Vendor Payment-Cheque Assignment Issue

Hi,
I am facing one of the issue related to vendor payment. Issue description is as below.
1. We do have weekly payment parameter creation (F110) and one of the parameter was created on Wednesday.
2. Another job use to run for that parameter (where vendor name is mention) and creates payment document for open item for mention vendor (clearing document)
3. Then cheque will gets assign to all those payment documents created in step 2 using program RFFOUS_C.
4. There are total 616 documents selected by program RFFOUS_C but out of which this program assign cheques only for 590 documents and remaining 26 payment documents kept as it is and no cheques were assign and not even consider in cheque file too.
5. I am confuse why system not consider these 26 documents were I didnu2019t see any difference in document and all documents were having same payment method too.
Can someone advise me where could be the problem?
Thanks
Parag

No. If you see my original issue i mention in that all the documents clear successfully. Only 26 clearing document dont have cheques assing and thats why vendor payment is hanging. Say for example if you go in FB03 and put your clearing document and once inside that document click on environment menu where CHEQUE INFORMATION is option. If Cheque number will be assign to that particular document then system will immidiately show you cheque details. In my case no cheque is assing by program RFFOUC_C. So why is it so?
Parag

Similar Messages

Vendor Payment - Cheque Assignment

Hi,
I am facing one of the issue related to vendor payment. Issue description is as below.
1. We do have weekly payment parameter creation (F110) and one of the parameter was created on Wednesday.
2. Another job use to run for that parameter (where vendor name is mention) and creates payment document for open item for mention vendor (clearing document)
3. Then cheque will gets assign to all those payment documents created in step 2 using program RFFOUS_C.
4. There are total 616 documents selected by program RFFOUS_C but out of which this program assign cheques only for 590 documents and remaining 26 payment documents kept as it is and no cheques were assign and not even consider in cheque file too.
5. I am confuse why system not consider these 26 documents were I didnu2019t see any difference in document and all documents were having same payment method too. Also these documents is not block for payment that's why clearing document generated.
Can someone advise me where could be the problem?
Thanks
Parag

Dear Parag,
1. First you can check available amounts in your Bank accounts
2. Verify your Cheques list (Cheque leafes & lots).
Best Regards
shankarsap

Vendor and Account Assignment Issues

Hi All,
Iam Working in ECS SRM 5.0,
When We are trying to creat SC, we are getting following errors :
1.Vendor 0000100029 not intended for purch. org. (Item Sourcing Strategy & Plan Consulting )
SOS is automatically assiged to particular product ID thru Purchasing Contract (Purchasing Contract created locally).Vendor is assigned to the Purchasing Contract.Vendor is properly mapped to the respective Purchasing Organization as recored in the table BBPM_BUT_FRG0061.Purchasing Contract is also mapped to the same Purchasing Organization of Vendor.
2.Account 50011 requires an assignment to a CO object (Item Sourcing Strategy & Plan Consulting )
2.1 Error in account assignment for item 1
Account assignment Categories and G/L Acc. are properly maintained and activated in SRM for each Product Category. same values for G/L Acc. and Acc.Assignment Categories are maintained in R/3. In R/3 when we checked in the tables SKA1,SKB1 & SKAT all these entries are maintained properly.
In our project Scenario we don't require CO Component only AP Component is Configured for our Business Requirement.
Full points will be rewarded for the solution.
([email protected])

Hi
Please go through this ->
Please implement following SAP OSS Notes ->
Note 1026168 - Vendor &1 not intended for purch. org. &2
[ This is caused due to a program error. The reason for this error is, purchasing organization and purchasing group are always assigned at header level and in this case SRM is passing the item guid to determine the backend purchasing organization and purchasing.group. The header guid should be passed instead. ]
Q 3: Why does the system issue message KI 235 - 'Account & requires an assignment to a CO object'?
Answer ->
--> In SRM, you always have to post to a G/L account and to a CO object. Exceptions: Direct material scenario - account assignment occurs in the OLTP regardless of what was previously entered in SRM. For external requirements, the primary system is the OLTP from which the demand is issued and sent to SRM. In this case, account assignment changes are not allowed in SRM because this would lead to inconsistencies (in follow-on documents as well) when compared to the primary system.
--> In /OBA5, you can suppress the message or define it as a warning message. Since only error messages are transferred to SRM (BBP_PD 047), the message then no longer is issued in SRM. Do not consult the FI/CO team when implementing the changes.
(See related SAP Consulting Notes - Release-Independent
Note 815849 - FAQ: Account assignment system response)
Hope this will definitely help. Do let me know.
Regards
- Atul

Vendor Payment Issue - Cheque Assignment

Hi,
I am facing one of the issue related to vendor payment. Issue description is as below.
1.     We do have weekly payment parameter creation (F110) and one of the parameter was created on Wednesday.
2.     Another job use to run for that parameter (where vendor name is mention) and creates payment document for open item for mention vendor (clearing document)
3.     Then cheque will gets assign to all those payment documents created in step 2 using program RFFOUS_C.
4.     There are total 616 documents selected by program RFFOUS_C but out of which this program assign cheques only for 590 documents and remaining 26 payment documents kept as it is and no cheques were assign and not even consider in cheque file too.
5.     I am confuse why system not consider these 26 documents were I didnu2019t see any difference in document and all documents were having same payment method too.
Can someone advise me where could be the problem?
Thanks
Parag

No. If you see my original issue i mention in that all the documents clear successfully. Only 26 clearing document dont have cheques assing and thats why vendor payment is hanging. Say for example if you go in FB03 and put your clearing document and once inside that document click on environment menu where CHEQUE INFORMATION is option. If Cheque number will be assign to that particular document then system will immidiately show you cheque details. In my case no cheque is assing by program RFFOUC_C. So why is it so?
Parag

Cheque Printing issue incase of Vendor advance payments

Hi all,
     We are doing vendor payments using F-58 and printing cheque from there itself, and in case of advance payments we are using F-48 for payments and to print cheque we are using FBZ5.
      When we take printout from FBZ5 for advance payments we are getting two pages in the output, both the pages are using the same layout, in first page all the elements are filled with 'XXXXXX' and we are getting the desired one in second page.
     I am not getting how this unwanted first page is coming and i want to remove this.
     Pls help in this.
Regard's
Jean.

Hi Aditya,
Check the layout setting and what logic is used to trigger the second page.
          If lineitems in first page exceeds the main window then second page gets triggered.
Also check the Raw data of the spool in SP01. Select the spool id and CTRLSHIFTF10, select the RAW and click on the display button. Check the paragraph and character settings applied to the printout.
Try printing the same using different device type.
          I dont think we can do anything once spool request is generated with two pages, so it is not required to analyse on these points.
          I guess that driver program 'RFFOUS_C' is getting triggered twice or in single call of the program the 'WRITE_FORM' is trigerring twice. When I try to debug and check, it is taking through long code and also 'WRITE_FORM' is also getting triggered
many times as I have many elements in the script.
          I am not able to figure out even any clue on this.
Regard's
Jean.

Multiple vendor payments with a single u201CYOURSELFu201D cheque

Hi,
How do we handle multiple vendor payments with a single u201CYOURSELFu201D cheque, drawn in favor of the paying banker? OR NEFT transfers in SAP.
Thanks,
M. Senthil

Hi
First things first:
1. You want to create a single payment document for multiple vendors. In such a case, you will not be able to use F110. You need to use F-53 or F-f8 in such a case. In the all the vendor masters, maintain the alternative payee with Description as "YOURSELF". There after, if you are using F-53, use FBZ5 to print the cheque in the name of alternative payee.
2. if you are using F110, multiple payment documents will be created for different vendors. In FBZP Config, you can assign the Payment Advise Form in the Payment Method Step in FBZP Config
Regards
Sanil

Save automatic vendor payment run reference in clearing account assignment

Hi,
When executing an automatic vendor payment run, the run is identified with two fields:
- Run date
- Identification
When the payments are posted, the vendors are cleared and an offsetting entry is posted onto the respective clearing account for each vendor. So if there is 100 vendors in the payment run, there will be 100 line items on the clearing account.
When multiple payment runs are made on the same day, it is hard to separate the line items for each payment run, during the banking process. Each payment run appears with it's total payment amount on the bank statement and should be cleared against the corresponding line items on the clearing account and that's where it becomes hard to easily select the line items that add up to the payment amount.
Unless of course, the assignment field on the clearing account would hold the run date and identification of the payment run.
Has anybody encountered the same business scenario and found a solution for it?

Question closed due to lack of replies.

Vendor Payment issue

Dear Experts,
We have a vendor created with payment method G but while making one payment we used payment method T. Now the vendor is chasing us saying he has not received the payment.
Does use of payment method other than one maintained in the vendor master, cause such an issue??
The bank has provided the copy of MT103 for this transaction.
Please suggest if the payment will go through in this case or not.
Thanks in advance
LEENA...

Hi Ravi,
thnx for your reply.
Payment method G is ACH payment method u2013 it is for local singapore vendor payments.
·         Proposal created in: F110,
·         Posted document xxxxxxxx (year: 2012), Clearing doc xxxxxxx, Value date: 31.01.2012, Amount: SGD xxxxx
·         As per the bank u2013 it is paid and no rejections till date.
·         MT103 is payment proof by the bank. It is a proof stating that the particular trsnactions is processed by the bank.
Leena...

Vendor Payment issues

Hi Guru's
We have some issues with the vendor payment, below are the questions
1.) We are making deposit payments (no invoice in the system to pay, never will be) we donu2019t want this to stop any payments from continuing to go out of SAP
2.) We are making cash in advance payments (CIA) (no invoice in system yet to pay either, but will be) nothing should be paid until the invoices exceed this amount
3.) We are making partial payments (we are u201Csettlingu201D with a vendor to pay a certain amount and this doesnu2019t tie to any particular invoices in the system) we have invoices in the system but none of them tie exactly to the payment amount
For Example: Say vendor total amount due is $1000 and we want to settle this vendor account for for $600 and clear the invoices ( there may be many invoices).... I am thinking of credit memo or a huge discount
Any suggestion will be appreciated
Thanks

Hi,
Please find my answers below:
1.) We are making deposit payments (no invoice in the system to pay, never will be) we donu2019t want this to stop any payments from continuing to go out of SAP
In case we are making a deposit payment, this is not in the nature of a regular vendor transaction and so, we have to make this payment using a special GL indicator, which denotes deposit. This will take the deposit to a different GL account than the normal vendor reconciliation account. At the time of the creation of this entry, the blocked for payment would be selected automatically, if we are following the process of first down payment request (F-47) and then automatic payment through F110. In case we are using F-48, then we can manually set the block. Since this entry is with a special gl indicator, this would not affect the normal invoices for the vendor and they will continue to be paid by the system.
2.) We are making cash in advance payments (CIA) (no invoice in system yet to pay either, but will be) nothing should be paid until the invoices exceed this amount
You can use the transaction F-58 and make an "On account" payment, or use F-02 and make a payment to the vendor with a debit to the vendor (PK - 25) and a credit to the bank account (PK - 50). Now once this payment is made, and then we get the normal invoices, as long as the debit is more in the vendors account, the payment will not happen.
3.) We are making partial payments (we are u201Csettlingu201D with a vendor to pay a certain amount and this doesnu2019t tie to any particular invoices in the system) we have invoices in the system but none of them tie exactly to the payment amount
For Example: Say vendor total amount due is $1000 and we want to settle this vendor account for for $600 and clear the invoices ( there may be many invoices).... I am thinking of credit memo or a huge discount
Yes, you can either give a credit memo and make the balances zero or at the time of the payment, if the tolerences allow, you can charge off the difference to an expense account.Hope this clarifies
Regards
AKV

Assign vendor payment doc no with check lot.

How can I get printout directly when vendor payment will happen?
Is it possible?
Regards,
Ananda

Dear ananda
you can use fbz4
put in the details and the form LP01 and click check box print immediately.
regrads
rohit

Scheme of Entries for vendor payment under EBS system

Hello Friends,
I am setting below the scheme of entries as I think is appropriate for making a vendor payment. The scenario is that we will make a payment to the vendor where the payment will be released through BACS (we are working for a UK based client). After the payment run is made the payment is not actually made for some reasons and are returned. Then we make the payment again and this time the payment run goes through smoothly.
I would request you to please let me know if I am wrong in the scheme of entries and if yes, what would be the proper scheme.
1.
When Invoice is raised (FB60)
GR/IR a/c        Dr        100
VAT a/c          Dr          20
    To Vendor a/c Cr            120
At this point there is one open item that is created in the vendor account.
2.
When payment run is made (F110)
Vendor a/c                          Dr              120
      To Unclear BACS a/c     Cr                     120
At this point the entries in the vendor account are cleared by entry no 1 and 2 and there are no open items.
3.
When Bank returns the payment as unsuccessful and we clear the entry (F-03)
Return BACS a/c             Dr          120
    To Vendor A/c             Cr                     120
At this point there is one open item that is created in the vendor account
4.
When payment is once more made and this time successfully
Vendor a/c                       Dr             120
   To Unclear BACS a/c    Cr                       120
At this point entries 3 and 4 clears the open items in the vendor account and there remains no other open items.
Can someone please confirm if the sequence is correct or is there an additional step involved for resetting of any document after entry 2 when the payment run fails?
Regards,
Suvarghya Dutta

Hello,
When you have done step 2, immediately you will not come to know that your cheque is failed, only when you receive the bank statement.
In that case I would not expect you to post to a different account "Return BACS a/c". I do not see any reason for this account. I would expect you to debit to the same account "Unclear BACS a/c", which has been used in order to make the payment.
If you are using a different account for reversal, then you have to take two accounts for reconciliation purpose.
MIRO
GRIR Account Dr
To Vendor Account
F110
Vendor Account Dr
To Bank Sub-account (In your case Unclear BACS a/c)
FF67 or FF.5
If successfully paid
Bank Sub Account Dr
To Bank Main Account
If returned or unsuccessful (*)
Bank Sub Account Dr
To Vendor Account
If you are posting the entry (*) through bank statement, then no need to use FBRA.
Use FBRA immediately once you run F110 and you know that you have paid the vendor erronously. But once it reached bank and bank has issued bank statement, I would not expect you to run FBRA, but I would like to use FF67 process.
Regards,
Ravi

Vendor Payment Reference

Dear All,
When my end user posted vendor payment entry through F-53, they enter unvoice number in reference tab but after posting reference number has chenged & display cheque number in the reference tab.
Please give the solution ASAP.
Regards
Sameer

Check if there are any substitution rules defined.
Since you are using F-53, I presume you are using FCHU to allocate the cheque number to the payment document. If this is the case, while running FCHU, you'll have to select 'Assignment' field instead of 'Reference' field in the last frame 'Target field selection for check number'. This will prevent from altering the Reference field. But you'll have to make sure this does not affect your BRS as it may be configured to clear from the 'Reference' field.
Ravi.

How to print Vendor payment notice?

hi all,
i have problem for printing payment vouhcer once the vendor outgoing payment document is posted through F-53 manually.
Unable to print the document.
I tried in two ways.
1. with correspondence SAP01 and program RFKORD00.
    Which is giving the error messages as
    FB 295 Doc. Company code doc no *year *customer customer number is not a payment; no output
    FB 827 No output of correspondence document number 20120220 122021 for acct type/acct K
Why the error is coming? The first messgae showing the account is customer account. But actually this
   is vendor account.
2. Then i tried to print the document using FBZ5 system giving error
   "Line item for outgoing payment cannot be determined; check
    Message no. F5474"
when i diagnose the error, the detailed error message is
"In the document no line item was found to have been posted to the G/L account specified in table T042I for posting outgoing payments. This means that you cannot determine how high the payment amount is and for which house bank the payment transfer medium is to be issued."
Also we are not using any check lot
Which is the correct way to print the Vendor payment voucher?
Please help me to resolve the issue?
Thanks,
Aravind

Hi,
You need to maintain Available Amounts in Bank Determination Button (T-Code: FBZP), us you maintained the Sub-account in Bank Determination and not maintained the Max. amount, what you are posting in the above document.
T-Code: FBZP Settings is not only used for APP.
As we maintain the All Company Codes Settings in the T-Code: FBZP to make use of Special GL Indicators (this settings to be maintained because we should not get dump error while using SP GL Indicators)
Same way we need to maintain the Available amounts in Bank Determination with respect to the GL Account and We also need to assign the payment advice form for the corresponding Company Code, to make use of payment advice for that particular company code, what we maintain in the APP Settings.
Thanks,
Yandra

Re: contra customer payment to vendor payment

hi gurus,
i have a doubt i need to get a payment from customer rs100 and i need to contra that amount to my vendor rs500 and i want to pay the balance amount to my vendor rs400 through cheque.
so is there any t.code to post this type of document? if anybody face this type of situation earlier give me ur inputs.
points will be assign for useful answers.
thanks in advance,
kk.

Hi KK,
If you have Customer and as well as Vendor to the same party i.e. customer and vendor are same, you can do following.
For that go to the common T.code F-53 for vendor payment and select there Othere accounts button in vendor open item selection level.
next one more screen will appear ,there give the customer number and select account type D
So you can pay the rest of the 400 and you can clear the customer also.
I am giving some setting for vendor &customer same senario
1) Create Customer Master Data for the Party.
2) Create Vendor Master Data for the same Party.
3) Go to tranaction for Change Customer, go to Control Tab and specify the Vendor No in Vendor field.
4) Go to Payment Transactions tab, select the indicator "Clearing with Vendor".
5) Repeat steps 3 and 4 for Vendor Master data change as well. Specify Customer No in Customer field of Vendor Master and also select the indicatro "Clearing with Customer".
In FBL1N, select the "Normal Item" to see the open item of your vendor. As it is posted as a normal item in that vendor account
In FBL5N, select the "Vendor Item" to the the vendor open item against selected customer.vise versa
May be this information is useful to you
If you have any doubt feel free to ask
Regards
Surya

S_ALR_87012085-Vendor Payment History

We are using the report S_ALR_87012085-Vendor Payment History with OI sorted Items.We could get the report ouput as we need with ageing 0-30,30-60 etc but with the exisitng layout as it flows over many pages and is therefore not printable.
We need one line per vendor so they can easily print the report.
Is there a way this could be meet by changing layout instead of getting big lines of address and all.Or anyother report meets this requirement.

Hello,
if this requirement does not suffice your requirement,
You can create your own FORM using FKI4 - Refer FKI5 or FKI6 for your ference.
You assign this FORM using FKI1 - Refer FKI2 or FKI3 for your reference.
You can design your form more flexibily and incorporate formulas also.
Hope this is informative.
Regards,
Ravi

Vendor Payment-Cheque Assignment Issue

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