When an Approval Status is set to a number

hi,
When an approval status is set to a number , then what does it signify.
For eg.
In a condition step, if approval status = 15 or approval status = 2 then what does it signify.
how do we understand that what is the value which has to be assigned for approval status.
thanks in advance.

In SRM 5.0, there is an include which identifies the various values that Approval Status (and other things) can have.
These can be found in the function group BBP_WFLH in the include BBP_WFL_CON.
If you are on SRM 5.0, this might be helpful to know.
Regards,
Sue

Similar Messages

How to set a user status (complete) when ever system status is set complete

Experts,
We have configured status profile and few user status (say open, pre-release, complete) and assigned the status profile to the item category(zxxx).
The problem we have is if we have a service order that is created with the item (item category zxxx) -- Say the header status is open and the item status is pre-release. Now end user comes and sets the header status to completed - then the item status is still set pre-release. It is not changing to complete as expected.
Yes, the Item system status is set to completed but not the user status. How do I configure to set a complete user status when the header and item system status are set to completed.
Thank you
Edited by: ram on May 4, 2010 8:51 PM

I am not sure if this can be "reverse engineered" in Status profile.
But here is some hint. You can use the BAdI CRM_ORDER_STATUS mehtod AFTER_CHANGE and actually break when the Header status is changed, and set the item status as desired.

Update a site column dynamically to Approval Status

Hello all this is what I have;
InfoPath form with Form Status field (Form Status promoted to SP form library as site column) form switches to read only view when Form Status = Approved
SharePoint form library set to require content approval
Copied and modified OOB Publishing Approval workflow with Association column, Form Status added,
As it stands, the work flow runs and updates the list item, Form Status, to Approval Status, unfortunately Approval status is set beck to pending (which is correct behavior I assume) I need some help! can I insert the Update list item action in the workflow
task steps? I want Form status to start as pending and then reflect whatever Approval Status value is. This is my first attempt at modifying an OOB workflow, is this the right approach?
Thanks for any help, I have tried several solutions but I am definately missing something. Should the workflow restart on item change? should I have versioning turned on? all I am trying to accomplish is have the form switch to read only if it's approved and
then if for some reason someone needs to make a change I need Form Status and Approval Status to have the same value.

Hi,
If you only want to approve content, you can enable content approval.
If you want to manage versions, you need to enable content approval first and then enable version.
More information：
Require approval of items in a site list or library
Enable and configure versioning for a list or library
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Workflow Error Message: System Account - The Workflow could not set Content Approval Status

This is the first time I try an approval workflow. I am using a template in MS Word and assigned an approval workflow to it. The approval workflow is only going to one person in this case.
When I start the work flow the following 3 error messages show up:
Workflow Error Message: System Account - The Workflow could not set Content Approval Status. Enable content moderation for this list and run the workflow again.
Workflow Error Message: System Account - The e-mail message cannot be sent. Make sure the e-mail has a valid recipient.
Workflow Error Message: System Account - The e-mail message cannot be sent. Make sure the outgoing e-mail settings for the server are configured correctly.
Thank you for your kind guidance.

Hi,
For the first error: Did you set Content Approval in the workflow? If so, see if you have it in the versioning settings of the list settings.
For the second error: double check your recipient is set up as being valid. Did you type in the email address or is it referring to a people picker field? also, make sure that in the workflow for the email that you actually populated it in the
To: field.
for the third error: I suspect that either your farm is not configured for email. Or, this error is a knock on from the second error. If you get the second error rectified it may clear this error. If not then double check the email settings
for your farm.
Johnathan Lightfoot

SP2010 Designer workflow "Set Content Approval Status" does not work

Hello
I'm having a problem with a workflow for one of my clients.It is a SharePoint 2010 environment and I can only use SharePoint 2010 designer (no visual studio).
We have an approval workflow in place, which works great. After the document approval workflow has does its thing, a new workflow can be launged by specific users (they have writing rights and can approve content). The workflow is used to set the release
date of the document. This can only be determined after content approval.
However, when the release date is set, the document approval status is changed to concept. This is of course to be expected, as we changed to document metadata. That is why I wanted to add the action "Set content approval" to this workflow. I cannot
seem to get this action to work. Right now the workflow does the following:
check out the document (check out is obligatory in our library)
set the release date field to the released date parameter (defined when starting the workflow)
check in the document
set content approval to approved.
The release date gets set to the parameter value, but the document is not checked in and the content approval status is not set. SharePoint produces the following error message (translated from Dutch): "An error occured. Cannot edit the item, possibly
because one or more columns require another type of content. Unknown error."
Guided by other posts online I gathered that this might be because the actions checkin and set content approval occur to close together. I tried letting the workflow pause for the duration of 1 minute after checking in, but this pauses the workflow indefinitely.
I then tried 5 minutes (as this is the time standard set by SP2010 designer) but this also resulted in indefinite pausing.
Posts online lead me to believe that I'm not the only suffering from this problem, but as of yet, I haven't been able to find a solution that works for me. Hopefully someone can help me.

Hi,
According to your post, my understanding is that the "Set Content Approval Status" didn’t work in SharePoint 2010 Designer workflow.
I try to reproduce the issue and the result is the same as yours.
If I only check out and check in the item, the workflow works well.
However, once I set Content Approval Status after checking in the item, the workflow get error.
As a workaround, I recommend to use two workflow to achieve what you want.
First, create the first workflow, and allow the workflow to be manually started.
Then, create the second workflow, and
start the workflow automatically when an item is changed.
When you start the first workflow, the document will be set value of the release date. And then the second workflow will be started automatically to set the content approval status.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

How to set a performance appraisal doc to approved status in portal

Hi,
I'm trying to create a new appraisal document where once the document is marked 'complete' it is then allowed to be marked approved. I have configured the status flow tab to allow the pushbutton "approve" with a target status of "approved" to be used from the status of "completed". I have even set the person authorized field to "all users" for my testing. From the BSP pages on the portal I can mark the document complete as the appraiser, but then when the "approve" pushbutton appears it is all greyed out. I currently have it set to 'save and display' to see that. If I use 'save and exit' it is even removing the document from the TODO page for the appraiser.
Does anyone have a suggestion on how to allow the appraiser to use this status button in portal? If I log-in as the appraiser in the GUI they do however have the approve button on phap_admin_pa.

Hi,
I don't think anyone is holding back knowledge, I think it's sometimes difficult to filter out "good" questions as opposed to "bad" questions...
In any case, I don't think it's possible to have different default templates, eg one for the portal and one for the "rest". I'm afraid you'll have to either change each one on the portal or use one for all.
Cheers,
Dion

ECM EHP4 - status of IT759 not updated when manager approves

Hi, we are implementating ECM on EHP4 and are having issues in the planning overview iview. when a planning manager approves an org unit, the status of IT759 for the employees it not being updated from submitted to approved. I have checked the user interface config and we have the tick box checked for allow approval process.
Also, once the org unit is in approved status, we cannot reapprove. I have tried using PECM_ADJUST_0759 - Adjust Compensation Process Records , to reopen the approved org unit and reinitialise but this does not work.
does anyone have any ideas?
Thanks Tanya

Hi Tanya,
Use PECM_CHANGE_STATUS to reset the 0759 records from Approved or Submitted back to In Process. Or the other way around. Very useful transaction.
As to your first question, from your description you are having the planning manager Approve the proposed pay changes. Normalthe planning manager will Submit and then a higher level manager will Approve or Reject. We used a separate area for the Planning vs. the Approval/Reject step. Only proposals in Submitted status are available for Approval/Rejection.
We are removing that process this year as we had the same problem of always resetting. So we just allow the adjustments to remain In Process throughout the review period. Then use PECM_CHANGE_STATUS to move to Submitted, Approved and Activated.
Paul

TS2795 When I set CALL FWDING "ON" and I set the phone number and I back to CALL FWDING, the option returns to "OFF" status, why this is happening ?

Hello,
Can someone help me to activate the Call Forwarding option on IPhone 5, OS 6.01 ??
Currently I am trying:
* Settings -> Phone -> Call Forwarding -> "ON" -> SET THE PHONE NUMBER ->"Call Forwarding button"
But when the screen returns to Call forwarding, the option returns to "OFF" mode.
* I already try to call to *72 to "activate" the call forwarding option, just didn't work.
I don't know if I need to do an additional configuration, If someone has an idea, please let me know!!
Regards
Cami

Who is your carrier? Not all carriers support enabling and disabling call forwarding using the controls in Settings.

Approval status at item level

Hi,
I need to know whether the shopping cart item is rejected or not.(need to know the approval status at item level) and then make the rejection reason as mandatory.
I tried to get the value of the flag DEDUCT_IND from each item,but it is never set to 'X' eventhough I reject an item.could anybody please tell me when this flag will be changed or is there any other way to find the approval status at item level.
Regards,
Rohini

What is your SRM Version ?
If you have implemented process control workflow for Item level approval, then.
Once the approver rejects and item, the workflow sends the workitem back to the requester to make changes are accept the rejection. If the requester accepts the rejection then the workflow continues. If the workflow does not have any more approver then the shopping cart is approved and the line item which is rejected by approver is set to DELETE. i.e. BBP_PDIGP-DEL_IND is set to 'X'.

OOTB Approval Workflow on Custom List does not Update Approval Status

I have a custom list on which I've required content approval. I then created a workflow instance from the "Approval - SharePoint 2010" template. For this workflow I have selected "Update the approval status after the workflow
is completed (use this workflow to control content approval". When I approve the list item via the workflow task item the status of the item is not updated but stays at pending even though the
workflow shows "Completed" with the Outcome of "approved". Is this the expected behavior, i.e. does "Update the approval status after the workflow is completed (use this workflow to control content approval"
not work for custom lists? Does it work on any of the lists?

Hi Kalos1840,
If you check "Require Content Approval" setting, only the way above can update the approval status due to the approval status is for this approval workflow. As this approval workflow cannot achieve your demand, I recommend you un-check "Require Content Approval"
setting and create a custom workflow such as the OOTB Approval Workflow or SharePoint Designer workflow.
Here is the steps of a SharePoint Designer workflow:
1.Go to your custom list , click Create a Workflow in SharePoint Designer.
2.Add a “Start a task process” action in your workflow.
3.Click “these users” and Start a Task Process edit page will pop up.
4.In the Participants field, input your approvers based on the order of approval.
5.In the right of Participants field, select “Serial (one at a time)”.
Best Regards,
Eric
Eric Tao
TechNet Community Support

Update Approval Status of parent Folder based on approval status of folder items

Hi,
I have a SharePoint list which contains folders. Each folder contains one or more items. I wish to update the folder approval status to "Approved" when all the items inside the folder are approved.
The workflow should trigger whenever the approval status of one or more items inside the folder is changed and is expected to check the approval status of all other items inside the folder. If all the items are approved the folder's approval status should
be set to "approved".
I am designing the workflow via SharePoint Designer 2013 and using SharePoint Online 2013 .
Thanks a lot in advance.

Hi,
According to your post, my understanding is that you wanted to update Approval Status of parent Folder based on approval status of folder items.
Per my knowledge,
there is no out of the box way to accomplish this with SharePoint.
Though we can loop the
folder items to set the content approval status, we can not get the parent folder and then set the content approval status.
As a workaround, I recoemend to create event reciever to get set the content approval status of the folder items.
For more information, you can refer to:
How to: Create a remote event receiver
How to create a simple Remote Event Receiver for a Custom List in Office 365 SharePoint 2013 site
Regarding SharePoint Online, for quick and accurate answers to your questions, it is recommended that you initial a new thread in Office 365 forum.
Office 365 forum
http://community.office365.com/en-us/forums/default.aspx
Thanks,
Linda Li
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Linda Li
TechNet Community Support

Can't retrieve approval status in Globally Reusable Workflow (Approval - Sharepoint 2010)

For day's i am trying to implement the following in one of the standard, out of the box, Globally Reusable Workflow with Sharepoint Designer 2010:
If Current Item:Approval Status not equals 0:#Approved Start Approval Workflow Task process on Current Item with Parameter:Approvers Else //Nothing
This is to prevent that a workflow is started if the item is already approved! The strange thing is, a buddy of mine has also Sharepoint 2010 and he can select in the DropDown list -Current Item: -> Approval Status..
But the only things I can select are the following:
Content Type
Created By
ID
Modified
Modified By
Title
I don't understand what is going wrong! What am i forgetting to configure or bind or set?

I have found the solution!
I have setup an test environment, Sharepoint 2013 on MS Server 2008R2 and installed Sharepoint Designer 2013. When I now edit the default out of the box "Approval - Sharepoint 2010", if you enter the condition "if current item field equals value", you can
now select "Approval Status"!!
So this means that it IS available after all! After a lot of trying, searching, this is the solution in a Sharepoint 2010 environment, installed on MS Server 2008R2:
Edit the (global or copied version if you want) workflow.
Add the condition "if current item field equals value" as a step.
Select from the item field: Content Type
Click on "equals" and change it to "not equals"
Then click on the condition and enter manually the following: 0;#Approved
Move the task "Start Approval Workflow Task..." up so it is a part of the condition "If.. "
Add an Else condition
Enter here your custom action or log to show the user that the Task is not performed.
Save the workflow.
We now have to manually edit the Workflow Rules file.
In Sharepoint Designer 2010, click at the left side of the ribbon on "All Files".
If you have created a custom workflow, you can find the "Workflow.xoml.rules" file, in the folder
Workflows/"Your custom workflow"/"CustomWorkflow.xoml.rules".
If you are using the global, out of the box Workflow, you can find the .rules file in:
_catalogs/wfpub/Approval - SharePoint 2010/ReviewApproval_1033.xoml.rules
Click on the file, then in the next screen click on "Edit file" under Customization. 4.Search for the string "ContentType" 5.When you have found the string, it looks a bit like this:
ns1:String xmlns:ns1="clr-namespace:System;Assembly=mscorlib, Version=2.0.0.0, Culture=neutral, PublicKeyToken=b77a5c561934e089">ContentType ns1:String
(When you look a few lines below this line, you see your added condition 0;#Approved)!
6.Replace the string ContentType with: _ModerationStatus 7.Save the file! 8.Open in the current directory the "Workflow.xoml" file (this is the workflow itself) 9. Click on the Save button, it will give you a notice:
A more recent version of _catalogs/wfpub/Approval - SharePoint 2010/ReviewApproval_1033.xoml.rules has been saved to the server by "user" on 1/5/2014 10:50 AM.
Do you want to replace this with your file?
Click NO! (Important, otherwise it will replace it with the default rules file, and nothing has changed!)
Close Sharepoint Designer 2010, reopen SPD2010 and go to the workflow.
Edit the workflow and you'll see the following now:
"If Current Item: equals 0;#Approved"
The field Content Type is now gone! This is correct so don't worry!
Publish the workflow and you are done!
Check now on a library that has a link to the edited workflow, when you start a new Workflow on a Approved-Major version of the document, what the outcome is:
The workflow is discarded because of the condition and nothing happened, so your document stays on the most recent Approved-Major version and is not published back to a previous version number!!
Conclusion: I think that the Sharepoint 2010 Designer, is missing that specific "Approval Status" field, but with the solution i have just given, you can solve this!
C# for the win!

Approval Workflow does not update the Content Approval status if started automatically

Hi,
I’m using a simple Approval Workflow associated with
Content Approval on site pages. It works fine when I set it to be started manually (by using
Allow this workflow to be manually started by an authenticated user with Edit Item permissions
option) and on the completion of the workflow the
Content Approval status is updated accordingly. But when I set it to be started automatically (by using
Start this workflow when a new item is created
/ Start this workflow when an item is changed
options), it does not updates the Content Approval status. Note that I’ve set the
Update the approval status after the workflow is completed (use this workflow to control content approval)
option to true.
Regards

Hello,
It is recommended to select "Start this workflow to approve publishing a major version of an item" when you want to use the workflow to manage content approval for
a library.
According to the Notes for “Enable Content Approval” option in
this reference:
If you are using this Approval workflow to manage content approval (moderation) for a library, and you selected the Start this workflow to approve publishing a major version
of an item check box on the Add a Workflow page..
If you did not select the Start this workflow to approve publishing a major version of an item check box on the Add a Workflow page because you do not want this workflow to
be the default content approval workflow for a library, you can select the Update the approval status (use this workflow to control content approval) check box to make this workflow a secondary content approval workflow that specific users can
start manually.
That means having an approval workflow start automatically when a document is changed or created is not a good practice when you want to use the workflow to manage
content approval for a library. You should either select "Start this workflow to approve publishing a major version of an item" or give users the option to start the workflow manually at the time they want to submit for an approval.
Thanks & Regards.
Lily Wu

GL Interface (Approval Status ) problem

Hi All,
I have successfully imported Payroll data to GL Journal using GL Import Program (GL Interface) with APPROVAL STATUS = N/A
Now, My requirement is that the APPROVAL STATUS of journal should remains REQUIRED after importing Journal.
Can anyone help/guide me ?
regards
Sanjay

Hi Sanjay,
If i am right, the way you set up the journal approval for a source is by doing the following settings:
1) Enable Journal approval at the SOB level
2) Enable journal approval for the source at the Journal Sources window for the particular source i.e. Payroll
3) Thereafter when you import the journal for the payroll data, using the GL interface the status of the approval flag will be set to required.
Please correct me if i am wrong.
Thanks
Manish Jain.

Leveraging Workflow Approval status in Word document

I am using SharePoint 2013 and have created an Approval workflow that works as expected.
I would like to leverage the Approval Status within the document so that if someone views or prints the document, it will show "Pending" or "Approved" depending on where in the approval process the document is.
Once final approval has been made, I would also like to display within the document (e.g. cover page) the name of the approver, the date the approval occurred.
Would I have to use a Lookup column and point that to something?

Hi,
According to you description, my understanding is that you want to create an approval workflow which is able to set the status and approved time and the approver in the document.
Per my knowledge, there is no OOTB way to achieve your request. As a workaround, you can set this in document library. If someone views the document library, it will show the status and approved time and the approver in the document.
You could create a workflow using SharePoint 2010 platform in SharePoint 2013 Designer:
Create a date column named “Date” and a person column named “Approver” and a Single line of text column named “MyStatus” default value is “Pending” in library.
In SharePoint Designer 2013 using SharePoint 2010 platform ,select “Start Approval Process” action, set the user.
Add action “set [Date field] to [Today]”, in Approval -> Change the behavior of the overall task process in Customization field -> in When the Task Process Completes field, shown as figure below.
Add action “set [Approver] to [Current Task:Assigned To]”, “set [MyStatus] to [Approved]”in Approval -> Change the behavior of a single task in Customization field -> in When a Task Completes field. The steps are similar as above.
Then you can show the library content type column value in document template via “Quick Parts”, access library settings -> Advanced settings -> click Edit Template, in Insert tag -> Document Property -> insert column you want, shown as
figure below.
Thanks,
Dean Wang

When an Approval Status is set to a number

Similar Messages

Maybe you are looking for