum, so I'll post again here.
Hello,
That's not all the code, I'm afraid, and it is pretty bad.
Is that pasted from a Microsoft Word document by any chance?
That would explain it, if it was.
Anyway, there are a number of paragraphs where there are no
spaces (by space
I mean tapping the spacebar once) between words in code view.
Instead, was used. This is an HTML entity that
means "non-breaking
space".
It looks like a space between words, but it doesn't act like
one.
The "non-breaking" part of it's name is the key.
Whatever created this code used this instead of regular old
spaces (my money
is still on MS Word)
You need regualr old spaces between words in the code for the
line to wrap.
For example, both of these sentences as seen in code view:
This sentence will wrap when it runs out of room
becasue I am actually
using a space between words.
However, this, sentence, where, in, code, view, ", "was, used, will, not.
I cleaned things up a bit, and removed the terribly redundant
and deprecated
code and all the where they weren't needed.
This should help you get started. Just paste this into code
view of a new
page..
<!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.01
Transitional//EN"
http://www.w3.org/TR/html4/loose.dtd">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html;
charset=utf-8">
<title>Untitled Document</title>
<style type="text/css">

</style>
</head>
<body>
<table width="780" border="1" align="center"
cellpadding="0"
cellspacing="0">
<tr>
<td width="250" valign="middle"><table width="280"
border="0"
cellpadding="0" cellspacing="0">
<tr>
<td align="center">abcd</td>
</tr>
</table></td>
<td width="100%"> 
The Kennel:
We are inspected
yearly and
certified as a
quality Boarding Facility,
by the Humane Societies of
Ontario.
 
For medical
emergencies we always have a local vet
on call: Rowland Mobile Veterinary Service is
only a short 8 minute
drive away.
 
Our boarding facility have large
spacious pens
(indoor ; for bigger dogs : 8 feet x 6
feet, or for smaller
dogs; 8 feet X 4 feet ). There
is a direct outdoor access
from each pen through a floppy door, to an
individual outdoor
play and exercise
area (size for all pens are
=8feet x 12 feet). The outdoor pens are under roof , so that
your dog is
safely protected from the weather elements.
 
We also have 9 large exercise
yards( 12 feet
by 50 feet !) where the dogs will go out and play
and exercise, for
several hours a day- weather of course permitting. exercising
and playtime
in the yards is included in your primary
boarding package. 
Each Indoor pen has comfortable beds for resting.
We use
Kuranda beds to ensure your
dog's best comfort.
<hr />
Basic
Services
 The following services are
included in our
basic boarding
package:
 
feeding : we use 2 types
of high end quality
dog-kibble and one
canned variety: 
 
1) Purina Proplan
 2) Peerless
3)For the picky eater we also offer Canned
Pal.
 
You may bring your dog's own food if you do not
wish to impose any
feeding change for your pet. We will feed your dog
once or
twice a day, whatever schedule
you prefer.
 </td>
</tr>
</table>
</body>
</html>
Take care,
Tim

Having trouble with audio edit to tape, print to video ok

Hi all, please go easy on me, this is my first post.
I am having difficulty getting audio on to tape via 'edit to tape'.
The hardware is blackmagic decklink extreme, feeding component video and analoge audio to a UVW-1800P.
I can do a print to video on a crash record and the audio works that way, but edit to tape does not.
I have tried both deck link and built in audio in the audio settings and the FCP a/v settings, seperate and ganged output settings, I have set the insert settings to 2 channel Sony, reloaded the decklink drivers.
The irritating thing is the audio is there whilst cutting, but as soon as I try edit to tape there is complete silence. The important thing is that it worked a few weeks back but does not now, it must be a setting?
Thanks in advance for your help.
This machine I am working with this week is an Intel MacPro running FCP 5.1.2 and Mac OS 10.4.8
G5 Dual 2GHz-Blackmagic Decklink Pro, G3 with Sonnet G4 upgrade Mac OS X (10.4.8)
G5 Dual 2GHz-Blackmagic Decklink Pro, G3 with Sonnet G4 upgrade Mac OS X (10.4.8)

I had this same problem and this resolved it for me:
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-Then make sure the side switch, located next to the volume toggle switch on the side of your ipad, is moved to the right (no red dot showing).
My audio worked fine in embedded videos after I did those two things. Hope it works for you.

Trouble with table of contents on printed documentation

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