Workflow as general task

Dear Experts,
When we trigger workflow using SAP_WAPI* FMs I see that its mandatory to make workflow as general task. But when we trigger workflow using events of business objects is it mandatory or is it a normal pratice to make workflow as general task.
KR,
Bharath

Dear Mollie & Swami,
Thanks a lot for you replies.
@ Mollie:
When I go to the path as given by you from any screen I am getting message in task bar as no service available. Although this is different question altogether can you please tell me is there need to configure one in our system. If yes is this a basis setting?
@Swami :
Swami I am not able to find that icon. Can you please tell me the icon text or how does it look like.
Please tell me even though if I do not make workflow task as general what if some one goes to SWDD tcode in system & makes workflow as general task and initiates his own request. I guess this the user will not be prompted for TR. Normally how this can be handled.
KR,
Bharath

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Task properties - General task - Partner profile

Hi Experts,
I'm using user decision step for manager approval, and in development server i've selected task as general task in task properties and everything was working fine in development server.
When above workflow development transported to testing server, the task properties are not transported. So, agent assignment is de-activated. And when i'm trying to set general task attribute in task properties, its saying "Entry in outbound table not found" error message. Can anyone help me in resolving this.
Entry in outbound table not found
Message no. E0400
Diagnosis
No partner profile (outbound parameter) could be found using the following key:
DC1CLNT10/LS//HRMD_ABA///
This refers to the key fields in table EDP13:
RCVPRN Partner number
RCVPRT Partner type
RCVPFC Partner function
MESTYP Logical message
MESTYP Message code
MESCOD Message function
TEST Test indicator
Thanks in advance,
Siva Sankar.

Hi Siva,
I have always found that I need to go make change the agent assignment on custom tasks to 'General' as the workflows get transported - or you can investigate here:
http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/d00a1cb4-913c-2c10-d991-caf663ab9b16&overridelayout=true
As Jocelyn Dart has said:
Folks, This is an oldie but a goodie.
You need to execute program RHMOVE30 to add your General Task settings to Transports.
Enter your task numbers (you can enter a workflow and use eval path TASK_HIER to pick up all sub tasks) Select the Transport checkbox
On the second screen
Select all and press Add to Transport
Select all again and press Transport/Delete
You should get a message confirming they have been added to your change request.
You will see infotype 1217 entries on your transport request.
However your issue seems to be a different one. I searched and it looks as though you need to check partner profiles using WE20? Have you tried this?
Hope this helps,
Sue

Agent determination of 'general' task fails....

I have a task in the workflow which i have kept as general task
I have attached a rule to it.
when the rule doesnt return any agents, the workitem is sent to all the SAP users
this is a very big problem, could you please suggest how to prevent that ?
if the rule doesnt give any agents then the workflow should hang, it should go to all the SAP users.
thanks and regards,
Dipti

Hi Imthiaz,
I have already checked the workflow log and I know very well why my workflow is in error.
My requirement is that even if the workflow goes into error, this message entry should not be created.
As per my knowledge, this is created in workflow administrators inbox due to setting in SWU3 -- Schedule Background Job for Work Items with Errors
But it doesnt look like the above settings effects this message creation. There should be some setting somwhere right ?
Also, it is only in quality system not dev
Dev -- workflow goes in error -- no message seen
QA -- workflow goes in error -- message seen in workflow initiators inbox
please help.....
thank you
regards
Dipti
Edited by: dipti on May 6, 2008 6:30 PM

I have assigned standard task as General Task in agent assignment but why there is a red flag beside the agent assignment property in task property like the image below?

I have assigned standard task as General Task in agent assignment but why there is a red flag beside the agent assignment property in task property like the image below?

Hi Atiq
Now that's concerning.....!!!
This error usually shows up when the workflow is not able to resolve the outcome of the decision....no branch is there for the selected decision.
Since, the standard workflow is also going in an error....this is something wrong...
Did anyone play around with the standard decision task?
I am not sure if this will help, try generating the task and standard workflow by executing the FM SWD_WFD_REPLICATE_FROM_9999 from SE37 directly. First, generate the task (give full task ID TS00008267 as the input and execute; and then the standard verification workflow in the next exec).
Try and test again...if this works, generate your custom workflow again like this.
The above is a pure guess and I am not sure if this will work.
Regards,
Modak

Trigger workflow from stamdard task = WS from TS

hi,
I have created a standard task with background processing. this task has an ABAP class and its method as Object category.
this method will contains the code to trigger another WF. when this standard task is executed, the second work flow is not triggered. can anyone please suggest how to achieve this ?
the error is raised :- WL821
"The calling of the object method for the work item ended with a return value for which no handling is modeled in the workflow".
can anyone please provide some solutions ?
thanks in advance !
Pramod

Hello,
How does the code in this method call the other workflow? If it's with fm SAP_WAPI_START_WORKFLOW then you have to set the WS...... to General Task. If it creates an event instead, then check SWEL to see if the event is created. Using events is always preferable.
I hope you have considered just calling a subworkflow straight from your workflow instead, without the need of a task and a method.
regards
Rick Bakker
hanabi technology

General task doubt

Hi,
i have created a dailog task and made a general task in my workflow.
i have done agent assignment through rule for this task.
My Question is,
is there any problem making task as genral task?
Thanks & Regards,
Sankar.

Hi
If you have made a task a general task - and the agent resolvement fails, the workitem will be send to <b>all</b> your SAP users. So in my opinion you should avoid this whenever possible, and if not - you should always make an effort of ensuring that the correct agent always are found.
A solution I often recommend is to use your Security Roles as your allowed agents. By doing this you can ensure, that the agent receiving a task also is allowed to perform it,
If you are using a workflow rule, this can be archived by flagging the "Terminate if Rule resolution Without Result".
Regards
Morten Nielsen

Error loading file in the operation long text in the General task list

Hi all,
I couldnt upload the detailed check lists in the operations (operation tab) of the general task lists through the long text uplaod via Text->Upload->RTF---> .System is throwing the following Information...
1.Error loading file " specified path with filename.rtf"
Could you please give me any idea to eliminate this.The client is having the detailed check list for each and every operation with safety measures to be taken.
Plz help.
Regards,
Suresh.

Hi all,
It was an authorisation object missing and the problem got solved.
Regards,
Suresh.

Problem with numbering of general task lists by creation thru LSMW - (IA05)

I'm using a sequencial file to create general task list thru LSMW (Object 0490 which corresponds to TCode IA05).
The numbering range for general task list groups is internal. I executed batch input and it works pretty well with the first general task list group, but every next fails, because the number of the previousy created task list stays in the user buffer and apears in the PLNNR field, so the system assumes I'm trying to create a new group counter instead of new general task list group.
I explicitely set IBIPTLST-PLNNR = '' in field mapping - still the same problem. I also set user parameter PLN to be empty in SU3 and still no luck. I even turned off the historic data in local data tab of SAPGui, but the problem persist.
Can anyone tell me how can I achieve it without changing the numbering range to external?

Hi,
From IBIP Help:
Initial fields
As a general rule, initial fields in structures are not transported into the corresponding screen field. In other words, fields that are blank are ignored. If you explicitly want to reset a field to the value "<blank>", you must mark the field in the batch input structure with the value !. This is the reset indicator, and means that a field is to be reset to its initial value.
Try setting IBIPTLST-PLNNR to !
-Paul

Copy General Task List from one service order to another one

Dear Guru,
I have the following questions:
1- From a service order in IW32, how can I see the link between the operations and components?
2- I want to be able to copy all the operations and all the components contained in a service order into another service order for a similar type of equipment. Can someone help me step by step on what needs doing?
KR
Christian

Hello Sebastian,
Many thanks for your quick reply indeed on this.
Now this is the catch: I know that I could create a new service order based on a previously created one using IW31, however in my department they are creating sales orders for equipments in the normal SAP SD flow.
In one the material line they enter a service material which is converted into a ZC03 (Service order) when saving the normal sales order which creates automatically a Service Order number.
Because they create a lot of those service order in that way, they want to be able to populate them with the same list of operations and relevant components all the time.
If they would be using IW31 to make copies, they would have to cancel the previously generated service order deriving from the regular Sales Order in SD which we want to avoid simply because it alters the original sales document flow.
Question:
1- I tried to copy the description of the task lists present in my service order thinking that would also copy the list of relevant and subsequent components defined for each task. The system has only copied the description of the tasks but not the components.
Is there a way we could copy a list of general tasks to automatically have those coming with the relevant components?
Please advise
KR
Christian

Workflow and General Use Questions

Hello,
I'll apologize right off the bat for these novice question because I'm sure the information is probably somewhere in the forum, I just haven't been able to find it. I just purchased Aperture after completing the demo as my library is getting too large to manage using standard file folders. I'm now trying to figure out the best practices for workflow and general use before I invest some serious time into importing and keywording all my pictures.
1) Store files in the there current location, or in the Aperture Library? It seems to me that once they are moved to the Aperture library, you can only access them from within Aperture. I'm thinking I would be better off leaving them in their current location. For one, if I want to quickly grab a picture as an attachment to an email or something it seems easier to grab it from the standard folders. Second (and more important) I do not have room to keep all my pictures on my Macbook, thus most of them are stored on the Time Capsule.
So... Keeping photos in their current location appears to be the best choice for me even though it adds an additional step every time I bring in new photos from my camera. Does this sound right?
2) Is there a way to mark the photos that I have uploaded to my website (Smugmug)? Ideally, I would like to badge photos that have already been uploaded so I can quickly recognize them and ensure I'm not duplicating. I've considered using the rating, or keywords to indicate that a photo has been uploaded but both methods have disadvantages.
3) Any suggestions for general workflow and organization resources (tutorials, books, websites, etc.)? I've looked at the videos on Apple's site but they obviously didn't get that detailed.
Thanks for the help, sorry for the length.

I recommend to Manage by Reference with Master image files stored on external hard drives (note that Aperture defaults to a Managed-Library configuration rather than a Referenced-Masters Library). Especially important for iMacs and laptops with a single internal drive. The workflow as described below in an earlier post of mine uses a Referenced-Masters Library.
I feel pretty strongly that card-to-Aperture or camera-to-Aperture handling of original images puts originals at unnecessary risk. I suggest this workflow, first using the Finder (not Aperture) to copy images from CF card to computer hard drive:
• Remove the memory card from the camera and insert it into a memory card reader. Faster readers and faster cards are preferable.
• Finder-copy images from memory card to a labeled folder on the intended permanent Masters location hard drive.
• Eject memory card.
• Burn backup hard drive or DVD copies of the original images (optional strongly recommended recommended backup step).
• Eject backup hard drive(s) or DVDs.
• From within Aperture, import images from the hard drive folder into Aperture selecting "Store files in their current location." This is called "referenced images." During import is the best time to also add keywords, but that is another discussion.
• Review pix for completeness (e.g. a 500-pic shoot has 500 valid images showing in Aperture).
• Reformat memory card in camera, and archive originals off site on hard drives and/or on DVDs.
Note that the "eject" steps above are important in order to avoid mistakenly working on removable media/backups.
Also note with a Referenced-Masters Library that use of the "Vault" backup routine backs up the Library only, not the Masters. Masters should be separately backed up, IMO a good thing from a workflow and data security standpoint.
Max out RAM in your MB and keep the internal drive less than 70% full.
Good luck!
-Allen Wicks

Sharepoint 2013 designer workflow auto approve task after due date is passed

sharepoint 2013 designer workflow auto approve task after due date is passed.
Could we approve the task automatically once due date is apssed?
MCTS Sharepoint 2010, MCAD dotnet, MCPDEA, SharePoint Lead

Hi Amit,
If your task is created by a workflow (first) and stored in a separate task list, you can create another workflow on this particular task list, then each workflow instance would check if current task is expired (not approved/rejected), then
determine if update current task's "Task Outcome" as approved (and update task status as complete), and then create a retention policy on this paricular task list to trigger the workflow on due date .
Thanks,
Daniel Yang
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact [email protected]
Daniel Yang
TechNet Community Support

Regarding LSMW upload for General Tasks

I am trying to upload a task header & item data i.e.PLKO & PLPO.
For that I am using the standard LSMW object 0170 which is called <b>Routing</b>. But at the time of creating Batch Input session i am getting error
No profile with entry tool for task list A 1 in session MPLAN_LOAD.
So can anybody explain what is this all about.
Or is there any convinient way apart from BDC to create General task along with multiple operations.

You can try to load data using the IDOC method
Message type : ROUTING_CREATE
IDOC method works well for many complicated loads.
Regards
Vivek
reward points if this helps

Workflow Pattern FYI Task Issue

Hi,
BPEL PM version 10.1.2.0.2.
I am trying to create a workflow using FYI Task pattern. I have only one action 'Acknowledge'. The task gets created and shows up in the worklist application under my group, but the status of the task is 'Withdrawn' and no action displays for that task. I want the task to be 'Assigned' to the group and let the process continue. The group user can then acknowledge the task whenever. I used the workflow wizard to create the task.
Why does the task show up as 'Withdrawn' with no action list? Has anybody encountered this issue before? Any help is appreciated!

I'm also seeing instances of tasks arriving on the worklist and then being immediately withdrawn (bpeladmin) ?
The call to InitiatTask fails :
<bindingFault>
<part name="summary" >
<summary>null</summary>
</part>
</bindingFault>
Message was edited by:
blackrob1966

Is it possible to change Planning Plant in General Task list

Hello Gurus,
Is it possible to change Planning Plant in General Task list, ie. for eg.
Earlier I have General Task list Group:22, Group Counter:1, with Planning Plant:0001 & now i want to change/update new planning plant 0002 instead of old 0001 in the same task list.
could you plz suggest me, is it possible? & how to do changes?
Thanks in Advance.
Regards,
Amol

HI Amol,
Its not possible to change the Planning plant , You can delete that task list or you can put deletion flag on it, and go for new creation
Riyaj

General task list with component : creating standard BOM

Hello,
When adding a component to a general task list , i get a "create standard BOM" screen , see below for example :
Standard object PA00000212
Plant
BOM Usage       4
Change Number
Valid From           07.09.2009
Can someone explain to me the relation between standard BOM and component within a general task list ?
Thanks,
P.

Hi,
Pls find some of the points below for your referece
Standard BOM:
Can used for assigning the material from the BOM to Task list operation
That is, BOM components for the object (Equipment, Functional Location , Assembly) can be retrived and assigned to maintenance Task list of the operation
Condition: BOM corresponds exactly to the content of the structure list
Free Material Assignment:
Assigning Stock Material (Material number) those are not listed in the BOM of maintenance object directly to the maintenance task list
Condition: Setting to be done as BOM usage for Plant Maintenance (4)
Path: Maintenance plans, work centers, Tasl Lists and PRTs>>>>>Tasl Lists>>>>>Control Data>>>>Define Presetting for Free Assignment of Material-----BOM Usage as 4
Pls note that, while making free assignment, system creates an internal BOM and this can not be processed from application.
Hope this may useful
Thanks
Siva

Workflow as general task

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