Uploading thrid party payroll results to HR

Dear Gurus/Experts,
I m pretty new to HR, and I will need some serious help around this area.
This is the situation; my organization is planning to outsource the HR module to one of our third party suppliers. The scenario is that we need the payroll results to be updated on a monthly basis to HR and we internally will run posting to FI. Thus I would like to know the best way to do this. The third party supplier will provide us with a csv file at the end of each period with the payroll results.
I was thinking may be LSMW is the best solution, in case yes would anyone be able to provide me with necessary details to create the mappings and the process thereafter?
Any help much appreciated.
Thanks
Sharath

Hi Sharath,
In your business scenario following steps should performed, if you decide to use standard SAP solution only:
1. Export payroll results by service provider. As a minimum following information must be provided:
PERNR    BEGDA      ENDDA      MOLGA LGART                 BETPE                ANZHL              BETRG
00000000 31.03.1993 31.03.1993 06    /101                   0,00                  0,00                  0,00
00000000 31.03.1993 31.03.1993 06    /102                   0,00                  0,00                  0,00
00000000 31.03.1993 31.03.1993 06    /103                   0,00                  0,00                  0,00
00000000 31.03.1993 31.03.1993 06    /104                   0,00                  0,00                  0,00
00000000 31.03.1993 31.03.1993 06    /105                   0,00                  0,00                  0,00
00000000 31.03.1993 31.03.1993 06    /107                   0,00                  0,00                  0,00
00000000 31.03.1993 31.03.1993 06    /110                   0,00                  0,00                  0,00
PERNR - Employee number in SAP system
BEGDA - Payroll period beginning date
ENDDA - Payroll period end date
MOLGA - country grouping
LGART - wage type as configured in SAP system
BETPE - rate (not critical)
ANZHL - number (not critical)
BETRG - amount (critical)
2. Then information should be uploaded to table T558A in SAP with help of report RPULKT00.
3. Then you have to run payroll with schema XLK0 (transfer payroll account). This procedure will upload payroll data to SAP payroll cluster.
4. Then you can start posting process, program RPCIPE00. During posting process SAP system reads payroll cluster and assigns wage types to symbolic accounts and then to G/L accounts. How wage types are assigned you have to configure in SPRO, for example, Payroll>Payroll: International>Reporting for Posting Payroll Results to Accounting
5. Finance system should post results for financial accountring.
In overall it is quite complex procedure, but it happens due to complex system landscape. Alternatively you can ask payroll provider to prepare file for posting on there site.
Cheers

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FI Changes for HR Payroll Integration with Thrid party Payroll Software

Hi
I am looking for information the SAP FI activities/ Changes to be done for enabling SAP HR Payroll integration with third party payroll softwares. Can you give some issues you might have encounter and any recommended thrid party payroll softwares. Highly appreciate any documentation on the same.
Regards,
Vic

Download all the files into Execel, hope after tht u can change it to CSV.... To download HR MASTER DATA use Ad-Hoc qqry. Else use SE11, SE12 or SE16 to download IT wise. PA starts with PA0000 ets OM starts with HRP1000. Hope through this u can download and send to 3rd party system....
In std we are having an option for 3rd part PY transfer. Check this if help
SPRO>CROSS APPLICATION COMPONENTS>PREDEFINED ALE BUSINESS PROCESS> HUMAN RESOURCES>HR EXTERNAL SYSTEM

How to import payroll result from 3rd party system to SAP

Hi Experts,
May i know how to import payroll result from legacy system / 3rd party payroll system into SAP.
i need to import the payroll result from Jan - April (from 3rd party payroll system) and system go live on May. I using payroll malaysia.
Thanks.

check this link
http://help.sap.com/saphelp_40b/helpdata/en/91/80e9087834d111a4620060b03c3b0e/content.htm

Can PU12 fetch results from 3rd-party payroll systems?

Gurus:
We have configured PU12 to export master data or master/payroll data to 3rd-part systems.
Could you tell us how to fetch the results from external 3rd-party systems back to our ECC system?
Thanks!

Hi Ashley,
You can import the wage types from 3rd party systems into SAP. Then you can run the payroll in SAP system.
Check the following description taken from help.sap.com.
You use the Import wage types function to transfer wage types from a third-party system to the
payroll results of the SAP System.
For more information, see the Implementation Guide (IMG) for Cross Application
Components under Predefined ALE Business Processes   Human Resources
HR External Systems   Connection With an External Payroll System   Import
Payroll Results or in the SAP Library under CA Cross Application Components
Business Framework Architecture (CA-BFA)   Library of ALE Business Processes
Human Resources   Human Resources - External Applications   Process Flow:
Import Payroll Results from a Third-Party System [Ext.].
Starting the Import
Prerequisites
You have successfully run payroll in a third-party system.
Procedure
1. In the menu, choose Import wage types   Create IDocs.
You access the IDoc Inbound Processing Via File screen.
2. In the Complete file name field, enter the name of the input file.
3. Choose Execute.
The system message contains the number of created IDocs.
4. In the menu, choose File   Import wage types   Create IDocs.
You access the Inbound Processing of IDocs Ready for Transfer screen.
5. Enter MANAGEREXTPAYROLL_INSERTOUT as the Message type and, if required, enter the
Creation date and the Creation time.
6. Choose Execute.
Result
The wage types created in the third-party system are available for further processing in the
interface tables of the SAP System.
You can then start payroll in the SAP System and perform the subsequent payroll activities:
Create a remuneration statement
Run posting to Accounting
Regards,
Dilek

Urgent : Posting Payroll results from legacy system to SAP Fi /C0

Hi Experts,
            A client requirment is such that they have to post payroll results to FI/Co
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              Help is urgently required
Nidhi

To be more specific, Pavani is referring to create a new inbound - custom program, which can create IDOCs in SAP system and transfer the data to FI - CO module.
If your client has all the infrastructure for a new interface development, like XI system or IBM - Mercator system, Out bound interface for Third party payroll system, Interface - ABAP team, then it could be planned to develop the SAP inbound interface.
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Narasimha

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Hi Experts,
We want to integrate third-party Payroll system with SAP through XI.
Can anyone provide me step by step guidance?
Which IDOC is useful? and entries should not go to FI tables.
Thanks in advance.
Regards,
Anirban

Hello Prasad,
Connection with an External Payroll System
Payroll Outsourcing functionality allows you to compile master data or payroll data in the SAP system to submit to a third-party service provider in an electronic format. The Outsourcing solution available in the United States and Canada provides a generic interface which writes data into an IDoc (Intermediate Document) for transport to a third-party system. In order to transport data into and out of the SAP system, you must set up a logical system, partner definition, and outsourcing ports.
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For more information regarding outsourcing, refer to the SAP Library, Human Resources -> PY Payroll -> PY-US United States Payroll or PY-CA Canada Payroll -> Outsourcing.
http://help.sap.com/saphelp_erp2005vp/helpdata/en/af/f4ea3444e9c47fe10000009b38f83b/frameset.htm
Import Payroll Results from a Third-Party System
http://help.sap.com/saphelp_erp2005vp/helpdata/en/0a/e62481feaf11d1a5500060087832f8/frameset.htm
regards
Prasad
Message was edited by:
prasad chintala

Delete Payroll Results in Bulk.

HI
I want to delete Bulk payroll results in Production system say for 1000 employees .
I tried to create BDC/ LSMW but, iam not able to create BDC /LSMW for T-code PU01- Delete Payroll Results.
Nor iam able to use Program RPUDEL20 in Production server.
Experts plz advice any other Alternative solution.
Rgds,
Sekar,

Hi
You can copy this Z program to delete payroll result.
This program will delete the payroll result by just giving employee number / perner in the input file.
Regards
Mani
*******************************************Program Code **********************************************
 REPORT zhr_pydel
 NO STANDARD PAGE HEADING LINE-SIZE 255.
*include bdcrecx1.
 INTERNAL TABLES *
DATA : BEGIN OF itab OCCURS 0,
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 END OF itab.
DATA: l_subrc LIKE sy-subrc.
DATA : messtab LIKE bdcmsgcoll OCCURS 0 WITH HEADER LINE.
DATA : bdcdata LIKE bdcdata OCCURS 0 WITH HEADER LINE.
DATA : ctumode LIKE ctu_params-dismode VALUE 'N'.
 "A: show all dynpros
 "E: show dynpro on error only
 "N: do not display dynpro
DATA : cupdate LIKE ctu_params-updmode VALUE 'S'.
 SELECTION SCREENS *
PARAMETERS:fname TYPE rlgrap-filename OBLIGATORY.
AT SELECTION-SCREEN ON VALUE-REQUEST FOR fname.
CALL FUNCTION 'KD_GET_FILENAME_ON_F4'
EXPORTING
PROGRAM_NAME = SYST-REPID
DYNPRO_NUMBER = SYST-DYNNR
FIELD_NAME = ' '
STATIC = ' '
MASK = ' '
 CHANGING
 file_name = fname
 EXCEPTIONS
 mask_too_long = 1
 OTHERS = 2
IF sy-subrc <> 0.
 MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
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CODEPAGE = ' '
 filename = fname
 filetype = 'DAT'
ITEM = ' '
FILEMASK_MASK = ' '
FILEMASK_TEXT = ' '
FILETYPE_NO_CHANGE = ' '
FILEMASK_ALL = ' '
FILETYPE_NO_SHOW = ' '
LINE_EXIT = ' '
USER_FORM = ' '
USER_PROG = ' '
SILENT = 'S'
IMPORTING
FILESIZE =
CANCEL =
ACT_FILENAME =
ACT_FILETYPE =
 TABLES
 data_tab = itab
EXCEPTIONS
CONVERSION_ERROR = 1
INVALID_TABLE_WIDTH = 2
INVALID_TYPE = 3
NO_BATCH = 4
UNKNOWN_ERROR = 5
GUI_REFUSE_FILETRANSFER = 6
OTHERS = 7
IF sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
START-OF-SELECTION.
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LOOP AT itab.
 PERFORM bdc_dynpro USING 'RPCDPU01' '1000'.
 PERFORM bdc_field USING 'BDC_CURSOR'
 'RP50G-PERNR'.
 PERFORM bdc_field USING 'BDC_OKCODE'
 '/00'.
 PERFORM bdc_field USING 'RP50G-PERNR'
 itab-pernr. "'2019'.
 PERFORM bdc_dynpro USING 'RPCDPU01' '1000'.
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 'RP50G-PERNR'.
 PERFORM bdc_field USING 'BDC_OKCODE'
 '=STAR'.
 PERFORM bdc_field USING 'RP50G-PERNR'
 itab-pernr. "'2019'.
 PERFORM bdc_dynpro USING 'SAPMSSY0' '0120'.
 PERFORM bdc_field USING 'BDC_OKCODE'
 '=DELE'.
 PERFORM bdc_dynpro USING 'SAPLSPO1' '0300'.
 PERFORM bdc_field USING 'BDC_OKCODE'
 '=YES'.
 PERFORM bdc_dynpro USING 'SAPLSPO1' '0300'.
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 CLEAR itab.
ENDLOOP.
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 text
 -->P_0118 text
 -->P_0119 text
FORM bdc_dynpro USING program dynpro.
CLEAR bdcdata.
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bdcdata-dynbegin = 'X'.
APPEND bdcdata.
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 text
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 -->P_0129 text
FORM bdc_field USING fnam fval.
DATA : nodata VALUE ' '. "nodata
IF fval <> nodata.
 CLEAR bdcdata.
 bdcdata-fnam = fnam.
 bdcdata-fval = fval.
 APPEND bdcdata.
ENDIF.
ENDFORM. " bdc_field
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 text
 -->P_0188 text
FORM bdc_transaction USING tcode.
REFRESH messtab.
CALL TRANSACTION tcode USING bdcdata
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 UPDATE cupdate
 MESSAGES INTO messtab.
l_subrc = sy-subrc.
REFRESH bdcdata.
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How to test previous payroll results

Hi everybody,
if ur current payroll is oct.. want to test august payroll,,,without cahnaging the masterdata,control record or infotype0003...how do u run payroll run? Is it possible to delete payroll results?

Hi,
You can execute the payroll driver for the 'Test Run mode'. Change the control record via transaction 'PA03' for the required payroll period and run the payroll. You can only check the output Log and the remuneration statement.
Database tables and clusters will not be uploaded.
Other way is to check the old pay results using the transaction 'PC_PAYRESULT'.
Thanks & Regards, Swapnil Mishra

Payroll results could not be imported/Error in Finance Posting of Payroll

Hi friends,
Please help me.
I have created three wage types
2001-Basic Pay
2002-HRA
2003-Conveyance
When I generated remuneration statement all these three wage types where displayed along with EE EPF contribution and VPF contribution which I have assigned earlier in infotype.
After that for posting to FI, I created three symbolic accounts
(Basic, HRA and Conveyance together as 0001 symbolic account I(accounted posting to expense report)
Employees contribution to PF ( i.e.EE EPF contribution and EE VPF contribution) to (PFEE) symbolic account II (accounted posting to balance sheet)
Employers contribution to PF ( i.e Employer PF contribution and Employer pension contribution) to (PFER) symbolic account III (accounted posting to expense report)
After this I have grouped employees as 3 for salaried employees, after this I have assigned the same to number 3 to PPMOD under three (I am not sure this is correct, please advise)
Then with the help of an FI consultant, I assigned PFEE to balance sheet and 0001 and PFER to expense account.
Now when I activated 'Execute Run' for finance posting of payroll of a personal number an error is shown 'Errors Occured! Check Error Log' payroll results could not be imported.
I doubt I missed some steps. Please help

Dear Naveen and Stephen
This is the message which I got
Payroll results could not be imported
Message no. 3G112
Diagnosis
The payroll results for this employee could not be imported from the database.
Procedure
Check the consistency of the payroll results for this employee.
Please help
Regards
Santhosh.S

Help Required : Adding new Wagetype to IT 0402 Payroll Results

Dear Experts,
I am adding a new Wagetype to show in Payroll results. At the step of setting up payroll infotypes a workbench request is created. When I transport this request from my Development server to Quality server I get the following error
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Can anyone please guide me regarding this issue.
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Talha Aftab

For anyone else facing the same issue : You have to make sure the data elements part of CI_P0402, like ZZTELXXXXX are transported as well. They were not automatically part of my transport, which is why it worked fine on my DEV server, but couldn't be activated when I transported to QAS (The data elements are created for each new wagetype when they are added to 0402, and it is set up)
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We are getting the payroll error- The gross wages do not cover the negative offset that has been forwarded. Therefore, no gross up is permitted while running the Grossup.
I see the below table "UNB table" in the last payroll result. "UNB - Unbalance table used for tax retrocalculation" .
I think we are getting the above error because of this UNB table, can anyone help me to how to clear this table?
When we run the regular payroll, no tax is being deducted.
Please help
Saurabh

Hi Arti,
Thanks for your reply!!..
Seeing your reply, it gives me bit confidence to crack the existing problem, however, I'm still not clear with your answer... let me explain you the problem-
1. Employee was given 350,000 though Taxable Bonus WT with regular pay check
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3. So in next payroll run, they entered -75000/- in regular Taxable bonus WT and +75000 in Grossup WT and also they deleted one IT210 record of GA tax authority which was wrongly created; and ran the payroll
4. Since then, in next payroll period- No tax is being deducted, so we are creating IT221 infotypes with Tax wagetype
5. If we are running the Grossup wage, payroll error- The gross wages do not cover the negative offset that has been forwarded; therefore, no grossup is permitted.
While running the regular payroll, overpayment Wagetype is being generated.
Now, I saw this UNB table is created and the below wagetype are there in the UNB table-
WT /5UT amount 0.00
WT 5430 amount -75000
WT 0200 amount 12500 ( Monthly salary)
WT 4530 amount 350000
Now I am thinking, if we are deducting tax through IT221,if we clear this UNB table, our problem might get resolved
It will be a great help for me if you can tell-
1. how to check, claims process is implemented or not?
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Payroll results could not be imported

Hi,
We are facing a problem while posting payroll results to FI/CO...
Error is " Payroll results could not be imported "..
Kindly help
its real urgent
hr_user

Hai..
Check the sub schema
XPR0 & XLR0...
Import previous result current period
Import last payroll result
Edited by: Ram Manohar on Mar 24, 2008 5:07 PM

Posting payroll results to FI : error F5 808

Hi all,
While posting payroll results to FI, we have the following error
F5 808 Field Assign. is a required field for G/L account XXXX 1111111111
XXXX is the company code
1111111111 is the account number
The field "Assignement" is set to required in table T004V(field status variants) in FI customizing and they can't change it to optional.
is there a standard way to correct this? should we implement an exit user (definition SMOD_PCPO0001)?
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Karim

Check the Posting Keys and Field Status Group through tcode OB41 and also check the below thread ...
[where can i fill the "assign." when posting payroll to GL error f5808;
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Error while posting payroll results to FI -IN PY

Dear Consultants,
When I am posting Payroll results to FI I am able to see the + amount and - amount is equal still it giving error and when I check PCP0 it says incorrect document generated. Please do needful.
Error message: Error in document: HRPAY 0000000094 DEVCLNT200
Error in document: HRPAY 0000000094 DEVCLNT200
Message no. RW609
Diagnosis
Errors occurred when checking or posting the document
Reference type = HRPAY
Reference key = 0000000094
Logical system = DEVCLNT200
You can find the errors in the log.
System Response
The document cannot be posted.
Procedure
Remove the error in the document and create and post the document again.
Second error message : Posting period 012 2012 is not open
Message Text
Posting period 012 2012 is not open
Technical Data
Message type__________
E (Error)
Message class_________
F5 (Document Editing)
Message number________
201
Message variable 1____
012
Message variable 2____
2012
Message variable 3____
+
Message variable 4____
COSM
Message Attributes
Level of detail_______
2 (Level of detail 2)
Problem class_________
Sort criterion________
Number________________
1
Environment Information
Item__________________
000
Please do needful, why this error is coming even though the +and - amount are equal.
Regards,
Naresh.KM

Dear Siva,
Sorry for delay in reply, as per my understanding I have done the assignment correctly, and the same arrears are coming in RT table as well as in payslip. When I checked the report RPDKON00 I have got a list of wage types assigned to GL account under Country grouping 40,
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B. Define symbolic account : I have copied the symbolic account which is assigned to Basic wage type and copied the same and created new symbolic account and assigned to only basic arrear wage type which is coming in RT table.
C .Assigned wage type to symbolic account : I have not assigned arrear wage type symbolic account to Original wge type in V_T53EL. Only Basic wage type symbolic account is mapped here.
D Mapping symbolic account to G/L account : I have assigned the arrear wage type Symbolic account to the same GL which is assigned to original Basic wage type symbolic account.
I have followed the same process for all the arrear wage types, and even the report RPDKON00 it is showing the same there is no error message.
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In Standard /552 arrear process there is no /ZF5 postings it will directly deduct the amount.
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Regards,
Naresh.KM

Error while posting payroll results to FI - Documents not getting created

Hi all,
While posting payroll results to FI for Dec 2011 a failure of our Production Server resulted in erroneous posting of payroll
results. Posting run no: 1756 did not get posted at all though the run
status shown was "document posted". The issue was resolved by resorting
to manual posting of entries.
Now we are unable to post payroll results for Jan 2012 for the same
range of employee numbers for whom the manual posting was made for Dec
2011. No posting documents are getting created.
Kindly suggest how to resolve the issue.
Regards,
Sunil

Hi All,
I raised an OSS for the issue. SAP Support provided a solution for the problem. The solution involved cancelling a reversal which we had tried and failed followed by re posting the run no 1756. Our manual entries had to be reversed.The solution is given below.
Please follow these steps:
- Select the posting run 1756
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'documents posted'
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- Select by user 8273 and date 02.01.2012
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400 8273 02.01.2012 15:26:57 @07\QEnqueues released@ Error
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- In case the system shows an error, please send the message back to us
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Regards
Sunil

Uploading thrid party payroll results to HR

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