Universal Worflow - SOFM attachment

We have implemented Universal Workflow in a test environment. NW7, ECC 6 EhP4
A PDF attachment to the workflow item can be seen by the creator and one user but the other two users do not see the attachment.
Is there an authorization in ECC that is needed? Any ideas why 2 of the users cannot see the attachment?
Thanks,
D.Maupin
University of KY

Hi Donna,
This sounds like an role issue or is the one user the agent of the task in the backend?
Can the user that can see the pdf open it in the Universal Worklist? I know that I just worked on something where the SOFM docs needed note number: 1430123 implemented in the backend. But this would be applicable if the attachment wasn't openeing from the UWL.
Cross compare the portal roles for the two users. Cross compare the backend authorizations for the two users, and maybe this will help to determine what the issue is. Are there any errors being written to the default trace file for the user that does NOT have the attachment in the inbox?
Beth Maben
EP - Senior Support Consultant
AGS Primary Support, Business Suite & Technology
Please see the UWL Wiki @
https://www.sdn.sap.com/irj/scn/wiki?path=/display/bpx/uwl+faq ***

Similar Messages

SOFM ATTACH Error..

Hi there,
There is a user decision step, for the manager to approve. After he opts to approve, I have to create an attachment in the workflow, saying "Manager approval by". I donot have to send this to anyone. I need this to be a background step. Please help me with this soon.
I am trying to use SOFM ATTACH, that gives me an error saying "document does not exsist...
Thanks,
Sukumar.

Hi,
The purpose is in the workflow there would be an attachment, which says that "Manager approval by:", so that throughout the workflow, if there is an activity step, subsequently after the attachment is created. It will show up under "objects and attachments", as "manager approval by". Let me know if you still donot understand.
Thanks.
Sukumar.

SOFM Attachment in UWL not dispalyed

Hi,
I'm not sure if this is the correct forum, but here is our scenario:
We developed a WDA process to kick off a workflow with an attachment. It goes to UWL as a task. The task has been configured to kick off another WDA.
Everything works fine, but I cannot see the attachment at all (no link to the attachment) in UWL. In R/3 business workplace, I can view the attachment perfectly fine.
I forwarded the task to another user that has SAP_ALL and SAP_NEW, then I can see the attachment in UWL.
I went to SU53 with the user that is having issues with the attachment in UWL, but I cannot see any errors.
Can anyone help me figure out what the correct authorization object the user needs?
Thanks and regards,
Duke

Hi Rick,
The authorization issue was for the approving agent. SU53 did not show any errors.
Thanks again for your help!
Best Regards,
Duke

Instantiating a PDF-file that is present as an attachmeent in a SOFM object

Hi all,
I have a workflow that processes incoming customer request that come in via e-mail. For each e-mail a workflow is triggered using transaction SO28. This results in a workflow with a SOFM attachment. If the incoming e-mail contains an attachment (PDF-file) this PDF is visible in the SOFM object as an attaachment.
However I want to instantiate this PDF-attachment automatically so that it is available in the workflow as an IMAGE object.
Does anybody have experience with this or have some handy coding for this?
This would be greatly appreciated!
Kind regards,
Erik Gouw

I'm not an expert on editing files that are opened by another application, but I am not sure it _can_ be done the way you currently have it set up. At least as far as IE is concerned. (And I hate IE, too.. never did like it.)
IMHO, the file should be stored in a database; that way, no matter how many people are accessing it, you can make changes and save them to the binary stored in a BLOB/CLOB datatype. And if you (exclusive) lock the record as it's being saved, whomever is trying to access it will be "paused" until the save is complete and they will then retrieve the latest update without any corruption of data, or other 'hiccup'.
If a database is not an option, I'm not sure what to do. If it were an intranet, it might be different. But a network share isn't the best solution. It might be cost-saving or easier to maintain; but there's a saying - You can have it cheap, fast, or good; pick two.
^_^

Problem in attaching XLS file to decision step

Hi All,
I have a requirement where i have to add a attachment to workflow while triggering the workflow itself and attach that to user decisition step, i have searched the forum for the same and i got some piece of code which i mention here.
include <CNTN01>.
DATA: attach TYPE swc_object.
DATA:it_objhex TYPE solix_tab.
DATA:container TYPE SWCONT OCCURS 0 WITH HEADER LINE,
 SIMPLE_CONTAINER TYPE STANDARD TABLE OF SWR_CONT
 WITH HEADER LINE.
DATA :ml TYPE STANDARD TABLE OF swr_messag ,
 ms TYPE STANDARD TABLE OF swr_mstruc ,
rc LIKE sy-subrc,
wi LIKE swr_struct-workitemid.
swc_container l_cont.
DATA folder_id TYPE sofdk.
DATA lt_objcont TYPE STANDARD TABLE OF soli.
DATA ls_objcont TYPE soli.
DATA l_obj_data TYPE sood1.
DATA l_obj_id TYPE soodk.
DATA document_id TYPE sofmk.
DATA lt_objhead TYPE STANDARD TABLE OF soli.
data wa_soli type soli.
data wa_solix type solix.
data lt_solix type STANDARD TABLE OF solix .
FIELD-SYMBOLS: <ptr_text> type soli,
<ptr_x> type any,
<ptr_hex> type solix.
define hex_to_cont.
&1 Table of structure SOLIX
&2 Table of structure SOLI
refresh &2.
loop at &1 into wa_solix.
clear wa_soli.
assign wa_soli to <ptr_hex> casting.
move wa_solix to <ptr_hex>.
append wa_soli to &2.
endloop.
end-of-definition.
SELECTION-SCREEN BEGIN OF BLOCK b1 WITH FRAME.
PARAMETER f_n TYPE string.
SELECTION-SCREEN END OF BLOCK b1.
CALL FUNCTION 'SO_FOLDER_ROOT_ID_GET'
EXPORTING
region = 'B'
IMPORTING
folder_id = folder_id
EXCEPTIONS
OTHERS = 1.
*get the XLS file into a table
CALL FUNCTION 'GUI_UPLOAD'
 EXPORTING
 filename = f_n
 FILETYPE = 'BIN'
 tables
 data_tab = lt_solix
IF sy-subrc <> 0.
ENDIF.
l_obj_data-objnam = 'SOFM'.
l_obj_data-objdes = 'test'.
l_obj_data-file_ext = 'PDF'.
hex_to_cont lt_solix LT_OBJCONT.
CALL FUNCTION 'SO_OBJECT_INSERT'
EXPORTING
folder_id = folder_id
object_type = 'EXT' "'RAW'
object_hd_change = l_obj_data
IMPORTING
object_id = l_obj_id
TABLES
objhead = lt_objhead
objcont = LT_OBJCONT
EXCEPTIONS
active_user_not_exist = 35
folder_not_exist = 6
object_type_not_exist = 17
owner_not_exist = 22
parameter_error = 23
OTHERS = 1000.
COMMIT WORK.
Data: tb_key(100).
IF sy-subrc = 0.
document_id-foltp = folder_id-foltp.
document_id-folyr = folder_id-folyr.
document_id-folno = folder_id-folno.
document_id-doctp = l_obj_id-objtp.
document_id-docyr = l_obj_id-objyr.
document_id-docno = l_obj_id-objno.
ELSE.
ENDIF.
Concatenate folder_id-foltp folder_id-folyr folder_id-folno
into tb_key.
swc_create_object attach 'SOFM' tb_key.
SWC_SET_ELEMENT CONTAINER 'SOFM' attach.
LOOP AT CONTAINER.
 MOVE-CORRESPONDING CONTAINER TO SIMPLE_CONTAINER.
 APPEND SIMPLE_CONTAINER.
 CLEAR CONTAINER.
ENDLOOP.
CALL FUNCTION 'SAP_WAPI_START_WORKFLOW'
 EXPORTING
 task = 'WS95000377'
 IMPORTING
 return_code = rc
 workitem_id = wi
 TABLES
 input_container = SIMPLE_CONTAINER
 message_lines = ml
 message_struct = ms
but my problem is i am getting error in triggering workflow it says"1. The container passed has errors
2.Object type and current value missing for element 'SOFM'"
Please guide me on this..
Thanks,
Kishore

Hi All,
I have a requirement where i have to add a attachment to workflow while triggering the workflow itself and attach that to user decisition step, i have searched the forum for the same and i got some piece of code which i mention here.
include <CNTN01>.
DATA: attach TYPE swc_object.
DATA:it_objhex TYPE solix_tab.
DATA:container TYPE SWCONT OCCURS 0 WITH HEADER LINE,
 SIMPLE_CONTAINER TYPE STANDARD TABLE OF SWR_CONT
 WITH HEADER LINE.
DATA :ml TYPE STANDARD TABLE OF swr_messag ,
 ms TYPE STANDARD TABLE OF swr_mstruc ,
rc LIKE sy-subrc,
wi LIKE swr_struct-workitemid.
swc_container l_cont.
DATA folder_id TYPE sofdk.
DATA lt_objcont TYPE STANDARD TABLE OF soli.
DATA ls_objcont TYPE soli.
DATA l_obj_data TYPE sood1.
DATA l_obj_id TYPE soodk.
DATA document_id TYPE sofmk.
DATA lt_objhead TYPE STANDARD TABLE OF soli.
data wa_soli type soli.
data wa_solix type solix.
data lt_solix type STANDARD TABLE OF solix .
FIELD-SYMBOLS: <ptr_text> type soli,
<ptr_x> type any,
<ptr_hex> type solix.
define hex_to_cont.
&1 Table of structure SOLIX
&2 Table of structure SOLI
refresh &2.
loop at &1 into wa_solix.
clear wa_soli.
assign wa_soli to <ptr_hex> casting.
move wa_solix to <ptr_hex>.
append wa_soli to &2.
endloop.
end-of-definition.
SELECTION-SCREEN BEGIN OF BLOCK b1 WITH FRAME.
PARAMETER f_n TYPE string.
SELECTION-SCREEN END OF BLOCK b1.
CALL FUNCTION 'SO_FOLDER_ROOT_ID_GET'
EXPORTING
region = 'B'
IMPORTING
folder_id = folder_id
EXCEPTIONS
OTHERS = 1.
*get the XLS file into a table
CALL FUNCTION 'GUI_UPLOAD'
 EXPORTING
 filename = f_n
 FILETYPE = 'BIN'
 tables
 data_tab = lt_solix
IF sy-subrc <> 0.
ENDIF.
l_obj_data-objnam = 'SOFM'.
l_obj_data-objdes = 'test'.
l_obj_data-file_ext = 'PDF'.
hex_to_cont lt_solix LT_OBJCONT.
CALL FUNCTION 'SO_OBJECT_INSERT'
EXPORTING
folder_id = folder_id
object_type = 'EXT' "'RAW'
object_hd_change = l_obj_data
IMPORTING
object_id = l_obj_id
TABLES
objhead = lt_objhead
objcont = LT_OBJCONT
EXCEPTIONS
active_user_not_exist = 35
folder_not_exist = 6
object_type_not_exist = 17
owner_not_exist = 22
parameter_error = 23
OTHERS = 1000.
COMMIT WORK.
Data: tb_key(100).
IF sy-subrc = 0.
document_id-foltp = folder_id-foltp.
document_id-folyr = folder_id-folyr.
document_id-folno = folder_id-folno.
document_id-doctp = l_obj_id-objtp.
document_id-docyr = l_obj_id-objyr.
document_id-docno = l_obj_id-objno.
ELSE.
ENDIF.
Concatenate folder_id-foltp folder_id-folyr folder_id-folno
into tb_key.
swc_create_object attach 'SOFM' tb_key.
SWC_SET_ELEMENT CONTAINER 'SOFM' attach.
LOOP AT CONTAINER.
 MOVE-CORRESPONDING CONTAINER TO SIMPLE_CONTAINER.
 APPEND SIMPLE_CONTAINER.
 CLEAR CONTAINER.
ENDLOOP.
CALL FUNCTION 'SAP_WAPI_START_WORKFLOW'
 EXPORTING
 task = 'WS95000377'
 IMPORTING
 return_code = rc
 workitem_id = wi
 TABLES
 input_container = SIMPLE_CONTAINER
 message_lines = ml
 message_struct = ms
but my problem is i am getting error in triggering workflow it says"1. The container passed has errors
2.Object type and current value missing for element 'SOFM'"
Please guide me on this..
Thanks,
Kishore

Sending attachments in email

Greetings all,
Apologies if this is more SapConnect than Workflow-related, but I figured folks here are pretty knowledgeable
I have inherited a setup which is moving from a Lotus Notes connector to a standard SMTP internet mail server setup. The fun part is a certain workflow which sent a SOFM attachment as an attachment via Notes/Domino, which dutifully arrived at a .txt attachment with the original contents.
Switch to a standard SMTP-compliant server and all I get is an attachment which contains a persistent object reference:
<SID><client> SOFM FOLnn000000000004EXTnn000000000nnn <OBJECT>
The attachment filename itself is:
Q99_999 SOFM FOL99000000000099EXT99000000000999 OBJECT.OBJ
So it is clearly referring to the object, but where it was previously actually attaching the SOFM document itself it is now attaching the object reference.
My question: Where is this setting stored? I've gone through the varios SCOT settings and have tried to adjust settings for object/document type (started getting errors along the lines of 'conversion type not supported' or similar).
Any input appreciated.
Muchos grazias,
Mike

Hello Mike,
the first thing I thought of was the conversion rules in SCOT and I don't know of any other option (customizing) that could affect the way it works.
I have solved a similar problem in SCOT w/workflow which went like this:
- The (old) RSWUWFML-report attaches the persistent object reference to the workitem (as the old-style-SAP-Shortcut-Format) that enables the user to execute this workitem from the mail.
- When we installed the new SAP Gui it didn't worked anymore (because shortcut format .SAP changed).
- I have implemented in SCOT a conversion-exit that transformed the attachment into a .SAP-Shortcut that called a self-made-transaction to execute this workitem.
So, if no one else has any good idea of what to do about, I would propose to use a conversion exit in the SCOT. This scans for a FOL...object reference, uses some kind of function module to retrieve the content as text and then outputs a .txt-Attachment. This should work (but is more effort, as well).
Best wishes,
Florin

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For several reasons I need to use the windows API to get the default printer. I know about labview's activex solutions but those are not universal.
See attached VI. This winapi call crashes labview rather consistently. It runs fine and returns correctly the default printer. However, some time later, a few seconds or a few operations later it will always crash labview. Why? I've tried changing it to "Run in UI thread" instead of any thread but neither seems to help...
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Solved!
Go to Solution.
Attachments:
defaultprinters.vi ‏10 KB

No. You actually did NOT allocated memory in your VI.
Here is how to allocated memory, the old way:
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Adding Word attachment to a SOFM object and then to Workflow container

Hi!
I have a Web Dynpro for ABAP application that should send attachments of uploaded files to a workflow container. I have already managed to do this, and it works fine for TXT files, but when I try to attach a WORD (.DOC) file the file looks corrput when I open it from the SAP inbox.
When uploading files in Web Dynpro it is as an XSTRING. I have tried out the following alternatives regarding convertion of the XSTRING before it is inserted in the SOFM object:
1) Convert from XSTRING to STRING using codepage 4110.
Then it is split into a string table of 255 chars
2) Convert from XSTRING to STRING using codepage 4102
Then it is split into a string table of 255 chars
3) Convert from XSTRING to BINARY format
I use function module 'SWL_SOFM_CREATE_WITH_TABLE'
and then swf_create_object lr_sofm 'SOFM' ls_sofm_key.
before I call some macros to fill the container.
Anyone else who have tried to do this with success? I'm greatful for any help.
Regards, Tine

Hello there.
This is probably an usability question that you should ask Microsoft, not us. In any case, you probably need to open the document (it's probably a document that can't be open inside Firefox, so use the appropriate software) and copy it from there.
I'm sorry I can't be of more help.

PDF File in Mail-Step Attachment using SOFM is corrupted

Hi,
i have a Problem while sending a PDF by unsing a SOFM Object for attachment in workflow. I tried my own implementation
and a copy of this [SOFM instance for attaching--urgent]
I both cases the Workflow sends a mail successfully. There is also an attachment in mail a PDF File! My Problem is: When I try to open it using the Acrobat Reader it is telling me the file were corrupted ....
What can I do any suggestions ?
P.S.: After converting Spooljob to Bin Stream i tried to download the file by using function module "GUI_Download" and this works so i think there is a problem in the sofm part ...
Please help me
regards
Matthias

Hey,
for the ones who are interested in my solution:
The SAP Function Module SWL_SOFM_CREATE_WITH_TABLE calculates the wrong Bytecount. 160 Bytes where missing so the acrobat reader can't read.
regards

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I am enrolled in an online university program that uses Sakai. Fire Fox updated something that attaches computer script to my Word documents when I upload them. I use a PC and Word 2010

sigh...this is quite idiotic, but I have found a solution. It was quite simple, really, and yet quite idiotic. I share it for all those reading so that, if you know of anyone else that did what i did, you can easily be the "hero" in their lives.
After a continued search via youtube or what have you for any possible solutions, I kept coming back to the fact that I was told by my computer that I didn't have "permission" to do the file deletion. I stumbled upon a youtube video that talked about "unlocking", "locking", certain files and what not.
Long story short, the reason why I couldn't do anything to the files that were on my desktop was due to my "locking" the desktop folder. I must have done this a while back not knowing what I was doing nor the ramifications of clicking a simple box.
I undid this by:
Opening Up Finder
then, going to MacHD --> Users --> My Account Folder
clicking on Desktop Folder, I "cmd+I"
I then, unclicked the "locked" option
I went down to the cog/settings and selected "Apply to enclosed items"
resulting then in having all my files on my desktop free accessiblity and delete-ability....
oi...at least I now know what "locking" a folder (even the desktop folder) can do to other files held within it

Regarding Attachment in User decision activity:SOFM

Hi all,
I have created a smart from in my ABAP code and converted the form to PDF and then OBJECT key for creating attachment.
My object key is FOL33000000000004EXT35000000000164.This object key is in abap code in field of table with format
SWR_ATT_ID-DOC_ID.This abap code is in my method in my z-Business object used in workflow.
Now i need to send this key value to SOFM in workflow this SOFM is in BO format in workflow.
As a result type conflicts and SOFM is not getting instantiated in Workflow.
I need to get thsi key value in my workflow SOFM.
Please guide.
Thanks.

You can use FM
SAP_WAPI_ATTACHMENT_ADD
Check this link.
http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/60ff6ad3-729b-2b10-6582-fedc82680a29
Thanks
Arghadip

Attachment creation through SOFM: Prefix text in the attachment.

Hi,
Under "Objects and attachments" an attachment gets created with office document as prefix. Is this text configurable, the exact requirement is to remove "Office document". Please let me know about this.
Thanks.
Sukumar.

Sukumar,
Please check the program of business object 'SOFM'. Do the search using keyword 'office'. May be that prefix came from any text element or they passed it statically to any variable.
Also put the external break point in Display attachment method and try to fine where its populated. If you found that location, then you can comment it or you can clear with in the workflow.
Thanks,
Vijay.

SOFM instance for attaching--urgent

Hi ALl ,
I need to trigger a workitem with PDF attachment . I have an internal table with data . I have to create the PDF file and send this as an attachement to workitem .
Can any one let me how to attach the PDF file using SOFM
Regards
Abhilash

Hi Abhilash,
If you want to create an attachment in a workflow task you need to create a sofm instance for your PDF file.
First, you need to create a method to get an SOFM instance for you PDF file.
Example code:
DATA: attach TYPE swc_object.
DATA:it_objhex TYPE solix_tab.
swc_container l_cont.
DATA folder_id TYPE sofdk.
DATA lt_objcont TYPE STANDARD TABLE OF soli.
DATA ls_objcont TYPE soli.
DATA l_obj_data TYPE sood1.
DATA l_obj_id TYPE soodk.
DATA document_id TYPE sofmk.
DATA lt_objhead TYPE STANDARD TABLE OF soli.
data wa_soli type soli.
data wa_solix type solix.
FIELD-SYMBOLS: <ptr_text> type soli,
<ptr_x> type any,
<ptr_hex> type solix.
define hex_to_cont.
&1 Table of structure SOLIX
&2 Table of structure SOLI
refresh &2.
loop at &1 into wa_solix.
clear wa_soli.
assign wa_soli to <ptr_hex> casting.
move wa_solix to <ptr_hex>.
append wa_soli to &2.
endloop.
end-of-definition.
CALL FUNCTION 'SO_FOLDER_ROOT_ID_GET'
EXPORTING
region = 'B'
IMPORTING
folder_id = folder_id
EXCEPTIONS
OTHERS = 1.
*get the PDF file into a table
(CALL FUNCTION 'ZAP_GET_PDF'
EXPORTING
File name: xxx
TABLES
objhex = it_objhex
EXCEPTIONS
error_image = 1
invalid_url = 2
OTHERS = 3.)
l_obj_data-objnam = 'SOFM'.
l_obj_data-objdes = 'test'.
l_obj_data-file_ext = 'PDF'.
hex_to_cont IT_OBJHEX LT_OBJCONT.
CALL FUNCTION 'SO_OBJECT_INSERT'
EXPORTING
folder_id = folder_id
object_type = 'EXT' "'RAW'
object_hd_change = l_obj_data
IMPORTING
object_id = l_obj_id
TABLES
objhead = lt_objhead
objcont = LT_OBJCONT
EXCEPTIONS
active_user_not_exist = 35
folder_not_exist = 6
object_type_not_exist = 17
owner_not_exist = 22
parameter_error = 23
OTHERS = 1000.
COMMIT WORK.
Data: tb_key(100).
IF sy-subrc = 0.
document_id-foltp = folder_id-foltp.
document_id-folyr = folder_id-folyr.
document_id-folno = folder_id-folno.
document_id-doctp = l_obj_id-objtp.
document_id-docyr = l_obj_id-objyr.
document_id-docno = l_obj_id-objno.
ELSE.
ENDIF.
Concatenate folder_id-foltp folder_id-folyr folder_id-folno
into tb_key.
swc_create_object attach 'SOFM' tb_key.
SWC_SET_ELEMENT CONTAINER 'ZSOFM' attach.
Second, call the method in the workflow in a background task (before sending the mail) and import the SOFM instance in to workflow then attach the SOFM object to the Attachment.
I trust that the above details are to help your Problem.
Thanks and Regards,
Prabhakar Dharmala

Q: Attachment list of Worflow items?

Hi all,
In transaction SBWP, the Business Workplace, we'll find our workspace inbox.
In our inbox, we'll find a list of workflow items.
Sometimes an attachment list is attached to workflow items.
Now I was wondering how to find the link between the workflow item and the attachment list.
This is what I already came up with:
I can find all the headers of the workflow items in table 'SWWWIHEAD'. Each item has a key, namely field WI_ID.
The objects in the attachment list are stored in TOA01, with key OBJECT_ID.
Now I just have to find the link between SWWWIHEAD-WI_ID and TOA01-OBJECT_ID
Anybody has some suggestions?
PS What is the main table of the workflow items? Perhaps that's a good start for me to start looking?
Many thanks in advance,
Guy.

Hi,
Check the tables:
SWP_NODEWI
SWWEI
SWWUSERWI
SWWWIDEADL
SWWWIDH
reward if useful
Regards
Anji

Universal Worflow - SOFM attachment

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