Using Suspense account to post records

Question

Hi,
I have a situation which indicates that a file needs to be processed with huge no.of records in SAP.
As a document limit we know that there is a limitation for processing records i.e ....Alineitem count should be untill 998 then the next set of records needs to be split .
Could anyone guide me  asper how to split a set of records and then process or rather post the first 998 records in a suspense account and next set of records in another run?
Thanks
Kylie
Edited by: kylietisha on May 26, 2010 3:34 PM

Answer 1

Too bad - I couldn't find much even though I remember answering such a question years ago.
OK - summarize:
You cannot post a financial document with more than 999 items. this is an SAP hard limit. In fact SAP recommends not posting more than 950 items in a document because of automatic entries that may be produced.
Let's say you have a file with 10,000 items that must be updated. You loop through the entire file and first determine that the sum of debits equals the sum of credits. If not, it's an error and you stop.
Assuming they are equal, loop through it again in groups of 950 items.keep track of the total considering debits and credits. Create a line item for each of the 950 items and at the end of each 950 group, create an entry in the suspense account for the total of the 950 items. (so if the sum of the 950 items is a credit of $1,000, you create an item with a debit of $1,000 to the suspense account. You will likely not have an even multiple of 950 documents, so at the end, you must take the last group into account.
If you have done everything correctly, after all the documents have posted, the sum of the suspense account should be 0.
Rob