Vendor not getting purchase order automatically by E-Mail .

Dear All ,
User hd crtd a Purchase Order for merchandising catalogue , but user notices that vendor had not get the purchase order thru e mail , althought i hv chkd in messages , then it is found that the output is successfullt processed , here the medium is External .As per user , he says that creator of P.O is having always a problem when creating merchadising Purchase Order .
Any relevant help will be appreciated .
Rgds,
sap11
Edited by: sap11 on Sep 8, 2009 8:18 AM

Hello Sap11,
Please make sure that the 'sender' (e.g. user, that creates PO) has got a valid email address in the user master record (SU01).
Also, try to send from the users Id a test mail to a valid internet email address.
You could do this via SBWP --> New message. The recipient should be the valid email address and the 'Recip. type' = Internet.
This should create an entry in SAPConnect (SCOT).
Good luck,
Franz

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Technical Info
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Please help for this urgent req.
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Message was edited by:
        anjan
Message was edited by:
        anjan

Sure. Here it is:
Go to SPRO.
Logistics Execution
Transportation
    Shipment cost
      Shipment cost document
         Shipment cost type and Item category.
For the shipment cost item category you are processing, lets say standard 0001 (Transportation costs). double click on it.
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A     Generate purchase order for validity period of 1 day
B     Generate purchase order for validity period of 1 week
C     Generate purchase order for validity period of 1 month
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Hi Venkat,
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"http://help.sap.com/saphelp_47x200/helpdata/en/94/da2e3b2bdab96be10000000a114084/frameset.htm"
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Check the logic below:
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                 posnv
      FROM vbfa
      INTO TABLE gt_itab3
     WHERE vbeln EQ gt_itab5-vbeln
       AND posnn EQ gt_itab5-posnr
       AND vbtyp_n EQ 'J'.
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      SORT gt_itab3 BY vbelv posnv.
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ENDIF.
IF NOT gt_itab3 IS INITIAL.
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      INTO TABLE gt_itab4
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good afternoon
how can i post vendor Invoice without Purchase order.
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Manju

Hi,
Use following transactions to do so;
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(BSX) Stock Account - Dr
(GBB-ZOB) Expense A/c - Cr
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Vendor Account - Dr
Bank Account - Cr
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We are using workflow in the case of approvals, however we do not want the email output to appear to be coming from the last person who touches the order via workflow. Is there a way to customize through workflow to not use the last person who touches it as the sender?

Could not create Purchase Order Stock Transfer Order

Hi Expert!
Need your help.
User could not make Could not create Purchase Order Stock Transfer Order for new plant 1075 & 1076 at P05 with error message Not posible to determine shipping data for material. Our new vendor are 510022060 for new plant 1075 and 510022061 for new plant 1076.
The problem was caused by the missing STO setup for these two plant 1075 and 1076, as no customer code being referred.
Now i got the customer number for these two plants but how to set it up in configuration? Please guide me step by step.

Hi Crystal,
The following customising need to be carried out for Inter Company Stock Transfer.
Path : sproMaterials ManagementPurchasing-Purchase OrderSet up Stock Transport Order
Define Shipping Data for Plants :
For the Supplying plant (1) the Sales Org data to be maintained.
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Do maintain the Vendor in Control data of Customer Master.
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script (which is developed)
can anyone please tell me the solution
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srinivas.

Hi ,
you can include as follows.
1)go to text editor select insert command option after placing the cursor where you need to insert the text.
2)Select command button.
3)in that type as follows.
/: include &ekko-eblen& object 'EKKO' id 'F01' language 'EN' Paragraph ....
or type as follows.
/: include &ekko-eblen& object 'EKKO' id 'F01' language 'EN' Paragraph ....
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Please send me fm regarding to get purchase order and change purchase order

Hi,
Please send me fm regarding to get purchase order and change purchase order .
Regards,
Gurprit Bhatia

Hi,
Function module to get the purchase order details:
BAPI_PO_GETDETAIL.
data: po_items type table of bapiekpo with header line.
parameters: p_ebeln type ekko-ebeln.
call function 'BAPI_PO_GETDETAIL'
exporting
    purchaseorder                    = p_ebeln
ITEMS                            = 'X'
ACCOUNT_ASSIGNMENT               = ' '
SCHEDULES                        = ' '
HISTORY                          = ' '
ITEM_TEXTS                       = ' '
HEADER_TEXTS                     = ' '
SERVICES                         = ' '
CONFIRMATIONS                    = ' '
SERVICE_TEXTS                    = ' '
EXTENSIONS                       = ' '
IMPORTING
PO_HEADER                        =
PO_ADDRESS                       =
tables
PO_HEADER_TEXTS                  =
   po_items                         = po_items
PO_ITEM_ACCOUNT_ASSIGNMENT       =
PO_ITEM_SCHEDULES                =
PO_ITEM_CONFIRMATIONS            =
PO_ITEM_TEXTS                    =
PO_ITEM_HISTORY                  =
PO_ITEM_HISTORY_TOTALS           =
PO_ITEM_LIMITS                   =
PO_ITEM_CONTRACT_LIMITS          =
PO_ITEM_SERVICES                 =
PO_ITEM_SRV_ACCASS_VALUES        =
RETURN                           =
PO_SERVICES_TEXTS                =
EXTENSIONOUT                     =
check sy-subrc = 0.
loop at po_items.
write:/ po_items.
endloop.
Check this program too:
RFFMFG_INV_CANC_ALL for BAPi_PO_GET_DETAIL.
Hope it helps you.
Regards,
Anjali

Vendor postings with purchase order

hi,
I am learning SAP Fi/co.I have one doubt .what are steps we have to maintain to post vendor transactions with purchase order.if u have any material about mm plz send to me.

Commitment
Definition
Identifies costs that will be incurred in the future for materials and services that you have requested or ordered. Commitments reserve funds that will become costs at a future date.
Use
On the account assignment objects, Commitments Management portrays the cost side of the procurement process for MM Purchasing. The costs incurred are assigned to business objects, such as orders, cost centers, or projects.
In Commitments Management, you can specify which object the costs are to be assigned to (for example, purchase order costs). In this case, this is known as an Initial Account Assignment.
Commitments Management distinguishes between three types of commitments, depending on the account assignment object:
Order Commitment:
The commitment is initially assigned to an order.
Cost Center Commitment:
The commitment is initially assigned to a cost center.
Project Commitment:
The commitment is initially assigned to a project, or to a work breakdown structure element.
For more information, see the SAP Library:
For Internal Orders
Financials ® Controlling ® Internal orders ® Manual Actual Postings On Internal Orders.
For Cost Center Accounting
Financials ® Controlling ® Cost Center Accounting ® Manual Actual Postings.
For Project System
Financials ® Controlling ® Commitments/Actual Updates Of Transaction Data
Integration
Commitments occur
In Purchasing, due to:
Purchase requisitions (purchase requisition commitment) define the internal requirement for a material or a service. Purchase requisitions have a control function and you change them at any time.
Purchase orders (purchase order commitment):
Purchase orders are contractual requests to a vendor, to supply certain goods or services according to the agreed conditions. No short-term, unilateral changes can be made.
due to funds commitments (commitment for funds commitments):
- You can use Funds Commitments to reserve funds for costs you are fairly certain to incur, but you cannot yet assign to a specific business transaction (such as, a purchase order or a purchase requisition).
Regards,
SUbha

How can I convert of Sales order to Purchase order automatically?

How can I convert of Sales order to Purchase order automatically?
It is a TPSO (Third party sales order) situation, I am using item category as TAS, it automatically converts Sales order to (PR)Purchase Requisition.
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Hello,
you can't create a sales order with reference to a purchase order. You can input customer PO nuber in the sales order Purchase Order number filed.
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Purchase order sent as a mail

CAn anyone please tell me the basic settings for the Purchase order output to be sent as the mail.

Hi,
Refer SAPNote 191470 - Purchase order as an e-mail
Basically there are two mail types: Internet mail (external mail) and SAPOffice mail.
Mail is sent via the output determination in both cases.
If you use the external mail, the message for the purchasing document is converted into a corresponding text file which is sent to the vendor via the Internet.
SAPOffice mail is sent only within the R/3 System and has mainly the function of providing information.
In particular, it is not possible to attach a message (form) for a purchasing document to a SAPOffice mail.
When using external mail , the following basic settings are required:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
o Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on).
o You can only make a permanent change using the vendor master transactions XK02 or MK02.
o You can use a temporary email address in Transaction ME21N.
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing
via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy).
As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
To use the SAPOffice mail, the following basic settings are required:
1. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can branch to the maintenance of the communication strategy via the input
help.
2. Use the SAP standard environment (program "RSNASTSO" and FORM routine "SAPOFFICE_AUFRUF") as the processing routines.
3. In the condition records for the output type (for example, Transaction MN04), use medium '7' (SAPOffice) and also partner role 'MP' (mail partner).
Additional settings:
Problem:
How can you both change the mail title and text for the sending of a mail message and maintain a replacement parameter, for example a document number.
Solution:
1. The replacement routine is maintained in the Customizing for the output type in the detail screen on the 'General data' tab under 'Replacement of text symbols' (for Release < 4.6B, this can be found on the 'Mail' tab page).
Program: SAPMM06E
FORM routine: TEXT_SYMBOL_REPLACE
2. If you work with the new Enjoy Transaction ME21N, ME22N or ME23N, Notes 370522 and 420066 are required.
3. Maintain mail title and text.
o If you want to send a purchase order within an R/3 system using the SAP office, you can maintain both the mail title ('Re:') and also a mail text in the Customizing for the output type To do this, select the directory mail title and text for the corresponding message type.
o If you want to send a purchase order as (external) mail, for example, to a vendor, you have to maintain the mail title in the condition record for the output type (for example in Transaction MN05) on the 'Communication method' tab page. Enter the mail title in the 'Text for cover page' field. You cannot maintain an additional mail text.
o Note that the values from the mail title are used to create the description for the attachment.
4. The replacement parameters must be enclosed by &. Example: You want to enter the title 'PO number 450000001'. For this you have to enter the following in the Document Title field (Message Customizing -> sub-option: Mail title and texts) 'PO number &EKKO-EBELN&'
o Note that the replacement via TEXT_SYMBOL_REPLACE can only be executed as of Release 4.6B.
If you also want to use the purchase order number in a release < Release 4.6B, refer to Note 120474 - as an alternative, you have the option of implementing the text replacement functions by Consulting, priced separately
Problem:
You send a purchase order by e-mail and want to attach the document as a file type (for example, PDF).
Solution:
The file type is maintained in the corresponding node in SAPConnect (Transaction SCOT). If you have any further questions, contact your Basis administration.
Attaching purchasing documents to e-mails is only possible for external (Internet) mails. This is not possible with SAPOffice mails.
Problem:
Although LET (print) for example is still set as the alternative to INT (e-mail) in the communication strategy, a program termination occurs because of a missing e-mail address.
Solution:
See Note 310234.
Problem:
When you send a mail message for a purchase order, a short dump occurs if the purchase order was created with reference to an outline agreement.
Solution:
See Note 502250

Program to send Purchase Order SmartForm by e-mail

Hi,
I need a program to send my Purchase Order SmartForm by e-mail. With the program I use, the output keeps appearing in my spool list in stead of in SOST... Does anyone have a sample code that I can use?
I am working in a ECC 6.0 system. Package SMB40 is nog available in this system.
Thanks!
Patrick

Hi Patrick.
By a simple search on this forum i found this.
Maybe you can use it
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https://wiki.sdn.sap.com/wiki/display/Snippets/emailsendthroughoutputcontrols
success., Gr., Frank

Vendor not getting purchase order automatically by E-Mail .

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