Word 2010 Mail Merge Missing Data

I have a large Excel data file:
1725 records, 31 columns, 1.74MB total size.
Other data:
Windows 7 (64 bit)
Word/Excel 2010 Version: 14.0.7116.5000 (32-bit)
I am running a standard mail merge on a filtered subset of the data (112 records). At least one of the merge fields is RANDOMLY missing from the merge document. This is clearly evident because this is a field that is populated for EVERY record. I don't believe
that I have every seen this behavior before.
Can someone please direct me to the cause of this or a work-around?

There are numerous possible reasons. The most likely is that the column concerned has missed data types (e.g. numbers plus text and/or dates). Some explanation:
By default, Word (2002 & later) uses the OLE DB provider to get merge data from an Excel workbook. The basic problem with using the OLE DB provider is that it's designed to return data in a way that is compatible with Access and other relational database
packages. Access requires a specific data type for each field, and every value in that field must have only that data type. In Excel, however, cells in a column (field) can have different data types. When the OLE DB provider gets data from an Excel column
with mixed data types, it has to determine the data type for each column. The first 8 records are used for that (the 8 can be changed in the Windows Registry, but it’s not advisable to do so). Records that don’t conform to the determined data type are liable
to not be handled correctly. To complicate matters, for historical reasons, there are two text data types: "text" (up to 255 characters) and "memo" (can be longer than that).
Some common mailmerge issues arising out of this include:
• Numbers but not text or dates being output for some records; and
• Text data being truncated at 255 characters.
Ideally, one would ensure each field has only one data type. That way, the problem wouldn't arise.
Workarounds include:
• Inserting a dummy first record containing data in the format that is not being output correctly; or
• Reordering the data so the first record has content in the format that is not otherwise being output correctly.
Thus, if numbers appear but text and/or dates don’t, ensure the first record for that field has text or a date. Similarly, if text over 255 characters is being truncated, ensure the first record for that field contains more than 255 characters.
Cheers
Paul Edstein
[MS MVP - Word]

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I'm using windows 2010, and Adobe Acrobat X Standard.
I have a mail merge template that I created in Microsoft Word 2010 that I use to send out multiple price quotes to customers who are bidding jobs. When I merge to Adobe PDF everything works properly (everyone receives their unique PDF, etc.), but every time I do this Adobe requires that I select a destination folder for it to send the PDF's it generates that get attatched to the emails.
When I save a Word Doc as a PDF it automatically saves it in the same folder at the word document it was created from. Is there a way I can set up my 'Merge to Adobe PDF' feature to do the same thing when it generates the merged PDF files? It's just a hastle to map the entire file path of the desination folder every time I send out a quote.
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When I tried to Mail Merge for Data is is not exporting any data.

HI,
EBS-12.1.3
DB-11gR1
OS - RHEL 5.6
[With my Login User and SysAdmin Login User] When I enter into to the "People -> Enter and Maintain" Form and then I press the "Export Button", there is error Alert
Function is not available to this responsibility. Change Responsibilities or Connect to the System Administrator
I Added the Function "HR ADI Seeded Integrator Form Functions" into the "AE HRMS Manager" Responsiblity. It is also working and Export Data icon is enable.
Problem:
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====================================================================
Steps
1.Move to the "People -> Recruirment" and then "Request Recruitment Letter" .
2. Enter the New Request. as
Letter Name "App. Letter Contract Site",
Automatic or Manual = Manual.
Select the Name from the LOVs for the Request for Detail Block.
3. Press the "Export Data" icon.
4. Integrator Page Appear with my Custom Integrator Name as "Appointment Letter - Contact Site".
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6. Review the Folowing Enteries as:
Integrator Appointment Letter - Contact Site
Viewer Word 2003
Reporting Yes
Layout App. Letter Contract Site
Content XXHR_MBE_APP_LET_CONT_SITE_V
Session Date 2011/08/02
Mapping XXHR_MBE_APP_LET_CONT_SITE_V Mapping
7. Press "Create Document" Button.
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===========================================================
Note:
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===========================================================
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Please try the solution in ("Function not available to this responsibility" Error While Cliclking On Forms Personalisation [ID 1263970.1]) and see if it helps.
Thanks,
Hussein

Word document/mail merge with values from Reports

Hi All gurus
Using apex 4.1.1 , linux , 11gr2
Basically I have requirement to generate a Word doc (letter to a Word mail merge) from a button/navigation link pressed on Apex page which will gather data from the report and fill in values in appropriate place in Word doc.
Is this even possible with Apex with/o BI Publisher
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I am working with Hunk09 on this problem. I checked the demos of this PL/SQL lib, it looks powerful, yet we need a short time solution considering our schedule, as our request is just to insert some values into a static RTF document so user can print letters in batch by clicking link and downloading RTF file. I noticed our legacy system is using owa_util.mime_header following with htp.p to produce file, does APEx support this still? Also you have any hint about providing download link in APEX?
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Edited by: lxiscas on May 8, 2013 2:59 PM

Word 2007 mail merge : problem with mixed portrait and landscape orientations

Hi there,
I have a 3 pages document Word 2007 file
This is a mail merge I want to export in PDF using Adobe Acrobat Printer,
then send "big" PDF to printing.
page 1 is PORTRAIT
page 2 is PORTRAIT
page 3 is LANDSCAPE
In PDF pages 1 and 2 are perfectly fine, inside an A4 format (width=210 height=297mm or something)
but for page 3, system changed to a "double" sized page (A3 width=297 height=420) and printed my stuff at the 1st top middle of big page.
So I have a big "double" sheet, oriented PORTRAIT, with my stuff in 1st half, and a blank in 2nd half.
It seems that system did not rotate the page... and just put the stuff into a bigger sheet to "solve" at best.
I would like the same size of paper (A4) but in landscape : width=297 height=210
I have already seen many PDF with mixed portrait and landscape orientations, so what's the thing ?
With my advanced thanks,
And greetings from Paris, France !
Vince

Some questions:
Which version of office were you using before? 2003?
Are the data files on a network, or on your local machine? If they are on a network, can you make a copy of one of them on your local machine and try again?
Can you open the files directly in Excel? What extension do they have (.xls, or something else?) I am wondering whether access to other file types has been left blocked on your machine but is allowed on your colleague's machine.
Are you just opening the mail merge main document and seeing this message? If so, do you see the same thing if you start with a new document and try to connect to one of these data sources?
Can you confirm that the message is about Access even though you are trying to connect to an Excel file?
(Also, office 2007 has some new stuff - that let's you specify that certain folders are "trusted" . I don't think that ever affected MailMerge but it may be as well to make sure that your documents and data sources are in trusted locations).
Also worth trying to start Word in "Safe mode" - see, e.g. http://office.microsoft.com/en-gb/word-help/work-with-office-safe-modes-HP010140792.aspx
Peter Jamieson

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That suggests you are saving a copy of the mailmerge main document instead of executing the merge to create an output document - which is the one you should be saving. Consequently, with your current process, the saved document remains linked to the data
source.
Cheers
Paul Edstein
[MS MVP - Word]

6i Forms Word 2003 Mail Merge

We have mail merge working from 6i forms with Word 97. We are going to Word 2003, but I am having trouble getting the mail merge to work. The example on Metalink, note 297410.1, seems to be directed at data files in row format. Our data file is in table format. Below is part of our current working code. When it is run in 2003, the merge is not performed. I do not receive any errors. Any suggestions or examples would be greatly appreciated. Thank you.
PROCEDURE create_AL01 IS
word_handle ole2.obj_type;
docs ole2.obj_type;
doc ole2.obj_type;
tables ole2.obj_type;
range ole2.obj_type;
sel ole2.obj_type;
NewMailMerge ole2.obj_type;
arglist ole2.list_type;
i number;
<cursor definition>
BEGIN
<count of letters for loop>
word_handle := ole2.create_obj('word.application');
ole2.set_property(word_handle,'Visible',1);
docs := ole2.Get_Obj_Property(word_handle,'Documents');
ole2.invoke(docs,'Add');
sel := ole2.get_obj_property(word_handle,'Selection');
range := ole2.get_obj_property(sel,'Range');
doc := ole2.get_obj_property(word_handle,'ActiveDocument');
tables := ole2.get_obj_property(doc,'Tables');
arglist :=ole2.create_arglist;
ole2.add_arg_obj(arglist,range);
ole2.add_arg(arglist,i);
ole2.add_arg(arglist,7);
ole2.invoke(tables,'Add',arglist);
ole2.destroy_arglist(arglist);
FOR AL01_rec in AL01_cur LOOP
arglist :=ole2.create_arglist;
ole2.add_arg(arglist, AL01_rec.sys_date);
ole2.invoke(sel, 'TypeText', arglist);
ole2.destroy_arglist(arglist);
ole2.invoke(sel,'MoveRight');
arglist :=ole2.create_arglist;
ole2.add_arg(arglist, AL01_rec.name);
ole2.invoke(sel, 'TypeText', arglist);
ole2.destroy_arglist(arglist);
ole2.invoke(sel,'MoveRight');
arglist :=ole2.create_arglist;
ole2.add_arg(arglist, AL01_rec.mail_address);
ole2.invoke(sel, 'TypeText', arglist);
ole2.destroy_arglist(arglist);
ole2.invoke(sel,'MoveRight');
arglist :=ole2.create_arglist;
ole2.add_arg(arglist, AL01_rec.mail_cityst);
ole2.invoke(sel, 'TypeText', arglist);
ole2.destroy_arglist(arglist);
ole2.invoke(sel,'MoveRight');
arglist :=ole2.create_arglist;
ole2.add_arg(arglist, AL01_rec.salute);
ole2.invoke(sel, 'TypeText', arglist);
ole2.destroy_arglist(arglist);
ole2.invoke(sel,'MoveRight');
arglist :=ole2.create_arglist;
ole2.add_arg(arglist, AL01_rec.test_date);
ole2.invoke(sel, 'TypeText', arglist);
ole2.destroy_arglist(arglist);
ole2.invoke(sel,'MoveRight');
ole2.invoke(sel,'MoveRight');
ole2.invoke(sel,'MoveRight');
end loop;
arglist := ole2.create_arglist;
ole2.add_arg(arglist, 'C:\PROGRAMS\AL01SF.DOC');
ole2.invoke(doc, 'SaveAs', arglist);
ole2.destroy_arglist(arglist);
arglist := ole2.create_arglist;
ole2.add_arg(arglist, 'C:\PROGRAMS\AL01PRI.DOC');
ole2.invoke(docs, 'Open', arglist);
ole2.destroy_arglist(arglist);
doc := ole2.get_obj_property(word_handle,'ActiveDocument');
arglist:=OLE2.CREATE_ARGLIST;
OLE2.INVOKE(doc, 'Activate', arglist);
OLE2.DESTROY_ARGLIST(arglist);
NewMailMerge :=OLE2.GET_OBJ_PROPERTY(doc, 'MailMerge');
arglist:=OLE2.CREATE_ARGLIST;
OLE2.INVOKE(NewMailMerge, 'Execute',arglist);
OLE2.DESTROY_ARGLIST(arglist);
doc := ole2.get_obj_property(word_handle,'ActiveDocument');
arglist := ole2.create_arglist;
ole2.add_arg(arglist, 'C:\PROGRAMS\AL01MF.DOC');
ole2.invoke(doc, 'SaveAs', arglist);
ole2.destroy_arglist(arglist);
arglist := OLE2.CREATE_ARGLIST;
OLE2.ADD_ARG(arglist,0);
OLE2.Invoke(doc, 'PrintOut', arglist);
OLE2.Destroy_Arglist(arglist);
OLE2.INVOKE(docs,'Close');
OLE2.INVOKE(word_handle,'QUIT');
END;

We have mail merge working from 6i forms with Word 97. We are going to Word 2003, but I am having trouble getting the mail merge to work. The example on Metalink, note 297410.1, seems to be directed at data files in row format. Our data file is in table format. Below is part of our current working code. When it is run in 2003, the merge is not performed. I do not receive any errors. Any suggestions or examples would be greatly appreciated. Thank you.
PROCEDURE create_AL01 IS
word_handle ole2.obj_type;
docs ole2.obj_type;
doc ole2.obj_type;
tables ole2.obj_type;
range ole2.obj_type;
sel ole2.obj_type;
NewMailMerge ole2.obj_type;
arglist ole2.list_type;
i number;
<cursor definition>
BEGIN
<count of letters for loop>
word_handle := ole2.create_obj('word.application');
ole2.set_property(word_handle,'Visible',1);
docs := ole2.Get_Obj_Property(word_handle,'Documents');
ole2.invoke(docs,'Add');
sel := ole2.get_obj_property(word_handle,'Selection');
range := ole2.get_obj_property(sel,'Range');
doc := ole2.get_obj_property(word_handle,'ActiveDocument');
tables := ole2.get_obj_property(doc,'Tables');
arglist :=ole2.create_arglist;
ole2.add_arg_obj(arglist,range);
ole2.add_arg(arglist,i);
ole2.add_arg(arglist,7);
ole2.invoke(tables,'Add',arglist);
ole2.destroy_arglist(arglist);
FOR AL01_rec in AL01_cur LOOP
arglist :=ole2.create_arglist;
ole2.add_arg(arglist, AL01_rec.sys_date);
ole2.invoke(sel, 'TypeText', arglist);
ole2.destroy_arglist(arglist);
ole2.invoke(sel,'MoveRight');
arglist :=ole2.create_arglist;
ole2.add_arg(arglist, AL01_rec.name);
ole2.invoke(sel, 'TypeText', arglist);
ole2.destroy_arglist(arglist);
ole2.invoke(sel,'MoveRight');
arglist :=ole2.create_arglist;
ole2.add_arg(arglist, AL01_rec.mail_address);
ole2.invoke(sel, 'TypeText', arglist);
ole2.destroy_arglist(arglist);
ole2.invoke(sel,'MoveRight');
arglist :=ole2.create_arglist;
ole2.add_arg(arglist, AL01_rec.mail_cityst);
ole2.invoke(sel, 'TypeText', arglist);
ole2.destroy_arglist(arglist);
ole2.invoke(sel,'MoveRight');
arglist :=ole2.create_arglist;
ole2.add_arg(arglist, AL01_rec.salute);
ole2.invoke(sel, 'TypeText', arglist);
ole2.destroy_arglist(arglist);
ole2.invoke(sel,'MoveRight');
arglist :=ole2.create_arglist;
ole2.add_arg(arglist, AL01_rec.test_date);
ole2.invoke(sel, 'TypeText', arglist);
ole2.destroy_arglist(arglist);
ole2.invoke(sel,'MoveRight');
ole2.invoke(sel,'MoveRight');
ole2.invoke(sel,'MoveRight');
end loop;
arglist := ole2.create_arglist;
ole2.add_arg(arglist, 'C:\PROGRAMS\AL01SF.DOC');
ole2.invoke(doc, 'SaveAs', arglist);
ole2.destroy_arglist(arglist);
arglist := ole2.create_arglist;
ole2.add_arg(arglist, 'C:\PROGRAMS\AL01PRI.DOC');
ole2.invoke(docs, 'Open', arglist);
ole2.destroy_arglist(arglist);
doc := ole2.get_obj_property(word_handle,'ActiveDocument');
arglist:=OLE2.CREATE_ARGLIST;
OLE2.INVOKE(doc, 'Activate', arglist);
OLE2.DESTROY_ARGLIST(arglist);
NewMailMerge :=OLE2.GET_OBJ_PROPERTY(doc, 'MailMerge');
arglist:=OLE2.CREATE_ARGLIST;
OLE2.INVOKE(NewMailMerge, 'Execute',arglist);
OLE2.DESTROY_ARGLIST(arglist);
doc := ole2.get_obj_property(word_handle,'ActiveDocument');
arglist := ole2.create_arglist;
ole2.add_arg(arglist, 'C:\PROGRAMS\AL01MF.DOC');
ole2.invoke(doc, 'SaveAs', arglist);
ole2.destroy_arglist(arglist);
arglist := OLE2.CREATE_ARGLIST;
OLE2.ADD_ARG(arglist,0);
OLE2.Invoke(doc, 'PrintOut', arglist);
OLE2.Destroy_Arglist(arglist);
OLE2.INVOKE(docs,'Close');
OLE2.INVOKE(word_handle,'QUIT');
END;

OLE2 from Forms 10g to Microsoft Word 2007 Mail Merge

We have an Oracle Form that allows the user to print off information on the Form to a Microsoft Word document via OLE2 and mail merging; Forms version is 10.1.2.0.2 as it the version of OAS (from Linux Redhat AS4). This currently works fine if the user has Microsoft Word 2000, but since a recent upgrade to Office 2003 and now in some cases 2007, this functionality doesn't work. The JInitiator Console displays the following error messages:
Oracle JInitiator: Version 1.3.1.22
Using JRE version 1.3.1.22-internal Java HotSpot(TM) Client VM
User home directory = C:\Documents and Settings\jovinc
Proxy Configuration: Manual Configuration
Proxy: stpproxy:80
Proxy Overrides: 172.27*,172.28*,10*,10.*,intranet.fnfis.com*,ljtcapd05.fnfis.com,ukbiprodlx01,ukbiprodlx01.certegy.com,ukbiprodlx02*,ukbiprodlx02.certegy.com*
JAR cache enabled
Location: C:\Documents and Settings\jovinc\Oracle Jar Cache
Maximum size: 50 MB
Compression level: 0
c: clear console window
f: finalize objects on finalization queue
g: garbage collect
h: display this help message
l: dump classloader list
m: print memory usage
q: hide console
s: dump system properties
t: dump thread list
x: clear classloader cache
0-5: set trace level to <n>
Loading http://ukbiprodlx01.certegy.com:7778/forms/java/frmall_jinit.jar from JAR cache
Loading http://ukbiprodlx01.certegy.com:7778/forms/java/frmrwinteg.jar from JAR cache
Loading http://ukbiprodlx01.certegy.com:7778/forms/java/frmwebutil.jar from JAR cache
Loading http://ukbiprodlx01.certegy.com:7778/forms/java/jacob.jar from JAR cache
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Loading http://ukbiprodlx01.certegy.com:7778/forms/CTYLogonLive/LogonImages.jar from JAR cache
Loading http://ukbiprodlx01.certegy.com:7778/forms/CTYXplorerLive/XplorerImages.jar from JAR cache
proxyHost=null
proxyPort=0
connectMode=HTTP, native.
Forms Applet version is : 10.1.2.0
2009-Aug-19 11:30:43.785 ERROR>WUO-714 [OleFunctions.setExceptionValues()] Unable to get the last OLE Error details; Exception
null
2009-Aug-19 11:30:43.785 ERROR>WUO-707 [OleFunctions.invoke_obj()] Unable to invoke Method: TypeText; Exception
com.jacob.com.ComFailException: A COM exception has been encountered:
At Invoke of: TypeText
Description: Type mismatch.
2009-Aug-19 11:30:44.848 ERROR>WUO-707 [OleFunctions.invoke_obj()] Unable to invoke Method: Execute; Exception
com.jacob.com.ComFailException: Invoke of: Execute
Source: Microsoft Word
Description: This method or property is not available because the document is not a mail merge main document.
The below code is used within the Form when they invoke the 'Print' function:
PROCEDURE PR_print_invoice
IS
l_t_application CLIENT_OLE2.OBJ_TYPE;
l_t_documents CLIENT_OLE2.OBJ_TYPE;
l_t_source_doc CLIENT_OLE2.OBJ_TYPE;
l_t_letter_doc CLIENT_OLE2.OBJ_TYPE;
l_t_merge_doc CLIENT_OLE2.OBJ_TYPE;
l_t_mail_merge CLIENT_OLE2.OBJ_TYPE;
l_t_selection CLIENT_OLE2.OBJ_TYPE;
l_t_args CLIENT_OLE2.LIST_TYPE;
l_t_args_move_right CLIENT_OLE2.LIST_TYPE;
l_v_sourcefile VARCHAR2(2000);
l_v_letter VARCHAR2(2000);
l_v_mergefile VARCHAR2(2000);
l_v_destination_directory VARCHAR2(2000);
l_v_source_directory VARCHAR2(2000);
l_n_ok NUMBER;
l_n_tax NUMBER;
l_n_total_value NUMBER;
l_n_total_tax NUMBER;
l_v_country VARCHAR2(3);
l_t_bca_client_address_line1 bill_client_address.bca_client_address_line1%TYPE;
l_t_bca_client_address_line2 bill_client_address.bca_client_address_line2%TYPE;
l_t_bca_client_address_line3 bill_client_address.bca_client_address_line3%TYPE;
l_t_bca_client_address_line4 bill_client_address.bca_client_address_line4%TYPE;
l_t_bca_client_address_line5 bill_client_address.bca_client_address_line5%TYPE;
l_t_bca_client_address_line6 bill_client_address.bca_client_address_line6%TYPE;
l_t_bcl_client_name bill_client.bcl_client_name%TYPE;
l_t_bcl_client_id bill_client.bcl_client_id%TYPE;
l_t_trt_rate tax_rate.trt_rate%TYPE;
l_t_rli_description_1 reference_list.rli_description_1%TYPE;
l_n_item_count NUMBER := 0;
l_b_debug BOOLEAN;
l_b_ok BOOLEAN;
l_n_bookmark NUMBER := 0;
l_n_counter PLS_INTEGER;
CURSOR l_cur_client( p_ti_bcl_seq_num IN bill_client.bcl_seq_num%TYPE )
IS
SELECT bcl_client_id
, bcl_client_name
FROM bill_client
WHERE bcl_seq_num = p_ti_bcl_seq_num
CURSOR l_cur_client_address( p_ti_bcl_seq_num IN bill_client.bcl_seq_num%TYPE )
IS
SELECT bca_client_address_line1
, bca_client_address_line2
, bca_client_address_line3
, bca_client_address_line4
, bca_client_address_line5
, bca_client_address_line6
FROM bill_client_address bca
, role
WHERE bca_bcl_seq_num = p_ti_bcl_seq_num
AND rol_ref_type = 'INVPOINT'
AND rol_bcl_seq_num = p_ti_bcl_seq_num
AND rol_bca_seq_num = bca_seq_num
CURSOR l_cur_items( p_ti_mih_seq_num IN manual_invoice_header.mih_seq_num%TYPE )
IS
SELECT mil_tco_seq_num
, mil_value
, mil_description
, mil_quantity
, rownum
FROM manual_invoice_line mil
WHERE mil_mih_seq_num = p_ti_mih_seq_num
CURSOR l_cur_count_items( p_ti_mih_seq_num IN manual_invoice_header.mih_seq_num%TYPE )
IS
SELECT count(*)
FROM manual_invoice_line
WHERE mil_mih_seq_num = p_ti_mih_seq_num
CURSOR l_cur_tax_rate( p_ti_tco_seq_num IN tax_rate.trt_tco_seq_num%TYPE
, p_ti_mih_invoice_date manual_invoice_header.mih_invoice_date%TYPE )
IS
SELECT trt_rate
FROM tax_rate
WHERE trt_tco_seq_num = p_ti_tco_seq_num
AND p_ti_mih_invoice_date BETWEEN trt_effective_date AND NVL( trt_effective_end_date, p_ti_mih_invoice_date )
CURSOR l_cur_ref_list( p_ti_rli_code reference_list.rli_code%TYPE )
IS
SELECT rli_description_1
FROM reference_list
WHERE rli_rty_code = 'INTYP'
AND rli_bcy_seq_num = NVL( :GLOBAL.bcy_seq_num, 1 )
AND rli_code = p_ti_rli_code
CURSOR l_cur_country( p_ti_bcy_seq_num bill_country.bcy_seq_num%TYPE )
IS
SELECT bcy_short_name
FROM bill_country
WHERE bcy_seq_num = p_ti_bcy_seq_num
PROCEDURE PR_Insert_Cell( p_vi_text IN VARCHAR2 )
IS
l_n_bookmark NUMBER := 0;
BEGIN
l_n_bookmark := 1;
l_t_args := CLIENT_OLE2.CREATE_ARGLIST;
CLIENT_OLE2.ADD_ARG( l_t_args, p_vi_text );
CLIENT_OLE2.INVOKE( l_t_selection, 'TypeText', l_t_args);
CLIENT_OLE2.DESTROY_ARGLIST( l_t_args );
EXCEPTION
WHEN FORM_TRIGGER_FAILURE
THEN
RAISE;
WHEN OTHERS
THEN
PA_lib_msg.PR_others_exception( 'PA_hci_misc.PR_print_invoice.PR_insert_cell', l_n_bookmark );
END;
BEGIN
l_n_bookmark := 1;
SYNCHRONIZE;
l_n_bookmark := 2;
OPEN l_cur_country( :GLOBAL.bcy_seq_num );
FETCH l_cur_country INTO l_v_country;
CLOSE l_cur_country;
-- Determine invoice names and locations and fetch them from the server
l_n_bookmark := 3;
l_v_sourcefile := pa_lib_security.fn_fetch_environment( 'ManualInvoiceSourceFile' );
l_v_letter := pa_lib_security.fn_fetch_environment( l_v_country || 'ManualInvoiceMergeFile' );
l_v_source_directory := pa_lib_security.fn_fetch_environment( 'SourceManualInvoiceDirectory' );
l_v_destination_directory := pa_lib_security.fn_fetch_environment( 'DestinationManualInvoiceDir' );
l_b_debug := ( pa_lib_security.fn_fetch_environment( 'ManualInvoiceDebug' ) = 'Y' );
l_b_ok := webutil_file_transfer.as_to_client( l_v_destination_directory||l_v_sourcefile, l_v_source_directory||l_v_sourcefile );
l_b_ok := webutil_file_transfer.as_to_client( l_v_destination_directory||l_v_letter, l_v_source_directory||l_v_letter );
l_n_bookmark := 4;
IF ( :SYSTEM.FORM_STATUS = 'CHANGED' )
THEN
l_n_bookmark := 5;
DO_KEY('commit_form');
END IF;
l_n_bookmark := 6;
OPEN l_cur_count_items( :blk_manual_inv_header.mih_seq_num );
FETCH l_cur_count_items INTO l_n_item_count;
CLOSE l_cur_count_items;
IF ( l_n_item_count = 0 )
THEN
pa_lib_msg.pr_message_alert( 'STB', -119 );
RETURN;
END IF;
l_n_bookmark := 7;
SET_APPLICATION_PROPERTY( CURSOR_STYLE, 'BUSY' );
-- Start Word
l_n_bookmark := 8;
l_t_application := CLIENT_OLE2.CREATE_OBJ( 'Word.Application' );
l_t_documents := CLIENT_OLE2.GET_OBJ_PROPERTY( l_t_application, 'Documents' );
IF ( l_b_debug )
THEN
CLIENT_OLE2.SET_PROPERTY( l_t_application, 'Visible', 1 );
END IF;
-- Open source file
l_n_bookmark := 9;
l_t_args := CLIENT_OLE2.CREATE_ARGLIST;
CLIENT_OLE2.ADD_ARG( l_t_args, l_v_destination_directory||l_v_sourcefile );
l_t_source_doc := CLIENT_OLE2.INVOKE_OBJ( l_t_documents, 'Open', l_t_args );
CLIENT_OLE2.DESTROY_ARGLIST( l_t_args );
-- Populate source file with invoice items
l_n_bookmark := 10;
OPEN l_cur_client( :parameter.p_bcl_seq_num );
FETCH l_cur_client INTO l_t_bcl_client_id, l_t_bcl_client_name;
IF ( l_cur_client%NOTFOUND )
THEN
CLOSE l_cur_client;
pa_lib_msg.pr_message_alert( 'STB', -121 );
END IF;
CLOSE l_cur_client;
l_n_bookmark := 11;
OPEN l_cur_client_address( :parameter.p_bcl_seq_num );
FETCH l_cur_client_address INTO l_t_bca_client_address_line1
, l_t_bca_client_address_line2
, l_t_bca_client_address_line3
, l_t_bca_client_address_line4
, l_t_bca_client_address_line5
, l_t_bca_client_address_line6;
IF ( l_cur_client_address%NOTFOUND )
THEN
CLOSE l_cur_client_address;
pa_lib_msg.pr_message_alert( 'STB', -122 );
END IF;
CLOSE l_cur_client_address;
l_n_bookmark := 12;
OPEN l_cur_ref_list( :blk_manual_inv_header.mih_invoice_type );
FETCH l_cur_ref_list INTO l_t_rli_description_1;
IF ( l_cur_ref_list%NOTFOUND )
THEN
CLOSE l_cur_ref_list;
pa_lib_msg.pr_message_alert( 'STB', -123 );
END IF;
CLOSE l_cur_ref_list;
-- Move to first data column
l_n_bookmark := 13;
l_t_selection := CLIENT_OLE2.GET_OBJ_PROPERTY( l_t_application, 'Selection' );
l_t_args_move_right := CLIENT_OLE2.CREATE_ARGLIST;
CLIENT_OLE2.ADD_ARG( l_t_args_move_right, 12 );
CLIENT_OLE2.ADD_ARG( l_t_args_move_right, 1 );
CLIENT_OLE2.ADD_ARG( l_t_args_move_right, 0 );
FOR l_n_counter IN 1 .. 19
LOOP
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
END LOOP;
l_n_bookmark := 14;
l_n_total_value := 0;
l_n_total_tax := 0;
FOR l_r_items IN l_cur_items( :blk_manual_inv_header.mih_seq_num )
LOOP
l_n_bookmark := 15;
OPEN l_cur_tax_rate( l_r_items.mil_tco_seq_num, :blk_manual_inv_header.mih_invoice_date );
FETCH l_cur_tax_rate INTO l_t_trt_rate;
IF ( l_cur_tax_rate%NOTFOUND )
THEN
CLOSE l_cur_tax_rate;
pa_lib_msg.pr_message_alert( 'STB', -124 );
END IF;
CLOSE l_cur_tax_rate;
l_n_tax := ROUND( l_r_items.mil_value * ( l_t_trt_rate / 100 ), 2 );
l_n_total_tax := l_n_total_tax + l_n_tax;
l_n_total_value := l_n_total_value + l_r_items.mil_value;
END LOOP;
l_n_bookmark := 16;
FOR l_r_items IN l_cur_items( :blk_manual_inv_header.mih_seq_num )
LOOP
l_n_bookmark := 17;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
PR_insert_cell( l_r_items.mil_description );
l_n_bookmark := 18;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
PR_insert_cell( TO_CHAR( l_r_items.mil_quantity ) );
l_n_bookmark := 19;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
PR_insert_cell( TO_CHAR( l_r_items.mil_value, '99999999.90' ) );
l_n_bookmark := 20;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
OPEN l_cur_tax_rate( l_r_items.mil_tco_seq_num, :blk_manual_inv_header.mih_invoice_date );
FETCH l_cur_tax_rate INTO l_t_trt_rate;
IF ( l_cur_tax_rate%NOTFOUND )
THEN
CLOSE l_cur_tax_rate;
pa_lib_msg.pr_message_alert( 'STB', -124 );
END IF;
CLOSE l_cur_tax_rate;
PR_insert_cell( TO_CHAR( l_t_trt_rate ) || '%' );
l_n_bookmark := 21;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
l_n_tax := ROUND( l_r_items.mil_value * ( l_t_trt_rate / 100 ), 2 );
PR_insert_cell( TO_CHAR( l_n_tax, '99999999.90' ) );
l_n_bookmark := 22;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
PR_insert_cell( TO_CHAR( l_r_items.rownum ) );
l_n_bookmark := 23;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
PR_insert_cell( UPPER( l_t_rli_description_1 ) );
l_n_bookmark := 24;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
PR_insert_cell( l_t_bcl_client_name );
l_n_bookmark := 25;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
PR_insert_cell( l_t_bca_client_address_line1 );
l_n_bookmark := 26;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
PR_insert_cell( l_t_bca_client_address_line2 );
l_n_bookmark := 27;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
PR_insert_cell( l_t_bca_client_address_line3 );
l_n_bookmark := 28;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
PR_insert_cell( l_t_bca_client_address_line4 );
l_n_bookmark := 29;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
PR_insert_cell( l_t_bca_client_address_line5 );
l_n_bookmark := 30;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
PR_insert_cell( l_t_bca_client_address_line6 );
l_n_bookmark := 31;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
PR_insert_cell( TO_CHAR( :blk_manual_inv_header.mih_invoice_date, 'DD/MM/YYYY' ) );
l_n_bookmark := 32;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
PR_insert_cell( l_t_bcl_client_id );
l_n_bookmark := 33;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
IF ( :blk_manual_inv_header.mih_invoice_prefix IS NULL )
THEN
PR_insert_cell( TO_CHAR( :blk_manual_inv_header.mih_invoice_number, '0000000009' ) || '/' ||
TO_CHAR( :blk_manual_inv_header.mih_issue_number, '09') );
ELSE
IF ( NVL( LENGTH( :blk_manual_inv_header.mih_invoice_prefix), 0 ) = 1 )
THEN
PR_insert_cell( :blk_manual_inv_header.mih_invoice_prefix ||
TO_CHAR( :blk_manual_inv_header.mih_invoice_number, '000000009' ) || '/' ||
TO_CHAR( :blk_manual_inv_header.mih_issue_number, '09' ) );
ELSE
PR_insert_cell( :blk_manual_inv_header.mih_invoice_prefix ||
TO_CHAR( :blk_manual_inv_header.mih_invoice_number, '00000009' ) || '/' ||
TO_CHAR( :blk_manual_inv_header.mih_issue_number, '09' ) );
END IF;
END IF;
l_n_bookmark := 34;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
IF ( l_r_items.rownum = 1 )
THEN
PR_insert_cell( TO_CHAR( l_n_total_value, '99999999.90') );
END IF;
l_n_bookmark := 35;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
IF ( l_r_items.rownum = 1 )
THEN
PR_insert_cell( TO_CHAR( l_n_total_tax, '99999999.90' ) );
END IF;
l_n_bookmark := 36;
CLIENT_OLE2.INVOKE( l_t_selection, 'MoveRight', l_t_args_move_right );
IF ( l_r_items.rownum = 1 )
THEN
PR_insert_cell( TO_CHAR( l_n_total_value + l_n_total_tax, '99999999.90' ) );
END IF;
END LOOP;
CLIENT_OLE2.DESTROY_ARGLIST( l_t_args_move_right );
-- Open merge file
l_n_bookmark := 37;
l_t_args := CLIENT_OLE2.CREATE_ARGLIST;
CLIENT_OLE2.ADD_ARG( l_t_args, l_v_destination_directory||l_v_letter );
l_t_letter_doc := CLIENT_OLE2.INVOKE_OBJ( l_t_documents, 'Open', l_t_args );
CLIENT_OLE2.DESTROY_ARGLIST( l_t_args );
-- Do mail merge
l_n_bookmark := 38;
l_t_mail_merge := CLIENT_OLE2.GET_OBJ_PROPERTY( l_t_letter_doc, 'MailMerge');
l_t_args := CLIENT_OLE2.CREATE_ARGLIST;
CLIENT_OLE2.INVOKE( l_t_mail_merge, 'Execute', l_t_args );
CLIENT_OLE2.DESTROY_ARGLIST( l_t_args );
-- Print
l_n_bookmark := 39;
l_t_args := CLIENT_OLE2.CREATE_ARGLIST;
l_t_merge_doc := CLIENT_OLE2.GET_OBJ_PROPERTY( l_t_application, 'ActiveDocument' );
CLIENT_OLE2.ADD_ARG( l_t_args, 0 );
CLIENT_OLE2.INVOKE( l_t_merge_doc, 'PrintOut', l_t_args );
CLIENT_OLE2.DESTROY_ARGLIST( l_t_args );
-- Cleanup
l_n_bookmark := 40;
IF ( NOT( l_b_debug ) )
THEN
l_t_args := CLIENT_OLE2.CREATE_ARGLIST;
CLIENT_OLE2.ADD_ARG( l_t_args, 0 );
CLIENT_OLE2.INVOKE( l_t_documents, 'Close', l_t_args );
CLIENT_OLE2.DESTROY_ARGLIST( l_t_args );
CLIENT_OLE2.INVOKE( l_t_application, 'QUIT' );
END IF;
CLIENT_OLE2.RELEASE_OBJ( l_t_selection );
CLIENT_OLE2.RELEASE_OBJ( l_t_mail_merge );
CLIENT_OLE2.RELEASE_OBJ( l_t_source_doc );
CLIENT_OLE2.RELEASE_OBJ( l_t_letter_doc );
CLIENT_OLE2.RELEASE_OBJ( l_t_merge_doc );
CLIENT_OLE2.RELEASE_OBJ( l_t_documents );
CLIENT_OLE2.RELEASE_OBJ( l_t_application );
l_n_bookmark := 41;
SET_APPLICATION_PROPERTY(CURSOR_STYLE,'DEFAULT');
EXCEPTION
WHEN FORM_TRIGGER_FAILURE
THEN
SET_APPLICATION_PROPERTY(CURSOR_STYLE,'DEFAULT');
RAISE;
WHEN OTHERS
THEN
PA_lib_msg.PR_others_exception('PA_hci_misc.PR_print_invoice',l_n_bookmark);
END;
---------------------------------

Some questions:
Which version of office were you using before? 2003?
Are the data files on a network, or on your local machine? If they are on a network, can you make a copy of one of them on your local machine and try again?
Can you open the files directly in Excel? What extension do they have (.xls, or something else?) I am wondering whether access to other file types has been left blocked on your machine but is allowed on your colleague's machine.
Are you just opening the mail merge main document and seeing this message? If so, do you see the same thing if you start with a new document and try to connect to one of these data sources?
Can you confirm that the message is about Access even though you are trying to connect to an Excel file?
(Also, office 2007 has some new stuff - that let's you specify that certain folders are "trusted" . I don't think that ever affected MailMerge but it may be as well to make sure that your documents and data sources are in trusted locations).
Also worth trying to start Word in "Safe mode" - see, e.g. http://office.microsoft.com/en-gb/word-help/work-with-office-safe-modes-HP010140792.aspx
Peter Jamieson

Mail merging Numbers data

I've only been using iWork for about a week. I've got a lot of things finally figured out, but I'm having issues with headers in Numbers when I try to mail merge into Pages.
Maybe I did something wrong (done a lot of that in my efforts so far), but when I tried to select merge fields, any fields in the column header didn't show up as merge choices. But if I removed the header and put the same info in "normal" columns, it worked fine.
Basically, when I had the column headers down the side, the first one contains a single number. The 2nd column contained a person's name. The rest of the columns were normal.
So, I try to select the various data and nothing shows a choice for either of those first two columns. All the rest show up fine.
While I can get it to work by not having column headers, I can see times when I may really want to have them.
Seems odd if I can't do it with merge though so I'm hoping there is something I missed.

Numbers is not designed to behave 'as you are accustomed to'. <</div>
Obviously, and I didn't say it was or even should be. I've changed many of my approaches based on how Numbers works. I'm sure I'll find some things are better - and some things that are weaknesses. No program is perfect. I also expect there are things it doesn't do that I'll feel are foolish weaknesses. I may even choose to express that opinion.
I'm doing all the studying I can manage - watching the tutorials, scanning other sources including the manual, asking questions. I suspect it will be quite a long time before I've done everything.
In fact, I made an error. <</div>
Actually, that error doesn't matter if I understood you correctly because I was just hoping to find a way to freeze a couple of columns and still use those columns in the mail merge info. So far the only way I know of to lock any columns is to make them headers, but then I can't use that data in the Pages document.

Mail Merge using data from Numbers for iPad

Here is my situation:
I use Numbers for iPad to collect data on-site when I'm doing estimates. I then download the data from iCloud to Numbers on my laptop and complete the estimates. I would then like to be able to merge the data into a proposal template I've created in Pages.
The issue seems to be that Numbers for iPad removes header rows but Pages won't accept a Numbers document as a merge source unless it has header rows.
Has anyone found a workaround for this?

I was using Excel and Word for my small business. Then in 2007 I upgraded the whole office to Apple, began using Numbers for basic invoicing. Back then, the solution I found was to use CSV export to InDesign. A few days back I downloaded the 09 tryout and thought using mail merge would be easy.
I get the false populating too: I assume it comes from empty records, as they do not overwrite field names. Somehow I don't think I'm going to go through 2 years of accounting records to reformat my spreadsheet, just so Pages can correctly work with data that is in fact correctly formatted.
Also, there must be an option with the mail merge feature to choose which records I want to merge?!? The current solution (duplicating and erasing unwanted ones) is ridiculous, hiding unwanted rows in Numbers also doesn't work.
As most of the new features in iWork 09 are cosmetic, this one would have been a reason to use iWork as a real office suite. Pity - not really worth the update.

"Mail" Merge for data labels

I wish to use an Avery template to define the layout of a page and than populate the cells with data merged in from Numbers.
I can get the Avery template to work fine
I can get the first cell to populate with the first row of my Numbers Document/Table.
But the Mail Merge feature of Pages wants to make each row of the Numbers Table a different page instead of the next cell of the template.
How do I tell Pages to increment the row it is merging from from cell to cell instead of from page to page?

Richard,
That's the only way Pages will operate in a Merge, one record of the Numbers table per Section of the Pages document. It's pretty easy to use Find/Replace to delete all the Section Breaks and collapse the Pages document to one Section.
I don't know which Avery template you are using, so you're on your own on matching the layouts. Here's the basic plan:
Set the Pages document to have as many columns in the text layer as there are columns of labels.
Insert a Text Box and set the borders to None. Make sure the Text Box is Inline.
Put your merge field in the Text Box.
Set up the Merge link to the Numbers doc.
Size the Text Box to match the label size.
Edit > Mail Merge
Find/Replace Advanced. Find Section Break, Replace with nothing.
Replace All.
Now you may have to adjust margins and text box size to get it perfect.
Here are screen shots of the components:
Jerry

Office 2010 mail merge with section breaks printing problem

Afternoon all,
We have an issue and I was wondering if anyelse has come across this and has a solution
Our office staff do many mail merges and once the merge is complete they then can print the whole document with no problems or select one page and do print current page. The problem occurs when trying to print a range i.e. pages 5-7. Once you click print nothing happens, no errors and nothing comes out the printer.
What I have found is that the mail merge is putting in section breaks between each page to seperate them but if I change these to page breaks in the document then I can select pages 5-7 and it prints with no problems.
So the only solution I have found so far is to do a find/replace and find all ^b (section break) and replace with ^m (page break). This is obvioulsy takes more time and is a pain if we have to do this for every mail merge.
I can't find any setting in the mail merge to tell it to use page breaks instead of sections breaks
Has anyone else come across this probem, is it a office bug ???
Any help would be great
Darren

John,
Replying to your posts works just fine. You can choose to reply to either of the other posts & address both in your comments just as you did. I see quite a few threads where the OP (original poster) posts a reply to each & every one who has replied. I think it makes it very difficult to find the actual answers.

Import data from SQL Server into MS Word document for Mail Merge purpose ?

Hi,
Is it possible to import contacts from SQL Server into MS Word for mail merge purpose or if retrieving data from MS Excel can we update the data in MS Excel sheet without opening it ?
Note: Remember when you open a word document already set up for mail merge, asks you to run the query to return all records from the excel sheet it is connected to.
Khurram

Word and the current data source dialog do not really give you any help with that.
You either have to be able to create a View in SQL Server that performs the query you need, then connect to that, or you have to be able to create the correct query manually (or perhaps using some other query tool that can help you), then use VBA to connect
using that query.
For example, if you have been through the connection process once (connecting to a single table) then you will have a .odc (Office Data Connection file) which has the info. needed to connect to the correct server and database. It's a text file with some
HTML and XML inside. You can copy/rename it. Let's say it is called "c:\a\myodc.odc" Then in VBA you can use something like
ActiveDocument.OpenDataSource Name:="c:\a\myodc.odc, _
SQLStatement:="put your SQL statement in here, and if it is long,...", _
SQLStatement1:="put the second part in here"
You get a maximum of either 255 or around 511 characters in the SQL statement, and Word tends to impose some syntax requirements that Transact-SQL does not, so e.g. you may need to quote all your table names.
You can also se an empty .odc file and provide connection info. in the COnnection:= parameter in OpenDataSource.
As background, until Word 2000, by default you would use MS Query to create your SQL query, and MS Query does have facilities that can help you build your query (a bit like the ones in MS Access). That may still be possible (it is a bit harder to find the MS
Query option now, and I am not sure it works with the latest versions of Word). MS Query only works for ODBC queries, and they do not always work correctly when you actually issue the query using ODBC from Word, because of a Word problem to do with Unicode
fields in SQL Server. But you could probably still use MS Query to help you construct your SQL. (It's probably easier to do that in Excel, though).
Peter Jamieson

Mail Merge from Word 2010 to Adobe PDF maker, emails

Acrobat 9 Pro doesn't seem to intergrate properly with Word 2010 on Windows 7 64bit OS. Will version XI fix that? If so how can I upgrade?

After scanning all available forums, it seems, I continue having the same problem.
Error message, "PDFMaker was unable to generate pdf documents".
I'm trying to generate a series letter in Word 2010, then merging the about 80 individual letters in pdf for export into Outlook.
I'm using Adobe Acrobat XI Pro and Office 2010.
On some PCs at the office using the same software it works, on mine not.
Advice urgently needed and very much appreciated. Thank You!
Sylvia

MS-Word mail merge funcionality

I would like to have an editor with functionalities similar to MS-Word's mail merge. My website should be able to publish templates with dynamic data, from an external database. Can I have it with Muse or any other Adobe product ?

I have the same requirement...ms-word mail merge thru Java(before uploading to server..well that is what I think of doing).
1)Any success with this?
2)How did you do that in ASP? Any links you could suggest?
3)What did you use with the ASP setup to fax out(meaning the fax server)
Is it possible to create a word document with dynamic
contents (thru a template) using jsp or java.
Actually, I want to use mail merge facility to create
a Word Document to fax in jsp.
I know it is possible in asp/vb. But no idea,,, How
can it done in jsp???????

Word 2010 Mail Merge Missing Data

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