Using pop-up menu to fill another sheet

Question

Although I am certain the answer to this question is posted somewhere, I can't find it.
I am trying to create a school budget spreadsheet. Each row has a pop-up menu where I designate which class the purchase is for.
I want to populate the class' spread sheet with the information automatically once I choose the class in the pop-up menu.
for example:
If Class A buys $250 worth of books, I add it to my general spread sheet: Column A =type Column B=Date, Column C= Description, Column D=Category, Column E=Class(POP-UP), Column F=Amount, and Column G= Balance.
When I fill in the info and choose Class A in the pop-up. Once this happens the specific sheet for Class A automatically updates with the same information.
I hope I am making this clear.
Thanks for your help!!
Conrad

Answer 1

Hi Conrad,
Here's your tables, using the method described in the discussion I linked to earlier. The table containing the selected cell is "Class C"
I used two header rows in the Data table to allow entering a starting balance outside the body rows of the table, and zero header columns. The other four tables have one header row and zero header columns ("Basic" in the Table button).
I moved the popup cells to column A. They are not needed in the individual class tables, and moving them avoids the complications of interrupting the range of cells to be transferred to the individual class tables.
The Date columns contain actual dates; the format was chosen to allow for narrow columns so the screen shot would be narrow enough to not cause left-right scrolling to be required in the discussion thread.
There are only two 'working' formulas, one in Test, the other in each of the Class tables.
In Test:
A2: =IF($Class=A$1,ROW(),65537)
Fill right into columns B and C.
Fill down to last row of Test.
Note: Test must contain at least as many rows as does Data.
In Class A:
A2: =IFERROR(OFFSET(Data :: $A$1,SMALL($'A',(ROW())-1)-1,COLUMN()+0),"")
Note: After entering the formula, and before filling it right and down, Select this table in the left side bar and press command-D to make duplicates for each class.
Fill the formula right into columns B to E.
Fill down to last row in the table.
Note: Each table needs enough rows to include all purchases. Rows can be added, and the formulas filled down at any time.
Other Classes:
For each other class, change " $'A' " in the formula to match the column in Test for that class, then Fill right and Fill down.
For an explanation of the functions used, see the iWork Functions and Formulas User Guide, available via the Application (Numbers) menu in Numbers.
Regards,
Barry